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junior administrative assistant

Grand Oceans Hotels

For Travel AgencyArabic speakers onlyJob PurposeThe Junior Administrative Assistant supports the daily operations of the travel agency by handling clerical tasks, assisting with customer inquiries, maintaining records, and ensuring smooth office operations. This role provides vital support to the team and offers opportunities to gain knowledge of the travel industry.Key Responsibilities<ul><li>Provide general administrative and clerical support (filing, photocopying, scanning, data entry).</li><li>Answer and direct phone calls, emails, and customer inquiries in a professional manner.</li><li>Assist travel consultants with booking confirmations, itinerary preparation, and document distribution.</li><li>Maintain and update client records, databases, and filing systems.</li><li>Support the coordination of travel documents such as visas, insurance, and tickets.</li><li>Handle incoming and outgoing correspondence.</li><li>Monitor and replenish office supplies, ensuring smooth office operations.</li><li>Assist in preparing reports, invoices, and receipts.</li><li>Greet visitors and provide basic information about services.</li><li>Perform other administrative duties as assigned by supervisors.</li></ul>Qualifications &amp; SkillsNative Arabic LanguageFluent English language<ul><li>Strong organizational and time-management skills.</li><li>Good verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.</li><li>Attention to detail and accuracy.</li><li>Ability to multitask and work in a team-oriented environment.</li><li>Interest in the travel industry is an advantage.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

Female Arabic speaker Admin Assistant

THE ROYAL NEST REAL ESTATE BROKER

Job post summaryDate posted: 11 September 2025Pay: From 2,000.00- 2,500.00 (AED) per monthPosition: Admin Assistant (Female Only)Location: Donna Towers, Dubai Silicon OasisType: Full-TimeJob ResponsibilitiesAs an Admin Assistant, you will be responsible for:<ul><li>Assisting in the approval of listings, ensuring all information is accurate and up-to-date.</li><li>Checking scores and performance metrics related to listings and company registrations.</li><li>Collaborating with developers to facilitate company registration processes.</li><li>Maintaining organized records and documentation.</li><li>Supporting the administrative team in daily tasks and projects as needed.</li><li>Responding to inquiries and providing assistance to team members.</li></ul>Qualifications<ul><li>Recent graduate or fresher with a degree.</li><li>Strong organizational skills and attention to detail.</li><li>Basic knowledge of office software (e.g., MS Office, Google Workspace).</li><li>Excellent communication skills, both written and verbal.</li><li>Ability to work collaboratively in a team environment.</li><li>Eagerness to learn and adapt to new tasks and challenges.</li></ul>If you are passionate about starting your career in administration and want to be part of a thriving team, we would love to hear from you!To Apply: Please send your resume with the subject line &quot;Admin Assistant Application.&quot;Admin@royalnesthomes.comJob Types: Full-time, PermanentPay: From AED2,000.00 per month

Admin Assistant (Female Fresher)

Bloombox LLC

JOB TITLE: Junior Marketing AssistantDEPARTMENT: MarketingREPORT TO: Marketing ManagerMISSION:- To assist the marketing team as a support assistant.- Good communicator, both in writing and verbally.RESPONSIBILITIES:- Support the marketing manager in implementing and rolling out marketing strategy and yearly plan, by assembling data, organizing promotional presentations, and updating calendars.- Communicate campaign objectives, timelines, and deliverables to the sales team, and provide instructions for usage and promotion.- Maintain inventory of sales support materials, ensuring all are current and accurate, and coordinate the creation of new materials when necessary.QUALIFICATIONS &amp; SKILLS:- Good communication, interpersonal, and relationship skills.- Fast learner with an ability to adapt techniques based on requirements.- The ability to problem-solve.- Notions of digital marketing platforms.- Solid computer skills, including MS Office, Excel, and PPT.- Canva software is a plus.- Designer profile is a plus.- Arabic speaking is a plus.PROFILE:- Age: 25 / 35 Years.- Nationality: Open- Academic: High School or Equivalent- Experience: At least 1 year experience as marketing assistant- Fast and willing learner who understands the basic principles of marketing and digital marketing campaigns.- A team player who provides support across the entire marketing process.- Availability: ImmediateJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Marketing Assistant: 1 year (Preferred)</li></ul>

Junior Marketing Assistant

Copart Middle East

<div>
 
 
 Job Summary:
 
 
 
 The Junior Compliance Assistant supports the day-to-day administration of Copart&rsquo;s on-going compliance, AML, and Know Your Customer diligence and monitoring program in the Middle East, with guidance from Copart Global Ethics &amp; Compliance.
 
