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lease administrator

Chinese Palace Restaurant Group

Role PurposeThe Leasing Contract Administrator is responsible for managing and administering leasing agreements for retail spaces, ensuring all contracts are accurately prepared, executed, and monitored in compliance with company policies and legal requirements. The role supports retail set-up by coordinating with landlords, tenants, legal, and internal stakeholders to facilitate smooth store openings, renewals, and lease compliance.Key ResponsibilitiesContract Administration<ul><li>Draft, review, and finalize lease agreements, addendums, and renewal contracts for retail outlets.</li><li>Ensure accuracy and completeness of lease documentation, maintaining compliance with legal and company standards.</li><li>Monitor lease terms, critical dates (renewals, expiries, rent reviews), and ensure timely follow-up and action.</li><li>Maintain an up-to-date digital and physical filing system of lease documents and correspondences.</li></ul>Retail Set-Up Support<ul><li>Coordinate with project, operations, and design teams to ensure lease requirements align with store fit-out and handover timelines.</li><li>Facilitate timely collection of necessary approvals, permits, and landlord requirements for new store openings.</li><li>Serve as the primary liaison between the company and landlords for tenancy-related matters during pre-opening and handover.</li><li>Ensure compliance with mall/landlord rules and regulations for store set-up and operations.</li></ul>Financial &amp; Compliance<ul><li>Track rental payments, deposits, service charges, and ensure alignment with lease terms.</li><li>Work with the finance department to reconcile rent schedules, invoicing, and payment processing.</li><li>Monitor and report on lease-related financial obligations and variances.</li><li>Assist in audits and compliance checks related to leasing contracts.</li></ul>Stakeholder Management<ul><li>Act as a point of contact for landlords, legal advisors, and internal departments regarding leasing matters.</li><li>Support the Leasing Manager in negotiations, renewals, and amendments.</li><li>Provide accurate reports and summaries to management on lease status, store openings, and contract compliance.</li></ul>Key Skills &amp; Competencies<ul><li>Strong knowledge of leasing contracts, property management, and retail set-up processes.</li><li>Excellent attention to detail and accuracy in contract review and data management.</li><li>Strong organizational skills with the ability to manage multiple deadlines.</li><li>Good communication and negotiation skills for dealing with landlords and stakeholders.</li><li>Proficiency in MS Office and leasing/contract management systems.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, Legal, or related field.</li><li>Minimum 3&ndash;5 years of experience in leasing/contract administration, preferably in the retail or F&amp;B industry.</li><li>Experience working with malls, landlords, and retail store set-ups in the GCC is an advantage.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have at least 2+ years of experience in reviewing retail lease or contracts?</li><li>Do you have at least 2+ years similar experience?</li><li>What is your salary expectation?</li></ul>

Sr Contract Leasing Administration (Retail & Commercial)

Al Rostamani International Exchange

<div>Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care &amp; Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
Abdulla Al Rostamani Properties is a real estate developer having a diversified scope of activities which include property management, project management, and facilities management in addition to trading in properties.
<div><div><div><h2 class="jobSectionHeader">
Job Purpose</h2>
</div><div>
To carry out administrative works related to leasing and property management services (current scope) across the portfolio.
</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2>
</div><div><ul><li>Provide all administrative and secretarial support to the department that includes but not limited to issuance and renewals of contracts, notices, memos, collections, customer support etc.</li>
<li>Revenue collection and accounting</li>
<li>Lease review and abstracting, lease audits, occupancy cost analysis</li>
<li>Establish and maintain / update records and filling system (DMS) in order to support the information needs of the management</li>
<li>Ensure compliance with the internal and external (RERA, DM and DED) approved policies, rules and regulations to protect company and customer&rsquo;s interest</li>
<li>Prepare management reports / information in a timely manner</li>
<li>Utilize appropriate property management systems and processes including software systems, accounting systems and other business infrastructure for effective management</li>
<li>Ensure that complaints, concerns, occupiers and stakeholders are attended to and resolved as speedily and as satisfactorily as possible</li>
 <li>Maintain and record effective communications with the occupiers and stakeholders</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Job Requirements</h2>
</div><div>
Qualifications
<ul><li>Bachelor or equivalent</li></ul> 

