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legal administrator

D&A Consult

We are seeking a highly organized and detail-oriented Legal Administrator to join our team. The ideal candidate will provide administrative to the legal department, ensuring smooth operations and compliance with company and legal standards.Key Responsibilities:<ul><li>Prepare, review, and organize legal documents and contracts.</li><li>Maintain and update case files, records, and databases.</li><li>Coordinate with external law firms, government entities, and internal departments.</li><li>Manage documentation related to company licenses, renewals, and regulatory filings.</li><li>Assist in drafting letters, agreements, and correspondence.</li><li>Schedule meetings, hearings, and appointments for the legal team.</li><li>Support the legal and compliance functions with research and documentation as required.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Law, Business Administration, or related field.</li><li>Minimum 2&ndash;4 years of experience in a similar role, preferably within the UAE.</li><li>Strong understanding of UAE legal procedures and documentation.</li><li>Excellent communication and organizational skills.</li><li>Proficient in MS Office and document management systems.</li><li>Fluent in Arabic (English is an advantage).</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Career development opportunities.</li><li>Supportive and professional work environment.</li></ul>Job Type: Full-time

Legal Administrator

Knightsbridge Group

<div>
 
 Reports to: Director of Legal and Compliance
 
 
 Department: Corporate Services / Legal &amp; Compliance
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Corporate Services Administrator is responsible for the day-to-day administration and maintenance of legal entities (companies, foundations, trusts, SPVs), ensuring full compliance with statutory, regulatory, and internal governance requirements. This role supports the efficient operation of corporate structures and acts as a key liaison between clients, service providers, and internal departments.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 1. Entity Administration
 
 <ul>
 <li>
 Maintain and update company registers (shareholders, directors, officers, UBOs)
 </li>
 <li>
 Prepare and file statutory documents (e.g., annual returns, amendments, resolutions)
 </li>
 <li>
 Coordinate incorporations, liquidations, and corporate changes (e.g., change of name, address, directorship) and bank accounts openings
 </li>
 <li>
 Maintain entity records both electronically and in hard copy
 </li>
 </ul>
 
 
 
 
 2. Compliance &amp; Governance
 
 <ul>
 <li>
 Monitor and manage filing deadlines to ensure timely compliance (e.g., license renewals, ESR, FATCA, CRS, etc.)
 </li>
 <li>
 Support KYC/AML onboarding and periodic reviews in accordance with internal policies
 </li>
 <li>
 Liaise with legal, tax, and compliance teams to ensure adherence to local and international regulatory frameworks
 </li>
 </ul>
 
 
 
 
 3. Document Management
 
 <ul>
 <li>
 Draft board and shareholder resolutions, minutes, notices, powers of attorney, and corporate certificates
 </li>
 <li>
 Coordinate the execution and legalization of documents (e.g., notarization, apostille)
 </li>
 <li>
 Archive and manage corporate documents in line with record retention policies
 </li>
 </ul>
 
 
 
 
 4. Client &amp; Stakeholder Liaison
 
 <ul>
 <li>
 Serve as point of contact for clients, service providers, registered agents, regulators, and banks
 </li>
 <li>
 Respond to client queries regarding their entities in a timely and professional manner
 </li>
 <li>
 Support onboarding of new clients/entities and manage internal setup
 </li>
 </ul>
 
 
 
 
 5. Reporting &amp; Systems
 
 <ul>
 <li>
 Maintain accurate data in corporate systems
 </li>
 <li>
 Generate compliance or management reports as required
 </li>
 <li>
 Assist with audits, regulatory inspections, or internal reviews
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 
 Requirement Details
 
 
 Education Diploma or Bachelor&rsquo;s degree in Law, Administration, Business, Finance, or related field
 
 
 Experience 2&ndash;5 years in corporate services, company secretarial, trust administration, or legal admin
 
 
 Language Fluent in English (written &amp; spoken); additional languages a plus
 
 
 Tools Familiarity with company registry platforms and entity management systems
 
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong knowledge of corporate law and entity governance (local &amp; offshore)
 </li>
 <li>
 Excellent organizational and document-handling skills
 </li>
 <li>
 Attention to detail and ability to meet tight deadlines
 </li>
 <li>
 Professional communication and client service
 </li>
 <li>
 Discretion and confidentiality
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Proactive and solution-oriented mindset
 </li>
 </ul>
 
 
 
 
 
