client intake coordinator and accounting admin

general accountant (staff accountant / bookkeeper)

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senior financial analyst

general accountant staff accountant bookkeeper

J.R. Helms & Associates, P.C.

Indianapolis, IN | Full-Time | On-siteAbout the RoleJ.R. Helms &amp; Associates, P.C. is a full-service accounting, tax, and business consulting firm based in Indianapolis. We&rsquo;re hiring a Staff Accountant / General Accountant who wants meaningful client work, professional growth, and a clear development path.This role is ideal for someone with hands-on accounting and bookkeeping experience who is ready to take ownership of general ledger responsibilities while continuing to grow in a supportive, collaborative public accounting environment.This role requires sound judgment, curiosity, and the ability to think through issues&mdash;not just follow a checklist.What You&rsquo;ll Do<ul><li>Prepare and post journal entries</li><li>Reconcile and maintain general ledger accounts</li><li>Support month-end and year-end close</li><li>Prepare financial statements and supporting schedulesResearch and resolve account discrepancies</li><li>Assist with operational and financial audit fieldwork</li><li>Perform data entry and financial analysis</li><li>Support income tax preparation for individual, business, and non-profit clients (as assigned)</li><li>Communicate clearly with clients and internal team members</li></ul>What We&rsquo;re Looking For<ul><li>Experience with QuickBooks and general ledger accounting</li><li>Strong attention to detail and accuracy</li><li>Ability to analyze issues and problem-solve independently</li><li>Clear, professional communication skills</li><li>Comfort working with multiple clients or entities</li><li>Public accounting or small-business accounting experience preferred</li></ul>Why Join J.R. Helms &amp; Associates<ul><li>SIMPLE IRA with 3% company match</li><li>Paid vacation, sick, and holiday time</li><li>Paid continuing education, CPA exam support, and professional memberships</li><li>Exposure to a wide range of industries and clients</li><li>Opportunity to grow into senior and leadership roles</li></ul>Compensation:Competitive salary range of $44,500&ndash;$81,000, based on experience, with opportunities for growth, professional development, and performance-based increases.Who This Role Is NOT ForThis role may not be a good fit if:<ul><li>You&rsquo;re looking for a fully remote position</li><li>Your experience is limited to AP/AR, payroll-only, or data-entry-only work</li><li>You prefer highly repetitive, behind-the-scenes tasks with little client interaction</li><li>You&rsquo;re seeking a senior leadership or management-level role at this time</li></ul>How to ApplyApply through our website or submit your application via email at Careers@helmscpa.com. We&rsquo;re excited to meet accounting professionals who want to grow with us.Pay: $44,000.00 - $81,000.00 per yearBenefits:<ul><li>On-the-job training</li><li>Paid time off</li><li>Professional development assistance</li></ul>Experience:<ul><li>Bookkeeping: 2 years (Required)</li><li>General ledger reconciliation: 2 years (Required)</li></ul>Ability to Commute:<ul><li>Indianapolis, IN 46268 (Required)</li></ul>Work Location: In person

General Accountant (Staff Accountant / Bookkeeper)

Salesforce

<div>To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts.
Job Category
Finance
Job Details
About Salesforce
Salesforce is the #1 AI CRM, where humans with agents drive customer success together. Here, ambition meets action. Tech meets trust. And innovation isn&rsquo;t a buzzword &mdash; it&rsquo;s a way of life. The world of work as we know it is changing and we're looking for Trailblazers who are passionate about bettering business and the world through AI, driving innovation, and keeping Salesforce's core values at the heart of it all.
Ready to level-up your career at the company leading workforce transformation in the agentic era? You&rsquo;re in the right place! Agentforce is the future of AI, and you are the future of Salesforce.
Reporting to the Revenue Accounting Senior Manager, we are currently seeking a Lead Revenue Accountant to support our team&rsquo;s strategy, growth, and innovation. As a Lead Revenue Accountant on the Revenue Accounting Team, you will be working in a fast-paced, non-traditional environment while building relationships within the accounting team and the larger business operations organization (e.g. Revenue Operations, FP&amp;A, Treasury, Tax, SEC Reporting, IT, Compliance, International Accounting, etc.) The Lead Revenue Accountant is responsible for many aspects of general ledger-related activities focused on revenue accounting, proper application of US GAAP, various accounting transactions, monthly and quarterly close, and balance sheet account reconciliations. Additionally, you will participate in SOX compliance and interact with our external auditors for quarterly reviews and annual audits. Lastly, due to the various sources feeding the general ledger, you will be collaborating with various functions across the organization to ensure financial reporting objectives and ensuring partner success is achieved. The position rolls up under the Worldwide Controllership Organization.
 
