administrative assistant

executive assistant

junior accountant

assistant accountant

office administrator

junior administrative assistant

OceanAir Travels

Job Summary: The Administrative Assistant will play a crucial role in ensuring the smooth operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the executive leadership team.Key Responsibilities:<ul><li>Organize and maintain complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Manage and prioritize incoming emails, phone calls, and other correspondence. Draft and proofread emails, reports, and presentations.</li><li>Prepare agendas, take meeting minutes, and follow up on action items. Arrange meeting logistics and ensure materials are prepared in advance.</li><li>Maintain and organize digital and physical files, ensuring confidentiality and easy retrieval of documents.</li><li>Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.</li><li>Prepare and submit expense reports, ensuring accuracy and compliance with company policies.</li><li>Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.</li><li>Assist with various projects and initiatives as assigned by the executive leadership team.</li><li>Act as a point of contact between the executive leadership and internal/external stakeholders, ensuring smooth communication and follow-up.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li><li>Ability to handle sensitive information with discretion and maintain confidentiality.</li><li>Strong problem-solving skills and the ability to work independently.</li><li>High level of attention to detail and accuracy.</li><li>Professional demeanor and strong interpersonal skills.</li><li>A high school diploma or equivalent is required. A Bachelor's degree in Business Administration or a related field is preferred.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>If we offered you position, can you start immediately?</li><li>What is your expected salary?</li><li>Do you have previous experience in same role or similar?</li><li>Do you have family book?</li><li>Do you feel comfortable working in Dubai? That role requires Office Attendance</li></ul>Work Location: In person

Administrative Assistant - UAE National Only

Johnson & Johnson MedTech

<div>
 At Johnson &amp; Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.
 
 
 As guided by Our Credo, Johnson &amp; Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson &amp; Johnson, we respect the diversity and dignity of our employees and recognize their merit.
 
 
 
 Job Function
 
 
 
 Business Support
 
 
 
 Job Sub Function
 
 
 
 Administration &amp; Secretarial
 
 
 
 Job Category
 
 
 
 Business Enablement/Support
 
 
 
 All Job Posting Locations:
 
 
 
 Dubai, United Arab Emirates
 
 
 
 Job Description
 
 
 
 
 About Surgery
 
 
 
 Fueled by innovation at the intersection of biology and technology, we&rsquo;re developing the next generation of smarter, less invasive, more personalized treatments.
 
 
 Are you passionate about improving and expanding the possibilities of surgery? Ready to join a team that&rsquo;s reimagining how we heal? Our Surgery team will give you the chance to deliver surgical technologies and solutions to surgeons and healthcare professionals around the world. Your contributions will help effectively treat some of the world&rsquo;s most prevalent conditions such as obesity, cardiovascular disease and cancer. Patients are waiting.
 
 
 Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech
 
 
 
 We are searching for the best talent for
 
 
 Executive Administrative Assistant.
 
 
 
 
 Purpose
 
 
 
 We are seeking a highly capable, proactive, and professional Executive Administrative Assistant to support the General Manager for the Middle East &amp; Africa region of a leading MedTech organization.
 
 
 This is a critical role within the leadership office, requiring exceptional organizational capability, discretion, executive presence, and the ability to operate effectively across a fast-paced, multicultural, and highly matrixed environment.
 
 
 The successful candidate will act as a trusted partner to the General Manager, ensuring seamless coordination of executive priorities, regional activities, leadership engagements, and operational rhythms across multiple countries and time zones.
 
 
 This role is ideal for someone who thrives in a high-performance environment, anticipates needs before they arise, and enjoys enabling senior leadership teams to operate at their best.
 
 
 
 You Will Be Responsible For
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage a complex and dynamic calendar across multiple time zones and stakeholders.
 </li>
 <li>
 Coordinate domestic and international travel arrangements, itineraries, visas, accommodation, and logistics.
 </li>
 <li>
 Prioritize meetings and appointments aligned with business priorities.
 </li>
 <li>
 Prepare meeting materials, presentations, agendas, and briefing documents.
 </li>
 <li>
 Screen and manage communications on behalf of the General Manager with professionalism and discretion.
 </li>
 <li>
 Track key actions, follow-ups, and deliverables to ensure execution.
 
