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fleet coordinator

XAD Technologies

We are seeking a detail-oriented and proactive Fleet Operations &amp; Traffic Fines Coordinator to manage traffic fines, toll accounts, and vehicle compliance for both company-owned and rented vehicles. This role ensures timely resolution of fines, maintains accurate records, and supports overall fleet efficiency.Key Responsibilities:<ul><li>Traffic Fines Management</li><li>Track and manage all traffic fines for company and rental vehicles.</li><li>Ensure timely settlement and maintain accurate documentation.</li><li>Reporting &amp; Documentation</li><li>Maintain a comprehensive fines log.</li><li>Generate and share regular Excel reports with management.</li><li>Communication &amp; Coordination</li><li>Handle professional email correspondence with drivers, internal teams, and external stakeholders regarding fines, disputes, and payments.</li><li>Coordinate with rent-a-car companies for fine clearance and documentation.</li><li>Toll Account Oversight</li><li>Monitor Salik and DARB accounts to ensure timely top-ups and regulatory compliance.</li><li>Fleet Maintenance Support</li><li>Assist in scheduling vehicle maintenance and service follow-ups.</li><li>Ensure vehicles are serviced on time to avoid operational delays.</li><li>Vehicle Monitoring &amp; Compliance</li><li>Support vehicle availability tracking and proper usage.</li><li>Ensure adherence to company policies regarding vehicle operations.</li></ul>Qualifications:<ul><li>Proven experience in fleet coordination or administrative roles.</li><li>Strong proficiency in Excel and data reporting.</li><li>Excellent communication and organizational skills.</li><li>Familiarity with UAE traffic systems (Salik, DARB) and rental vehicle processes is a plus.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Are you familiar with UAE traffic rules and fine management systems (Dubai Police, Abu Dhabi Police, MOI)</li><li>Do you have experience handling more than 500 vehicles in the UAE?</li></ul>Experience:<ul><li>UAE : 2 years (Preferred)</li></ul>

Fleet Coordinator

AGMC

Job Purpose:The primary purpose of this role is to ensure efficient and effective management of the vehicle fleet at Budget Rent a Car UAE. This includes entering and updating fleet data, managing vehicle replacements and non-revenue movements in Armada, monitoring driver attendance and overtime, assisting walk-in customers with vehicle servicing and issues, coordinating vehicle repairs under warranty, addressing breakdown issues, scheduling timely vehicle deliveries to clients, and attending customer calls when necessary.Roles and Responsibilities:<ul><li>Entering &amp; updating the fleet &amp; Lease details, replacements (LRVV), Non-revenue movements (NRM) in Armada.</li><li>Monitoring the attendance of drivers and OT</li><li>Assisting customers who have come in without booking for servicing or other vehicle related issues to the workshop.</li><li>Coordinating and informed the team when vehicles comes for repairs under warranty</li><li>Helping the team for any breakdown issues reported.</li><li>Timely delivery of vehicles to clients by scheduling the drivers for duty as per client requests and their convenience</li><li>Attending customer calls when required</li><li>Maintain an inventory of all vehicles in fleet, including their make and model, purchase date current millage and any outstanding repair that need to be made.</li><li>Coordinating vehicle reservation, usage and maintenance request.</li><li>Monitoring and tracking vehicle inventory to ensure adequate supply level.</li><li>Communicating with drivers ensure that they are aware of their schedules and responsibility.</li><li>Coordinate with Fleet supervisors to develop and implement policies and procedures related to fleet management.</li><li>Monitoring and analyzing fleet data to identify opportunities for improvement.</li><li>Preparing reports related to fleet operation and presenting them to Supervisors.</li><li>Developing and maintaining schedule for vehicle maintenance and repairs.</li></ul>Education Qualification and Experience:<ul><li>Fleet efficiency and productivity.</li><li>Tracking and reporting fuel and maintenance expenses.</li><li>Managing vehicle inventory and scheduling replacement.</li><li>Collaborating with other departments to optimise fleet use.</li><li>Ensuring compliance with safety and regulatory standards.</li><li>A high school diploma/A bachelor equivalent</li><li>2-3 years in industry</li><li>Proven ability to work independently and with others.</li><li>Able to manage complex human relationships and culturally sensitive.</li><li>MS Office advanced skills</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Are you comfortable with rotational shifts?</li><li>What is your current salary?</li><li>Do you have experience in Car Rental Industry?</li><li>What is your expected salary?</li></ul>

