(c) senior administrative support analyst Jobs in Washington

(c) senior administrative support analyst

deputy general counsel for analysis, technology, and integration division Jobs in Washington

deputy general counsel for analysis, technology, and integration division

integrated logistics analyst - navy undersea warfare program support Jobs in Washington

integrated logistics analyst - navy undersea warfare program support

management analyst/mission support specialist Jobs in Washington

management analyst/mission support specialist

operations analyst

integrated logistics analyst navy undersea warfare program support

SYNCHRON

<div>Synchron, LLC has an exciting opportunity for an Integrated Logistics Analyst to provide support to the U.S. Navy&rsquo;s In-Service Attack Submarines Program Office (PMS 392) at the Washington Navy Yard in Washington, DC! We are seeking a candidate to join our team and provide logistic support to programs supporting the maintenance and modernization of the U.S. Navy&rsquo;s fleet of Fast Attack Submarines (SSN 688I, SSN 21 and SSN 774 Class Submarines). PMS 392 is part of Naval Sea Systems Command (NAVSEA), Program Executive Office Submarines (PEO SSN), and Team Submarine (TSUB).
 
 
Responsibilities:
<ul><li>Assist in the development of logistics support plans (Sustainment Program Baseline (SPB), Life-Cycle Support Plan (LCSP)) and logistics considerations in program planning and documentation.</li>
<li>Support Configuration Management (CM) Program audits, supportability assessment reviews, technical reviews, and evaluate documentation for impacts to logistics and life-cycle logistics support.</li>
<li>Monitor, document, and track Configuration Status Accounting (CSA) and logistics in-service submarine platforms metrics, processes, and procedures. Ability to compare supply support issues with multiple programs such as CDMD-OA (Configuration Data Management Database &ndash; Open Architecture (CDMD-OA), Engineering Support Request System (ESRS), and In-Service Engineering Agent (ISEA) to help identify a resolution and track to completion.</li>
<li>Participate and support Diminishing Manufacturing Sources and Material Shortages (DMSMS) and Obsolescence Management IPTs and Working Groups.</li>
<li>Support Sustainment IPTs, Reliability Centered Maintenance (RCM) workshops and provisioning conferences.</li>
<li>Support of HM&amp;E/NPES systems, subsystems, equipment, and component change-out integrated product support elements/integrated logistics support (ILS) elements product update/development/ILS certification.</li>
<li>Provide Logistics review and analysis of change proposals, design improvement proposals, drawing changes, technical manual development, and lifecycle supportability/sustainment considerations.</li>
<li>Provide review and analysis of risk mitigation issues with respect to new design proposals resulting from Reduction of Total Ownership Cost initiatives.</li>
<li>Coordinate with in-service submarine platform key product support providers to identify, track and resolve CM and ILS product deficiencies.</li>
<li>Coordinate ILS meetings, record meeting minutes, provide logistical support, brief, and track action items/milestones.</li>
<li>Assess and provide quality assurance feedback on all ILS documentation, draft instructions, and product deliverables.</li>
</ul> Education and Experience:
<ul><li>Five years or more of providing logistic support to DoD or Navy acquisition and sustainment programs.</li>
<li>Working knowledge of configuration management and modernization/alteration ILS processes and tools.</li>
<li>Navy/NAVSEA/submarine sustainment experience.</li>
<li>Proficiency in Microsoft Office, specifically, Word, Excel, PowerPoint, and Outlook software.</li>
<li>Excellent verbal and written communication skills, as well as presentation skills.</li>
<li>High comfort level working with and around all military/organizational levels, clients, customers, suppliers, and visitors.</li>
<li>Must be highly reliable and demonstrate personal initiative to operate in a fast-paced environment with changing priorities.</li>
<li>Active Secret DoD clearance is required.
</li><li>Familiarity with handling restrictions (CUI, NOFORN, etc.) for sensitive, unclassified, and classified documents.</li>
</ul>
 
