admin coordinator - khobar

assistant site manager Jobs in Al Khobar Saudi Arabia

assistant site manager

contract admin lead Jobs in Al Khobar Saudi Arabia

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customer finance relations coordinator Jobs in Al Khobar Saudi Arabia

customer finance relations coordinator

hr coordinator

Projects Pioneers Contracting Company

Job Title: Site Assistant / Project Site Assistant Location: Mining Project Site Department: Operations / AdministrationJob SummaryThe Site Assistant supports daily site operations by assisting the project team with administrative, coordination, and basic operational tasks. The role helps ensure smooth communication between site departments, maintains records, supports manpower and logistics activities, and assists supervisors in meeting project requirements safely and efficiently.Key Responsibilities<ul><li>Assist the site team with day-to-day administrative and operational support.</li><li>Maintain site records, reports, attendance, and filing systems.</li><li>Support supervisors in coordinating manpower, materials, and equipment requirements.</li><li>Prepare and update documents such as timesheets, leave records, gate passes, and internal reports.</li><li>Help arrange site transport, accommodation, and other logistics for employees and visitors.</li><li>Coordinate with HR, procurement, warehouse, and camp departments when required.</li><li>Track incoming and outgoing documents, tools, materials, and consumables.</li><li>Assist in monitoring site office supplies and request replenishment when needed.</li><li>Support HSE and site management in organizing meetings, inductions, and training records.</li><li>Ensure proper communication between site staff and head office.</li><li>Receive phone calls, emails, and inquiries, and direct them to the relevant department.</li><li>Assist in preparing monthly progress summaries and workforce data.</li><li>Perform other duties assigned by the Site Supervisor, Project Coordinator, or Site Manager.</li></ul>Requirements<ul><li>Diploma or bachelor&rsquo;s degree in Administration, Business, or related field preferred.</li><li>1&ndash;3 years of experience in site administration, project support, or assistant roles.</li><li>Experience in mining, construction, drilling, or industrial projects is an advantage.</li><li>Good knowledge of Microsoft Office, especially Excel, Word, and Outlook.</li><li>Ability to maintain records and prepare reports accurately.</li><li>Good communication skills in English; Arabic is an advantage.</li><li>Ability to work in remote site conditions and under pressure.</li><li>Strong organizational and multitasking skills.</li><li>Basic understanding of site safety rules and procedures.</li></ul>Preferred Skills<ul><li>Good coordination and follow-up skills.</li><li>Ability to work with different departments and nationalities.</li><li>Problem-solving mindset and willingness to support field operations.</li><li>Time management and attention to detail.</li><li>Professional attitude and teamwork spirit.</li></ul>Working Conditions<ul><li>Based at mining project site.</li><li>May require long working hours, shift work, or rotation schedule.</li><li>Must comply with all site safety, security, and company policies.</li></ul>Reporting To<ul><li>Site Supervisor / Project Coordinator / Site Manager</li></ul>For a mining company, this position can also be titled:<ul><li>Site Administrative Assistant</li><li>Project Assistant</li><li>Operations Assistant</li><li>Site Coordinator Assistant</li></ul>Job Type: Full-timePay: ﷼2,000.00 - ﷼2,500.00 per monthWork Location: In person

Assistant (Mining Project)

Zamil Offshore Services Company

<div>
 
 
 Key Responsibility areas &amp; activities:
 
 
 
 
 
 
 
 ORGANIZATIONAL DESIGN
 
 
 <ul>
 <li>
 Design and maintain the systems and processes for the job creation, job evaluation, organizational structure design, and organizational change rules.
 </li>
 <li>
 Designs and maintains the rules for creating the organizational structure.
 </li>
 <li>
 Designs and maintains rules for span of control across different business units.
 </li>
 <li>
 Conducts regular audits of the organizational structure and recommends changes to make the organization more efficient.
 </li>
 <li>
 Revise current HR policies and recommend improvements, and suggest new HR Policies
 </li>
 <li>
 Participates in HR Projects and organization-wide projects.
 </li>
 <li>
 Developing process maps and workflow diagrams to visualize, analyze, and improve organizational/business operations.
 </li>
 </ul>
 
 
 
 
 
 JOB DESCRIPTION
 
 
 <ul>
 <li>
 Develops and maintains the Job Description library and Job Family Matrix of the company.
 </li>
 <li>
 Evaluates current descriptions and prioritizes updates for the most outdated ones.
 </li>
 <li>
 Ensures that the standard job description template is consistently used throughout the company.
 </li>
 <li>
 Determines how to best collect information regarding job duties, responsibilities, specifications, work environment, and physical demands of the job. Meets with job incumbents or their managers to complete job description questionnaires. Sits and interview or directly observe job incumbents in order to write an effective job description.
 </li>
 <li>
 Uses the resulting information as the basis for new or updated job descriptions that accurately reflect the role.
 </li>
 <li>
 Develops procedures to regularly update job descriptions. To keep the process on track, follow up with other periodic procedures, such as annual employee reviews. However, update job descriptions as soon as possible if the position changes.
 </li>
 </ul>
 
