office clerk

sales coordinator

logistics coordinator

project coordinator

facility coordinator

front office coordinator

AECOM

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description This opportunity is part of AECOM's Fursa Program and open exclusively to UAE Nationals holding a valid family book. AECOM is currently seeking a professional oriented Front Office Coordinator to join our team in Abu Dhabi. As the first point of contact for clients and visitors, this role plays a crucial role in creating a positive and welcoming atmosphere. If you excel in a dynamic environment and possess outstanding communication skills, we invite you to apply for this exciting opportunity. Front Desk Operations <ul> <li>Serves as the first point of contact for greeting visitors and callers to the department.</li> <li>Works under general supervision, exercising some judgment in directing and assisting guests.</li> <li>Manages the reception area, ensuring a tidy and organized space.</li> <li>Ensures a welcoming experience for clients and visitors.</li> </ul> Communication <ul> <li>Answers and directs incoming telephone calls, taking accurate messages when necessary.</li> <li>Responds to inquiries and provides information about the company to visitors and callers.</li> </ul> Administrative Support <ul> <li>Accomplishes basic administrative duties, maintaining office deliveries and supplies.</li> <li>Sends and sorts faxes, maintains conference room schedules and appearance.</li> <li>Assists with the preparation for special meetings and events.</li> </ul> Office Coordination <ul> <li>Places service calls for building management, ensuring a well maintained office environment.</li> <li>Utilizes Word, Excel, Outlook, and office forms for accomplishing administrative functions.</li> <li>Performs tasks such as typing, mailing, and maintaining office supplies.</li> </ul> Qualifications Minimum Requirements <ul> <li>Minimum of 2 years of experience desired.</li> <li>High school diploma or equivalent.</li> <li>Proven experience in a similar customer facing role.</li> <li>Excellent communication and interpersonal skills.</li> <li>Proficient in Microsoft Office Suite.</li> <li>Displays good interpersonal, verbal, and written communication skills.</li> <li>Demonstrates organizational skills to manage various administrative responsibilities.</li> <li>Ability to multitask and prioritize tasks effectively.</li> </ul> As part of AECOM's commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role. Business Information ReqID: J Business Line: Geography OH Business Group: DCS Strategic Business Unit: ME and Africa Career Area: Administration Work Location Model: On Site Equal Opportunity Statement As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Front Office Coordinator - إماراتيين (خلاصة القيد)

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
This opportunity is part of AECOM&rsquo;s Fursa Program and open exclusively to UAE Nationals holding a 
valid family book.
AECOM are currently seeking a professional and people-oriented Front Office Coordinator to join our team in Abu Dhabi. As the first point of contact for our clients and visitors, this role plays a crucial role in creating a positive and welcoming atmosphere. If you excel in a dynamic environment and possess outstanding 
communication skills, we invite you to apply for this exciting opportunity.<div> 

Front Desk Operations: 
<ul><li>Serves as the first point of contact for greeting visitors and callers to the department.</li><li>Works under general supervision, exercising some judgment in directing and assisting guests.</li><li>Manages the reception area, ensuring a tidy and organized space.</li><li>Ensures a welcoming experience for clients and visitors.</li></ul>
Communication: 
<ul><li>Answers and directs incoming telephone calls, taking accurate messages when necessary.</li><li>Responds to inquiries and provides information about the company to visitors and callers.</li></ul>
Administrative Support: 
<ul><li>Accomplishes basic administrative duties, maintaining office deliveries and supplies.</li><li>Sends and sorts faxes, maintains conference room schedules and appearance.</li><li>Assists with the preparation for special meetings and events.</li></ul>
Office Coordination: 
<ul><li>Places service calls for building management, ensuring a well-maintained office environment.</li><li>Utilizes Word, Excel, Outlook, and office forms for accomplishing administrative functions.</li><li>Performs tasks such as typing, mailing, and maintaining office supplies.</li></ul></div> 
Qualifications<div> 
Minimum Requirements 
<ul><li>Minimum of 2 years of experience desired</li><li>High school diploma or equivalent.</li><li>Proven experience in a similar customer-facing role.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite.</li><li>Displays good interpersonal, verbal, and written communication skills.</li><li>Demonstrates organizational skills to manage various administrative responsibilities.</li><li>Ability to multitask and prioritize tasks effectively.</li></ul></div><ul><li>As part of AECOM&rsquo;s commitment to Emiratisation, only UAE Nationals with a family book will be</li></ul>
considered for this role. 
Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Hyatt