 
Exceptional candidates will be critical thinkers with focus on implementing process improvements to streamline and scale Salesforce&rsquo;s processes for growth.
 
 
Responsibilities:
<ul><li>Assist in the monthly worldwide accounting close
</li><li>Understand and prepare accounting manual journal entries and reconciliations for revenue, expense and other transactions as needed
</li><li>Work with teams within the Controller&rsquo;s Organization as well as cross-functionally with FP&amp;A, Revenue Operations, Treasury, Tax, SEC Reporting, IT, Compliance, and International Accounting teams
</li><li>Participate in internal process improvement initiatives to improve reporting, analytical tools, and technical aspects of accounting procedures and practices
</li><li>Identify and complete the implementation of process improvements related to areas of responsibility
</li><li>Ensure timely completion and review of all closing activities in related areas
</li><li>Responsible for SOX compliance activities within related areas, including completing key controls, updating SOX documentation, and supporting testing efforts
</li><li>Assist in quarterly reviews and annual audit with the external auditors
</li>Deliver on ad-hoc projects / deliverables as necessary 
<li>
</li></ul> 
Experience/Skills Required:
<ul><li>Bachelors degree, or equivalent, in Accounting
</li><li>CPA/CA preferred
</li><li>4+ years of overall combined accounting experience, technology industry and Big 4 experience a plus
</li><li>Experience in SOX control documentation/execution
</li><li>Tight-knit collaboration and partnership skills
</li><li>Strong Excel skills
</li><li>Strong organizational and verbal/written communication skills
</li><li>Demonstrated critical thinking capability
</li><li>Process re-engineering involvement and/or process efficiency focus
</li><li>Strong analytical skills, accuracy and attention to detail a requirement
</li><li>Ability to identify and drive process improvement
</li><li>Ability to organize and prioritize responsibilities effectively in order to meet deadlines
</li><li>Tableau or other Data Analytics experience preferred
</li><li>Strong ability to respond quickly to various requests
</li><li>Must be a self-starter - ability to self-motivate, adapt to change and work in a fast-paced environment
</li></ul>Accommodations If you require assistance due to a disability applying for open positions please submit a request via this Accommodations Request Form.
 
 
At Salesforce we believe that the business of business is to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects society through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more. Learn more about Equality at www.equality.com and explore our company benefits at www.salesforcebenefits.com . Salesforce is an Equal Employment Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Salesforce does not accept unsolicited headhunter and agency resumes. Salesforce will not pay any third-party agency or company that does not have a signed agreement with Salesforce. Salesforce welcomes all. We're Salesforce, the Customer Company, inspiring the future of business with AI + Data + CRM. Leading with our core values, we help companies across every industry blaze new trails and connect with customers in a whole new way. And, we empower you to be a Trailblazer, too &mdash; driving your performance and career growth, charting new paths, and improving the state of the world. If you believe in business as the greatest platform for change and in companies doing well and doing good &ndash; you've come to the right place.
Unleash Your Potential
When you join Salesforce, you&rsquo;ll be limitless in all areas of your life. Our benefits and resources support you to find balance and be your best , and our AI agents accelerate your impact so you can do your best . Together, we&rsquo;ll bring the power of Agentforce to organizations of all sizes and deliver amazing experiences that customers love. Apply today to not only shape the future &mdash; but to redefine what&rsquo;s possible &mdash; for yourself, for AI, and the world.
Accommodations
If you require assistance due to a disability applying for open positions please submit a request via this Accommodations Request Form .
Posting Statement
Salesforce is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants for employment. What does that mean exactly? It means that at Salesforce, we believe in equality for all. And we believe we can lead the path to equality in part by creating a workplace that&rsquo;s inclusive, and free from discrimination. Know your rights: workplace discrimination is illegal. Any employee or potential employee will be assessed on the basis of merit, competence and qualifications &ndash; without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. It also applies to recruiting, hiring, job assignment, compensation, promotion, benefits, training, assessment of job performance, discipline, termination, and everything in between. Recruiting, hiring, and promotion decisions at Salesforce are fair and based on merit. The same goes for compensation, benefits, promotions, transfers, reduction in workforce, recall, training, and education.
In the United States, compensation offered will be determined by factors such as location, job level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, and benefits. Salesforce offers a variety of benefits to help you live well including: time off programs, medical, dental, vision, mental health support, paid parental leave, life and disability insurance, 401(k), and an employee stock purchasing program. More details about company benefits can be found at the following link: https://www.salesforcebenefits.com.</div>

