admin coordinator

admin specialist

administrative assistant Jobs in Muscat Oman

administrative assistant

help desk associate

internship_front office Jobs in Muscat Oman

internship_front office

junior office coordinator

Gulf tensile

<p><b>Role Summary</b></p><p>Provide vital support to the commercial and administrative departments by managing the lifecycle of business documentation. This entry-level role focuses on the timely follow-up of sales quotes, the preparation of tender documents, and the tracking of payments and insurance policies. It is a perfect fit for a highly organized individual looking to build a career in commercial operations.</p><p><b>Key Responsibilities</b></p><ul><li><b>Sales Support:</b> Follow up on sent quotations to check status; update the sales tracker and report feedback to the sales team.</li><li><b>Tender Coordination:</b> Assist in gathering legal and technical documents for tender admissions; ensure all submissions meet the client's deadline.</li><li><b>Accounts Receivable Support:</b> Monitor &quot;Pending Payments&quot; and &quot;Pending Cheques&quot;; conduct polite follow-up calls or emails to clients to ensure timely collections.</li><li><b>Insurance Administration:</b> Help process applications and renewals for PI (Professional Indemnity) and CAR (Contractors All Risks) insurances; maintain an organized digital archive of all policies.</li><li><b>General Office Work:</b> Use <b>MS Excel</b> to maintain trackers and <b>MS Word</b> for professional correspondence; manage daily administrative tasks as assigned.</li></ul><p><b>Qualifications and Experience</b></p><ul><li><b>Education:</b> Bachelor&rsquo;s Degree (Business, Finance, or Engineering background preferred).</li><li><b>Experience:</b> 0&ndash;2 years (Fresh graduates are welcome to apply).</li><li><b>Technical Skills:</b> Strong command of <b>MS Office</b> (especially Excel for data entry and Word for document formatting).</li><li><b>Communication:</b> Fluent in English (written and verbal); ability to handle professional phone calls with clients.</li><li><b>Attributes:</b> High attention to detail, persistence in follow-up, and a &quot;can-do&quot; attitude.</li></ul><p>Job Type: Full-time</p><p>Pay: RO150.000 - RO200.000 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li><li>Arabic (Preferred)</li></ul>

Junior Office Coordinator

Gradiant

<div>
 Admin Coordinator Gradiant Muscat LLC Muscat, Oman 3/18/26 Administration
 <br/>
 <br/>
 <strong>
  About Gradiant
  <br/>
  <br/>
 </strong>
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at www.gradiant.com.
 <br/>
 <br/>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 The Admin Coordinator shall support the Admin Manager with ensuring a high level of admin and operational support to the business.
 <br/>
 <br/>
 <strong>
  Specific Duties/Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Facility Management: Coordinate and support with tenancy agreements and various office and workshop maintenance related tasks including contracts fore fire protection, building maintenance etc.
  </li>
  <li>
   Site accommodation : Arrange temporary and long term site accommodation for personnel where needed
  </li>
  <li>
   Fleet management : Coordinate for the optimum allocation and maintenance of the company fleet of cars. Check and optimise fuel and maintenance costs
  </li>
  <li>
   Office expenses : Support with the checking and management of various office expenses such as telephone, internet and utility bills
  </li>
  <li>
   Office support : Keeping the office stocked with supplies (and snacks), coordinating with vendors, and ensuring the space is tidy and functional.
  </li>
  <li>
   Travel expenses : Support with ticket , hotel reservations and visa arrangements
  </li>
  <li>
   Schedule Coordination: Managing calendars, booking meeting rooms, and organizing travel arrangements or company events.
  </li>
  <li>
   Documentation: Drafting correspondence, filing digital and physical records, and maintaining updated databases.
  </li>
  <li>
   Data entry and record keeping: Processing invoices, tracking office expenses, and assisting with light payroll tasks if needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelors degree in commerce or business
  </li>
  <li>
   Strong planning and organising skills
  </li>
  <li>
   Can collaborate effectively with cross functional teams .
  </li>
  <li>
   Communication and influencing skills
  </li>
  <li>
   Proactive and result oriented
  </li>
  <li>
   Should be digitally astute working with the SAP environment
  </li>
  <li>
   Customer centric. Handles the internal stakeholders in a professional manner and ensures high level of service
  </li>
  <li>
   Flexible and adaptable
  </li>
  <li>
   High attention to detail and commitment to process excellence.
  </li>
  <li>
   Discretion and professionalism in handling confidential employee matters.
  </li>
  <li>
   4&ndash;6 years in an admin role in a hectic professional environment. Should have experience in Oman. Should have experience in an ERP environment
   <br/>
   <br/>
  </li>
 </ul>
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
</div>