<div>Summary<div>
Main Duties and Responsibilities:
Operational:
<ul><li>To ensure own knowledge and understanding of Envision is up to date.</li>
<li>To develop a good knowledge of Opera front office &amp; reservations systems in order to be competent in checking bedroom &amp; room type availability.</li>
<li>Develop and maintain close working relationship with operational departments.
</li><li>Maintain confidentiality on work issues.</li>
<li>Provide accurate and timely &amp; handovers to front office complete with rooming list, breakfast vouchers and welcome letters.</li>
<li>Liaison with Immigration to obtain necessary visas for the guests.
</li><li>To develop an organized and efficient system for managing administration paper work including records, reports, budgets, traces, follow up and other documentation so as they can be found quickly and easily.</li>
<li>To ensure that an accurate and efficient filing system (electronic &amp; manual) is maintained at all times.</li>
<li>To exercise due care and professionalism in handling telephone enquiries, and to provide a positive first impression of Park Hyatt Abu Dhabi in the form by adopting customer centered friendly tone.</li>
<li>To ensure that all agreements (sales contracts) follow the established hotel policies and procedures and are based on sound commercial judgment.
</li><li>To develop professional conference and incentive sales proposals that win business for Park Hyatt Abu Dhabi.</li>
<li>To ensure correct booking procedures are applied in relation to group room allocations, meeting set-ups, catering terms and contractual agreements.</li>
<li>To organize and coordinate the pre-convention meeting in conjunction with respective sales/convention manager.</li>
<li>To review function rooms blocked by you weekly to ensure that all business on the books is &ldquo;live&rdquo; and traced, tracked for confirmation.</li>
<li>To ensure that changes in product status are reflected with change in the hotel Net Delphi database system, in a timely manner.</li>
<li>Liaise with sales account managers on any corporate or group issues and action as required, maintaining communication internally.</li>
<li>Work with Sales managers to create positive &amp; professional relationships with clients.</li>
<li>To ensure that the catering/convention service team projects a warm, professional and welcome image.</li>
</ul><ul><li>Marketing</li>
<ul><li> Assists to conduct extensive competitor research and maintains excellent Product Knowledge of the Hotel.</li></ul>
<ul><li> Be aware of community, business, political and social factors that may affect the hotel&rsquo;s financial performance.</li></ul>
<li>Personnel</li>
<ul><li> Supports the implementation of The People Philosophy, demonstrating and reinforcing Hyatt&rsquo;s Values and Culture Characteristics.</li></ul>
<li>Administration</li>
<ul><li> Ensures that an efficient and accurate filing system, both manually as well as electronically is maintained at all times.</li></ul>
<ul><li> Maintains complete and supported records of all Sales Agreements, Contracts and Quotations for the hotel.</li></ul>
<ul><li> Establishes an efficient trace File to ensure that all business booked is properly tracked.</li></ul>
<ul><li> Assists in consolidating and preparing Sales report.</li></ul></ul></div></div>