Desired Education and Experience
<ul><li>Specialized experience with the following IT systems is desired: Advanced Technical Information System (ATIS), Integrated Product Development Environment (IPDE), Model Based Product Support (MBPS).</li>
<li>Familiarity with DoD and NAVSEA Policy and Instructions for Logistics, Product Support and Digital Transformation, and Military Standards such as MIL-STD-3100 for Technical Data Packages.</li>
<li>Specialized experience with IT projects involving the following topics is desired: legacy data management, large data migration efforts, transition of enterprise-level IT capabilities, modernization, and compliance with data standards.</li>
<li>Working knowledge and experience in Navy acquisition, Integrated Product Support (IPS), and submarine sustainment, to include regulations, policies, processes, budget management, Information Technology (IT) systems, and techniques for product analysis in support of US Fleet operations.</li>
<li>Working knowledge of Navy correspondence and records management requirements, including security classification and handling restrictions; and Navy correspondence</li>
<li>Information Technology resources used to support acquisition and IPS, such as CDMD-OA, ATIS, ERP, NTIRA, NDE, OneTouch, Haystack, etc.</li>
</ul>
 
Work Location: Vicinity of Washington Navy Yard, Washington, DC. Telework options for up to two days per week, depending on customer requirements. 
 
Travel: Up to 10%
 
 
SYNCHRON, LLC provides technical support services to the Department of Defense, Government Contractors, and select partners. Our mission is to combine Subject Matter Expertise with innovative technology applications to provide highly effective and efficient solutions to government and commercial clients. 
 
 
It is the policy of Synchron, LLC to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, disability, protected veteran status or any other applicable federal or state-protected classification. 
XJ6</div>

Integrated Logistics Analyst - Navy Undersea Warfare Program Support

The McHenry Management Group

<div>Description:

Background check, US citizenship, and a CAC are requirements for this position. Contingent on client/contract approval.
The Senior Administrative Support Analyst will provide administrative support to the Director of Systems Integration and Chief Acquisition Officer for investment decisions and major systems acquisition program management processes and procedures. CG-SID-9 provides support and oversight to the Program Management Offices of major and non-major systems acquisitions and is the primary point of contact with the Department of Homeland Security (DHS) for the acquisition review process. Due to the size, scope and complexity of USCG acquisition programs, CG-SID-9 requires specialized program management support.
Requirements:

Responsibilities include:
1. Administrative Coordination
o Manage scheduling, meeting coordination, and logistics for project activities.
o Prepare agendas, meeting minutes, and action item tracking.
2. Documentation &amp; Reporting
o Develop, edit, and maintain project documentation, including reports, presentations, and correspondence.
o Ensure accuracy and compliance with government and organizational standards.
3. Data Management
o Organize and maintain project records, databases, and filing systems.
o Assist in compiling data for performance metrics and deliverables.
4. Financial &amp; Resource Support
o Support budget tracking, invoice processing, and procurement documentation.
o Monitor resource allocation and assist with administrative aspects of staffing.
5. Compliance &amp; Quality Assurance
o Ensure adherence to administrative policies, security protocols, and SOW requirements.
o Assist in preparing materials for audits and reviews.
6. Stakeholder Communication
o Serve as a liaison for internal and external communications.
o Draft and distribute official correspondence and project updates.
7. Process Improvement
o Identify opportunities to streamline administrative processes.
o Implement best practices for efficiency and accuracy.<ul><li>Education:</li></ul>
Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Management, or related field.<ul><li>Experience:</li></ul>
o Minimum 5 years of experience providing administrative support in a government or project-based environment.
o Familiarity with federal acquisition processes and documentation standards.
o 2-years experience managing SharePoint preferably NSERC</div>

(C) Senior Administrative Support Analyst

Dhara Consulting Group

<div><div><div><div>Posted today</div></div><div><div>
Secret</div></div><div><div>
Unspecified</div></div><div><div>
None</div></div><div><div>
Logistics</div></div><div>
Washington, DC (ON-SITE/OFFICE)</div></div><div><div>
The Judge Group is currently seeking a Sr. Procurement Analyst with an active secret clearance to support a classified customer in Washington, DC. This position offers a hybrid schedule. For immediate consideration email your resume to rkissinger@judge.com. 
<ul><li>Robbie Kissinger</li></ul> 

Key Responsibilities 
 
Acquisition Planning &amp; Strategy 
<ul><li>
Advise on acquisition strategy, contract type, competition approach, and risk management for supplies, services, and IT.</li><li>
Develop acquisition plans, IGCEs, APs, and supporting documentation aligned with FAR, DOSAR, and agency guidance.</li><li>
Conduct and document market research (e.g., RFI, Sources Sought), industry engagement, and vendor capability assessments.</li></ul> 

