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administrative coordinator intern Jobs in Abu Dhabi

administrative coordinator intern

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insurance coordinator with coder license

Bureau Veritas

<div><div>Job Description: Admin Assistant &amp; Logistic Coordinator
Reporting : Admin &amp; HR Manager
Admin Assistant Support
<ul><li>Assist in handling day-to-day office administrative activities.</li>
<li>Ensure proper filing and record management, both physical and electronic.</li>
</ul><ul><li>Support accommodation management, including inventory tracking and maintenance requests.</li>
<li>Coordinate pest control, housekeeping, and facility service providers.</li>
</ul><ul><li>Support onboarding activities for new employees.</li>
</ul>Logistic Coordinator :
<ul><li>Manage and coordinate the daily operations of a fleet of company owned and leased vehicles.</li>
<li>Maintain complete records of vehicle registrations, insurance policies, permits, inspections, and lease agreements.</li>
<li>Ensure timely renewal of vehicle registrations, insurance, Salik accounts, and regulatory permits.</li>
<li>Coordinate preventive maintenance, servicing, repairs, and breakdown support to minimize vehicle downtime.</li>
<li>Monitor vehicle tracking systems, fuel consumption, mileage, and driver performance.</li>
<li>Investigate vehicle accidents, damages, and traffic violations, and coordinate insurance claims.</li>
<li>Maintain records of traffic fines and ensure timely recovery or settlement as per company procedures.</li>
<li>Prepare monthly fleet utilization, maintenance, fuel consumption, and cost reports for management review.</li>
<li>Manage vehicle handover and return processes, ensuring proper documentation and condition reporting.</li></ul></div></div>

Admin Asst. & Logistic Coordinator

ai71

<div>
 
 About AI71:
 
 
 
 AI71 is an industry leader in artificial intelligence, delivering innovative solutions that empower developers, businesses and governments to solve complex challenges. AI71 builds secure, enterprise-ready applications powered by cutting-edge technology&mdash;tailored for knowledge workers and sector-specific needs. AI71 bridges the gap between advanced AI and real-world impact. Guided by a strong commitment to research and responsibility, we create transformative solutions that drive progress and empower communities.
 
 
 
 The Role:
 
 
 
 As a Senior Machine Learning Ops Engineer at AI71, you&rsquo;ll be responsible for developing, deploying, and optimizing machine learning models and systems that power our AI solutions. You will collaborate with cross-functional teams to translate business challenges into impactful AI products.
 
 
 
 What You'll Do:
 
 
 
 <ul>
 <li>
 Model Development: Develop, train, and deploy predictive models that enhance the capabilities of our AI solutions.
 </li>
 <li>
 AI Technologies: Work with state-of-the-art AI techniques, including Large Language Models (LLMs) and Retrieval-Augmented Generation (RAG), and apply them to real-world business contexts.
 </li>
 <li>
 Cross-Functional Collaboration: Partner with business stakeholders to understand objectives and translate them into actionable machine learning tasks.
 </li>
 <li>
 Model Optimization: Continuously monitor, evaluate, and improve models based on real-world performance and evolving business needs.
 </li>
 <li>
 Data Pipeline Maintenance: Implement and manage robust data preprocessing pipelines to ensure high-quality, reliable input data for model development.
 
 
 </li>
 </ul>
 
 What You'll Bring:
 
 
 
 <ul>
 <li>
 Master&rsquo;s or Ph.D. in AI, Data Science, Computer Science, Statistics, or a related field.
 </li>
 <li>
 5+ years of experience in AI, Machine Learning, Reinforcement Learning (RL), Data Science, or a related field.
 </li>
 <li>
 Proven experience with Large Language Models (LLMs) and parameter-efficient fine-tuning methods (LoRA, QLoRA, etc.) techniques.
 </li>
 <li>
 Strong proficiency in programming languages like Python. Preference for candidates with a competitive coding background (e.g., ACM/ICPC, NOI/IOI, Top Coder, Kaggle).
 </li>
 <li>
 Experience in building and deploying LLM-powered applications using FastAPI/ Flask and Streamlit for front-end interfaces, solid understanding of REST principles, HTTP Methods, websockets and API lifecycle management;
 </li>
 <li>
 Expertise in machine learning frameworks (e.g., scikit-learn, TensorFlow, PyTorch) and libraries like Langchain, Langgraph, LlamaIndex.
 </li>
 <li>
 Experience with SQL, NoSQL (PostgreSQL, MySQL, MongoDB, Redis) and vector databases (Pinecone, Weaviate, pgvector) for structured data storage and semantic search.
 </li>
 <li>
 Demonstrated success in applying data science and machine learning to solve real-world, business-critical problems.
 </li>
 <li>
 Excellent communication and collaboration skills with the ability to work across interdisciplinary teams.
 </li>
 <li>
 Strong communication, stakeholder management, and decision-making skills, with a passion for building diverse, inclusive engineering teams.
 