Revenue Senior Accountant

Indianapolis Public Schools

<div>WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS!
At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you&rsquo;ll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students&rsquo; lives. 
In return, no matter your role here, we expect a commitment to excellence and accountability. You&rsquo;ll be held to high standards. Resilience and passion are key&mdash;you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential. 
Together, we are Proving What&rsquo;s Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential. 
A Career in IPS Offers&hellip;
Purpose and Impact:<ul><li>
Essential Contributions: In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you&rsquo;re maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment.</li><li>
Belonging and Community: IPS is a place where every employee is valued. You&rsquo;ll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families.</li></ul>
Professional and Personal Growth:<ul><li>
Training and Development Opportunities: IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher.</li><li>
Skill Enhancement: Whether you&rsquo;re new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement.</li></ul>
Comprehensive Compensation and Benefits:<ul><li>
Fair Compensation: IPS ensures competitive wages and regularly reviews pay structures to maintain equity.</li><li>
Extensive Benefits Package: Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs.</li></ul>
Work-Life Balance and Well-being:<ul><li>
Generous Leave Policies: IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance.</li><li>
Wellness Programs: IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling.</li></ul> 
What We Expect:<ul><li>
Professionalism and Reliability: Every role at IPS is vital to the district&rsquo;s success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families.</li><li>
Collaboration and Communication: IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture.</li><li>
Flexibility and Problem-Solving: As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools.</li></ul><h4 class="jobSectionHeader"> 
JOIN US!</h4>
Indianapolis Public Schools is more than a workplace; it&rsquo;s a community where purpose, impact, and belonging come together to help Prove What&rsquo;s Possible &ndash; in your career and in your school. If you&rsquo;re ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you. 
SUMMARY OF OPPORTUNITY:
Provide administrative support to school Principal and/or administration. Duties include general clerical, receptionist and project based work. Project a professional image through in-person and phone interaction. 
WHAT YOU&rsquo;LL DO: 
Under general supervision serves as program assistant performing a variety of complex bookkeeping, administrative and secretarial duties requiring an awareness of virtually everything happening in a school environment. Work involves independently preparing routine correspondence; compiling information for reports; maintaining complex computer-based accounting systems; performing technical accounts payable functions. Employee is also responsible for maintaining school-related files of a variety of records, reports, documents, and correspondence using a variety of computer driven word processing, spread sheet and file maintenance programs and assimilating information from a variety of sources to compose letters, generate reports and provide informational data. This is a 12 month position. 
ESSENTIAL DUTIES AND RESPONSIBILITIES:<ul><li> 
Maintains a large, multi-fund bookkeeping system using a computerized accounting program; verifies and receipts collections from teachers and other school personnel; creates deposits daily, issues local requisitions for school funds; verifies invoices for payment; enters accounting transactions into the system; generates monthly reports including cash/flow statements, balance statements, and income/expenditure statements for each fund; maintains accounts payable files for verification of receipt of items.</li><li>Gives a variety of information utilizing knowledge of programs and procedures; types correspondence for administrative staff dealing with finances.</li><li>Maintains an accurate record of absences for school-based employees in a computerized system; completes the turnaround report for payroll; maintains leave forms for all employees; gives staff a printout with their check of absences for the pay period.</li><li>Responsible for gate boxes for all athletic and non-athletic events.</li><li>During summer responsible for front office; registers new students, greets and directs visitors; and answer calls for student records regarding transfer.</li><li>Maintains records for county allotments for each of 15 departments; types requisitions for these orders and sends to purchasing department; maintains log of purchase orders.</li><li>Supervises fund raising activities for the school</li><li>Maintains records for athletic events, including log of tickets sold and files of personal information for event officials</li><li>Checks prices for supplies in the warehouse catalog; types and codes requisitions; key orders in an on-line purchasing system. Verifies supply orders and distributes to appropriate staff member. Maintain inventory of school supplies and order items as needed.</li><li>Processes information using a variety of computer driven word processing, spread sheet and file maintenance programs. Work includes assimilating information from a variety of sources to compose letters, generate reports and provide informational data.</li><li>Orients substitutes to the classroom and students; maintains a current list for teachers.</li><li>Summarizes information for standard reports; selects data from varied sources; maintains service log for copiers, typewriters, office equipment.</li><li>Types monthly copier, maintenance and telephone reports and a variety of invoices and forwards to the administrative offices</li><li>During the summer months, sends transcripts to colleges for students</li><li>Composes forms, letters, memorandums, reports, minutes; drafts information and materials for newsletters, bulletins, catalogs, pamphlets and brochures; corrects punctuation, capitalization, spelling and grammar of material transcribed and determines proper placement or arrangement dealing with finances.</li><li>Perform related work as required</li></ul> 
WHAT YOU&rsquo;LL BRING: SKILLS AND MINDSETS:<ul><li>Vocational/technical degree in secretarial science or business practices preferred</li><li>Specific course work in the operation of popular word processing, spreadsheet and file maintenance computer programs preferred or 3 to 5 years of related experience in secretarial or clerical work</li><li>Some experience in office management and the operation of computers using popular word processing, spreadsheet and file maintenance programs; or an equivalent combination of experience and training</li><li>Considerable knowledge of the operations and activities of the school/school system</li><li>Considerable knowledge of accepted bookkeeping principles and practices</li><li>General knowledge of common word processing, spreadsheet and file maintenance programs</li><li>General knowledge of computers and peripheral equipment</li><li>General knowledge of the principles of organization and administration</li><li>Ability to generate correspondence and reports independently</li><li>Ability to produce monthly financial reports</li><li>Ability to operate common office machines</li><li>Ability to prepare and process documents such as purchase orders, invoices, etc.</li><li>Ability to perform fund-type bookkeeping tasks</li><li>Ability to plan meeting agendas</li><li>Ability to sort and distribute documents</li><li>Ability to maintain complete and accurate records and to develop standard reports from those records</li><li>Ability to respond to questions based on considerable knowledge of the school/school system</li><li>Ability to understand and follow oral and written instructions</li><li>Ability to type accurately at a moderate rate of speed</li><li>Ability to establish and maintain effective working relationships as necessitated by work assignments</li></ul> 
﻿EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS: None 
SUPERVISORY RESPONSIBILITES: None 
FLSA CLASSIFICATION:
Non- Exempt 
ELIGIBILITY FOR REMOTE WORK:
Not eligible 
PHYSICAL REQUIREMENTS:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. 
EEOC STATEMENT:
Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals&rsquo; dignity or interferes with their ability to learn or work. 
DISCLAIMER:
Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.</div>