SALES COORDINATOR - UAE NATIONAL

AL ZAABI GROUP

he Radiology Department Coordinator (Arabic Speaker) is responsible for managing and coordinating the daily operations of the radiology and imaging department, ensuring efficient workflow, smooth patient experience, and compliance with healthcare standards. The role requires strong communication skills in Arabic and English to support patients and medical staff effectively, particularly in coordinating with local patients and regulatory bodies.Key Responsibilities1. Operational Coordination<ul><li>Manage daily operations of the Radiology Department, including scheduling, equipment readiness, and patient flow.</li><li>Coordinate with radiologists, technicians, and front-desk staff to ensure timely completion of procedures.</li><li>Maintain the daily work schedule for X-ray, CT, MRI, Ultrasound, Mammography, and other imaging services.</li><li>Ensure that all imaging equipment is functional and coordinate maintenance with the biomedical team.</li></ul>2. Patient Handling &amp; Communication<ul><li>Communicate fluently in Arabic and English to guide patients on imaging procedures and preparation requirements.</li><li>Ensure patient registration, consent forms, and documentation are completed before the procedure.</li><li>Handle patient queries, complaints, and special requests with professionalism and empathy.</li><li>Ensure reports are released on time and assist in follow-ups with referring physicians.</li></ul>3. Administrative &amp; Documentation Support<ul><li>Maintain and update records for all imaging procedures and patient data in the HIS/PACS system.</li><li>Ensure billing, insurance approvals, and claims documentation are completed accurately.</li><li>Support the department in compliance, audits, and accreditation (DOH, JCI, or other relevant authorities).</li><li>Prepare daily/weekly operational reports for management review.</li></ul>4. Compliance &amp; Quality Assurance<ul><li>Ensure adherence to radiation safety protocols, infection control, and DOH regulations.</li><li>Monitor department cleanliness and safety standards.</li><li>Participate in internal audits, training sessions, and quality improvement programs.</li><li>Ensure all documentation meets healthcare regulatory and data protection standards.</li></ul>5. Coordination &amp; Team Support<ul><li>Act as a key liaison between the radiology team, nursing, and front office.</li><li>Coordinate communication between referring doctors and radiologists to streamline report turnaround time.</li><li>Provide administrative support for departmental meetings, schedules, and leave planning.</li></ul>6. Inventory &amp; Resource Management<ul><li>Maintain adequate stock of consumables, films, contrast media, and related supplies.</li><li>Coordinate with procurement and inventory control for timely replenishment.</li><li>Track consumption and ensure cost efficiency.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s Degree in Healthcare Administration, Radiology Technology, or related field.</li><li>Minimum 3&ndash;5 years of experience in a Radiology/Imaging department, preferably in the UAE.</li><li>Must be fluent in Arabic and English (both written and spoken).</li><li>Knowledge of DOH (Department of Health &ndash; Abu Dhabi) regulations.</li><li>Experience using HIS, RIS, and PACS systems.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Medical Administrator

Whiteshield

<div>Whiteshield is a global policy advisory and AI economics firm known for our ability to respond to global challenges rapidly and incisively. We use the most advanced tools and technology and combine them with our team of leading international experts to engage decision-makers in tackling society's most significant challenges. We are recognized for our rapid decision support, innovation, data science algorithms and deep policy expertise. We are specialists in &quot;connecting the dots&quot; between policy, business and technology.
We are looking for a highly organized, proactive, and detail-driven Office Coordinator &amp; Executive Support Specialist to join our team. This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting leadership, and takes pride in creating a seamless, welcoming, and efficient office experience. You will play a key role in supporting executive priorities, managing daily office operations, and ensuring a smooth visitor and employee experience. The ideal candidate is a strong communicator with excellent judgment, a solutions-oriented mindset, and the ability to handle sensitive information with discretion. If you are someone who brings energy, professionalism, and reliability to everything you do - and loves being the go-to person who keeps the office running at its best - we would love to hear from you.
Requirements
Executive Administrative Support<ul><li>Manage complex calendars and proactively prioritize competing meetings, deadlines, and commitments with key stakeholders.</li><li>Assist with travel arrangements, logistics, and itinerary planning.</li><li>Monitor and organize email communications, ensuring timely follow-up on key items.</li><li>Track and manage expenses, receipts, reimbursements, and budget-related administrative tasks.</li><li>Support occasional personal tasks and errands with professionalism and discretion.</li><li>Maintain a high level of discretion, sound judgment, and professionalism in handling confidential or sensitive matters.</li><li>Serve as a liaison between leadership and internal/external stakeholders to ensure smooth communication and follow-through.</li><li>Handle special projects and tasks that support executive priorities.</li></ul>
Office Operations &amp; Coordination<ul><li>Oversee daily office operations to maintain a clean, organized, and efficient workspace.</li><li>Manage office supplies and equipment.</li><li>Coordinate meeting room schedules, team events, and on-site meetings.</li><li>Assist with onboarding processes such as workspace setup and materials preparation.</li><li>Serve as the main point of contact for building management, service providers, and visitors.</li><li>Maintain office safety and security by following safety procedures and controlling visitor access to the office as appropriate.</li><li>Ensure the office environment reflects a welcoming, professional atmosphere.</li></ul>
Front Desk &amp; Visitor Experience<ul><li>Greet and assist visitors, clients, and team members in a warm, professional and friendly manner.</li><li>Answer and route incoming calls and respond to general inquiries.</li><li>Manage incoming and outgoing mail, deliveries, and packages.</li><li>Maintain reception and common areas to uphold brand and firm standards.</li><li>Be present day to day to support employees and visitors as required.</li></ul>
Benefits
WHY CHOOSE US |
Our Commitment to Equal Opportunities: At Whiteshield, we are committed to providing equal opportunities in employment regardless of individual characteristics. We recognize that our employees feel appreciated when their thoughts and values are respected and considered. We&rsquo;re committed to maintaining and driving an inclusive culture and workplace where all talents are nurtured and feel empowered to contribute.
Celebrating Achievements: At Whiteshield, we seek to reward those who demonstrate exceptional individual achievements above and beyond expectations in the pursuit of continuously seeking excellence for our clients. When individuals excel, we show our appreciation and celebrate achievements by generously recognizing and supporting the career progression of those who make unique contributions to the firm.
Empowering Our People: At Whiteshield, we recognize that our employees are the core to our success and believe that when our exceptional talent comes together, and wellbeing is a priority &ndash; innovation thrives. We are dedicated to promoting and encouraging a healthy work-life balance and adopting a genuinely flexible working model to empower our employees to pursue a balance that suits their personal needs.</div>