 Preferred Experience
 
 
 <ul>
 <li>
 Working knowledge of regulatory frameworks in DIFC, DED, Dubai Freezones, global corporate services
 </li>
 <li>
 Familiarity with international compliance regimes (ESR, FATCA, CRS, GDPR)
 </li>
 <li>
 Experience in a trust company, corporate service provider, law firm, or family office.
 </li>
 <li>
 Proficient in drafting and reviewing resolutions, company minutes, filings, and legal correspondence
 </li>
 <li>
 Professional Development Encouraged
 </li>
 <li>
 STEP Membership (Society of Trust and Estate Practitioners)
 </li>
 <li>
 ICSA/CGI (Chartered Governance Institute) certifications
 </li>
 <li>
 Ongoing AML/KYC or regulatory training
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 
 Professionalism: Discreet, polished, and capable of handling confidential information with integrity
 
 
 Client Service Orientation: White-glove approach to internal and external client management
 
 
 Attention to Detail: High accuracy in record-keeping, document preparation, and deadline tracking
 
 
 Communication: Clear and refined written and verbal communication; strong interpersonal etiquette
 
 
 Time Management: Ability to manage multiple priorities under tight timelines with grace and precision
 
 
 Teamwork: Collaborative, culturally aware, and adaptable to dynamic, high expectation environments
 
 
 Technology Proficiency: Skilled in Microsoft Office Suite; comfortable with databases and workflow tools
 
 
 
 
 
 
 Personal Style &amp; Values
 
 
 <ul>
 <li>
 Impeccable presentation and communication
 </li>
 <li>
 Poised under pressure and used to dealing with demanding clientele
 </li>
 <li>
 Takes pride in discretion, trustworthiness, and service excellence
 </li>
 <li>
 Strong understanding of client confidentiality and reputation sensitivity
 </li>
 <li>
 Culturally aware and globally minded
 </li>
 </ul>
</div>

Corporate Services Administrator

The Coca-Cola Company

<div><div>Provide assistance and support on matters handled by the legal function across the Eurasia &amp; Middle East Operating Unit, focusing primarily on the Middle East region and Pakistan and Afghanistan, with flexibility to provide support to other franchises within the Operating Unit when needed. Responsibilities include tracking and administering agreements, drafting non-complex contracts, pre-reviewing labels and promotional materials, handling company secretarial work, and providing administrative and office support to ensure smooth daily operations. Support Legal Counsels in delivering continuity, sustainability, consistency, and effectiveness of the function.
What You&rsquo;ll Do for Us<ul><li>
Company Secretarial Work 
Facilitate company secretarial processes for the Company and its subsidiaries/associated entities, including drafting Board of Directors (BoD) resolutions, General Assembly documents, and Powers of Attorney; coordinating timely completion of registrations and accreditations; and maintaining governance documentation repositories.</li><li>
Contract Drafting &amp; Review 
Assist business units in developing business terms for contracts and draft/review non-complex documents; provide legal language support to Operations Counsels and contribute to contract lifecycle management to ensure compliance and readiness for audits.</li><li>
Dispute and Correspondence Drafting 
Draft pleadings to be submitted to execution offices, correspondence, termination letters, and other formal communications as required.</li><li>
Marketing &amp; Promotions Review 
Compose, review, and make recommendations on promotion legal texts provided by Marketing departments; review package labels, marketing, advertising, and PR materials to ensure compliance with applicable laws and company policies.</li><li>
Regulatory Monitoring 
Monitor local regulations and advise internal clients on new enactments; coordinate with outside counsel as needed to address regulatory changes and compliance requirements.</li><li>
Records Management 
Maintain accurate and efficient departmental records tracking contracts, approvals, policies, regulatory updates, and other relevant legal documents.</li><li>
Budget Follow-Up 
Track and administer the Legal function&rsquo;s budget, including costs for outside counsel, notarization, litigation, travel, etc.; recommend adjustments or reallocations as needed.</li><li>
Training &amp; Awareness 
Support delivery of training to associates and management related to compliance, governance, litigation, and policies; prepare informative bulletins to raise legal awareness.</li><li>
Process Improvement 
Observe ways of operating and recommend innovations to make legal processes more effective and productive.</li><li>
Regional Support 
Provide legal assistance across the Eurasia &amp; Middle East Operating Unit whenever cross-market support is required.</li></ul><div></div>
Qualifications &amp; Requirements<ul><li>
Bachelor&rsquo;s degree in Law (preferred) and/or relevant paralegal/legal secretarial certification or diploma.</li><li>
At least 3&ndash;5 years of work experience in a law firm or legal department of a multinational company.</li><li>
Legal research capability, detail orientation, and a strong compliance mindset.</li><li>
Clear, effective communication skills and fluency in English; Arabic language skills are a definite advantage.</li><li>
High integrity, time management skills, and ability to manage diverse stakeholders.</li><li>
Demonstrated prioritization skills in a complex, multicultural environment.</li><li>
Growth-oriented mindset (Curiosity, Inclusiveness, Accountability, Continuous Improvement, Empowerment).</li></ul></div></div>