Faster rent a car

Operations CoordinatorCompany: Faster Rent a CarLocation: Dubai, UAE (On-site)Employment Type: Full-timeStart Date: Immediate joining preferredExperience Required: Minimum 2 years in Car Rental CompaniesFaster Rent a Car is a leading luxury car rental company in Dubai, known for its premium fleet, high-performance vehicles, and exceptional customer service. As part of our continuous growth, we are looking for a highly organized and proactive Operations Coordinator to support our daily operations and ensure smooth and efficient service delivery.Key Responsibilities<ul><li>Manage and process rental contracts using TRS or similar car rental systems.</li><li>Oversee the full rental process from booking confirmation to vehicle return.</li><li>Communicate professionally with customers and handle inquiries or issues efficiently.</li><li>Coordinate with sales, drivers, and maintenance teams to ensure smooth daily operations.</li><li>Monitor operational activities and resolve any issues quickly.</li><li>Maintain accurate records and ensure all rental processes are properly documented.</li></ul>Candidate Requirements<ul><li>Minimum 2 years of experience in a car rental company (mandatory).</li><li>Strong experience using TRS or similar rental management systems.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and problem-solving abilities.</li><li>Ability to work under pressure and manage multiple tasks.</li><li>Fluent in English (Arabic is a plus).</li><li>Female candidates are preferred.</li></ul>Why Join Faster Rent a Car?<ul><li>Join a fast-growing company in the luxury automotive sector.</li><li>Work with a professional and dynamic team.</li><li>Opportunity for career growth and development.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Operation Coordinator

Gulf Way Marketing

Job Title: Internal Auditor / Accounting ManagerJob SummaryWe are seeking a highly organized and analytical Internal Auditor / Accounting Manager to oversee the company&rsquo;s financial operations and strengthen internal controls across our operational structure.The role will be responsible for managing the accounting function, ensuring accurate financial reporting, monitoring fleet earnings, salaries, and commissions, as well as operational expenses, and conducting internal audits to identify risks, inefficiencies, and control weaknesses within the company&rsquo;s operational processes.The ideal candidate will help ensure financial accuracy, operational transparency, and fraud prevention in a fast-growing environment.Key ResponsibilitiesAccounting &amp; Financial Management<ul><li>Oversee daily accounting operations including accounts payable, accounts receivable, payroll, and operational accounts.</li><li>Ensure accurate recording of fleet earnings, commission structures, and operational costs.</li><li>Prepare monthly financial statements and management reports.</li><li>Monitor company cash flow, expenses, and operational budgets.</li><li>Perform financial closing procedures.</li></ul>Operational Accounting<ul><li>Monitor and verify payroll, salaries, incentives, and performance bonuses of the fleet.</li><li>Ensure accuracy of timesheets, fleet earnings, and commission calculations.</li><li>Review and reconcile fleet operational performance against payments made to fleet members.</li></ul>Internal Audit &amp; Controls<ul><li>Develop and execute internal audit plans covering financial and operational processes.</li><li>Conduct audits on:</li><li>Fleet earnings and commission calculations</li><li>Fleet salary and incentive payments</li><li>Procurement and vendor payments</li><li>Expense reimbursements</li><li>Evaluate the effectiveness of internal controls across operational departments.</li><li>Identify potential fraud risks, duplicate payments, or operational irregularities.</li></ul>Risk Management &amp; Compliance<ul><li>Strengthen internal controls to reduce risks such as:</li><li>Fraudulent operational reporting</li><li>Duplicate payment processing</li><li>Unauthorized vendor payments</li><li>Revenue leakage</li><li>Ensure compliance with company policies and financial procedures.</li><li>Investigate financial discrepancies and provide recommendations to management.</li></ul>Data Analysis &amp; Reporting<ul><li>Analyze operational data including:</li><li>Fleet earnings and commission structures</li><li>Operational revenue</li><li>Operational costs</li><li>Provide management with financial insights and operational risk reports.</li><li>Recommend improvements to increase efficiency and reduce costs.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field.</li><li>5+ years of experience in accounting, auditing, or financial management.</li><li>Experience in internal controls, financial analysis, or internal auditing.</li><li>Strong knowledge of Excel, financial reporting, and accounting systems.</li><li>Professional certifications such as ACCA, CPA, CIA, or CMA are an advantage.</li></ul>Key Skills<ul><li>Strong analytical and problem-solving ability</li><li>Experience in operational auditing</li><li>Strong financial reporting and reconciliation skills</li><li>High attention to detail and accuracy</li><li>Ability to detect financial risks and fraud indicators</li><li>Strong Excel and data analysis skills</li></ul>Reporting LineReports directly to Managing Director.Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Internal Auditor