 
 </li>
 </ul>
 
 Why AI71:
 
 
 
 <ul>
 <li>
 
 Mission-Driven Work:
 
 Work on cutting-edge AI applications with a talented and passionate team, solving real-world challenges in critical sectors.
 </li>
 <li>
 
 Unparalleled Opportunity:
 
 This is a chance to innovate and solve real-world challenges using AI at a company with unique access to world-leading models and resources.
 </li>
 <li>
 
 Career Growth:
 
 We offer competitive compensation, benefits, and significant career growth opportunities as a foundational member of the team.
 </li>
 <li>
 
 World-Class Environment:
 
 Enjoy a flexible working environment and the latest tools &amp; technologies needed to do your best work.
 </li>
 </ul>
</div>

MLOps Engineer

Speechify

<div><div>Mission</div>
<div>
The mission of Speechify is to make sure that reading is never a barrier to learning.

Over 50 million people use Speechify's text-to-speech products to turn whatever they're reading &ndash; PDFs, books, Google Docs, news articles, websites &ndash; into audio, so they can read faster, read more, and remember more. Speechify's text-to-speech reading products include its iOS app, Android App, Mac App, Chrome Extension, and Web App. Google recently named Speechify the Chrome Extension of the Year and Apple named Speechify its 2025 Design Award winner for Inclusivity.
Today, nearly 200 people around the globe work on Speechify in a 100% distributed setting &ndash; Speechify has no office. These include frontend and backend engineers, AI research scientists, and others from Amazon, Microsoft, and Google, leading PhD programs like Stanford, high growth startups like Stripe, Vercel, Bolt, and many founders of their own companies
</div>
<div>What You'll Do</div>
<div><ul><li>Lead the design, architecture, and development of native Windows desktop applications using Windows App SDK, WinUI (or related UI frameworks), C#, XAML, and &mdash; when needed &mdash; C++.</li>
<li>Define and enforce best-practices for Windows desktop development across the codebase: code architecture, performance, memory usage, responsive UI, cross-version compatibility (Windows 10/11+), and maintainability.</li>
<li>Drive accessibility efforts: integrate and validate support for accessibility APIs (e.g. Microsoft UI Automation or other relevant Windows accessibility frameworks), ensure UI controls, focus management, keyboard navigation, screen-reader support, and usability for users with disabilities.</li>
<li>Collaborate closely with product designers, UX researchers, QA, and other stakeholders to shape feature planning, UI/UX architecture, and long-term roadmap for the Windows platform.</li>
<li>Take ownership of full lifecycle of features: conception design implementation testing release maintenance. Ensure quality, reliability, and consistency across releases.</li>
<li>Identify, diagnose, and resolve complex bugs, performance bottlenecks, memory leaks, rendering issues, or compatibility problems &mdash; and propose robust architectural or design solutions.</li>
</ul>
</div><div></div><div>An ideal candidate should have</div>