Paralegal, Eurasia & Middle East

Rocky Real Estate

Job Summary:Responsible for managing legal documentation, coordinating with internal teams and tenants, tracking legal cases, and supporting eviction and settlement processes.Key Responsibilities:<ul><li>Prepare and manage legal case files, cheque execution, and legal settlements.</li><li>Update and maintain notary and payment trackers (Naqoodi, RDC).</li><li>Communicate with tenants and landlords regarding legal cases and notices.</li><li>Handle walk-in tenants and call tenants for legal case follow-ups.</li><li>Coordinate with accounts for payment receipts and reconciliation.</li><li>Perform calculations for vacating cases and legal charges.</li><li>File legal cases and send non-renewal and eviction notices.</li><li>Assist in preparing legal reports and checking case status on RDC websites.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor's degree in Law, Legal Studies, or related field (LLB preferred).</li><li>1&ndash;3 years of experience in legal administration or real estate legal operations.</li><li>Knowledge of legal terminology, documentation, and filing processes.</li><li>Strong Excel and document management skills.</li><li>Excellent communication and coordination abilities.</li><li>Attention to detail and high level of accuracy.</li><li>Arabic speaking and writing is an advantage.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthExperience:<ul><li>Real Estate Legal: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Legal Executive

CENTERSTONE TECHNICAL SERVICES LLC

ob Title: Admin cum HR &amp; PRO (with UAE Legal Knowledge)About Centerstone Interiors: Centerstone Interiors is a leading design and build company based in Dubai, delivering high-quality interior fit-out and renovation solutions since 2016. As our operations continue to expand, we are looking for a dynamic and detail-oriented Admin cum HR &amp; PRO to join our team. The ideal candidate will have a solid understanding of UAE labor laws, HR administration, and PRO procedures, ensuring smooth coordination between the company, employees, and government authorities.Job Responsibilities:<ul><li>Manage day-to-day administrative operations including correspondence, filing, and document control.</li><li>Support HR functions such as recruitment, onboarding, employee relations, attendance tracking, and maintaining HR records.</li><li>Draft and review employment-related documents such as offer letters, contracts, and NDAs.</li><li>Ensure company compliance with UAE labor laws and internal HR policies.</li><li>Handle all PRO-related tasks, including processing visa applications, renewals, Emirates ID, medicals, and other government documentation (MOHRE, immigration, DED, etc.).</li><li>Maintain and monitor renewals for trade licenses, insurances, tenancy contracts, and other legal documents.</li><li>Liaise with government departments, free zones, and external agencies when required.</li><li>Coordinate with external legal advisors and support in reviewing simple contracts or legal correspondence.</li><li>Maintain confidentiality and ensure accuracy in HR and legal records.</li><li>Provide general administrative and operational support to management and project teams.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or Law (or a related field).</li><li>2&ndash;4 years of experience in Admin, HR, or PRO roles within the UAE.</li><li>Strong understanding of UAE labor laws, visa processes, and government regulations.</li><li>Excellent communication skills in English (Arabic is an advantage).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Organized, detail-oriented, and capable of managing multiple responsibilities simultaneously.</li></ul>Preferred Attributes:<ul><li>Experience in construction, interiors, or contracting industries.</li><li>Proactive, reliable, and able to work independently with minimal supervision.</li><li>Professional demeanor with strong interpersonal and problem-solving skills.</li><li>Based in UAE or available to relocate.</li></ul>Job Type: Full-timeJob Type: Full-timeApplication Question(s):<ul><li>What's your salary expectation?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>legal counsel: 1 year (Preferred)</li></ul>

