hr administrative assistant Jobs in Irvine

hr administrative assistant

human resources coordinator

CMD/OCX

Trust Automotive Group is now seeking a dynamic team member with a proven track record in a used car automotive environment. We are hiring an experienced Human Resource Coordinator to join our team! Now is the time to take your career to the next level. Prospective candidates will possess a desire to be the best of the best. We are focused on the customer and focused on your long-term success.When you join our team, you'll have access to a total compensation package, which includes great career growth, a friendly work environment, and outstanding benefits....and more:<ul><li>Competitive Wages</li><li>Paid Vacation, Sick and Holidays</li><li>Paid Basic Life &amp; AD&amp;D Insurance</li><li>401K &amp; Match</li><li>Health, Dental, Vision Insurance</li><li>Other Supplemental Insurance options such as:</li><li>Additional access to Voluntary Life &amp; AD&amp;D Insurance Policy</li><li>Short Term and Long-Term Disability</li><li>Accidental, Critical Illness, and Cancer Policy</li></ul>In this position you would be responsible for assisting the Corporate Human Resource Director administrative tasks; and will play a crucial role in supporting various HR functions, ensuring compliance with employment laws, and fostering a positive workplace culture. This position requires strong organizational skills, effective communication abilities, and a passion for human resources management. You will report directly to the Corporate HR Director.Qualifications:<ul><li>High school diploma or equivalent required; associate degree preferred.</li><li>Proficiency in human resources management principles and practices.</li><li>Strong knowledge of HR sourcing techniques and ATS systems</li><li>Experience with data collection, analysis, and reporting for HR metrics.</li><li>Excellent communication skills for effective interaction with employees at all levels.</li><li>Administrative experience with project management capabilities.</li><li>Ability to manage multiple tasks efficiently while maintaining attention to detail.</li><li>Understanding of workers' compensation processes and regulations.</li><li>Excellent verbal and written communication skills.</li><li>Excellent organizational skills and attention to detail.</li><li>Proficient with Microsoft Office Suite or related software. All applicants must be authorized to work in the USA</li><li>Minimum Travel between dealerships required</li><li>Ability to demonstrate the ability to pass pre-employment testing including background checks, MVR, drug test, and valid driver's license</li><li>Must have a valid driver&rsquo;s license and be eligible for coverage under shop insurance policy (Not an excluded driver)</li><li>Bilingual preferred but not required</li></ul>Essential Duties, but not limited to:<ul><li>Maintains employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.</li><li>Assist with maintaining accurate records of active job openings and received applications; assists with managing internal and external job postings.</li><li>Performs administrative and record-keeping tasks related to assigned store staffing changes, which may include layoffs, resignations, terminations, and extended leaves of absence.</li><li>Assists with the administration of employee benefits</li><li>Assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews as assigned.</li><li>Assist with Vacation Accrual audits on a semi-monthly basis.</li><li>Monitor/Ensure EDD State Claim UI and DI responses</li><li>Ensure garnishments are set up appropriately online and deductions are set up correctly.</li><li>Prepares reports as needed (i.e. 401(k) census &amp; Benefit census)</li><li>Assist with ensuring Federal, State, and local legal requirements are met.</li><li>Assists with enforcing HR and Dealership policies and procedures</li><li>Assists with posting positions, reviewing applications; and assists conduct and/or schedules preliminary interviews when needed.</li><li>Manage candidate screening process, background checks, DMV verification, drug screens, and other employment verifications.</li><li>Assists with new hire orientations and onboarding process</li><li>Assists with the delivery of all compliance-based training and maintains accurate training records.</li><li>Oversees training completions.</li><li>Oversees sales license compliance</li><li>Routine office HR administration: making copies, scanning, faxing, filing, emailing, as needed.</li><li>Assists with timely and proactive customer support to employees by responding to inquiries and concerns, elevating particularly concerning matters to appropriate management personnel; assists with internal and external Human Resources related inquires or requests.</li><li>Assists with annual employee open enrollment process with vendors and employees; including schedules and facilitates meetings and managing the benefits dashboard for new hires and terminations.</li><li>Updates and audits personnel files and employee records, as needed.</li><li>Assist with employment relation cases, employee complaints and investigations, as needed.</li><li>Assist with various HR projects.</li><li>Assists with completing/filing WC Claims and reports incidents</li><li>Assist employees through the leave of absence process, including maintaining files for ADA, FMLA, &amp;/or CFRA administration.</li><li>Assists with the offboarding processes for all terminations and reviews paperwork final checks with exiting employees, including assisting with employee terminations, as needed, including filing paperwork and terminating employees from various online platforms and systems</li><li>Acts as a role model to other employees by being aware of and supporting all company policies and procedures.</li></ul>Salary Range: $20.00 to $25.00 per hourApply today and find out all our dealership has to offer!Job Type: Full-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Human Resources Coordinator