Pre&#8209;Award Development 
<ul><li>
Draft and refine Statements of Work (SOW), Performance Work Statements (PWS), Statements of Objectives (SOO), and Quality Assurance Surveillance Plans (QASP).</li><li>
Prepare solicitation packages (RFQ/RFP/IFB), evaluation criteria, and source selection documentation; support the establishment of evaluation boards.</li><li>
Coordinate with program office, legal, and small business specialists; ensure fair opportunity and socio-economic goals (e.g., SB, HUBZone, SDVOSB, WOSB).</li></ul> 

Source Selection &amp; Award 
<ul><li>
Facilitate technical/price evaluations; perform cost/price analysis (including labor mapping to contract labor categories), and support best value tradeoffs.</li><li>
Prepare award documentation (e.g., Determinations &amp; Findings, Business/C&amp;A Memoranda, Responsibility Determinations, FPDS data elements).</li><li>
Support negotiations, clarifications, discussions, and debriefings consistent with FAR Part 15 (as applicable).</li></ul> 

Post&#8209;Award Administration 
<ul><li>
Monitor contract performance, modifications, options, CPARS inputs, invoicing, and closeout activities.</li><li>
Analyze contractor performance and risks; recommend corrective actions and improvement plans.</li><li>
Track deliverables, funding/burn rates, period of performance, and key milestones; ensure data accuracy across systems.</li></ul> 

Policy, Governance &amp; Process Improvement 
<ul><li>
Interpret and apply FAR/DFARS/DOSAR; develop templates, SOPs, and training materials.</li><li>
Perform acquisition audits and quality reviews; support Procurement Management Reviews (PMRs).</li><li>
Advance procurement analytics (e.g., spend analysis, lead-time reduction, vendor performance trends).</li></ul> 

Required Qualifications 
<ul><li>
7+ years of federal acquisition/procurement experience, with at least 5 years supporting civilian agencies; State Department experience strongly preferred.</li><li>
Demonstrated expertise across the full acquisition lifecycle for complex, high-visibility procurements (services and/or IT).</li><li>
Mastery of FAR (e.g., Parts 6, 7, 8, 10, 12, 13, 15, 16, 19, 37, 39) and agency supplements (e.g., DOSAR); practical application in pre&#8209;award and post&#8209;award.</li><li>
Proficiency with federal acquisition systems (e.g., SAM.gov, FPDS, PRISM/Momentum/Acquisition platforms) and MS Office 365 (Word, Excel, PowerPoint, Teams).</li><li>
Strong analytical skills: cost/price analysis, IGCE development, risk analysis, and evaluation scoring.</li><li>
Excellent written and verbal communication skills; experience drafting technical procurement documents and briefing senior stakeholders.</li><li>
Active Secret clearance; U.S. citizenship required.</li></ul></div><div><div>
GROUP ID: cxjudgpa</div></div><div><div><div><div><div>
R</div></div></div><div></div>
Recruiter</div><div>
APPLY NOW</div></div></div></div><div></div>