 
 </li>
 </ul>
 Leadership &amp; Regional Coordination
 
 
 <ul>
 <li>
 Support coordination of regional leadership meetings, town halls, workshops, and business reviews.
 </li>
 <li>
 Assist in planning leadership events, customer engagements, and regional conferences.
 </li>
 <li>
 Coordinate across multiple functions and markets within the Middle East &amp; Africa region.
 </li>
 <li>
 Maintain strong relationships with internal stakeholders, external partners, and leadership teams.
 
 
 </li>
 </ul>
 Operational &amp; Administrative Excellence
 
 
 <ul>
 <li>
 Process expenses, purchase orders, and administrative documentation accurately and on time.
 </li>
 <li>
 Support onboarding coordination for new leadership team members where required.
 </li>
 <li>
 Maintain confidentiality of sensitive business and organizational information.
 </li>
 <li>
 Identify opportunities to improve administrative processes and ways of working.
 </li>
 <li>
 Provide ad hoc support on strategic initiatives and special projects.
 
 
 </li>
 </ul>
 
 Qualifications / Requirements
 
 
 
 
 Experience/Required Skills:
 
 
 
 <ul>
 <li>
 Years of Experience: Minimum 2 years&rsquo; Experience in healthcare preferred
 </li>
 <li>
 Excellent communication, organizational and analytical skills with enthusiasm and determined to succeed in Customer Focus, innovation and self-confidence.
 </li>
 <li>
 Language: Ability to Speak fluent English and Arabic is a plus.
 
 
 </li>
 </ul>
 
 Leadership Behaviors
 
 
 
 <ul>
 <li>
 Proactive rather than reactive
 </li>
 <li>
 Calm under pressure
 </li>
 <li>
 Solutions-oriented
 </li>
 <li>
 Highly dependable
 </li>
 <li>
 Organized without being rigid
 </li>
 <li>
 Confident interacting with senior leaders
 </li>
 <li>
 Adaptable in a dynamic regional environment
 
 
 </li>
 </ul>
 
 Technical Specific Skills
 
 
 
 <ul>
 <li>
 Microsoft office applications
 
 
 </li>
 </ul>
 
 Required Skills
 
 
 
 
 Preferred Skills:
 
 
 
 Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing
</div>

Administrative Assistant - MEA  | Johnson & Johnson MedTech | Dubai - UAE

H K Z INTERIOR DECORATION LLC

Interior Designer &amp; Personal Assistant:HKZ Interior is a dynamic interior design company specializing in creating innovative and functional spaces. We are seeking a motivated and detail-oriented Junior Interior Designer &amp; Personal Assistant to support our design projects while providing administrative and executive assistance to management.Key Responsibilities:Interior Design Support<ul><li>Assist in developing design concepts, mood boards, and presentations.</li><li>Prepare drawings, layouts, and design documentation using design software.</li><li>Source materials, furniture, finishes, and accessories.</li><li>Coordinate with suppliers, contractors, and vendors.</li><li>Conduct site visits and assist with project supervision.</li><li>Maintain project files, schedules, and design records.</li><li>Support project managers in ensuring timely project completion.</li></ul>Personal Assistant &amp; Administrative Support<ul><li>Manage calendars, appointments, and meeting schedules.</li><li>Handle emails, phone calls, correspondence, and document preparation.</li><li>Follow up on tasks, deadlines, and project-related communications.</li></ul>Requirements<ul><li>Diploma or Bachelor's Degree in Interior Design or a related field.</li><li>1&ndash;3 years of experience in interior design, administration, or a similar role.</li><li>Proficiency in AutoCAD, SketchUp, Adobe Creative Suite, or other design software.</li><li>Strong knowledge of Microsoft Office (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking skills.</li><li>Strong written and verbal communication skills.</li></ul>Work Location: In person

Interior Designer & Personal Assistant

GP Strategies Corporation

<div>
 
 Job Description
 
 
 
 This position is well‑suited to early‑career professionals and recent graduates who are eager to build experience in administration and project coordination. The ideal candidate is detail‑oriented, culturally aware of Middle Eastern business practices, and comfortable managing multiple tasks in a fast‑paced environment.
 
 
 
 Administrative Duties
 
 
 
 <ul>
 <li>
 Support daily office operations, including scheduling meetings, maintaining calendars, and coordinating travel arrangements across Middle Eastern time zones.
 </li>
 <li>
 Prepare, edit, and distribute documents, reports, and correspondence in English and, where applicable, Arabic.
 </li>
 <li>
 Maintain accurate records, databases, and filing systems, ensuring confidentiality and compliance with company policies and UAE regulations.
 </li>
 <li>
 Handle incoming and outgoing communications, including emails, phone calls, and inquiries, with cultural sensitivity to Middle Eastern stakeholders.
 </li>
 <li>
 Order and manage office supplies, ensuring inventory is well-stocked and cost-effective.
 