Required:
<ul>
<li>3+ in Windows desktop application development using Windows App SDK, WinUI (or similar), C#, XAML &mdash; and ideally additional experience with native Windows code (C++, Win32/WinRT/COM).</li>
<li>Deep understanding of Windows application architecture, including interop between managed code (.NET) and native code.</li>
<li>Proven track record of designing, building, and shipping production-quality desktop applications, with an emphasis on reliability, performance, scalability, and maintainability.</li>
<li>Strong experience with accessibility APIs on Windows (e.g. Microsoft UI Automation or similar), and a dedication to building accessible and inclusive software.</li>
<li>Excellent software engineering fundamentals: OOP, design patterns, data structures, algorithms, memory management, multi-threading or asynchronous programming (where relevant).</li>
<li>Experience leading technical design, mentoring other engineers, conducting code reviews, and making architecture-level decisions.</li>
<li>Strong communication skills; ability to articulate tradeoffs, collaborate with cross-functional teams, and drive consensus.</li>
<li>A user-centric mindset: focus on building polished, intuitive, and accessible experiences for end users.</li>
</ul>
Preferred / Bonus:
<ul>
<li>Experience with writing automated tests for UI &mdash; unit tests, integration tests, UI automation tests; familiarity with relevant testing frameworks.</li>
<li>Experience with performance optimization for desktop apps (memory usage, startup time, rendering performance, high-DPI support, responsiveness under load).</li>
<li>Experience with localization/globalization, right-to-left UI support, internationalization, accessibility for multiple regions.</li>
<li>Familiarity with telemetry, analytics, crash reporting, logging, and error monitoring in desktop applications.</li>
<li>Previous experience in shaping CI/CD workflows, release pipelines, and deployment strategies for desktop applications.</li>
<li>Demonstrated ability to take ownership of feature areas or modules and drive them long-term, including maintenance, refactoring, and technical debt management.</li>
</ul>
What we offer
<ul>
<li>A high-impact role: you will define architecture, shape the future of our Windows product, and directly influence what millions of users see and experience.</li>
<li>A collaborative, flat-structure engineering culture &mdash; you are not just a coder, but a builder and a decision-maker.</li>
<li>Opportunities to lead &mdash; mentor others, steer technical direction, and grow into broader technical leadership (e.g. Tech Lead, Architect).</li>
<li>Flexibility, autonomy, and responsibility: you define how to solve problems, own features end-to-end, and contribute to long-term product vision.</li>
<li>A purpose-driven mission: building software that's reliable, accessible, and user-centered &mdash; making a real difference for people.
</li></ul>Think you're a good fit for this job?

Tell us more about yourself and why you're interested in the role when you apply. 
And don't forget to include links to your portfolio and LinkedIn.

Not looking but know someone who would make a great fit? 
Refer them!

Speechify is committed to a diverse and inclusive workplace. 
Speechify does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.</div>

Senior Software Engineer, Windows/Desktop Applications - Abu Dhabi, United Arab Emirates

GREEN FACILITY MANAGEMENT SERVICES LLC

Job Summary:We are looking for an experienced Manpower Operations and Business Development Coordinator with strong practical knowledge of manpower supply operations in the UAE. The candidate must be able to independently manage workers, coordinate with clients, visit companies and project sites, and generate new manpower supply business.Key Responsibilities:<ul><li>Visit construction companies, contractors, subcontractors, facilities management companies and project sites to introduce our manpower supply services.</li><li>Generate new business enquiries and secure manpower supply contracts.</li><li>Arrange meetings with potential clients and present the company profile and available manpower categories.</li><li>Follow up on enquiries, quotations, negotiations, LPOs, contracts and payment terms.</li><li>Maintain strong relationships with existing clients and obtain additional manpower requirements.</li><li>Prepare daily and weekly reports of company visits, contact persons, enquiries and business opportunities.</li><li>Manage the daily deployment, transfer and replacement of workers across multiple sites.</li><li>Coordinate directly with clients, project managers and site supervisors.</li><li>Maintain attendance, overtime, absenteeism, leave and worker deployment records.</li><li>Collect and verify signed timesheets for invoice preparation.</li><li>Arrange replacements for absent, rejected or underperforming workers.</li><li>Monitor workers&rsquo; discipline, productivity, attendance and site performance.</li><li>Coordinate workers&rsquo; accommodation, transportation and food arrangements when required.</li><li>Maintain records of visas, Emirates IDs, labour cards, medical insurance and expiry dates.</li><li>Manage employee mobilization, demobilisation, onboarding and site-access requirements.</li><li>Coordinate with HR and accounts regarding recruitment, payroll, visa processing, invoices and payments.</li><li>Conduct regular site visits and resolve client and worker concerns.</li><li>Ensure compliance with company policies, client requirements and site HSE procedures.</li></ul>Mandatory Experience and Knowledge:<ul><li>Relevant UAE experience in manpower supply operations and business development.</li><li>Candidates without manpower supply experience will not be considered.</li><li>Strong knowledge of skilled and unskilled manpower categories, including helpers, masons, carpenters, scaffolders, steel fixers, electricians, plumbers, painters and technicians.</li><li>Practical knowledge of worker recruitment, mobilisation, deployment, attendance, timesheets, payroll coordination and replacements.</li><li>Good understanding of UAE labour procedures, employment documentation, visas, labour cards, Emirates IDs and medical insurance.</li><li>Experience in approaching companies, generating enquiries, preparing quotations and following up for LPOs and contracts.</li><li>Existing contacts with contractors, subcontractors and facilities management companies are strongly preferred.</li><li>Ability to handle client complaints, worker issues and urgent manpower requirements independently.</li><li>Good communication, negotiation, sales and reporting skills.</li><li>Proficiency in Microsoft Excel, Word, email and WhatsApp.</li><li>Good command of English. Knowledge of Hindi, Urdu or Arabic is an advantage.</li><li>A valid UAE driving licence is strongly preferred.</li><li>The candidate must be able to join immediately or within a short notice period.</li></ul>Pay: From AED3,500.00 per monthWork Location: Remote

manpower operation coordinator

Hudson Talent Solutions

<div>
 
 
 Contractual Roles | Abu Dhabi
 
 
 
 We are supporting an aviation client in
 
 Abu Dhabi
 
 with
 
 3 new opportunities within Recruitment.
 
