property consultant

office administrator

real estate sales manager

bid manager

real estate administrator

lease administrator

Agile Consultants

Job Responsibilities:
<ul>
<li>Prepare, review, and process tenancy agreements, lease renewals, addendums, and terminations in line with company policies and legal requirements.</li>
<li>Register and renew Ejari contracts through the DLD online system, ensuring timely processing.</li>
<li>Maintain and update lease records and tenant information in the property management system (e.g., Yardi or similar software).</li>
<li>Ensure all lease documents are filed and archived accurately for audit and compliance purposes.</li>
<li>Coordinate with the Legal team for tenancy-related disputes, notices, and regulatory matters.</li>
</ul>
Tenant &amp; Client Coordination
<ul>
<li>Act as the primary administrative point of contact for tenants regarding lease documentation and general leasing inquiries.</li>
<li>Assist the Leasing Manager with move-in and move-out procedures, including preparation of handover documents and inspection reports.</li>
<li>Ensure all tenant records, communications, and correspondence are documented and updated.</li>
<li>Facilitate coordination between tenants, leasing agents, and the property management team to ensure timely issue resolution.</li>
</ul>
System Management &amp; Reporting
<ul>
<li>Enter and update leasing data in Yardi/CRM systems, ensuring accuracy in rental amounts, terms, and payment schedules.</li>
<li>Generate reports (daily/weekly/monthly) on occupancy, lease expirations, renewals, and vacant units.</li>
<li>Monitor lease expiry dates and ensure timely renewal notifications and processing.</li>
<li>Assist in maintaining the leasing dashboard and ensure data accuracy across reports.</li>
</ul>
Compliance &amp; Standards
<ul>
<li>Ensure all lease agreements and activities comply with DLD, RERA, and internal standards.</li>
<li>Maintain confidentiality and data protection when handling tenant and company information.</li>
<li>Support the Leasing Manager during internal and external audits by providing required documentation.</li>
</ul>
Coordination with Other Departments
<ul>
<li>Liaise with Finance for security deposit and rent collection, refund processing, and tenant account reconciliation.</li>
<li>Work with Maintenance and Property Management teams to ensure unit readiness prior to lease commencement.</li>
<li>Support Marketing and Sales teams by providing updated unit availability lists and rental details.</li>
</ul>

Leasing Administrator

Confidential Company

<ul><li>Handle reception, serve as the primary point of contact for visitors and tenants, addressing inquiries and concerns promptly.</li><li>Coordinate lease administration processes, ensuring accuracy in lease documentation and compliance with regulations to streamline operations.</li><li>Maintain an up-to-date database of leasing agreements, renewals, and tenant information, ensuring all records are organized and easily accessible.</li><li>Monitor lease expiration dates and proactively follow renewals and outstanding payments.</li></ul>

Leasing and Administration Coordinator

Majid Al Futtaim

Key Responsibilities
<ul>
<li>Support the Senior Manager and Operations team in tenant communication, coordination, and day-to-day operational administration.</li>
<li>Manage the full leasing cycle for storage units, including preparing offers, lease agreements, and payment follow-ups through Yardi.</li>
<li>Send renewal offers to tenants ahead of lease expiry and ensure audit findings are implemented as required.</li>
<li>Assist in preparing annual budgets for storage and operations, maintaining accurate OPEX and CAPEX utilization records.</li>
<li>Process POs, reconcile P&amp;L statements, and liaise with Finance for payments, invoices, and refunds.</li>
<li>Manage tenant requests through the Tenant Portal and coordinate circulars, visual merchandising, and minor work approvals.</li>
<li>Oversee hoarding and redevelopment coordination, including LPO issuance and access notifications.</li>
<li>Maintain documentation such as CAR Insurance tracker, mall fact sheets, and monthly Asset Management reports.</li>
<li>Provide cross-functional administrative support for new tenant inductions and overall mall operations.</li>
</ul>
Skills Set
<ul>
<li>Lease and tenant management expertise.</li>
<li>Financial coordination and reporting accuracy.</li>
<li>Strong administrative and documentation control.</li>
<li>Effective communication and stakeholder engagement.</li>
<li>Analytical and problem-solving capability.</li>
</ul>
Why Join Us
<ul>
<li>Work for one of the Middle East s most respected and innovative property developers.</li>
<li>Collaborate in a supportive environment with over 45,000 talented professionals.</li>
<li>Contribute to iconic retail and lifestyle destinations across the region.</li>
<li>Grow within a company that values leadership, integrity, and professional development.</li>
</ul>

Operations Administrator

Confidential

<div>
 
 
 
 Job Summary:
 
 
 
 
 Process transactions / applications in a timely and efficient manner to ensure adherence to internal procedures and provision of a high-quality service to internal customers.
 