Experience
<ul><li>More than 5 years in leasing and Property Management</li></ul> 

Knowledge &amp; Skills
<ul><li>Competent in Microsoft Office Software</li>
<li>High level of proficiency in English (spoken and written) / Arabic is an advantage</li>
<li>Customer oriented</li>
<li>Target driven, Problem Solving, Judgment, Planning and Organization, Coordinating, Initiative, Persuasiveness, Integrity</li>
</ul>
</div></div></div>At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.</div>

Leasing Administrator

Rocky Real Estate

Job SummaryThe Lease Renewal Executive is responsible for managing lease renewal processes, maintaining tenant relationships, and ensuring high renewal rates. The role involves coordinating with tenants, negotiating terms, preparing renewal documentation, and supporting occupancy and revenue targets.Key Responsibilities<ul><li>Proactively contact tenants regarding upcoming lease expirations.</li><li>Negotiate lease renewal terms in line with company policies.</li><li>Prepare and process lease renewal documentation and agreements.</li><li>Maintain accurate records of lease expiry dates and renewal status.</li><li>Coordinate with property management, legal, and finance teams.</li><li>Address tenant concerns and resolve issues to improve retention.</li><li>Track and report renewal rates, occupancy levels, and revenue forecasts.</li><li>Follow up on pending renewals and ensure timely closure.</li><li>Ensure compliance with company policies and local regulations.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field (preferred).</li><li>1&ndash;3 years of experience in leasing, property management, or real estate.</li><li>Strong negotiation and communication skills.</li><li>Proficiency in MS Office and CRM/property management systems.</li><li>Detail-oriented with strong organizational skills.</li></ul>Key Skills &amp; Competencies<ul><li>Negotiation &amp; persuasion</li><li>Relationship management</li><li>Customer service orientation</li><li>Time management</li><li>Problem-solving skills</li><li>Attention to detail</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>Real Estate: 1 year (Required)</li></ul>

Lease Renewal Executive

SmartCrowd

<div>
 
 About The Role
 
 
 
 Are you a process-driven professional who loves creating seamless experiences? SmartCrowd is hiring a
 
 Tenant Management Associate
 
 to own the entire tenant lifecycle and ensure our operations run like clockwork. Based in Dubai, you will be the primary point of contact for our residents, managing everything from compliance and contracts to daily inquiries. This is a mission-critical role for someone who is exceptionally organized, firm yet empathetic, and ready to learn the ropes of a regulated FinTech platform.
 
 
 
 About SmartCrowd
 
 
 
 SmartCrowd is where fintech innovation meets real estate investment. Our mission is to make real estate investing accessible through fractional ownership. We create opportunities for investors of different backgrounds to participate in quality property investments. Our team combines technology, analysis, and creativity to redefine how people in the region build wealth.
 
 
 