Liberty1 FInancial

Essential Duties and ResponsibilitiesWe are seeking a detail-oriented HR Coordinator / Office Assistant to provide direct HR support to our California and Arizona operations while managing office and executive assistant responsibilities. This dual-role ensures compliance with California labor laws, delivers hands-on employee support, and maintains smooth daily office operations.Flexibility Clause: The company may revise duties and assign additional responsibilities consistent with the exempt, administrative nature of this role and applicable law (&ldquo;other duties as assigned&rdquo;).Key Responsibilities&middot; Prepares new employee files: Onboarding/offboarding: offers, I-9/E-Verify, TriNet setup, new hire checklists, IT coordination, Files documents into appropriate employee files.&middot; Conduct timekeeping audits for meal/rest compliance, early/late clock-ins, and ensure documentation of premiums.&middot; Maintain personnel files and compliance records.&middot; Process benefits changes, LOA tracking, and TriNet updates.&middot; Post jobs, manage Indeed flow, schedule interviews, and assist with background checks.&middot; Track training (CA harassment prevention, workplace violence, safety), send reminders, and file certifications.&middot; Prepare weekly HR reports (onboarding status, audits, training completion).&middot; Schedules meetings and interviews as requested by HR Manager.&middot; Makes photocopies; mails, scans and emails documents; and performs other clerical functions.&middot; Assists or prepares correspondence as requested.&middot; Performs other related duties as assigned.Office &amp; Operations Support&middot; Daily office checks: kitchens stocked, conference rooms clean, coffee machines maintained, supplies replenished.&middot; Manage office supply orders (Amazon, Costco, vendors) and coordinate deliveries.&middot; Handle mail, packages, and property/vendor communications.&middot; Support executive team: check in with leadership, maintain binders, assist with notes, tidy workspaces.&middot; Coordinate team events (birthdays, anniversaries, monthly food orders).&middot; Cover sales floor during manager meetings.&middot; Assist with executive tasks (meeting prep, office plants, bourbon collection updates, scheduling).&middot; Oversee onboarding setup for new hires (desks, supplies, nameplates, introductions).&middot; Support offboarding (desk clean-out, roster updates, return of equipment/supplies).Qualifications and Requirements&middot; 1&ndash;3 years HR or People Ops experience; office administration background preferred.&middot; Familiarity with CA wage-hour rules (meal/rest, sick leave) strongly preferred.&middot; TriNet or other HRIS experience is a plus.&middot; Strong organizational skills; ability to manage multiple priorities.&middot; Excellent communication and interpersonal skills.&middot; Ability to function well in a high-paced and at times stressful environment.&middot; Prolonged periods of sitting at a desk and working on a computer.&middot; Must be able to lift up to 15 pounds at times.&middot; Proficient with Microsoft Office and collaboration tools (Teams, Outlook).What We Offer&middot; Benefits package medical, dental, vision, 401k, etc.&middot; Professional growth opportunities in HR and operations.&middot; Supportive, fast-paced team environment with direct impact on employee experience.Job Type: Full-timePay: $23.00 - $26.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Work Location: In person