 
 
 
 
 
 Position Responsibilities:
 
 
 <ul>
 <li>
 The primary focus of the role will be to provide research and analysis that enables Copart to monitor and track usage of its platform, and assist in detecting and assess potential legal, compliance, and financial risks posed to the company. The ideal candidate will possess excellent analytical, critical thinking, and writing skills. Conduct database screening searches and review and escalate any search results generated from such screening;
 </li>
 <li>
 Review and decision alerts generated by Copart Global Ethics &amp; Compliance&rsquo;s transaction monitoring controls.
 </li>
 <li>
 Perform in-depth investigative research utilizing internal and external data.
 </li>
 <li>
 Stay abreast of industry standards and developments related to anti-money laundering laws and global sanctions laws.
 </li>
 <li>
 Create and maintain, with guidance from Copart Global Ethics &amp; Compliance, clear documentation related to operational processes.
 </li>
 <li>
 Communicate effectively with internal and external stakeholders at various levels of seniority.
 </li>
 <li>
 Assist with compliance-related IT projects, primarily related to enhancing anti-money laundering processes;
 </li>
 <li>
 Assist with other compliance projects as the need arises.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Four year college degree or local equivalent.
 </li>
 <li>
 1-2 years of professional working experience preferably in a legal, compliance, or finance setting.
 </li>
 </ul>
 
 
 
 
 
 Required Skills / Abilities:
 
 
 <ul>
 <li>
 Excellent verbal/written communication skills
 </li>
 <li>
 Self-starter with strong organizational skills and attention to detail
 </li>
 <li>
 Ability to multi-task
 </li>
 <li>
 Strong Microsoft Office, Adobe Acrobat and computer skills
 </li>
 <li>
 Strong analytical skills
 </li>
 <li>
 Ability to work effectively as part of a team
 </li>
 <li>
 Superior work ethic and professional habits
 </li>
 <li>
 Detail-oriented with organizational skills to manage multiple files, meet deadlines, and prioritize tasks.
 </li>
 </ul>
 
 
 
 
 Monthly Salary: AED 6000
 
 
 
</div>

Junior Compliance Assistant

NNTC (Innovative Technology Company)

<div>
 
 
 We&rsquo;re hiring a&nbsp;
 
 
 Junior Operations Assistant (on-site in Dubai)
 
 
 &nbsp;to keep our day-to-day processes accurate, timely, and well-organized. This role suits&nbsp;
 
 
 recent graduates and early-career professionals
 
 
 &nbsp;who enjoy structured work, care about details, and want to build real skills in&nbsp;
 
 
 ERP-driven operations
 
 
 . If you&rsquo;re organized, quick to spot inconsistencies, and communicate clearly, you&rsquo;ll do well here. &nbsp;
 
 
 
 
 
 
 
 Position Details
 
 
 <ul>
 <li>
 
 Employment Type:
 
 &nbsp;Full-time
 </li>
 <li>
 
 Reports to:
 
 &nbsp;Operations Manager
 </li>
 <li>
 
 Core Systems:
 
 &nbsp;Odoo (Purchase, Inventory, CRM, Accounting), Google Workspace/Excel; familiarity with any project tool (Jira, Trello, Asana, ClickUp) is helpful
 </li>
 <li>
 
 Benefits:
 
 &nbsp;As per UAE Labour Law (company visa, paid leave, medical, end-of-service) + clear growth pathways inside Operations
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 
 0&ndash;2+ years
 