 
 
 
 
 
 
 Job Description:
 
 
 
 <ul>
 <li>
 Prepares the lease renewal agreement and ensure all process are completed
 </li>
 <li>
 Receive and verify the documents submitted by the customer for lease renewal and ensure all the requirements are fulfilled for Lease Renewal / Rent Review / Amendment.
 </li>
 <li>
 Seek approval from Head of Section to complete the critical transactions.
 </li>
 <li>
 Approve / Export the invoices related to the lease rent on monthly basis.
 </li>
 <li>
 Initiate renewals for all facilities and Rent Reviews.
 </li>
 <li>
 Respond to all inquiries and provide clarifications / follows up raised by the customers or any internal departments.
 </li>
 <li>
 Receive and process all refund requests submitted by the customers
 </li>
 <li>
 Process customer request for lease attestation.
 </li>
 <li>
 Liaise with internal departments for any special arrangements (example temporary plots, addendums) with the customers to ensure facilities are leased as per plan.
 </li>
 <li>
 To meet with the prospects and provide them with necessary information related to lease services.
 </li>
 <li>
 Receives and verify the document submitted by the customer for lease /company termination and ensure all the requirements are fulfilled.
 </li>
 <li>
 To meet with the prospects and provide them with necessary information related to Lease/company termination and Legal cases.
 </li>
 <li>
 Review and process the expired Lease &amp; License list on monthly basis and forward it to Legal department for all companies.
 </li>
 <li>
 Check with Head of Section for cases that requires legal actions and forward to Legal Department.
 </li>
 <li>
 Process the termination of all exiting company and ensure timely and accurate completion of the transaction and review the liquidation reports.
 </li>
 <li>
 Coordinate with internal departments for any outstanding payment or facility allocation status or termination for taking over.
 </li>
 <li>
 Liaise with internal department to prepare and calculate reinstatement package charges for all customers.
 </li>
 <li>
 Process and coordinate with various external entity to facilitate the closure of utilities of the exiting company. (Customs, RTA, Etisalat etc).
 </li>
 </ul>
 
 
 
 
 
 
 Required Criteria:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Marketing, Finance, or related field.
 </li>
 <li>
 Work Experience: 1&ndash;3 years of experience in leasing, real estate, sales, or property management.
 </li>
 <li>
 Knowledge of local property/leasing regulations and tenancy laws.
 </li>
 <li>
 Ability to prepare lease agreements, reports, and financial summaries.
 </li>
 </ul>
 
