receptionist

administrative assistant

admin assistant

office assistant

office administrator

front desk admin

Confidential Company

We are a company based in Dubai since last 18 years into Telecom industry and are currently proactive Admin Executive cum Front Desk Admin to manage daily administrative tasks and serve as the first point of contact for our company. This role combines front desk responsibilities with office administration duties to ensure smooth and efficient operations of the office. Excellent knowledge and experience in MS office - Excel and Word. 1. Company Vehicle management2. Document preparation - Invoices, LPOs, Quotations and Letter related to Admin & HR.3. Driver salary management (Excel skills are required)4. Expense Claim management5. Asset Management6. Petty Cash handling and recording7. Front desk management8. Stock Management9. Office Administrative and upkeep10. Office IT asset management (laptop and printers)11. Support to the HR and Finance Department - Data entry

Admin Executive cum Front Desk

Pure Health Supply Chain and Training Centre LLC

As an Administrative Assistant, you will play a pivotal role in ensuring smooth day-to-day operations. This position requires a proactive individual who excels at organization, communication, and multitasking. You will be the first point of contact for visitors and provide essential support to various office functions.<ul><li>Manage front desk operations, including greeting visitors and handling telephone inquiries.</li><li>Coordinate and support both internal and external office events.</li><li>Schedule and confirm meetings, manage meeting room bookings, and assist with visitor arrangements.</li><li>Provide ad hoc administrative support across departments as needed.</li></ul>

Admin Coordinator / Front desk

Doctors Walkin Polyclinic Est.

Receptionist Admin

dmg events

The Office Administrator plays a vital role in managing day-to-day administrative functions, coordinating office resources, and ensuring the smooth flow of operations. This customer-centric role requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities while working closely with the HR function.Key accountabilities:Supervise and manage all office administrative functions and staff.Oversee the smooth operation of office systems, facilities, and equipment.Serve as the primary point of contact for internal coordination across departmentsEnsure a customer-focused approach in managing front office, reception, and visitor experiences.Oversee health and safety compliance and manage office-related risk assessments.Administer tenancy contracts, Ejari, AOFC, building management form permits, and rent negotiations for multiple floors and units.Coordinate office fit-outs and obtain Concordia approvals as required.Manage parking spaces (new and renewals), including email approvals, applications for parking cards from Concordia, and raising purchase orders (POs).Organize and manage management meetings, including blocking calendars at the start of the year with approval from the President.Manage contracts such as Nespresso and Thrifty, including raising and processing POs.Coordinate carpet shampooing as and when required.Prepare the Carbon Footprint quarterly report.Oversee printing of items for career fairs and S&amp;S events.Handle travel bookings and Point of Sale (POS) for the President and VP HR, including assistance with visa requirements.Organize the annual party.Manage the outsourced facilities management team on our premises to ensure that service delivery is as per our service level agreement with the supplier.Manage the schedules of our two Office Assistants.Coordinate with the building management for approvals as and when required.Liaise with our various landlords as and when required.Point of contact for our courier supplier.Manage the admin petty cash float and reconcile it on a monthly basis for Finance.Organize in-house and wellness events.Identify opportunities for process improvement and implement administrative best practices. Qualifications, experience, and skills:Minimum of 3 years proven experience in an office administration role.Strong organizational and multitasking skills with the ability to prioritize effectively.Excellent oral and written communication skills; confident in liaising with internal and external stakeholders.Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).Demonstrated ability to work independently with minimal supervision as well as collaboratively within a team.Knowledge of budgeting, procurement, and vendor management.Strong problem-solving abilities and a solution-oriented mindset.Ability to work under pressure and meet tight deadlines while maintaining attention to detail.Warm, approachable, and professional demeanor with excellent interpersonal skills."Please take the time to read the job description, you must meet all the criteria set out above for your application to be considered. We do check all applications and suitable candidates will be contacted within 5-7 days. If you are not contacted by us within 5-7 working days, please consider your application unsuccessful at this time."