Office Associate 12 month - Finance 26/27 SY

General Hotels Corporation

<div><div>We are seeking an experienced, hospitality-driven Lead Bartender for Crowne Plaza Indianapolis Airport Hotel. The Lead Bartender will be responsible for taking orders, creating and serving drinks, serving food to guests dining at the bar, and ensuring customer satisfaction. The ideal candidate will have excellent communication skills, be able to work in a fast-paced environment and have a friendly and outgoing personality. 
 
Responsibilities</div>
<ul><li>Greet customers and take their orders</li>
<li>Provide recommendations and answer questions about drinks and menu items</li>
<li>Prepare and serves liquor, mixed drinks, wine, beer, and nonalcoholic drinks as ordered</li>
<li>Ensure that fruit and other garnishes are prepared ahead of the opening of the bar</li>
<li>Maintain the bar and keep it clean and organized.</li>
<li>Keep bar supplied with snacks</li>
<li>Ensure that customers are of legal drinking age by checking photo IDs</li>
<li>Ensure customer satisfaction by checking in with customers and addressing any concerns</li>
<li>Process payments and handle cash and credit card transactions</li>
<li>Collaborate with kitchen staff to ensure timely and accurate order delivery</li>
<li>Adhere to all food safety and sanitation regulations</li>
</ul><div>Requirements</div>
<ul><li>Proven work experience as a Bartender, with extensive knowledge of drink preparation and service</li>
<li>Excellent communication and customer service skills</li>
<li>Friendly and outgoing personality</li>
<li>Knowledge of food safety and sanitation regulations</li>
<li>Ability to handle cash and credit card transactions</li>
<li>Ability to work in a fast-paced environment while remaining calm and professional</li>
<li>Ability to work flexible hours, including AM and PM shifts, weekdays, weekends, and holidays</li>
<li>Must be of legal drinking age</li>
</ul><div><div>Benefits</div>
<div><ul><li>Medical, Dental, and Vision Insurance Options</li>
<li>Company Paid Life Insurance</li>
<li>Company Paid Telemedicine</li>
<li>Supplemental Life Insurance</li>
<li>401(k) with company match</li>
<li>Hotel Room Discounts</li>
<li>Earned Wage Access (&ldquo;on-demand pay&rdquo;) through PayActiv</li>
<li>Company Paid Employee Assistance Program</li>
<li>Perks through Benefit Hub</li>
<li>Generous Time Off Package</li>
</ul>
<div></div><div>General Hotels Corporation is committed to enriching lives through award-winning hospitality. GHC is one of the largest hotel management companies headquartered in the Midwest, with a 60+ year history of providing excellent guest service. We recognize that our associates are the key to our continued success and have a long history of promoting from within.</div>
<div></div><div>General Hotels Corporation is an equal opportunity employer. We participate in E-Verify to confirm employment eligibility.</div></div></div></div>