In STEPPS

In STEPPS is an innovative behavior health company with highly experienced and enthusiastic leadership. We serve individuals with autism and other developmental disabilities. We seek an organized, team player to join our administrative team! This position is in person at our Irvine location.Position Overview The HR Administrative Assistant works under the supervision of the Human Resources Manager. The primary duties include supporting a variety of life cycle activities for our employees, specifically regarding onboarding and leaves and offboarding. In addition, duties may include project based work related to clearances for school sites.This role is very important and will wear many hats, since they will assist in all facets of the human resources department. Are you organized and can you multi task? Are your professional and itching to learn new skills. Join our team!Responsibilities include: Human Resources Duties<ul><li>Compile and update employee records</li><li>Answer employee questions via email</li><li>Complete and send outgoing EDD Forms via mail</li><li>Assist with Onboarding in our HRIS system</li><li>Support site clearances and personnel file completion</li><li>Work closely with the credentialing specialist, recruiting, and scheduling teams</li></ul>Qualification and Experience<ul><li>Proof of legal authorization to work in the United States</li><li>Bachelors Degree</li><li>Strong written and verbal communication skills</li><li>Professional demeanor</li><li>Self motivation and desire to excel</li><li>Ability to analyze and revise operating practices to improve efficiency</li><li>Proficiency in MS Office with expertise in Microsoft Word, Office, PowerPoint and Excel</li><li>Exceptional communication skills</li><li>Superior organizational skills and dedication to completing projects in a timely manner</li><li>Experience with complex file management</li></ul>Job Type: Full-timePay: $38,000.00 - $42,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

HR Administrative Assistant

City of Irvine

<div><div><div><h2 class="jobSectionHeader">Description</h2></div> 
<div> 
 
 
Apply your passion for public service in the City of Irvine, nationally ranked for safety, educational institutions, business enterprises, and quality of life. Join our collaborative workforce and advance your career with the Irvine Police Department.<div></div><div> 
This position is Extended Part-time with a schedule requirement of 32 hours per week.</div><div>
All applicants must be able to pass the Public Safety background check process.</div> 

THE POSITION: 
This skilled graphic design position supports the Irvine Police Department&rsquo;s Public Information Office. The role focuses on creating visually compelling materials using Adobe Creative Cloud applications (Photoshop, Illustrator, InDesign, etc.) and other professional design tools. Knowledge of advanced design software beyond tools such as Canva and mobile applications is required.
The successful candidate will be an experienced, self-directed designer capable of creating original, high-impact visual content from concept to completion, including storyboarding, developing and presenting design comps, and producing polished, from-scratch designs with minimal input from the requester.
Event and portrait photography, videography, or copywriting skills are highly desired.
While the work supports public information and media relations efforts, this is not a social media management, public relations, or public information officer role.
Work is performed under the direction of the Media Services Coordinator III and requires demonstrated expertise in professional design, branding, and visual communication.
Find additional information in the Media Services Coordinator I - EPT job description. 
YOUR IMPACT: 
<ul><li>
Design, organize, and illustrate from concept to completion various marketing/promotional digital and print materials for department and City initiatives and events such as:<ul><li>
Fliers</li><li>
Brochures</li><li>
Newsletters</li><li>
Scalable vector graphics</li><li>
Posters</li><li>
Banners</li><li>
Maps</li></ul></li></ul><ul><li>
Generate new design concepts and graphics solutions for varied projects; select media for visual presentations, including graphics, photography, type style and size, and colors.</li><li>
Take direction and quickly generate graphics and content during emergencies and tight deadlines</li><li>
Administer the print process from design through the final production.</li><li>
Meet with department staff to determine the scope of projects and clarify the intended message and the proposed audience for the material. Develop graphics and visual images to illustrate the message.</li><li>
Use a camera to photograph and document City events and programs. Select, edit, manipulate, and retouch photographs to enhance their quality for digital and print publication. Select appropriate photographs for design projects and catalogs, and maintain the library of digital photo images.</li><li>
Maintain knowledge on changes to the department&rsquo;s practices regarding colors, style, logos, fonts, and branding.</li><li>
Maintain state-of-the-art knowledge and expertise in the areas of assignment, including principles, practices, and techniques for graphic design and desktop publishing.</li><li>
Stays aware of professional software innovations that may improve the department's public communications, as well as software used in editing and manipulating photographs, designing and creating electronic print specifications, and creating visual presentations.</li></ul> 