REGENTS CAR RENTAL L.L.C

Car Rental Sales ManagerCompany: Regent's Car Rental LLCLocation: Business Bay, Dubai, UAEEmployment Type: Full-Time, Permanent (Subject to standard UAE probation period)OTE (On-Target Earnings): AED 14,000 &ndash; AED 18,000+ per monthCompany OverviewRegent's Car Rental LLC is a premier automotive leasing and rental firm operating in Dubai. We are currently executing a strategic expansion plan to scale our fleet from 50 vehicles to 200+ vehicles over the next 12 months. To drive this growth, we are seeking a highly accomplished Senior Business Development Manager specializing in comprehensive fleet sales (both B2B corporate leasing and high-yield B2C rentals) and yield optimization.Role ObjectiveWe require a proactive, results-oriented sales professional with an established network in the Dubai corporate sector and a strong track record of closing retail consumers. The successful candidate will be responsible for driving high-volume corporate contracts, maximizing inbound B2C revenue, maintaining rigorous fleet utilization targets (97.5%+), and establishing the commercial foundation required for our fleet expansion.Immediate 14-Day KPI (Portfolio Optimization): Upon commencement of employment, the successful candidate will be tasked with an immediate mandate: liquidating an existing inventory of 20 vacant vehicles into a mix of 3-to-6-month corporate lease agreements and high-value B2C monthly rentals. This will require immediate leveraging of the candidate's existing professional network to independently source contracts, alongside maximizing the conversion of company-provided B2C marketing leads.Key Responsibilities1. Proactive Business Development (B2B &amp; B2C)&middot; Independently prospect and secure commercial leasing agreements (typically 5&ndash;10 vehicles per contract), while concurrently managing and aggressively converting inbound B2C retail inquiries.&middot; Target key corporate verticals within the UAE market, including real estate brokerages, facility management, logistics/delivery aggregators, and the hospitality sector.&middot; Develop and maintain a robust, self-generated sales pipeline to ensure consistent revenue generation alongside company marketing efforts.2. Yield &amp; Fleet Utilization Management&middot; Maintain complete oversight of the fleet inventory, operating with a mandate to sustain a minimum 97.5% utilization rate.&middot; Analyze fleet inspection data and market trends to dynamically adjust both B2B and B2C pricing strategies, optimizing the balance between retail revenue yield and corporate asset velocity.&middot; Liaise with operational departments (maintenance, cleaning, and logistics) to enforce a strict 24-hour vehicle turnaround Service Level Agreement (SLA).3. Strategic Expansion Planning&middot; Cultivate a qualified waitlist of corporate and individual clientele to provide the baseline revenue stability required for subsequent fleet acquisitions (scaling to 100, 150, and 200 vehicles).&middot; Provide executive management with weekly pipeline updates, market intelligence, and actionable growth strategies across all sales channels.Qualifications &amp; Requirements&middot; Professional Experience: Minimum of 3 years of proven, high-performing B2B and B2C sales experience within the UAE automotive leasing, commercial fleet, or car rental sector.&middot; Established Network: Must possess an active, verifiable network of corporate procurement managers, decision-makers, and hospitality partners within Dubai.&middot; Commercial Acumen: Strong understanding of P&amp;L management, asset depreciation, yield optimization, and contract negotiation for both short-term rentals and long-term leases.&middot; Work Authorization: Valid UAE Driving License is mandatory.&middot; Communication: Exceptional verbal and written proficiency in English. Multilingual capabilities are considered a strong advantage for B2C interactions.&middot; Work Ethic: Demonstrated ability to operate autonomously. Must be able to hunt for new corporate business while simultaneously maximizing conversion rates on inbound B2C consumer leads.Remuneration &amp; BenefitsRegent's Car Rental offers a highly competitive, performance-driven compensation package designed to reward aggressive growth and sustained utilization across all channels.&middot; Fixed Basic Salary: AED 8,000 per month.&middot; Commission Structure: 5% commission awarded on the first month's revenue of newly generated B2B corporate contracts. 1% of B2C sales revenue&middot; Utilization Bonus: AED 2,000 monthly performance bonus contingent upon maintaining a total fleet utilization rate of 97.5% or above.&middot; Expansion Milestone Bonus: AED 5,000 lump-sum bonus awarded for every 50-vehicle increment successfully added and deployed to the fleet.&middot; Statutory Benefits: Medical insurance, 30 days annual paid leave, and end-of-service gratuity in full accordance with UAE Federal Decree-Law No. 33 of 2021 on the Regulation of Labour Relations.Application ProcessQualified candidates who meet the above criteria are invited to submit their comprehensive resume/CV to: hrregentscar@gmail.comMandatory Subject Line Format: Sales Manager - [Candidate Full Name] - [Highest/Average Volume Monthly Sales]Job Type: Full-timePay: AED8,000.00 - AED18,000.00 per monthApplication Question(s):<ul><li>Average monthly sales generated (car rental sales only)</li><li>How many cars were under your management (in terms of sales)</li><li>Which price/budget segment did you work in? Economy/Budget, Comfort, Business Class, Luxury, Sports or commercial vehicles </li></ul>Experience:<ul><li>car rental sales: 2 years (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>Work Location: In personApplication Deadline: 29/03/2026 Expected Start Date: 30/03/2026