Sr. Procurement Analyst

Enterprise Horizon Consulting Group

<div>Company Overview
Enterprise Horizon Consulting Group (EHCG) is a Woman-Owned Small Business specializing in IT Consulting which has successfully delivered key capabilities to the Navy, Army, and NASA over the past 20+ years. EHCG provides best in class services to its customers in the following areas: Business Systems Services; Business Intelligence; Data Analytics and Dashboarding; Enterprise Resource Planning (SAP) Implementation; Legacy System Optimization; Digital Transformation; Cloud Migration; Integration and Modernization; and Risk Management Framework Processes (RMF).
Job Description
Enterprise Horizon Consulting Group is seeking a highly skilled Senior DevSecOps Engineer to join our team in support of our DoD customer. The ideal candidate will combine strong technical expertise in cloud, automation, and security with proven experience aligning DevSecOps practices to DoD and NIST standards. This role is critical to designing, building, and maintaining secure CI/CD pipelines, assessing toolsets, and ensuring delivery of secure, reliable, and compliant software systems.
Key Responsibilities<ul>
<li>
Lead the design, implementation, and optimization of secure DevSecOps pipelines in support of DoD applications and systems.</li>
<li>Assess the landscape of DevSecOps tools available to the customer, propose best practices, suggest alternatives, and identify gaps.</li>
<li>Integrate and deploy DevOps tools and practices in accordance with NIST 800-53 and DoD DevSecOps policies.</li>
<li>Develop and manage CI/CD pipelines using AWS and Azure DevOps.</li>
<li>Configure AWS IAM roles, CodePipeline, and CodeDeploy for cross-account deployments.</li>
<li>Integrate security tools (SonarQube, OWASP ZAP, Nexus, Sonatype IQ) into DevOps pipelines.</li>
<li>Conduct cost-benefit analysis and provided tool recommendations for security and DevOps.</li>
<li>Collaborate within an Agile SAFe framework, participating in PI planning sessions and aligning DevOps efforts with strategic goals.</li>
<li>Develop Python scripts to review ZAP findings and break automation if critical vulnerabilities are detected with web-hosted applications.</li>
<li>Provide technical leadership and act as a point of contact between the larger team and the customer.</li>
<li>Support Authority to Operate (ATO) processes through automated compliance checks, vulnerability remediation, and continuous monitoring.</li>
</ul>
Requirements<ul>
<li>
Active Secret Clearance</li>
<li>Bachelor&rsquo;s degree in Computer Science, Engineering, or related field is preferred.</li>
<li>IAT Level II baseline certification required (Security+ or allowed substitution).
</li><li>Strong DevOps/DevSecOps engineering experience for DoD programs.</li>
<li>Strong expertise with CI/CD tools such as GitLab CI, Jenkins, Azure DevOps, or GitHub Actions.</li>
<li>Hands-on experience with AWS and Azure Government Cloud, including IAM, networking, and automation.</li>
<li>Proficiency with containerization and orchestration (Kubernetes, OpenShift, Docker).</li>
<li>Knowledge of DoD cybersecurity frameworks, RMF, DISA STIGs, etc.
</li><li>Hands-on experience with Infrastructure as Code (Terraform, Ansible, Helm).</li>
<li>Proficiency in automation and scripting languages (Python, Bash, PowerShell).</li>
<li>Familiarity with integration tools such as MuleSoft in a DevSecOps pipeline highly desired.
</li><li>Excellent written and oral communication skills.
</li></ul>Benefits
Benefits
We offer full-time salaried employees competitive salaries with a range of benefits, including:<ul>
<li>Medical, Dental, &amp; Vision</li>
<li>Life Insurance, Short-term Disability, Long-term Disability</li>
<li>SIMPLE IRA with Company Match</li>
<li>Federal Holidays</li>
<li>Vacation &amp; Sick Leave</li></ul> 
$500 Referral Bonus
If this position is not a perfect fit for you, but you know someone who would be a great match, please refer them to us via our Candidate Referral Program by going to: www.enterprisehorizon.com/candidatereferrals. If we hire them, you could receive $500! See the link for further details. 
Enterprise Horizon Consulting Group is an equal opportunity employer. Enterprise Horizon Consulting Group does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, marital status, sexual orientation, gender identity, national origin, ancestry, age (40 and over), physical or mental disability, or protected veteran status, or any other protected status in accordance with all applicable federal, state and local laws.</div>

Sr. DevSecOps Engineer

Bellamy Management Services, LLC

Job Summary:Seeking a full-time + benefits, Business/Management Analyst to join our dynamic team. The ideal candidate will be responsible for analyzing business processes, identifying needs, and developing strategies to enhance efficiency and productivity.Duties:<ul><li>Collaborate with senior leadership to understand business objectives and requirements</li><li>Develop comprehensive documentation including requirements, specifications, and user guides</li><li>Provide day-to-day business and administrative support to appropriate FAA Management Team and Program Directorates. Develop and/or review assigned program processes, procedures and artifacts to ensure satisfaction of content requirements and adherence to necessary and appropriate organizational guidelines.</li><li>Coordinate with the FAA to perform analysis on the overall organizational effectiveness and day-to-day efficiency. Coordinate with the FAA in the integration of horizontal and vertical functions internally and externally. Coordinate and support process improvements.</li><li>Monitor, track, and report organizational and/or programmatic performance trends. Conduct research on specific issues and quick turn-around areas requiring inputs from external and internal sources involving organizational requirements, and programmatic and implementation issues. Develop strategies for enabling techniques for quick application of new technology and procedures.</li><li>Develop and coordinate standard operating procedures.</li><li>Coordinate with the FAA to monitor and evaluate current business performance and trends, and verify that established standards are met. Recommend improvements to correct deficiencies.</li><li>Participate in and support meetings, conferences, and forums to promote customer and other external activities.</li><li>Collect recommendations from FAA on budget and financial guidance received in orders and directives.</li><li>Collect, review, and track financial documents.</li><li>Prepare summary analyses of cost and pricing data. Interact with other FAA financial personnel and/or COR evaluating budget estimates to prepare the analyses.</li><li>Collect and validate financial data and identify funding requirements and availability.</li><li>Provide correspondence and inventory tracking to support management.</li><li>Develop and provide schedules, distribute meeting agendas, and prepare and distribute meeting minutes.</li><li>Develop and provide technical writing and graphical reports.</li></ul>Qualifications:<ul><li>Bachelor's degree in business administration or related field</li><li>Minimum years of 8 experience in business management analysis, or a related role</li><li>Experience with project management tools and methodologies</li><li>Knowledge of database design concepts and practices</li><li>Excellent communication and interpersonal skills</li><li>Must be willing to undergo a background investigation</li><li>This is an in-office 5 days/week role</li></ul>Job Type: Full-timePay: $75,150.00 - $85,160.87 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>Are you willing to undergo a background investigation?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Business/Management Analyst: 8 years (Required)</li></ul>Work Location: In person