BEST FIT: 
<ul><li>
Must adapt to a flexible, fast-changing work schedule to cover special events, breaking news, press conferences, and other city activities outside regular business hours &mdash; including evenings, weekends, and short-notice assignments.</li></ul><ul><li>
Maintain a high level of creativity, resourcefulness, and a keen understanding of the policies, priorities, and intended audience for the department and the City. Ability to exercise judgment and decisiveness in situations involving the evaluation of information against sensory and/or judgmental criteria.</li><li>
Ability to interact effectively, orally, electronically, graphically, and in writing with elected and appointed officials, City staff, law enforcement professionals, community representatives, and the public.</li><li>
Knowledge of a law enforcement agency's activities, the laws and regulations governing City and law enforcement operations, and the ability to quickly learn and apply City and department standards and preferences for communication with the public.</li><li>
Knowledge of principles and applications of modern and sophisticated digital cameras and editing equipment.</li><li>
Ability to plan, organize, and schedule work independently, have excellent time management skills, and maintain work effectiveness with frequent changes in workload and priority of assignments, and under pressure of deadlines.</li><li>
Knowledge and experience creating visual assets for law enforcement social media content.</li><li>
Ability to write newsletter content, scripts, news releases, talking points, social media captions, and department statements.</li></ul></div>
<div><h2 class="jobSectionHeader">Minimum Training and Experience Required to Perform Essential Job Functions</h2></div>
<div><ul><li>Equivalent to the completion of high school, supplemented by courses in computer design and/or some experience performing a variety of graphics and desktop publishing work; or any combination of education and experience that provides equivalent knowledge skills and abilities.</li><li>
May require a valid California driver&rsquo;s license.</li></ul></div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>THE CITY: 
 
Irvine is recognized as one of America's Best Places to Live, according to Money Magazine. The City of Irvine has the distinction of being one of the safest cities in the United States with a population of more than 250,000, based upon FBI statistics on violent crime. 
 
YOUR TEAM: 
 
The Public Safety Department is a full-service public safety agency that provides several special program areas including Emergency Management, Community Outreach, Youth Services, K-9s, Traffic Enforcement, Investigations, Crime Scene Investigation, and the Special Weapons and Tactics Team (SWAT). Irvine is committed to a full community-oriented policing concept that interfaces closely with all segments of the community. 
 
THE PROCESS: 
 
The selection process may include an examination and background investigation prior to appointment. All applicants must be able to pass the Public Safety background check process. This includes, but is not limited to, the review of legal documents, police and driving records, credit profile, motor vehicle insurance, vehicle operation, prior employment records, and performance reviews. 
 
EQUAL OPPORTUNITY EMPLOYER: 
 
The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation.</div></div></div>

Extended Part-Time Media Services Coordinator I - Graphics Designer - IPD Public Information Office

Sumeru Inc

&middot; The Employee Relations Specialist reports to the Employee Relations Director and serves as a key liaison between management and employees, focusing on maintaining positive workplace relationships, resolving conflicts, and ensuring compliance with employment laws and company policies.&middot; This role involves providing performance management, providing guidance on HR matters, and fostering a productive work environment.&middot; Maintain detailed records of all employee relations activities&middot; Document investigations and disciplinary actions accurately&middot; Ensure confidentiality and proper handling of sensitive informationSkills:&middot; 3-5 years of experience in employee relations, HR, or similar role&middot; Knowledge of employment laws (FMLA, ADA, Title VII, etc.)Education:&middot; Bachelor's degree in Human Resources, Business Administration, Psychology, or related fieldJob Type: ContractPay: $45.00 - $50.00 per hourEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>FMLA: 5 years (Required)</li><li>ADA: 5 years (Required)</li></ul>Work Location: In person

Employee Relations Specialist

SUMERU INC.