 
 
 
 
 
 
 Job Type- 6-months Contract
 
 .
 
 
 
 Availability- Immediately
 
 
 
 Please apply for the most suitable role.
 
 
 
 
 
 1.
 
 Recruitment Coordinator
 
 
 <ul>
 <li>
 Recruitment administration and coordination
 </li>
 <li>
 Assessment center and interview logistics
 </li>
 <li>
 Travel bookings and event scheduling
 </li>
 <li>
 Candidates from events, travel desk, tour and travel, hospitality or hotel backgrounds preferred
 </li>
 <li>
 Recruitment experience is not essential
 </li>
 </ul>
 
 
 
 
 2.
 
 Recruitment Support / Analyst
 
 
 <ul>
 <li>
 Recruitment reporting and data support
 </li>
 <li>
 
 Power BI, Excel &amp; MS Lists
 
 </li>
 <li>
 Virtual assessment and interview support
 </li>
 <li>
 Strong analytical and coordination skills
 </li>
 <li>
 Not a full recruiter role
 </li>
 </ul>
 
 
 
 
 3
 
 . Recruiter
 
 
 <ul>
 <li>
 End-to-end recruitment.
 </li>
 <li>
 Ability to own entire recruitment process.
 </li>
 <li>
 Aviation/ Engineering/Aerospace experience preferred.
 </li>
 </ul>
 
 
 
 
 
 Key Details
 
 
 
 
 Location:
 
 Abu Dhabi, United Arab Emirates
 
 
 
 Contract:
 
 6 months
 
 
 
 Availability:
 
 Immediate
 
 
 
 
 
 More information about the role will be shared once candidates are shortlisted.
 
 
 
 Interested candidates should apply with their CV.
 
 
</div>

Talent Acquisition - Multiple Roles

Suite Life Residential Property Care Services L.L.C

We are looking for a proactive and results-driven Account Manager to manage and maintain strong relationships with clients in Abu Dhabi. The successful candidate will be responsible for ensuring client satisfaction, overseeing service delivery, addressing operational concerns, identifying business opportunities, and acting as the key point of contact between clients and internal teams.Key Responsibilities<ul><li>Manage day-to-day relationships with assigned clients and act as the primary point of contact for all account-related matters.</li><li>Build and maintain strong, long-term relationships with clients, stakeholders, and key decision-makers.</li><li>Understand client requirements and ensure services are delivered in accordance with agreed SLA, KPI, and contractual requirements.</li><li>Conduct regular client meetings and site visits to review service performance, operational concerns, and upcoming requirements.</li><li>Coordinate with Operations, HR, Finance, IT, HSE, and other internal departments to ensure timely resolution of client requirements.</li><li>Monitor account performance, service quality, customer satisfaction, and overall contract compliance.</li><li>Handle and resolve client complaints, escalations, and operational issues professionally and within agreed timelines.</li><li>Prepare and submit weekly and monthly account reports, performance updates, and action plans to management and clients.</li><li>Monitor contractual obligations, service scope, manpower requirements, and additional client requests.</li><li>Identify opportunities for upselling, cross-selling, contract extensions, and additional services within existing accounts.</li><li>Support the preparation of quotations, proposals, commercial offers, and contract renewals in coordination with the Business Development and Commercial teams.</li><li>Maintain accurate records of client communications, meetings, complaints, action plans, and account documentation.</li><li>Follow up on outstanding payments and coordinate with the Finance Department regarding account receivables when required.</li><li>Monitor market and competitor activities and provide relevant feedback to management.</li><li>Participate in client presentations, business reviews, negotiations, and tender-related meetings when required.</li><li>Ensure all client-related activities comply with company policies, procedures, and applicable UAE regulations.</li><li>Support management in maintaining high standards of client satisfaction and retention.</li></ul>Candidate Profile<ul><li>Bachelor's degree in Business Administration, Management, Marketing, Hospitality, or a related field is preferred.</li><li>Minimum 3 years of experience in Account Management, Client Relations, Operations, or a similar role.</li><li>Experience in parking, valet, facilities management, hospitality, property management, or service-based industries is highly preferred.</li><li>Strong experience in client relationship management and contract/service delivery.</li><li>Excellent command of English, both written and verbal.</li><li>Arabic-speaking candidates will have an advantage.</li><li>Strong negotiation, communication, presentation, and interpersonal skills.</li><li>Excellent problem-solving and conflict-resolution abilities.</li><li>Strong commercial awareness with the ability to identify business opportunities.</li><li>Proficient in MS Office, Excel, PowerPoint, and reporting tools.</li><li>Ability to work independently, manage multiple accounts, and meet deadlines.</li><li>Willingness to travel within Abu Dhabi and other UAE locations when required.</li><li>UAE driving license is preferred.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Willing to work in Abu Dhabi</li></ul>Experience:<ul><li>Account Manager: 3 years (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Work Location: In person