 Requirements
 
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Onboarding &amp; Compliance: Conduct thorough compliance checks for all incoming tenants and manage the preparation and signing of tenancy contracts
 </li>
 <li>
 Lease Administration: Execute Ejari and DIFC lease registrations and manage tenant-side operations on platforms like Keyper and Tern
 </li>
 <li>
 Financial Oversight: Manage cheque and payment collection, track rental payments rigorously, and ensure the collection of renewal admin fees
 </li>
 <li>
 Tenant Experience: Act as the main point of contact for tenant concerns, including maintenance requests, rent delays, and early terminations
 </li>
 <li>
 Utility &amp; Logistics: Assist tenants with utilities registration and manage the complete move-in and move-out process
 </li>
 <li>
 Coordination: Manage notices, renewals, and coordinate with tenants for property viewings and inspections
 </li>
 <li>
 Communication &amp; Records: Own the info@windsorestates.ae inbox and maintain meticulous records to support the Head of Operations
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 Education &amp; Experience: 0-2 years of experience. We encourage fresh graduates with a degree in Business, Real Estate, or a related field to apply
 </li>
 <li>
 Quick Learner: Ability to quickly grasp Dubai Land Department (DLD) regulations, Ejari systems, and DIFC lease requirements
 </li>
 <li>
 Tech Savvy: Comfortable learning and using property management software (Keyper/Tern experience is a major plus)
 </li>
 <li>
 Communication: Excellent interpersonal skills with the ability to handle conversations professionally and with empathy
 </li>
 <li>
 Detail-Oriented: A "zero-mistake" mindset when it comes to contracts and financial tracking
 </li>
 <li>
 Location: Must be based in Dubai, this is an on-site role
 </li>
 </ul>
</div>

Tenant Management Associate

Smart Crowd Holdings Ltd

<div>About the Role
Are you a process-driven professional who loves creating seamless experiences? SmartCrowd is hiring a Tenant Management Associate to own the entire tenant lifecycle and ensure our operations run like clockwork. Based in Dubai, you will be the primary point of contact for our residents, managing everything from compliance and contracts to daily inquiries. This is a mission-critical role for someone who is exceptionally organized, firm yet empathetic, and ready to learn the ropes of a regulated FinTech platform.
About SmartCrowd
SmartCrowd is where fintech innovation meets real estate investment. Our mission is to make real estate investing accessible through fractional ownership. We create opportunities for investors of different backgrounds to participate in quality property investments. Our team combines technology, analysis, and creativity to redefine how people in the region build wealth.
Requirements
What You'll Do<ul>
<li>
Onboarding &amp; Compliance: Conduct thorough compliance checks for all incoming tenants and manage the preparation and signing of tenancy contracts.</li>
<li>Lease Administration: Execute Ejari and DIFC lease registrations and manage tenant-side operations on platforms like Keyper and Tern.</li>
<li>Financial Oversight: Manage cheque and payment collection, track rental payments rigorously, and ensure the collection of renewal admin fees.</li>
<li>Tenant Experience: Act as the main point of contact for tenant concerns, including maintenance requests, rent delays, and early terminations.</li>
<li>Utility &amp; Logistics: Assist tenants with utilities registration and manage the complete move-in and move-out process.</li>
<li>Coordination: Manage notices, renewals, and coordinate with tenants for property viewings and inspections.</li>
<li>Communication &amp; Records: Own the info@windsorestates.ae inbox and maintain meticulous records to support the Head of Operations.</li>
</ul>
What We're Looking For<ul>
<li>
Education &amp; Experience: 0&ndash;2 years of experience. We encourage fresh graduates with a degree in Business, Real Estate, or a related field to apply.</li>
<li>Quick Learner: Ability to quickly grasp Dubai Land Department (DLD) regulations, Ejari systems, and DIFC lease requirements.</li>
<li>Tech Savvy: Comfortable learning and using property management software (Keyper/Tern experience is a major plus).</li>
<li>Communication: Excellent interpersonal skills with the ability to handle conversations professionally and with empathy.</li>
<li>Detail-Oriented: A &quot;zero-mistake&quot; mindset when it comes to contracts and financial tracking.</li>
<li>Location: Must be based in Dubai, this is an on-site role.</li></ul></div>

SD (Middle East) LLC

<div>Together, We Make the Difference

We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.