 
 
 
 
 Performance Management System
 
 
 <ul>
 <li>
 Carries out and monitors the implementation of the Performance Management system and processes in the organization and its divisions in order to maintain the system&rsquo;s efficiency in managing employees&rsquo; performance and expectations.
 </li>
 <li>
 Provides the necessary support to relevant parties in various aspects of Performance Management (e.g., KPI Setting, Technical Competency setting, Counseling, etc.) to facilitate the effective implementation of the system among these parties and ensure their satisfaction.
 </li>
 <li>
 Continually reviews the performance system and process in order to develop recommendations and proposals for its improvement / enhancement.
 </li>
 <li>
 Takes into consideration the inputs and remarks of users, managers, and staff in order to provide changes to the system and processes, resulting in easier use by the relevant parties.
 </li>
 <li>
 Support in setting KPIs for professional-level and above employees.
 </li>
 <li>
 Support all divisions in driving the effective selection, development, implementation, and integration of KPIs to optimize business activities and their linkage to the Performance Management System.
 </li>
 <li>
 Collate and document KPIs, build a KPI Library, and key performance management metrics, and respond as necessary to ensure consistently superior operational performance.
 </li>
 <li>
 Support the Corporate HR Manager to develop and maintain the Technical &amp; Behavior Competency matrix and criteria for performance evaluation.
 </li>
 <li>
 Collaborate with the Planning and Performance Department to ensure that the KPIs set for Performance Management align with and support the actual business objectives.
 </li>
 <li>
 Design training programs and awareness initiatives to disseminate relevant information to specific groups / employees based on their level of exposure.
 </li>
 <li>
 Delivers training programs for the different stages of the Performance Evaluation and for new recruits/employees.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 JOB SPECIFICATIONS
 
 
 
 Education Degree: bachelor&rsquo;s degree in Human Resources Management, Organizational Psychology, Business Administration, or Management Information Systems.
 
 
 
 
 
 General Experience: 6-8 Years of Experience
 
 
 
 
 
 Professional Qualifications/Certifications (if any):
 
 <ul>
 <li>
 SHRM
 </li>
 <li>
 OD
 </li>
 <li>
 CIPD
 </li>
 <li>
 AIHR
 </li>
 <li>
 KPI Certified through The KPI Institute
 </li>
 <li>
 Korn Ferry Job Analysis and Evaluation Certified
 </li>
 </ul>
 
 Industrial Experience Requirement: Oil &amp; Gas, Maritime
 
 
 
</div>

Organizational Development Specialist

Total Safety

<div>
 
 Job Description &ndash; Accounting Administrator (AR)
 
 
 
 Department:
 
 Finance
 
 
 
 Location:
 
 Saudi Arabia
 
 
 
 Reports To:
 
 Finance Manager / Chief Accountant
 
 
 Job Summary
 
 
 The Accounting Administrator supports the finance department in daily accounting and administrative activities with a focus on Accounts Receivable (AR), client invoicing, and project billing. The role ensures accurate billing, timely collections, and proper documentation in compliance with company financial procedures.
 
 
 Key Responsibilities
 
 
 
 
 
 
 Order-to-Cash Management:
 
 Manage the full invoicing process for manpower, TAR projects, and equipment services, ensuring bills align with contracts and are backed by approved timesheets/service reports.
 
 
 
 PO Procurement:
 
 Proactively coordinate with clients and sales to obtain necessary Purchase Orders.
 
 
 
 Accounts Receivable &amp; Collections:
 
 Monitor AR aging, follow up with clients on outstanding payments, and provide weekly collection reports to management.
 
 
 
 Cross-Functional Liaison:
 
 Act as the primary link between Sales, Operations, HR, and Finance to verify billing details and resolve any discrepancies or disputes.
 
 
 
 Financial Integrity:
 
 Perform payment recording and account reconciliations; support month-end closing activities and external audits.
 
 
 
 Documentation:
 
 Maintain organized digital records of all contracts, POs, and invoices to ensure a clear and compliant audit trail.
 
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration.
 </li>
 <li>
 2&ndash;4 years of experience in accounting or accounts receivable.
 </li>
 <li>
 Experience in service or project-based companies is preferred.
 </li>
 </ul>
 
 
 
 
 Skills &amp; Competencies
 
 <ul>
 <li>
 Strong knowledge of Accounts Receivable and invoicing processes.
 </li>
 <li>
 Proficiency in Microsoft Excel and accounting systems.
 </li>
 <li>
 Strong attention to detail and organizational skills.
 </li>
 <li>
 Good communication and coordination skills.
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines.
 </li>
 </ul>
 
 
</div>

Accounting Administrator (AR)