Admin Coordinator

Green Umbrella Recruitment

<div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div>03/31/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Job Opening Status</p>
<div>Open
</div></div><div><p>Work Experience</p>
<div>Minimum of 4&ndash;6 years of experience in an IT support role
</div></div><div><p>Industry</p>
<div>IT Services
</div></div><div><p>City</p>
<div>Muscat
</div></div><div><p>State/Province</p>
<div>Masqat
</div></div><div><p>Country</p>
<div>Sultanate of Oman
</div></div><div><p>Zip/Postal Code</p>
<div>0000</div></div></ul></div>
<br><div><div><b>MAIN TASKS:</b><br>
</div><ul><li>
Provide comprehensive technical support for hardware, software, &amp; communication tools to all office &amp; field staff.<br>
</li><li>
Manage the full lifecycle of user accounts, including onboarding, offboarding, and access permissions.<br>
</li><li>
Monitor security logs and alerts to identify, investigate, and mitigate potential cybersecurity threats<br>
</li><li>
Deploy and maintain endpoint protection tools, such as antivirus, EDR, and disk encryption.<br>
</li><li>
Manage and troubleshoot local area network (LAN) and wireless connectivity within the office environment.<br>
</li><li>
Assist in the implementation and enforcement of corporate IT security policies and procedures.<br>
</li><li>
Conduct regular vulnerability scans and coordinate the patching of workstations and office software.<br>
</li><li>
Maintain an accurate inventory of all IT assets, including laptops, mobile devices, and peripherals.<br>
</li><li>
Deliver basic cybersecurity awareness training to employees to reduce the risk of phishing and social engineering.<br>
</li><li>
Support the Systems &amp; Cloud Administrator in maintaining office-based backup solutions and recovery tests.<br>
</li><li>
Document all support requests and technical resolutions within the company&rsquo;s ticketing system.</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div><div><br>
</div><div><b>
QUALIFICATIONS:</b><br>
</div><ul><li>
 Proven ability to troubleshoot Windows environments and Microsoft 365 applications.<br>
</li><li>
Hands-on experience with firewall management and VPN configuration for secure remote access.<br>
</li><li>
Solid understanding of networking protocols, including TCP/IP, DNS, and DHCP.<br>
</li><li>
Familiarity with security frameworks (such as NIST or ISO 27001) as applied to corporate IT.<br>
</li><li>
Ability to communicate technical concepts clearly to non-technical staff.<br>
</li><li>
Experience using ticketing systems and remote monitoring (RMM) tools.<br>
</li><li>
Strong analytical mindset with a focus on proactive problem-solving.<br>
</li><li>
Must be Oman resident<br>
</li></ul><div><b>
EDUCATIONAL:</b><br>
</div><ul><li>
 Bachelor&rsquo;s degree in computer science, Information Technology, Cybersecurity, or a closely related field.<br>
</li></ul><div><b>
EXPERIENCE:</b><br>
</div><ul><li><b>
 </b>Minimum of 4&ndash;6 years of experience in an IT support role, with at least 1&ndash;2 years specifically focused on or involving junior-level cybersecurity responsibilities.<br>
</li></ul><div>
Experience working within a structured ICT department (ideally in a utility or service-oriented sector) is an advantage.<br>
</div><div>
Job Purpose The IT Support &amp; Security Specialist serves as the primary guardian of the company&rsquo;s digital workplace, ensuring that end-users remain productive while the corporate network and data remain secure. This role balances responsive technical troubleshooting with proactive security monitoring, bridging the gap between daily hardware/software support and the implementation of essential cybersecurity protocols.</div></div></div><div></div>