 
 </li>
 </ul>
 
 Project Management Duties
 
 
 
 <ul>
 <li>
 Assist in planning, coordinating, and executing projects, ensuring alignment with organizational goals and timelines in the Middle East region.
 </li>
 <li>
 Track project progress, milestones, and deliverables, using project management tools (e.g., Trello, Asana, or Microsoft Project).
 </li>
 <li>
 Coordinate with cross-functional teams, including regional stakeholders, to ensure clear communication and task completion.
 </li>
 <li>
 Prepare project status reports and presentations for stakeholders and leadership, incorporating regional insights.
 </li>
 <li>
 Identify and mitigate potential project risks, escalating issues as needed, with awareness of regional challenges.
 </li>
 <li>
 Support budget tracking and resource allocation for projects, adhering to regional financial guidelines.
 </li>
 <li>
 Organize and facilitate project meetings, including preparing agendas and documenting minutes, accommodating Middle Eastern business customs
 
 
 </li>
 </ul>
 
 Knowledge, Skills &amp; Experience Required
 
 
 
 <ul>
 <li>
 Must be a UAE national, situated in Dubai.
 </li>
 <li>
 Previous experience in administrative support and/or project coordination, preferably in the Middle East.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
 </li>
 <li>
 Fluency in English and Arabic.
 </li>
 <li>
 Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
 </li>
 <li>
 Excellent written and verbal communication skills, with cultural sensitivity to Middle Eastern business practices.
 </li>
 <li>
 Ability to work independently and collaboratively across diverse teams in the Middle East, both on-site and remotely.
 </li>
 <li>
 High attention to detail and problem-solving skills.
 
 
 </li>
 </ul>
 
 Why join us
 
 
 
 This role offers an excellent foundation for anyone looking to build a long‑term career in administration, operations, or project management within an international organisation. You will gain hands‑on experience across regional projects, work closely with experienced colleagues, and develop practical skills that are highly valued in global workplaces.
 
 
 
 About Us
 
 
 
 
 GP Strategies Corporation is one of the world's leading talent transformation providers. By delivering award-winning learning and development solutions, we help organizations transform through their people and achieve meaningful change. GP Strategies has delivered our innovative consulting, learning services, and talent technology solutions to over 6,000 organizations globally.
 
 
 
 
 From our global experience working across thousands of projects and initiatives over the past 55 years, we've learned that relationships, business, work, innovation, strategy, and transformation are all about people. And, to put it simply, GP Strategies is about our people - an extensive global network of learning experts. Additional information can be found at
 
 
 www.gpstrategies.com
 
 
 .
 
 
 
 
 With more than 4000 employees in over 30 countries, diversity at GP Strategies is second nature! Beyond our locations, our culture focuses on performance and revolves around respect, fairness, and working collaboratively to achieve our goals. We support our People, no matter who they are or where they are from, because we all have valuable and unique perspectives and approaches. That's how great ideas are born, which enable us to work smarter.
 
 
 
 
 GP Strategies is committed and proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related conditions, sexual orientation, and gender identity), national origin, age, veteran status, disability, or any other federally protected class.
 
 
 
</div>

Junior Project Administrator (UAE Nationals only)

Noorka

<div>Noorka Logistics is seeking a motivated and detail-oriented Junior Accountant to join our finance team in Dubai. This role is ideal for a candidate who has a strong understanding of accounting principles and is eager to build a career in the logistics industry while supporting daily financial operations.
Key Responsibilities:
<ul><li>Assist in maintaining accurate financial records and accounting entries.</li>
<li>Support accounts payable and accounts receivable processes.</li>
<li>Prepare invoices, payment vouchers, and financial documentation.</li>
<li>Reconcile bank statements and monitor daily transactions.</li>
<li>Assist in preparing monthly financial reports and expense summaries.</li>
<li>Maintain organized financial files and records for audits and reporting.</li>
<li>Support budgeting and expense tracking activities.</li>
<li>Coordinate with internal departments regarding financial information.</li>
<li>Assist senior accountants with administrative and accounting tasks when required.</li>
</ul>Requirements:
<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field.</li>
<li>1&ndash;2 years of accounting experience; fresh graduates may also apply.</li>
<li>Basic knowledge of accounting principles and financial procedures.</li>
<li>Proficiency in MS Office, especially Excel, and accounting software.</li>
<li>Strong numerical and analytical skills.</li>
<li>Excellent attention to detail and organizational abilities.</li>
<li>Ability to manage confidential financial information responsibly.</li>
</ul>Skills &amp; Competencies:
<ul><li>Strong numerical and analytical abilities</li>
<li>Attention to detail and accuracy</li>
<li>Time management and multitasking skills</li>
<li>Good communication and coordination abilities</li>
<li>Ability to work independently and as part of a team</li>
</ul>At Noorka Logistics, accurate financial management is essential for supporting smooth logistics operations and business growth. This Junior Accountant position in Dubai offers an excellent opportunity to grow your accounting career while contributing to a professional and dynamic logistics organization.</div>