Admin with Legal Counsel

Ayana Properties

Job Title: Legal Admin / Legal Verifier &ndash; Real EstatePosition Overview:The Legal Admin / Legal Verifier plays a key role in supporting the legal department by managing documentation, ensuring the accuracy and completeness of contracts, and verifying compliance of all real estate transactions with applicable laws, regulations, and company policies. The role requires close coordination with internal departments, external legal advisors, developers, authorities, and clients to ensure all legal documentation is properly reviewed, recorded, and maintained.Key Responsibilities:1. Document Verification &amp; Legal Compliance<ul><li>Review and verify real estate contracts, sale and purchase agreements (SPA), lease agreements, addendums, NDAs, and other legal documents for accuracy and compliance.</li><li>Ensure all documents are in line with RERA, DLD, and other relevant UAE regulatory requirements.</li><li>Cross-check title deeds, ownership certificates, and corporate documents for authenticity and validity.</li><li>Maintain and update a database of verified legal documents and ensure audit readiness.</li></ul>2. Administrative &amp; Coordination Support<ul><li>Prepare drafts of standard legal templates and coordinate their execution with relevant parties.</li><li>Maintain organized filing systems (physical and digital) for all legal and property-related documents.</li><li>Liaise with government authorities such as DLD, RERA, Notary Public, and Dubai Courts for document verification and submissions.</li><li>Coordinate with Sales, Finance, and Operations teams to collect supporting documents required for legal processes.</li></ul>3. Legal Record Management<ul><li>Track document status and ensure timely renewal of expiring licenses, permits, and registrations.</li><li>Maintain confidentiality of all legal and client documentation.</li><li>Support in preparing reports, summaries, and trackers for legal compliance, disputes, and contracts.</li></ul>4. Support in Legal Review<ul><li>Assist the legal team in reviewing corporate documents such as MOAs, POAs, and trade licenses prior to signing.</li><li>Verify that all agreements are executed in accordance with company delegation of authority and signing protocols.</li><li>Conduct due diligence checks on clients, partners, and property documents when required.</li></ul>Qualifications &amp; Requirements:<ul><li>2&ndash;5 years of experience in legal administration or document verification within the real estate sector in the UAE.</li><li>Good understanding of UAE property laws, RERA, and DLD documentation procedures.</li><li>Excellent communication skills (English required; Arabic is an advantage).</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency in MS Office and document management systems.</li></ul>Job Type: Full-time

Legal Admin / Verifier - Real Estate

Canaletto Sky Real Estate LLC

Company: Canaletto Sky Real EstatePosition : Sales Administrator (m/f/d) Location: Dubai, UAE Languages: English Industry: Real Estate / Property Management Type: Full-timeAbout Us: Canaletto Sky Real Estate is a Dubai-based real estate company with a strong focus on German-speaking clients from Germany, Austria, and Switzerland. We support private buyers, investors, and families in purchasing and managing properties in Dubai &mdash; across a wide range of property types, from affordable investment units to high-end villas and branded residences.What makes us different is our combination of local market expertise, in-house legal support, and multilingual client service. We offer structured guidance throughout the entire buying process &mdash; from the first consultation and reservation to contract review, handover, and after-sales support.Our team consists of experienced real estate consultants, legal advisors, and administrative staff, working hand in hand to provide our clients with smooth and transparent experience. Whether it's an off-plan investment, a holiday apartment, a family home, or a long-term rental, we take care of every detail.As a growing company with a motivated international team, we are looking for another Sales Administrator to join the back-office team and who shares our passion for client service, accuracy, and teamwork.Key Responsibilities: &Oslash; Support the sales team with documentation, reservation forms, and SPA coordination.&Oslash; Organize client data and project-related files using CRM and Excel.&Oslash; Schedule appointments between agents, clients, developers, and authorities.&Oslash; Track sales progress, payment milestones, and administrative tasks.&Oslash; Prepare and distribute documents such as POAs, payment plans, and welcome packs.&Oslash; Communicate professionally with developers, clients, and service providers.&Oslash; Assist in onboarding new clients and support daily team operations.&Oslash; Ensure internal deadlines are met and processes are followed consistently.Requirements:&Oslash; Prior experience in real estate, administration, or sales support &mdash; preferably in the UAE.&Oslash; Excellent organizational and communication skills.&Oslash; Proficient in Microsoft Office and CRM tools&Oslash; Fluent in English&Oslash; Ability to work independently.What We Offer:&Oslash; A supportive and ambitious work environment.&Oslash; A modern office in a central Dubai location.&Oslash; Exposure to international clients and premium real estate projects.&Oslash; Professional development opportunities.&Oslash; Visa and onboarding support.How to Apply: Please send your CV and a brief motivation message to dvc@canalettosky.com.Job Type: Full-timeExperience:<ul><li>Sales Administrator in Real Estate: 1 year (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Sales Administrator

Explore 1472+ Legal administrator in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.