Executive & Office Assistant (UAE National)

<div><div>Summary<div>
You will be responsible to provide an excellent and consistent level of service to your customers. The Guest Services Officer - Front Office is responsible to contribute to the smooth and efficient running of the Front Office operations within the Rooms Division.</div></div><div>
Qualifications<div>
Passionate, action oriented and hardworking personalities with a minimum 1 year work experience in hotel operations.<div> 
</div>
<div>The ideal candidate should have a customer-focused mindset, alongside fluent communication.</div></div></div></div>

GUEST SERVICES OFFICER – FRONT OFFICE (UAE NATIONAL)

Al Sahraa Group

Position: Facility CoordinatorWork location: Abu DhabiSalary: Overview We are seeking a highly organized and detail-oriented Facility Coordinator with a strong background in maintenance to join our team. The Facility Coordinator will be responsible for overseeing all aspects of facility maintenance, ensuring that all facilities are well-maintained, and all equipment is in good working condition. Responsibilities <ul><li>Develop and implement a comprehensive maintenance program for all facilities and equipment</li><li>Conduct regular inspections of facilities and equipment to identify any maintenance needs</li><li>Coordinate and oversee all maintenance activities, including repairs, upgrades, and replacements</li><li>Monitor and maintain inventory of maintenance supplies and equipment</li><li>Manage and negotiate contracts with external vendors and service providers</li><li>Develop and maintain relationships with contractors, suppliers, and other service providers</li><li>Ensure compliance with all safety and regulatory standards in all maintenance activities</li><li>Train and supervise maintenance staff, providing guidance and support as needed</li><li>Develop and maintain maintenance schedules and records</li><li>Prepare and manage annual maintenance budget</li><li>Collaborate with other departments to identify and address any maintenance needs or issues</li><li>Stay up-to-date with industry developments and best practices in facility maintenance and management</li></ul> Qualifications <ul><li>Bachelor's degree in Facilities Management, Engineering, or a related field</li><li>Minimum of 5-10 years of experience in facility maintenance, preferably in a supervisory or coordinator role</li><li>Strong knowledge of building systems and equipment maintenance</li><li>Excellent organizational and time-management skills</li><li>Ability to multitask and prioritize tasks effectively</li><li>Strong leadership and communication skills</li><li>Proficiency in MS Office and facility management software</li><li>Knowledge of safety and regulatory standards</li><li>Ability to work independently and in a team environment</li></ul>

FACILITY COORDINATOR

Explore 774+ Front office coordinator in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.

774 front office coordinator jobs IN Abu Dhabi

Front Office Coordinator - إماراتيين (خلاصة القيد)

Front Office Coordinator - إماراتيين (خلاصة القيد)

SALES COORDINATOR - UAE NATIONAL

Medical Administrator

Executive & Office Assistant (UAE National)

GUEST SERVICES OFFICER – FRONT OFFICE (UAE NATIONAL)

FACILITY COORDINATOR