 &nbsp;in operations/admin/procurement support (internships &amp; university projects count)
 </li>
 <li>
 
 Procurement fundamentals knowledge
 
 </li>
 <li>
 
 High tolerance for&nbsp;structured, repetitive tasks
 
 ; superb&nbsp;
 
 attention to detail
 
 &nbsp;and&nbsp;
 
 typing accuracy
 
 </li>
 <li>
 
 Proactive
 
 &nbsp;mindset - flag gaps, chase missing docs, suggest small process fixes
 </li>
 <li>
 
 Spreadsheet fluency:
 
 &nbsp;filters, data validation, lookups/pivots
 </li>
 <li>
 Clear&nbsp;
 
 English
 
 &nbsp;communication (written/spoken)
 </li>
 <li>
 
 Visa status:
 
 your own visa is benefit but not mandatory
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Why Join Us
 
 
 <ul>
 <li>
 Learn and grow in&nbsp;
 
 ERP, procurement, and operations
 
 &nbsp;with hands-on mentoring
 </li>
 <li>
 See your work directly improve&nbsp;
 
 purchasing, invoicing, and reporting accuracy
 
 </li>
 <li>
 Work with&nbsp;
 
 SOPs, templates, and checklists
 
 &nbsp;so expectations are clear
 </li>
 <li>
 Collaborate in a&nbsp;
 
 supportive, close-knit team
 
 &nbsp;where your contribution is visible
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Data entry &amp; maintenance in Odoo
 
 : vendors/customers, RFQs/POs, invoices, CRM records, project updates
 </li>
 <li>
 
 Procurement support
 
 : attach supplier quotes, align PO/Invoice, keep statuses current
 </li>
 <li>
 
 Accounting support (light)
 
 : collect vendor invoices, reconcile with bank statement entries
 </li>
 <li>
 
 CRM hygiene
 
 : update opportunities, contacts, activities; ensure stage/status accuracy
 </li>
 <li>
 
 Quality checks
 
 : deduplicate, standardize naming, validate mandatory fields, and audit completeness
 </li>
 <li>
 
 Document control
 
 : ensure quotes/invoices/delivery notes are attached to the right records
 </li>
 <li>
 
 Weekly reporting
 
 : data freshness, mismatch/error logs, pending actions
 </li>
 <li>
 
 Cross-team coordination
 
 : work closely with Sales and Project Managers to chase missing data and close loops
 </li>
 <li>
 
 Reporting
 
 : Produce ad-hoc reports (system exports and further tuning in Excel) as per management request
 </li>
 <li>
 
 Continuous improvement
 
 : propose simple SOP tweaks that reduce rework and prevent errors
 </li>
 <li>
 On manager&rsquo;s request
 
 support the team with various ad-hoc activities
 
 that you are capable of doing (ordering&nbsp;goods and services, small web research etc)
 </li>
 <li>
 
 Calendar &amp; meeting support:
 
 &nbsp;schedule internal/vendor calls, prepare brief agendas, capture minutes, and track action items to closure.
 </li>
 <li>
 
 Office supplies &amp; asset logging:
 
 &nbsp;track and restock stationery/consumables
 </li>
 <li>
 
 Compliance documents collection:
 
 &nbsp;collect/renew vendor documents (Trade License,&nbsp;
 
 TRN
 
 , Tax Certificate, MoA, bank letter); maintain an&nbsp;
 
 expiry/renewal tracker
 
 .
 </li>
 </ul>
 
 
 
 
 
 About NNTC
 
 
 
 NNTC is a UAE-based tech company pushing the boundaries of innovation in IT and 3D Digital Twin solutions. Since 2016, we&rsquo;ve delivered high-end visualization tools, smart systems, and IT infrastructure projects to UAE, GCC and international clients across industries. With direct access to global suppliers, we offer cost-effective solutions without compromising quality. We value professionalism, accountability, and a constant drive for improvement.
 