Lead Bartender

Indianapolis Airport Authority

<div><ul><li>#1 Airport in North America and Indiana Chamber's Best Places to Work!</li><li>
Paid Childcare Reimbursements up to $10k/year, per child.</li><li>
Paid Tuition Assistance up to $5,250/year</li><li>
Generous Medical, Dental, Vision and RX</li><li>
Free Healthcare through Marathon Health</li><li>
Pet Insurance</li><li>
Up to 5% Match Retirement Plan</li><li>
Generous Paid Time Off Programs &amp; MORE!</li></ul> 


GENERAL SUMMARY

This position is responsible for the coordination and support of environmental and sustainability activities, but not limited to scheduling appointments, composing memos, generating reports, assisting on projects, coordinating submission of environmental regulatory reports, document management, and preparing and monitoring invoices and expense reports. The incumbent in this position will have initiative, good judgment, good communication (interpersonal, grammar, telephone skills) and organizational skills. This position interfaces with team members, inside customers and outside visitors on a regular basis. 


The Program Coordinator will primarily support the Director of a division. This position is a very active, hands-on position which requires the incumbent to be a self-starter, multi-tasker, decision maker in a fast-paced environment. This position will provide administrative support, which will involve scheduling appointments with internal and external attendees, accurately communicate with both internal and external parties, filing, composing memos and emails, researching, and creating presentations, generating reports, booking travel and managing expense reports, assisting on projects such as meal planning or special events, preparing and monitoring PO&rsquo;s, invoices and expense reports as well as ordering office supplies when needed. The incumbent in this position will have excellent organizational skills, an ability to be proactive, strong initiative, good judgment, excellent communication (interpersonal, grammar, telephone) skills, and is proactive on all matters. This position will manage confidential documents, create/maintain monthly reports, maintain, and update administrative programs. This position will coordinate submission of environmental regulatory reports and document management. Position will also at times attend staff meetings, take notes, transcribe results, interface regularly with team members, inside customers, and outside visitors on a regular basis. 

It is imperative and a requirement the Program Coordinator work on multiple projects in coordination with multiple departments and other administrative assistants on a regular basis including calendar management, setting of meeting both internal and external, catering coordination, etc. 


ESSENTIAL JOB RESPONSIBILITIES
<ul><li>
Initiate and provide solutions while making timely decisions.</li><li>
Set priorities and work within various timelines and deadlines.</li><li>
Exercise good judgment.</li><li>
Comprehend, retain, and follow oral and written instructions.
</li><li>Express good communication skills to work successfully with all levels of IAA personnel, the general public, and other government entities.</li><li>
Preparation of meeting minutes and other documents as directed.</li><li>
Coordinate and schedule meetings with internal and external contacts.</li><li>
Facilitate communication between department members and other airport departments.</li><li>
Coordinate meetings, conferences, and training sessions related to environmental initiatives.</li><li>
Maintain organized and up-to-date records and filing systems for environmental projects and compliance documentation.</li><li>
Assist in organizing events and outreach activities related to environmental programs.</li><li>
Ability to follow and - as requested - assist in revising or preparing the Standard Operating Procedures.</li><li>
Ability to act independently and proactively while supporting a multitude of projects and staff.</li><li>
Other duties as assigned.</li></ul> 


MINIMUM REQUIREMENTS
<ul><li>
Two-year degree from an accredited college or university with a degree in Business Administration or related field and a minimum of two (2) years of experience</li><li>
A combination of education and experience that provides the knowledge, skills, and ability to perform the duties of this position</li></ul>
<ul><li>Strong Microsoft Office product skills (Excel, Word, Outlook)</li><li>
Excellent communication skills</li><li>
Strong organization skills</li></ul> 