IT Support & Security Specialist

Minor Hotels

<div>
 <p>
  Founded in 1933 in Portugal, Tivoli Hotels &amp; Resorts has built and maintained a distinct charismatic character and elegant personality in all its properties. From cosmopolitan hideaways to seaside paradises and a growing global portfolio, Tivoli curates exceptional services and experiences for its cherished guests.
  <br/>
  <br/>
  <br/>
  <br/>
 </p>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <p>
  Members of the Kitchen Department are responsible for ensuring that all hotel guests enjoy exceptional quality, creativity, and variety across our food and beverage offerings. Our goal is to position F&amp;B as a strong point of differentiation for the hotel within the local market.
  <br/>
  <br/>
 </p>
 <p>
  The Sushi Chef de Partie is responsible for overseeing all sushi-related culinary preparations within their designated section. This includes mastering sushi techniques, handling fresh seafood with care, maintaining product quality, and ensuring that all dishes meet our standards for presentation, taste, and authenticity.
  <br/>
  <br/>
 </p>
 <p>
  In addition to sushi preparation, the Sushi Chef de Partie is also responsible for performing all general duties expected from a Chef de Partie, including:
  <br/>
  <br/>
 </p>
 <ul>
  <li>
   <p>
    Supervising and coordinating activities within their section.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Ensuring all dishes are prepared to the highest standards of quality and consistency.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Maintaining proper mise en place and ensuring readiness for service.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Monitoring portion control, minimizing wastage, and managing stock efficiently.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Ensuring strict adherence to food safety, hygiene regulations, and HACCP requirements.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Guiding and supporting Commis and junior staff members in daily operations.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Collaborating with the Sous Chef and Head Chef in menu planning, recipe development, and special events.
    <br/>
    <br/>
   </p>
  </li>
  <li>
   <p>
    Ensuring proper cleaning, sanitization, and maintenance of the work area and equipment.
    <br/>
    <br/>
   </p>
  </li>
 </ul>
 <p>
  Success in this role requires excellent organization, precision, and the ability to perform under pressure. The Sushi Chef de Partie must confidently supervise their section, provide clear instructions to junior team members, and effectively execute orders received from the Sous Chef and Head Chef.
  <br/>
  <br/>
  <br/>
  <br/>
 </p>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <p>
  &bull; Bachelor&rsquo;s Degree or any culinary degree
  <br/>
  <br/>
  &bull; Must have worked at least one year as a Chef de Partie in Hotels and Restaurants
  <br/>
  <br/>
  &bull; Excellent leadership and interpersonal skills
  <br/>
  <br/>
  &bull; Strongly committed to teamwork and customer service
  <br/>
  <br/>
  &bull; Eye for detail to achieve operational excellence
  <br/>
  <br/>
 </p>
</div>


Sushi Chef de Partie

Omaleen

<p>We are seeking an experienced SAP ERP Implementation Developer &amp; Coordinator to lead and support the development, customization, and deployment of our ERP system. The ideal candidate will have strong technical expertise in SAP, proven ERP project implementation experience, and the ability to collaborate with cross-functional teams to ensure a smooth transition and successful go‑live.</p><p><b>Key Responsibilities</b></p><ul><li>Manage ERP operations along with networking, server, and system administration tasks.</li></ul><ul><li>Analyze business practices, workflows, and document flows to identify ERP improvements.</li></ul><ul><li>Provide SAP implementation support across modules: Finance, HR &amp; Payroll, Accounts, Store, Sales, Procurement &amp; Material Management, and Production.</li></ul><ul><li>Train, guide, and support end users in effective ERP system usage.</li></ul><ul><li>Deliver real-time support to end users during daily operations.</li></ul><ul><li>Assist in ERP configuration, customization, and integration activities.</li></ul><ul><li>Troubleshoot ERP-related issues and ensure timely resolutions.</li></ul><ul><li>Support post‑implementation activities, including enhancements and system optimization.</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in computer science, Information Technology, Engineering, or related field.</li></ul><ul><li>5&ndash;6 years of relevant experience in ERP development and implementation.</li></ul><ul><li>Proven expertise in SAP modules (e.g., SAP MM, SD, FI/CO, HCM, ABAP).</li></ul><ul><li>Strong understanding of business processes in FMCG or similar industries (preferred).</li></ul><ul><li>Experience in system integration, customization, and troubleshooting.</li></ul><ul><li>Knowledge of database management and ERP data migration tools.</li></ul><p>Job Types: Full-time, Permanent</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>SAP: 5 years (Preferred)</li></ul>