</div>

Junior Operations Assistant

The Emirates Group

Purpose
 
To provide administrative and clerical assistance to the department to attain efficiency and effectivity, which is the key on achieving the company/department*s goal.
 
Key Result Areas
 
1.Act swiftly on the customer feedback concerning delivery notes, wrong encoding and others to facilitate proper month end reconciliation and accurate invoicing.
 
2.Validate and adjust the data entries against production reports to ensure accurate documentation and reporting.
 
3.Place consolidated order for office supplies and apply control measures to reduce office stationery costs.
 
4.Answer all incoming calls in a pleasant and polite manner, take messages and re-direct calls to appropriate colleagues in order to help customers.
 
5.Perform general clerical duties that include but not limited to photocopying, mailing and document control, which will complement the departments* goals.
 
6.Carry out Time & Attendance (TAAS) related work to ensure employees* timesheets are aligned for payroll.
 
7.Seek guidance and approval from the reporting manager on any amendments to delivery notes and the various production reports to rectify any errors
 
Ensure compliance to all Health and Safety policies to maintain a safe work environment for yourself and colleagues.
 
Knowledge, Skills & Minimum Experience
 
Education Qualification: 
Secondary school certificate
 
Work Experience: 
Minimum of 2 years*experience in hospitality industry
 
At least 1 year experience in similar clerical/office administrative role
 
Skills: 
Working experience with ERP
 
Knowledge of Timesheet
 
Should be competent in Microsoft Word, Excel, PowerPoint.
 
Should have excellent communication skills
 
Should have an eye for detail
 
Excellent interpersonal skills
 
understanding of numbers and proficient in data entry

JR. ADMINISTRATIVE ASSISTANT

Gerald Group

<div>About the Company:

Gerald Group is one of the oldest and the world&rsquo;s largest commodity trading companies focused purely on the merchanting of non-ferrous, ferrous, and precious metals, as well as related concentrates and raw materials. For six decades, we have distinguished ourselves as the leading market specialists in the trading of all forms of refined metals and raw materials around the world. We take pride in our well-earned reputation as a dedicated and trusted partner to top-tier miners and processors, industrial consumers, and major financial institutions

Position Summary:

The Junior Contract Administrator will support the physical movement, custody and contractual obligations concerning the metal traded including the commodity supply chain to execute tasks with customers, logistics companies, and warehousers to ensure the timely and cost-efficient execution of physical metals trades. 


Responsibilities:
<ul>
<li>Booking invoices for deliveries into our in-house system to record the purchase or sales.</li>
<li>Checking freight/storage/inspection invoices received from different 3rd party companies and preparing them for payment based on traffic inputs.</li>
<li>Booking of and following up on deliveries with different freight forwarders
</li><li>Develop and maintain high quality customer service relationships with various counterparties including producers, consumers, and service providers in a manner which creates operational synergies across the supply chain</li>
<li>Proactively monitor contractual documentation, such as purchase/sales orders invoices, shipping and title documents to ensure contractual obligations are met and realized in an accurate, timely and cost-efficient manner</li>
<li>Various other admin tasks on regular or ad hoc bases as needed by the operations team</li>
</ul>
Qualification &amp; Requirements:
<ul>
<li>Minimum of 1 to 3 years of experience in operations within the base metals industry.</li>
<li>A solid educational background, bachelor&rsquo;s degree required, or professional degree</li>
<li>Fluent English (spoken and written), additional European language is a plus</li>
<li>Ability to work effectively in a fast-paced environment.
</li><li>Efficient and well-organized working skills, very good accuracy, and attention to detail.</li>
<li>Excellent interpersonal, communication, and presentation skills</li>
<li>Able to work and communicate with people from various multi-cultural backgrounds.</li>
<li>Must be flexible to work additional hours as required</li>
<li>Excels in collaborative environments while maintaining a versatile, autonomous, and flexible approach to their work.</li>
<li>Ready to adapt to international practices.</li>
<li>Interested in Commodity Trading
</li><li>Knowledge of MS Office (Outlook, Excel, Word, Teams)</li></ul></div>

Junior Contract Administrator

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