Business Management Analyst (Senior I)

<div>Posting Description:

Are you intellectually curious with a passion to solve problems? Do you enjoy a flexible and collaborative, team-based environment where you are always learning and growing? If yes, Aon is the company for you! 
As part of a leading global professional services firm, you will help empower results for our clients by delivering innovative and effective solutions supporting health and welfare benefits strategies. We are building our Health Solutions team with the best talent and will consider great candidates in Washington, DC. This role can be worked as office based or as a hybrid role with the flexibility to work both virtually and from the local office. 
Aon is in the business of better decisions 

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. 
 
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. 
What the day will look like 
In this position, you will support the Lead Consultant by taking ownership of and accountability for assigned projects and deliverables. This position may act as the primary day-to-day vendor and/or client contact on some teams. The Health Solutions Analyst will serve as an integrated part of the client team on all aspects of the scope of services. This includes data gathering and analysis, drafting benchmarking reports, updating client materials, and participating in client meetings. Additionally, the Health Solutions Analyst will: 
Coordinate with internal Subject Matter Experts including audit, legal and specialized broking teams
<ul><li>Facilitate communication with external stakeholders and vendor partners</li><li>
Support development of health plan strategy and vendor management
</li><li>Conduct plan document review</li><li>
Manage delivery of various client projects</li><li>
Support team to resolve client issues
</li></ul>How this opportunity is different 
What makes Aon different are the people and the culture. Aon colleagues support each other, across geographies and solution lines. Aon has the tools plus depth and breadth of experience to drive great outcomes for our clients, while providing the optimal environment for the career and personal growth of our colleagues. 
Skills and experience that will lead to success<ul><li>
One plus years of experience in group health and benefits consulting, or relevant industry, with a strong working knowledge of benefits and services offered to clients</li><li>
Excellent organizational and project management skills with strong attention to detail</li><li>
Ability to handle multiple projects at one time</li><li>
Strong analytical skills and financial acumen</li><li>
Proficiency in Microsoft Office Suite (Word, PowerPoint and Excel)</li><li>
Strong communication skills</li></ul>
Education<ul><li>
Bachelor&rsquo;s degree or equivalent years of industry experience</li><li>
Must have appropriate insurance license/life and health (can be fulfilled post-hire)</li></ul><div>
Pay Transparency Laws:</div><div></div><div> 
The salary range for this position (intended for U.S. applicants) is $62,000 to $83,000 annually. The actual salary will vary based on applicant&rsquo;s education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant&rsquo;s geographic location.</div><div> 
</div><div>This position is eligible to participate in one of Aon&rsquo;s annual incentive plans to receive an annual discretionary bonus in addition to base salary. The amount of any bonus varies and is subject to the terms and conditions of the applicable incentive plan.</div> 
How we support our colleagues 
Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon&rsquo;s discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&amp;D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies. 
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two &ldquo;Global Wellbeing Days&rdquo; each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working! 
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued. 
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
 
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply. 
We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com 

For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances. 
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. 
#LI-HL2 
#LI-HYBRID</div>