Job Description:<ul><li>The Employee Relations Specialist reports to the Employee Relations Director and serves as a key liaison between management and employees, focusing on maintaining positive workplace relationships, resolving conflicts, and ensuring compliance with employment laws and company policies.</li><li>This role involves providing performance management, providing guidance on HR matters, and fostering a productive work environment.</li><li>Maintain detailed records of all employee relations activities</li><li>Document investigations and disciplinary actions accurately</li><li>Ensure confidentiality and proper handling of sensitive information</li></ul>Skills:<ul><li>3-5 years of experience in employee relations, HR, or similar role</li><li>Knowledge of employment laws (FMLA, ADA, Title VII, etc.)</li></ul>Education:<ul><li>Bachelor's degree in Human Resources, Business Administration, Psychology, or related field</li></ul>Job Type: ContractPay: $30.00 - $45.00 per hourExpected hours: 40 per weekWork Location: In person

Employer Relations Specialist

Circuit Assembly

About UsCircuit Assembly is a leading provider of custom connectors, cable assemblies, wire harnesses, and full box-build solutions. With decades of expertise and certifications including AS9100, ISO 9001, and ITAR registration, we proudly serve industries ranging from aerospace and defense to industrial and medical. We are committed to innovation, quality, and continuous improvement in everything we do.We are seeking a Marketing Coordinator to join our growing team. This role is ideal for a creative, detail-oriented professional with strong technical aptitude who can bridge the gap between marketing and engineering. The Marketing Coordinator will play a key role in elevating our brand presence, refining our technical content, and driving effective campaigns that showcase our expanding capabilities.Key ResponsibilitiesContent Development &amp; Management<ul><li>Create high-quality, technically accurate content highlighting manufacturing processes, quality systems, capabilities, and team expertise.</li><li>Collaborate with engineering/technical staff to ensure accuracy of technical content before publication.</li><li>Expand website product pages with accurate specs, images, and product details.</li><li>Develop new marketing materials to support product launches and expanded service offerings.</li></ul>Digital Campaign Creation &amp; SEO Performance Tracking&middot; Maximize ROI on Google Ads by designing and refining PPC campaigns with highly targeted landing pages for specialized market segments<ul><li>Track, analyze, and report lead sources, conversions, and customer acquisition value across paid and unpaid channels.</li><li>Optimize digital campaigns to improve lead quality and reduce conversion costs.</li></ul>Growth &amp; Market Expansion:<ul><li>Work closely with leadership to identify and develop strategies to aim marketing to key industries such as aerospace, government, military and medical.</li><li>Align marketing efforts with business development goals and long-term growth strategy.</li><li>Continuously monitor competitors and industry trends to ensure Circuit Assembly maintains a competitive edge.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Marketing, Communications, or related field (or equivalent experience).</li><li>2+ years of experience in marketing, preferably in a manufacturing environment.</li><li>Strong writing skills with the ability to create technical content.</li><li>Prior experience and proven success managing Google Ads/AdWords, SEO, and analytics tools.</li><li>Experience with trade show/event coordination a plus.</li><li>Strong organizational skills with the ability to manage multiple projects simultaneously.</li><li>Technical curiosity and willingness to learn about complex products and processes.</li></ul>Job Type: Full-timePay: $27.00 - $30.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Please describe your experience with Google Ads. </li></ul>Experience:<ul><li>Marketing: 2 years (Required)</li></ul>Ability to Commute:<ul><li>Irvine, CA 92618 (Required)</li></ul>Work Location: In person

Marketing Coordinator

Explore 31+ Human resources coordinator in Irvine this October. Find roles across top companies and apply now to boost your career.

31 human resources coordinator jobs IN Irvine

Human Resources Coordinator

Human Resources Coordinator

HR Administrative Assistant

Extended Part-Time Media Services Coordinator I - Graphics Designer - IPD Public Information Office

Employee Relations Specialist

Employer Relations Specialist

Marketing Coordinator