Car Rental Sales Manager

SkyBlue Media

<div>We are seeking a Head of Operations &amp; Sales for our water business in the UAE (or GCC, depending on business scope). This role offers a salary package of AED 12,000 &ndash; AED 15,000 plus performance-linked incentives. 
 
This is a hands-on position requiring a leader who understands the complexities of last-mile delivery, fleet optimization, and high-frequency sales. You will take full ownership of operations, ensuring end-to-end operational excellence, P&amp;L management, and driving aggressive revenue growth. 
 
Key Responsibilities include: 
 
<ul><li>Operations Leadership: Manage daily delivery operations, route planning, and fleet utilization to minimize costs. Oversee drivers, helpers, and vehicle maintenance while ensuring compliance with hygiene and regulatory standards.</li></ul>
 
<ul><li>Sales &amp; Revenue Growth: Drive B2B, B2C, and bulk sales performance. Build and manage field sales and telesales teams to execute subscription plans and corporate deals.</li></ul> 
<ul><li>P&amp;L Ownership: Control operational costs and optimize margins. Forecast demand to align production with delivery capacity.</li></ul> 
<ul><li>Customer Retention: Reduce churn through effective delivery schedules and proactive service recovery. Monitor repeat order rates and subscription renewals.</li></ul> 
<ul><li>Process Improvement: Implement systems for route optimization, order management, and subscription tracking to automate processes.</li></ul> 
Mandatory requirements include: 
 
<ul><li>Minimum 10+ years of experience in the UAE water industry (bottled/bulk/5-gallon).</li><li>Proven track record in both Operations and Sales.</li><li>Strong experience managing a blue-collar workforce and fleet operations.</li><li>Deep understanding of subscription-based delivery models.</li><li>Valid UAE Driving License.</li></ul></div>

Head of Operations & Sales

<div>Company Description 
We are SGS &ndash; the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world. 
Job Description 
<ul><li>
Punctual and reliable</li><li>
Ability to maintain confidentiality</li><li>
Strong knowledge of road maps, routes, and navigation</li><li>
Basic administrative skills (e.g., gate pass processing, maintenance coordination, admin follow-ups)</li><li>
Good command of English&mdash;able to communicate and understand effectively</li><li>
Basic computer literacy (MS Word and MS Excel)</li><li>
Effective time management, considering traffic conditions</li><li>
Flexible working hours and availability during urgent or on-call situations (including late-night airport pickups)</li></ul> 

Qualifications 
Diploma / Basic degree 
Additional Information 
#LI-Onsite</div>

Driver & Office Assistant

Explore 41+ Fleet coordinator in Dubai United Arab Emirates this April. Find roles across top companies and apply now to boost your career.

41 fleet coordinator jobs In Dubai United Arab Emirates

Fleet Coordinator

Fleet Coordinator

Operation Coordinator

Internal Auditor

Car Rental Sales Manager

Head of Operations & Sales

Driver & Office Assistant