Pall

<div>Bring more to life.
Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics, and biotechnology?
At Pall Corporation, one of Danaher&rsquo;s 15+ operating companies, our work saves lives&mdash;and we are united by a shared commitment to innovate for tangible impact.
You&rsquo;ll thrive in a culture of belonging where your unique perspective matters. And by harnessing the Danaher Business System (DBS), you will help turn ideas into impact&mdash;innovating at the speed of life.
As a global leader in high-tech filtration, separation, and purification, Pall Corporation helps customers solve their toughest challenges across a wide range of applications that advance health, safety, and environmentally responsible technologies. From protecting critical assets to improving product quality and minimizing emissions and waste, Pall plays a vital role in some of the world&rsquo;s most demanding environments.
The Client Finance Relations Coordinator is a customer-facing, site-based role responsible for serving as the key interface between Pall&rsquo;s internal teams and customer finance, procurement, and operational stakeholders across major oil &amp; gas and petrochemical sites in Saudi Arabia, primarily Aramco and SABIC.
The primary focus of this role is to support payment follow-up and expediting activities, strengthen customer relationships, facilitate coordination between internal and external stakeholders, and provide on-site support that helps enable smooth service execution while identifying potential business opportunities.
This position reports to the KSA Field Service Manager, is part of the Services organization, and will be based in Saudi Arabia as an on-site field role.<h2 class="jobSectionHeader">
In this role, you will have the opportunity to:</h2><h3 class="jobSectionHeader">
Lead Payment Follow-Up and Customer Finance Coordination (60%)</h3><ul><li>
Drive follow-up and expediting of pending payments with key customers, mainly Aramco and SABIC.</li><li>
Build and maintain effective working relationships with customer finance, procurement, and commercial representatives.</li><li>
Understand customer payment cycles, approval routes, and internal processes to help accelerate collections.</li><li>
Coordinate closely with Pall Customer Service, Service, and Project teams to ensure invoices, supporting documentation, and customer requirements are completed accurately and on time.</li><li>
Provide timely updates to internal stakeholders regarding payment status, risks, required actions, and escalation points.</li><li>
Organize and support customer meetings, follow-ups, and escalation discussions related to outstanding payments and commercial coordination.</li></ul><h3 class="jobSectionHeader">
Maintain Strong On-Site Customer Engagement (15%)</h3><ul><li>
Represent Pall professionally at customer sites and maintain a high standard of communication and relationship management.</li><li>
Travel regularly to Aramco and SABIC sites, typically 3&ndash;4 days per week.</li><li>
Act as a trusted day-to-day point of contact between Pall and customer stakeholders on finance- and service-related matters.</li></ul><h3 class="jobSectionHeader">
Support Service and Operational Coordination (15%)</h3><ul><li>
Support the execution of service-related activities through coordination between customer site teams, third-party contractors, and Pall personnel.</li><li>
Help facilitate communication around site requirements, service readiness, and work progress.</li><li>
Assist in resolving coordination issues that may impact service delivery, commissioning, start-up, or operational support.</li><li>
Ensure all site activities are aligned with customer safety expectations and applicable site protocols.</li></ul><h3 class="jobSectionHeader">
Identify Commercial Support Opportunities (10%)</h3><ul><li>
Maintain visibility of customer needs and site activity that could lead to future service or commercial opportunities.</li><li>
Share relevant leads and customer insights with the appropriate Pall commercial or service teams.</li><li>
Support broader customer satisfaction through responsiveness, professionalism, and strong follow-through.</li></ul><h2 class="jobSectionHeader">
The essential requirements of the job include:</h2><ul><li>
Diploma or bachelor&rsquo;s degree in Business Administration, Finance, Customer Service, or a relevant technical discipline. A background in Mechanical, Electrical, or Chemical Engineering is an advantage.</li><li>
Minimum of 2 years of experience in a customer-facing coordination, finance follow-up, service support, or commercial support role.</li><li>
Saudi National with strong English communication skills.</li><li>
Experience in payment follow-up, collection coordination, or customer/commercial support with large industrial clients.</li><li>
Familiarity with customer structures and ways of working within major industrial organizations such as Aramco and SABIC.</li><li>
Understanding of site operations, stakeholder management, and field-based customer engagement in industrial environments.</li><li>
Strong interpersonal, communication, follow-up, and coordination skills.</li><li>
Ability to manage multiple stakeholders and work across finance, customer service, operations, and site teams.</li></ul><h2 class="jobSectionHeader">
Travel, Motor Vehicle Record, and Physical/Environment Requirements</h2><ul><li>
Ability to travel up to 70% across customer sites within Saudi Arabia.</li><li>
Valid driver&rsquo;s license with an acceptable driving record.</li><li>
Ability to work in industrial site environments in compliance with customer and company safety standards.</li><li>
Ability to lift, move, or carry equipment up to 40 lb, if required.</li></ul>
Join our winning team today. Together, we&rsquo;ll accelerate the real-life impact of tomorrow&rsquo;s science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.
For more information, visit www.danaher.com.</div>

Customer Finance Relations Coordinator

Explore 4+ Hr coordinator in Al Khobar Saudi Arabia this April. Find roles across top companies and apply now to boost your career.

4 hr coordinator jobs In Al Khobar Saudi Arabia

Assistant (Mining Project)

Organizational Development Specialist

Accounting Administrator (AR)

Customer Finance Relations Coordinator