Health Solutions Analyst

American Psychiatric Association

<div>POSITION SUMMARY
Based on the successful SMI Adviser model, APA's Clinical Support Systems (CSS) is a business initiative to create a centralized educational platform for all mental health clinicians. This platform will provide accredited education, vetted resources, clinical tools, and expert consultation services to improve evidence-based care for specific patient populations. By expanding this proven model to other mental health disorders, CSS aims to solidify APA's leadership, increase access to quality care, and generate increasing profits as it scales. The flagship program within CSS is SMI CalAdviser, a 3-year contract with the state of California to provide the educational platform to 12,000 clinicians in the state mental health system.
The Program Coordinator provides administrative support across all programs within the initiative, including but not limited to: tracking the development of trainings and resources, supporting continuing education accreditation of training activities, responding to program inquiries and customer service tickets, and updating project websites as directed. The Program Coordinator works closely with the initiative&rsquo;s Program Managers to ensure daily operations are implemented according to project milestones. The Program Coordinator also provides support to the internal team as needed, including scheduling meetings, taking minutes and synthesizing notes, and organizing and tracking program documents. This position is funded annually for the contract period of SMI CalAdviser through July 2027.
DUTIES &amp; RESPONSIBILITIES
<ul><li>Logistics and Scheduling<ul><li>
Schedule conference calls with project stakeholders; coordinate quarterly Advisory Board calls; track stakeholder participation across calls; ensure no conflicts in team calendar.</li><li>
As directed, take minutes during meetings and synthesize high quality summaries to be shared with internal and external stakeholders.</li><li>
Coordinate logistics for in-person meetings, including reserving meeting space, coordinating room set-up, and/or collating meeting materials.</li><li>
As needed, work with APA Meetings and Facilities Management divisions to coordinate logistics for offsite events.</li></ul></li><li>
Webinars and Trainings<ul><li>
Under the Associate Director&rsquo;s supervision, track components and provide administrative support for migrating existing live training curriculums from the funder&rsquo;s platform to APA&rsquo;s learning management system (LMS).</li><li>
Under the Associate Director&rsquo;s supervision, work with the funder&rsquo;s continuing medical education team to maintain live training curriculums that have been migrated to APA&rsquo;s LMS.</li><li>
Prepare and process faculty agreement paperwork for subject matter experts contributing educational content/expertise and process payments.
</li><li>Send introductory package to webinar faculty; ensure paperwork is collected and support Program Managers to enforce development timeline.
</li><li>Coordinate with other APA teams to build trainings and host events on Zoom.
</li><li>Provide technical coordination for educational activities. This includes preparing moderator scripts, ensuring faculty readiness with presentation technology, and minimally editing training recordings to make accessible as on-demand activities.
</li><li>Attend all educational activities to provide technical support.
</li><li>Perform high-level review of education PowerPoint presentations to ensure alignment with activity tags; review and edit the presentation for spelling, grammar, and formatting.
</li><li>Prepare participant/attendance reports in compliance with accreditation provider requirements.
</li><li>Monitor discussion boards for sensitive content and escalate issues as needed.
</li></ul></li></ul><ul><li>Accreditation and Compliance<ul><li>
Work with Program Director to determine continuing education credit types for trainings and obtain approval from planners of respective accreditations.
</li><li>Submit draft continuing education application and work with appropriate stakeholders to move application through approval process.</li><li>
Ensure that content aligns throughout training registration page, slides, and continuing education application.</li><li>
Work with the Accreditations and Compliance team to implement SOP for renewing accreditation for trainings, under supervision of the Associate Director.</li></ul></li><li>
Marketing<ul><li>
Monitor program schedules and initiate requests to the Marketing expert for promotional materials when appropriate.</li><li>
Proofread promotional materials including print, web, and social media; shepherd promotional materials through review by appropriate parties to comply with CME/CE standards.</li></ul></li><li>
Resources and Web Content Management
<ul><li>Work with Program Managers to track resource development and shepherd through review by subject matter experts and stakeholders.
</li><li>Compile large, detailed lists and spreadsheets of information needed by internal and external stakeholders to facilitate program implementation.
</li><li>Update website banner and calendar with upcoming trainings, resources, and events
</li><li>Update website content as directed by Associate Director and Program Managers</li><li>
Participate in review and testing of website features and tools
</li><li>Create and manage web-based surveys and forms</li><li>
Respond to program inquiries and customer service requests