 
</div>

Leasing Executive

Job Responsibilities:<ul><li>Oversee lease renewals, negotiations, and amendments.</li><li>Ensure all contractual obligations comply with Dubai Land Department (DLD) and RERA standards.</li><li>Advertise available units through digital platforms, signage, and broker networks.</li><li>Conduct property tours and present leasing options professionally.</li><li>Screen potential tenants, verify documentation, and assess suitability.</li><li>Prepare and execute lease agreements accurately and compliantly.</li><li>Record lease data in YARDI and EJARI systems.</li><li>Ensure timely renewals and maintain up-to-date lease records.</li><li>Implement rent escalations in line with market trends and lease terms.</li><li>Review lease agreement memos for internal approvals.</li></ul>Tenant Relations<ul><li>Handle tenant inquiries, complaints, and feedback via email, phone, walk-ins, and meetings.</li><li>Maintain high levels of tenant satisfaction and promote customer delight.</li><li>Enforce building rules and regulations; issue notices for violations.</li><li>Facilitate move-in and move-out inspections and documentation.</li><li>Resolve conflicts such as payment delays, damage disputes, or scheduling conflicts.</li><li>Serve as an escalation point for complex disputes between tenants and landlords.</li></ul>Financial &amp; Reporting<ul><li>Track rent payments and monitor delinquencies.</li><li>Handle budgeting, forecasting, and expense tracking.</li><li>Report financial performance and occupancy data to management.</li><li>Review utility charges and ensure accurate billing.</li><li>Generate reports on leasing activity, collections, and maintenance status.</li></ul>Property Maintenance &amp; Vendor Coordination<ul><li>Coordinate maintenance and repair activities with contractors and vendors.</li><li>Conduct regular property inspections.</li><li>Review service provider attendance and performance logs.</li><li>Ensure properties comply with local laws and building codes.</li><li>Respond promptly to emergency situations.</li></ul>Stakeholder Engagement<ul><li>Maintain positive relationships with tenants, property owners, brokers, and service providers.</li><li>Collaborate with internal teams, including maintenance, administration, and leasing agents.</li><li>Protect property owners interests through diligent lease management.</li><li>Communicate effectively with Property Management, Leasing Manager, and Legal teams.</li></ul>Market Intelligence &amp; Team Leadership<ul><li>Stay updated on market trends, rental rates, and competitor offerings.</li><li>Provide insights for pricing strategies and leasing decisions.</li><li>Mentor leasing advisors and junior staff, fostering excellence and accountability.</li></ul>

Senior Leasing Advisor (Commercial)

Royal Smart Limousine L.L.C

This role will serve as the central point for managing real estate contracts, lease renewals, payments, and client cases, while supporting tenders, compliance, and reporting. You will act as the bridge between clients, landlords, and internal teams to ensure accuracy, timeliness, and professional communication. Key Responsibilities<ul><li>Contract & Lease Management – Oversee 40–50 active lease/contract files, handle renewals, and ensure accurate documentation.</li><li>Client & Tenant Coordination – Act as the first contact for tenant/landlord issues, coordinate with internal teams for timely resolution.</li><li>Payments & Accounts – Track rent payments, update accounts, and escalate overdue balances.</li><li>Document Control – Review contracts before management approval; maintain digital/physical filing systems.</li><li>Tender & Compliance – Monitor portals, prepare submissions, and support management with property-related bids.</li><li>Reporting – Prepare regular MIS reports on leases, payments, complaints, and contract status.</li><li>Admin Support – Assist Sales, Operations, and Finance with data entry, filing, and documentation.</li></ul>

Real Estate Admin

Tiger Group

<div>
 
 Job Title: Paralegal
 
 
 
 
 
 Department: [Legal Department]
 
 
 Location: [Dubai]
 
 
 
 
 
 Job Summary:
 
 
 The Paralegal will support the legal and leasing team by managing termination procedures and handling leasing dispute files. This role involves assisting with legal documentation, conducting research, and ensuring compliance with company policies and relevant laws.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Assist in managing lease termination processes and related documentation.
 
 
 
 
 
 Handle and maintain leasing dispute files, ensuring all records are accurate and up-to-date.
 
 
 
 
 
 Conduct legal research and prepare summaries for the legal team.
 
 
 
 
 
 Draft, review, and organize legal documents, contracts, and correspondence.
 
 
 
 
 
 Coordinate with internal teams and external parties regarding legal matters.
 
 
 
 
 
 Maintain confidentiality of sensitive information.
 
 
 
 
 
 Support the legal team in day-to-day administrative tasks.
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 
 
 Bachelor&rsquo;s degree in Law, Paralegal Studies, or related field.
 
 
 
 
 
 Previous experience in legal or paralegal work is preferred.
 
 
 
 
 
 Strong understanding of leasing contracts and dispute resolution.
 
 
 
 
 
 Excellent organizational and multitasking skills.
 
 
 
 
 
 Strong written and verbal communication skills in English (Arabic is an asset).
 
 
 
 
 
 Proficient in Microsoft Office (Word, Excel, Outlook).
 
 
 
 
 
 Attention to detail, confidentiality, and problem-solving skills.
 
 
 
 
 
 Reporting To: [ Head of Legal Department]
 
 
 
</div>

Paralegal

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