Front Office Administrator

Rentokil Initial

<div><h3 class="jobSectionHeader">About the Role</h3>
We are seeking a proactive and detail-oriented Admin Officer / Front Desk &amp; Operations Coordinator to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring.
If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!
Key Responsibilities
Front Desk &amp; Communication<ul>
<li>
Manage incoming calls
</li><li>Assist candidates during recruitment days/interviews
</li><li>Coordinate facility maintenance requests
</li></ul>Administration &amp; Documentation<ul>
<li>
Prepare official company letters
</li><li>Track and renew Trade Licenses, Establishment Cards &amp; Permits
</li></ul>Office Supplies &amp; Coordination<ul>
<li>
Arrange tissue, stationery, and pantry supplies
</li><li>Coordinate marketing materials and printing with suppliers
</li><li>Maintain proper inventory display for marketing shelves
</li></ul>Logistics &amp; Shipping<ul><li>
Manage local &amp; international shipment bookings
</li></ul>Marketing &amp; Review Support<ul>
<li>
Assist in Google reviews listing and response preparation
</li><li>Coordinate printing of brochures, newsletters, and collateral
</li></ul>Vehicle &amp; Driver Coordination<ul>
<li>
Update Trackers</li>
<li>Ensure new drivers sign fleet policy
</li><li>Monitor driver license validity and vehicle registration status
</li></ul>Certificates &amp; Recognition Materials<ul>
<li>
Prepare employee monthly award certificates
</li><li>Process Pest Management, SSC, and QPA certificates
</li></ul>Travel &amp; Accommodation<ul>
<li>
Arrange hotel bookings
</li><li>Coordinate travel tickets
</li></ul>Government Portals &amp; Attestations<ul>
<li>
Process Fujairah Municipality attestations
</li><li>Merge required documents for contract approvals
</li><li>Submit using assigned government portals
</li></ul>Municipality &amp; Doc Handling<ul>
<li>
Maintain Ajman Municipality credentials and secure filing
</li><li>Handle essential document files for PRO and sales support
</li></ul><h3 class="jobSectionHeader">Qualifications &amp; Skills</h3>
Bachelor&rsquo;s degree or relevant administrative experience 
Minimum 2 years in administration/front desk coordination 
Strong communication &amp; customer service skills 
Good command of MS Office and PDF tools 
Experience with UAE documentation &amp; logistics (advantage) 
Highly organized and proactive with a sense of ownership</div>

Administrative Assistant - National Lady

rentokil boecker

About the RoleWe are seeking a proactive and detail-oriented Admin Officer / Front Desk &amp; Operations Coordinator to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring.If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!Key ResponsibilitiesFront Desk &amp; Communication<ul><li>Manage incoming calls</li><li>Assist candidates during recruitment days/interviews</li><li>Coordinate facility maintenance</li></ul>Administration &amp; Documentation<ul><li>Prepare official company letters</li><li>Track and renew Trade Licenses, Establishment Cards &amp; Permits</li></ul>Office Supplies &amp; Coordination<ul><li>Arrange tissue, stationery, and pantry supplies</li><li>Coordinate marketing materials and printing with suppliers</li><li>Maintain proper inventory display for marketing shelves</li></ul>Logistics &amp; Shipping<ul><li>Manage local &amp; international shipment bookings</li></ul>Marketing &amp; Review Support<ul><li>Assist in Google reviews listing and response preparation</li><li>Coordinate printing of brochures, newsletters, and collateral</li></ul>Vehicle &amp; Driver Coordination<ul><li>Update Master Vehicle Tracker</li><li>Ensure new drivers sign fleet policy</li><li>Monitor driver license validity and vehicle registration status</li></ul>Certificates &amp; Recognition Materials<ul><li>Prepare employee monthly award certificates</li><li>Process Pest Management, SSC, and QPA certificates</li></ul>Travel &amp; Accommodation<ul><li>Arrange hotel bookings</li><li>Coordinate travel tickets</li></ul>Government Portals &amp; Attestations<ul><li>Process Fujairah Municipality attestations</li><li>Merge required documents for contract approvals</li><li>Submit using assigned government portals</li></ul>Municipality &amp; Doc Handling<ul><li>Maintain Ajman Municipality credentials and secure filing</li><li>Handle essential document files for PRO and sales support</li></ul>Qualifications &amp; SkillsBachelor&rsquo;s degree or relevant administrative experience Minimum 2 years in administration/front desk coordination Strong communication &amp; customer service skills Good command of MS Office and PDF tools Experience with UAE documentation &amp; logistics (advantage) Highly organized and proactive with a sense of ownershipEmarati LadyJob Type: Full-time

Al Taif Group

We&rsquo;re seeking a proactive Secretary cum Admin for our Whitby Hill Contracting LLC, Dubai office to manage front-desk operations and provide administrative support across the office.Requirements:<ul><li>Minimum 3 years of experience in reception or administrative roles</li><li>Excellent communication and organizational skills</li><li>Proficient in MS Office</li><li>Have knowledge in contracting company is a plus.</li></ul>Job Type: Full-time

Secretary cum Admin

Explore 961+ Front desk admin in Dubai this November. Find roles across top companies and apply now to boost your career.

961 front desk admin jobs IN Dubai

Admin Executive cum Front Desk

Admin Coordinator / Front desk

Receptionist Admin

Front Office Administrator

Administrative Assistant - National Lady

Administrative Assistant - National Lady

Secretary cum Admin