SAP ERP Developer & Coordinator

Central Bank of Oman

<div>
 <p>
  Central Bank of Oman is seeking to recruit competent, committed, self-motivated and enthusiastic candidate to work as AML Expert / Executive.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Overall, Purpose of the Position:
  </strong>
 </p>
 <p>
  Responsible for developing comprehensive policy framework and procedures related to AML/CFT areas under Regulation and Development section for ensuring a sound and compliant AML/CFT system for banks/ FLCs/ MEEs /PSPs in Oman.
 </p>
 <p>
  Draft the Circulars and prudential guidelines, and contribute in implementing global best practices/ FATF&rsquo;s recommendations / Basel guidelines etc.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Duties and Tasks:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  As an AML Expert/ Executive of Regulation and Development member:
 </p>
 <ul>
  <li>
   Carrying out the responsibilities assigned by the In-charge of Regulation and Development section in all relevant AML/CFT matters in line with the guidelines provided in the department manual.
  </li>
  <li>
   Ensuring the development of comprehensive policy framework and procedures related to AML/CFT areas under Regulation and Development section.
  </li>
  <li>
   Drafting of circulars and prudential guidelines, and support in implementation of global best practices issued by FATF or Basel including others on AML/CFT.
  </li>
  <li>
   Providing overall guidance to the other team members assigned to the section and brief them with necessary instructions and directions on policy development and regulation.
  </li>
  <li>
   Incorporating changes to work done by him or assisting the Regulation and Development section in making changes necessary to the circulars, guidelines and others as recommended by the In-charge of Regulation and Development and / or Head of Department.
  </li>
  <li>
   Issuing clarifications on regulatory and supervisory issues on AML/CFT.
  </li>
  <li>
   Conduct and participate in studies/analysis/research of specific matters related to new products, emerging risks, FATF related reports Regulation/ Supervision of banks/ FLCs/ MEEs /PSPs
   <em>
    .
   </em>
  </li>
  <li>
   Participate and contribute on the AMLCFT matters related to Sandbox and mentoring the junior staff.
  </li>
  <li>
   Coordinate with other Central Banks / Regulatory Authorities and International Institutions on specific issues referred by the management and submit report/ recommendations.
  </li>
  <li>
   Providing inputs pertaining to AML/CFT policy developments at a national level and inputs on Oman&rsquo;s National Risk Assessment.
  </li>
  <li>
   Participating in various inter-and-intra-departmental Task Force/meeting.
  </li>
  <li>
   Acting with a sense of propriety and honesty and making a conscious attempt to safeguard the integrity of CBO.
  </li>
  <li>
   Ensuring compliance with the procedures in all the relevant areas.
  </li>
  <li>
   Carrying out any other related tasks as and when assigned by the In-charge of Regulation and Development or Head of AML/CFT Department.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Minimum Qualifications:
  </strong>
 </p>
 <p>
  degree in Accounting, Finance or professional Certificates in AML/CFT.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Minimum Experience:
  </strong>
 </p>
 <p>
  15 years of relevant experience of banking/related field and regulatory/supervisory aspects.
 </p>
 <p>
  FATF Mutual Evaluation.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Please Submit your application before 4th April 2026.
  </strong>
 </p>
 <p>
 </p>
</div>


AML Expert/ Executive

National Bank of Oman

<div>
 <p>
  <strong>
   Core Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Client Relationship &amp; Account Management
  </strong>
 </p>
 <ul>
  <li>
   Act as primary point of contact for assigned wealth clients, ensuring high standards of service and responsiveness.
  </li>
  <li>
   Manage all account-related operations, including onboarding, KYC updates, documentation, and transactional coordination.
  </li>
  <li>
   Understand client profiles, preferences, and financial needs to match them with suitable existing investment desk offerings without making direct advisory calls.
  </li>
  <li>
   Responsibility about being up to date with the market and have experience in determining the right opportunities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Service Coordination &amp; Execution
  </strong>
 </p>
 <ul>
  <li>
   Coordinate with internal investment product specialists, legal, compliance, and operations to deliver client requests efficiently.
  </li>
  <li>
   Ensure smooth execution of trades, product subscriptions, redemptions, account openings, and reporting&mdash;without advisory discretion.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Client Experience &amp; Retention
  </strong>
 </p>
 <ul>
  <li>
   Provide ongoing relationship management, conduct regular engagement calls/meetings to maintain client satisfaction.
  </li>
  <li>
   Identify opportunities for up-selling and cross-selling approved products, referring leads to licensed advisory teams.
  </li>
  <li>
   Support client events, portfolio review meetings (as an observer/coordinator), and ensure premium client experience.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compliance &amp; Risk Control
  </strong>
 </p>
 <ul>
  <li>
   Ensure strict adherence to non-advisory regulatory frameworks, ensuring no personal recommendation or suitability call is made.
  </li>
  <li>
   Maintain accurate records of interactions, ensuring compliance with KYC, AML, FATCA, CRS, and internal governance.
  </li>
  <li>
   Escalate client requests to appropriate licensed advisors or product teams where advisory input is required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Academic &amp; Key Skills
  </strong>
 </p>
 <ul>
  <li>
   Graduate with a degree in Banking, Finance or a related subject.
  </li>
  <li>
   CFA or CISI qualification would be an added advantage.
  </li>
  <li>
   Experience in private banking, wealth management service desk, or high-net-worth client relationship roles.
  </li>
  <li>
   Strong relationship management skills with ability to handle elite clientele professionally.
  </li>
  <li>
   Excellent coordination and process management, with sharp attention to documentation accuracy.
  </li>
  <li>
   Understanding of banking products, investment desk structure, and internal process flow, but operating under a non-advisory mandate.
  </li>
  <li>
   Strong communication, confidentiality, and client-handling etiquette.
  </li>
  <li>
   Minimum of 5 years&rsquo; experience
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Success Indicators
  </strong>
 </p>
 <ul>
  <li>
   High client satisfaction scores
  </li>
  <li>
   Strong client retention and engagement metrics
  </li>
  <li>
   Efficient coordination with internal advisory desks and product teams
  </li>
  <li>
   Zero compliance breaches related to advisory boundaries or documentation
  </li>
 </ul>
</div>


Wealth Advisor

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