Junior Accountant

Holiday Best Gulf, Dubai

Position: Administrative Assistant &ndash; Travel consultantLocation: Dubai, Business BayEmployment Type: Full-TimeAbout the CompanySELECT Touristik Travel &amp; Tourism] is an inbound &amp; outbound travel and tourism organization dedicated to providing exceptional travel experiences and customer service. We are currently seeking a highly organized and motivated Administrative Assistant/ travel consultant to join our growing team.Key Responsibilities* Provide administrative and clerical support to the management team.* Coordinate travel bookings, hotel reservations, and tour arrangements.* Handle customer inquiries via phone, email, and in person.* Maintain records, filing systems, and company databases.* Prepare reports, correspondence, and travel documentation.* Schedule meetings and manage calendars.* Assist with visa applications and travel-related paperwork.* Support daily office operations and ensure smooth workflow.Requirements* Bachelor's degree or diploma in Business Administration, Tourism, Hospitality, or a related field.* Previous experience in administration or the travel and tourism industry is preferred.* Excellent communication skills in English (additional languages are an advantage).* Proficiency in Microsoft Office applications.* Strong organizational and multitasking abilities.* Ability to work independently and as part of a team.Benefits* Competitive salary package.* Career growth opportunities.* Professional and supportive work environment.* Travel industry exposure and training.How to ApplyInterested candidates are invited to submit their CV and cover letter to it should be Kamal.kheir@pegast.com with the subject line: Administrative Assistant &ndash; TravelOnly shortlisted candidates will be contacted.Job Types: Full-time, Permanent, Temporary, ContractApplication Question(s):<ul><li>Please kindly send your CV in PDF to career@holidaybest.ae</li></ul>Work Location: In person

Administrative Assistant – Travel consultant

<div>Noorka Logistics is seeking a proactive and organized Administrative Assistant to support daily office operations in our Dubai branch. This role is ideal for a professional who can manage administrative tasks efficiently, coordinate office activities, and contribute to maintaining a productive and well-organized logistics environment.
Key Responsibilities:
<ul><li>Provide administrative and clerical support to different departments.</li>
<li>Manage filing, document preparation, and record-keeping activities.</li>
<li>Handle phone calls, emails, and office correspondence professionally.</li>
<li>Schedule meetings, appointments, and maintain calendars.</li>
<li>Assist in preparing reports, presentations, and office documents.</li>
<li>Coordinate office supplies and ensure smooth office operations.</li>
<li>Maintain accurate records and update company databases.</li>
<li>Support management with daily administrative requirements.</li>
<li>Ensure confidentiality of company documents and information.</li>
</ul>Requirements:
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li>
<li>1&ndash;3 years of experience in administrative or office support roles.</li>
<li>Proficiency in MS Office applications including Word, Excel, and Outlook.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Attention to detail and ability to work under pressure.</li>
<li>Professional attitude and problem-solving skills.</li>
</ul>Skills &amp; Competencies:
<ul><li>Strong organizational and coordination skills</li>
<li>Time management and multitasking abilities</li>
<li>Good communication and interpersonal skills</li>
<li>Attention to detail and accuracy</li>
<li>Ability to work independently and as part of a team</li>
</ul>At Noorka Logistics, effective administrative support is essential for maintaining smooth business operations and operational efficiency. This Administrative Assistant position in Dubai offers an excellent opportunity to grow your career while contributing to a professional and dynamic logistics organization.</div>

Administrative Assistant

Explore 345+ Junior administrative assistant in Dubai this June. Find roles across top companies and apply now to boost your career.