PHYSICAL TASKS
<ul><li>
Operate a computer keyboard</li><li>
Operate office equipment</li><li>
Climb stairs</li><li>
Walk, sit, stand, stoop, bend</li><li>
See, hear, talk, write</li><li>
Eye-hand coordination</li><li>
File, store</li></ul> 


COGNITIVE TASKS
<ul><li>
Read and comprehend</li><li>
Comprehend, retain and follow oral and written instructions</li><li>
Exercise good judgment</li><li>
Set priorities</li><li>
Effectively communicate</li><li>
Calculate and count</li><li>
Analyze and organize</li><li>
Listen</li><li>
File/sort</li></ul> 


WORK ENVIRONMENT
<ul><li>
Work independently and as a team member</li><li>
Work in an office environment</li><li>
Work with varied and detailed materials</li></ul></div>

Environmental Program Coordinator

Technotopia Solutions LLC

Additional Job Information:Job Title:IN-DOH-Administrative AssistantStart Date:03/02/26End Date:06/30/26Location: Indianapolis, IN 46204End Date:06/30/26Interview Type: In person onlyDescription:This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentationPurpose of Position/Summary:The incumbent works as a Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Manufactured Foods Program. This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.Essential Duties/Responsibilities:Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.Job Requirements:-- High School Diploma or equivalent.-- 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.-- General knowledge of office administrative functions, theories, and principles.-- Working knowledge of research techniques and report composition.-- Working knowledge of functions of other departments and agencies and their impact on the department.-- Effective written and verbal communication skills.-- Attention to detail and proofreading skills.-- Organizational skills with the ability to prioritize tasks effectively and multitask-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)-- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.-- Experience in a food preparation environment preferred-- Ability to maintain cooperative work relationships.Supervisory Responsibilities/Direct Reports:NoneDifficulty of Work:This role will work within generally accepted management and program guidelines that may be of a repetitive nature and/or with restricted scope. These programs involve several variables that are interrelated.Responsibility:The individual will work with employees in the programs as well as other programs with the Division, other agencies or departments, and the general public to interpret program policy,procedures, and maintain coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager. Results are reviewed for soundness of judgement, adherence to directions, and technical competence.Personal Work Relationships:The individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned duties. Exceptional customer service is provided to agency partners and/or the general public.Physical Effort:This role performs work in an environment where sitting for extended periods of time should be expected.Working Conditions:The position works primarily in Central Office in a standard office environment.Job Type: ContractPay: $17.00 - $17.20 per hourWork Location: In person

Administrative Assistant

GS1 Consulting

This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation.Purpose of Position/Summary:The incumbent works as a Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Manufactured Foods Program. This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.Essential Duties/Responsibilities:Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.Job Requirements:-- High School Diploma or equivalent.-- 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.-- General knowledge of office administrative functions, theories, and principles.-- Working knowledge of research techniques and report composition.-- Working knowledge of functions of other departments and agencies and their impact on the department.-- Effective written and verbal communication skills.-- Attention to detail and proofreading skills.-- Organizational skills with the ability to prioritize tasks effectively and multitask-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)-- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.-- Experience in a food preparation environment preferred-- Ability to maintain cooperative work relationships.Supervisory Responsibilities/Direct Reports:NoneDifficulty of Work:This role will work within generally accepted management and program guidelines that may be of a repetitive nature and/or with restricted scope. These programs involve several variables that are interrelated.Responsibility:The individual will work with employees in the programs as well as other programs with the Division, other agencies or departments, and the general public to interpret program policy,procedures, and maintain coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager. Results are reviewed for soundness of judgement, adherence to directions, and technical competence.Personal Work Relationships:The individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned duties. Exceptional customer service is provided to agency partners and/or the general public.Physical Effort:This role performs work in an environment where sitting for extended periods of time should be expected.Working Conditions:The position works primarily in Central Office in a standard office environment.Pay: $17.20 per hourApplication Question(s):<ul><li>Ability to use Microsoft office suite (Word, Excel, PowerPoint, Outlook) 3 Years required.</li><li>Experience in a food preparation environment / Nice to have.</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Administrative assistant: 3 years (Required)</li></ul>Work Location: In person

Administrative Assistant (793672) 2/17/2026

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