</li><li>Provide administrative support for any online communities developed as part of the initiative&rsquo;s web suite</li></ul></li><li>
Business Development and Growth<ul><li>
Compile and organize data, contact information, and background materials on prospective clients to support business development efforts.</li><li>
Provide administrative and logistical support for the preparation of grant applications and business proposals including collating past performance data, organizing submission materials, and coordinating timelines.</li><li>
Maintain a repository of &quot;boilerplate&quot; content, award information, and user testimonials from previous and current programs for efficient reuse in future proposals.</li><li>
Assist in scheduling and preparing materials for introductory meetings with potential new clients and partners.</li><li>
Help track engagement and follow-up activities with potential clients.</li><li>
Organize and maintain a central library of vetted resources, training materials, and tools that can be easily adapted or white-labeled for new CSS contracts and subscriber groups.</li><li>
Support the process of cataloging and tagging existing intellectual property for potential reuse.</li></ul></li><li>
Other duties as assigned</li></ul>
COMPENTECIES
The Project Coordinator&rsquo;s performance on these duties and responsibilities will be measured using the following competencies:
SCOPE &amp; IMPACT<ul><li>
The scope of this position encompasses essential administrative and project support functions that are critical to the daily operations and long-term growth of the Clinical Support Systems initiative.</li><li>
Perform administrative or operational processes that support a program or department.
</li><li>Contributes suggestions for improvements in procedures regarding direct responsibilities.</li><li>
Requires the ability to understand oral and written instructions pertaining to office tasks and to operate necessary basic equipment.
</li><li>Present a positive image of the department and APA to others.</li><li>
Success is frequently measured by completing individual tasks and demonstrating well-defined individual work environment behaviors.
</li></ul>COMPLEXITY, PROBLEM SOLVING &amp; DECISION-MAKING<ul><li>
The Program Coordinator completes routine tasks while adhering to well-defined rules and standards, such as those for accreditation, content management, and event logistics.</li><li>
Work output is often a predictable product that is used by others to perform larger portions of the end result.</li><li>
Identifies routine and predictable problems, such as scheduling conflicts or technical issues with web platforms, and recommends solutions to management.</li></ul>
RELATIONSHIP MANAGEMENT &amp; AUTHORITY<ul><li>
This position requires strong communication and relationship-building skills to effectively collaborate with key APA employees and external experts.</li><li>
Relationships primarily follow established protocol.</li><li>
Relationships include significant interactions with members, customers, other employees, and vendors via phone calls, emails, and other modes of communication.</li><li>
Uses tact and discretion to obtain cooperation and understanding on routine matters.</li></ul>
ORGANIZATIONAL KNOWLEDGE<ul><li>
An understanding of key mental health terminology and organizations will be beneficial in this role.</li><li>
Demonstrates a limited understanding of the work or project team's relationships and responsibilities within the department.</li><li>
Demonstrates a limited knowledge of policies, procedures, and terminology of the related department/field.</li></ul>
REQUIRED SKILLS, EXPERIENCE, AND QUALIFICATIONS<ul><li>
High School Diploma required, 0-2 years of experience. Bachelor's degree preferred.</li><li>
Must be extremely detail-oriented with the ability to proofread for accuracy, grammar, and spelling.</li><li>
Excellent ability to organize, coordinate, and set priorities for multiple simultaneous activities.
</li><li>Strong written communication and excellent interpersonal skills.
</li><li>Ability to handle unexpected challenges and work collaboratively to find creative solutions.
</li><li>Ability to adjust to changes in projects, teams, or company goals.
</li><li>Demonstrates a high degree of professionalism and discretion when handling sensitive or confidential information and interacting with internal and external stakeholders.</li><li>
Proven ability to manage time effectively, proactively adhere to project timelines, and consistently meet strict deadlines.</li><li>
General web skills and proven ability to schedule, host, and facilitate effective meetings using online video conferencing software like Zoom.</li><li>
Ability to identify routine problems, recommend solutions, and troubleshoot technical issues using web platforms.</li><li>
Ability to quickly understand and synthesize material to produce high-quality summaries and meeting minutes.</li><li>
Must be able to work independently with minimal supervision on regularly assigned tasks.</li><li>
Proficiency in the Microsoft Office Suite and familiarity with SharePoint.</li><li>
General web skills and experience with online video conferencing software like Zoom.</li><li>
Preferred: Experience with project management software; experience with web content management systems (CMS) such as WordPress; experience with learning management systems.</li></ul>
EOE, including disability/vets</div>

Project Coordinator, Clinical Support Systems

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