Be part of our Project &amp; Commercial Team as a Commercial Administrator in Dubai, UAE.
What are my responsibilities?
<ul><li>Support the Project Management team with commercial, administrative, and project coordination activities.</li>
<li>Coordinate between Business Administration, Accounting, Procurement, Project Team, Supplier / Subcontractor and Site to ensure timely and cost-effective execution of projects.</li>
<li>Be interface towards subcontractors and suppliers with regards to their payments, billing and other commercial administrative issues. Check, process, and route their invoices for approval; follow ERP/SAP workflow through vendor invoice settlement.</li>
<li>Reconcile supplier retention and supplier advance payments.</li>
<li>Raise Purchase Requisitions in ERP with the correct cost accounting allocation.</li>
<li>Reconcile monthly timesheet-based costs, process for approval, and cost allocation.</li>
<li>Supports and assist the work of the Commercial Project Manager in handling commercial activities such as cost controlling, monthly closing, rolling forecast, payment application and regular reporting.</li>
<li>Administer service level agreements between affiliated companies and related cost transfers as applicable.</li>
<li>Process travel and personnel-related expenses in line with internal procedures.</li>
<li>Support and assist the Project Management in preparation of documents for substantiation of claims, variations, hindrances, EoT.</li>
</ul>What do I need to qualify for the role?
<ul><li>Bachelor's degree/diploma in business administration, accounting, commerce or equivalent.</li>
<li>Minimum of 3 years of experience in Commercial Administration in a Project Site environment is preferred.</li>
<li>Proficiency in MS Office applications (Word, Excel, PowerPoint).</li>
<li>Strong communication skills with the ability to interact with multiple stakeholders.</li>
<li>Demonstrated excellent customer handling and internal stakeholder handling skills.</li>
<li>Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Able to accommodate a flexible work schedule.</li>
<li>Independent thinking, problem-solving skills, discretion, and integrity are required.</li>
<li>Self-starter who can work independently as well as carry out instructions as required.</li>
<li>Hands-on experience with SAP (ERP) is a plus.</li>
<li>Good communication skills in English and Arabic are a plus.</li>
<li>Flexibility to work in a site environment.</li></ul></div>

Commercial Administrator

Cuple

Retail Leasing Manager &ndash; FashionWe are seeking an experienced Retail Leasing Manager to manage and grow our fashion retail portfolio by identifying suitable locations, negotiating lease agreements, and maintaining strong relationships with mall management and landlords.Key ResponsibilitiesLeasing &amp; Expansion<ul><li>Identify and evaluate new Mall/retail locations for fashion stores.</li><li>Negotiate lease terms, rent, and commercial conditions with landlords and mall management.</li><li>Manage store openings and closures in line with business strategy.</li><li>Conduct market and competitor analysis to support expansion plans.</li></ul>Relationship Management<ul><li>Maintain strong relationships with mall leasing teams and property owners.</li><li>Represent the company in leasing discussions and meetings.</li><li>Ensure smooth coordination between internal teams and landlords.</li></ul>Contract &amp; Legal<ul><li>Review lease agreements and ensure compliance with company policies.</li><li>Coordinate with legal and finance teams for contract finalization.</li><li>Monitor lease renewals, rent escalations, and contract expiries.</li></ul>Financial &amp; Performance<ul><li>Prepare financial feasibility studies for new stores.</li><li>Track store rental performance and cost-to-sales ratio.</li><li>Recommend actions for underperforming locations.</li></ul>Reporting &amp; Strategy<ul><li>Prepare regular reports on leasing activities and portfolio status.</li><li>Support senior management in retail expansion strategy.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business, Real Estate, or related field.</li><li>5+ years of experience in retail leasing (preferably fashion or lifestyle brands).</li><li>Strong negotiation and communication skills.</li><li>Good understanding of mall leasing structures and retail KPIs.</li><li>Experience working with mall developers and property management companies.</li><li>Knowledge of local retail market trends.</li></ul>Job Type: Full-timePay: AED9,000.00 - AED15,000.00 per month

Retail Leasing Manager – Fashion

Explore 64+ Lease administrator in Dubai this February. Find roles across top companies and apply now to boost your career.

64 lease administrator jobs In Dubai

Sr Contract Leasing Administration (Retail & Commercial)

Leasing Administrator

Lease Renewal Executive

Tenant Management Associate

Tenant Management Associate

Commercial Administrator

Retail Leasing Manager – Fashion