Account Manager

Galva Coat

Position Title: Light DriverDepartment: Administration / Logistics / Site OperationsLocation: Head Office &amp; Various Project SitesReports To: Admin Officer / Project Manager / Transport Supervisor1. Position SummaryThe Light Driver is responsible for safely transporting personnel, documents, and materials between office locations, project sites, suppliers, and government authorities. The role requires safe driving practices, vehicle care, punctuality, and compliance with traffic laws and company policies.2. Key ResponsibilitiesA. Driving Tasks<ul><li>Transport staff, visitors, and workers between company locations and project sites.</li><li>Deliver and collect documents, small materials, tools, and parcels as instructed.</li><li>Drive to government departments (MOHRE, Immigration, Police, Municipality, etc.) for company transactions.</li><li>Assist in airport drop-off and pick-up for employees or guests.</li><li>Ensure timely and safe transportation while following assigned schedules.</li></ul>B. Vehicle Care &amp; Maintenance<ul><li>Perform daily inspections of vehicle condition (fuel, oil, water, tires, brakes).</li><li>Ensure the vehicle is clean, properly maintained, and roadworthy at all times.</li><li>Report any defects, repairs, or accidents immediately to the Transport Supervisor.</li><li>Ensure regular servicing and annual registration are completed on time.</li></ul>C. Documentation &amp; Logs<ul><li>Maintain accurate trip logs, fuel records, and delivery receipts.</li><li>Ensure documents and packages are properly received and signed.</li><li>Follow company procedures for document confidentiality and safety.</li></ul>D. Compliance &amp; Safety<ul><li>Follow all UAE traffic laws, speed limits, and safety regulations.</li><li>Ensure seat belts are used and safe driving behavior is maintained at all times.</li><li>Avoid distractions, mobile phone use, and unsafe practices while driving.</li><li>Assist passengers with loading/unloading items safely.</li></ul>E. Support to Site &amp; Office Operations<ul><li>Assist with basic administrative tasks such as purchasing small items, printing, or document submission.</li><li>Support the site team in moving light materials or tools when needed.</li><li>Perform tasks assigned by Admin, HR, or Project Management.</li></ul>3. Minimum RequirementsEducation &amp; Experience<ul><li>Minimum 2&ndash;3 years of driving experience in the UAE.</li><li>Valid UAE Light Vehicle Driving License (Manual preferred).</li><li>Experience working with construction companies or PRO-related driving is an advantage.</li></ul>Skills<ul><li>Good knowledge of UAE roads, traffic rules, and government department locations.</li><li>Ability to communicate in English (basic level sufficient).</li><li>Professional, polite, and responsible behavior.</li><li>Ability to handle documents securely and confidentially.</li></ul>Physical Requirements<ul><li>Ability to lift light materials and work under sunlight when required.</li><li>Fit to drive long distances when needed.</li></ul>4. Key Competencies<ul><li>Safety awareness</li><li>Responsibility and punctuality</li><li>Professional driving behavior</li><li>Communication and etiquette</li><li>Reliability and integrity</li><li>Time management</li></ul>5. Additional Notes<ul><li>Must be willing to work flexible hours, evenings, and weekends if required.</li><li>Must follow company rules, HSE policies, and transportation procedures.</li></ul>Job Types: Full-time, PermanentPay: AED1,500.00 - AED2,000.00 per monthApplication Question(s):<ul><li>Will you be able to come to Abu Dhabi for Driving Test &amp; Interview?</li><li>can you join immediately?</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Work Location: In person

Light Driver

Explore 136+ Insurance coordinator with coder license in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.