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legal assistant

Los Angeles LGBT Center

<div>Position: Legal Assistant
Reports to: Supervising Attorney
Category: 100% Full-Time,
FLSA Status: Non-Exempt
SUMMARY:
The Legal Assistant serves as the primary point of contact for clients, conducting bilingual intake interviews and maintaining ongoing communication throughout the life of each case. This position supports attorneys with case preparation, legal research, and drafting of documents while ensuring accurate and confidential file management. Responsibilities also include scheduling, coordinating translation and interpretation services, and providing culturally competent support and referrals to community resources as needed.
 ESSENTIAL FUNCTIONS
Client Intake &amp; Communication<ul><li> Serve as the first point of contact for clients, conducting intake interviews in English and Spanish</li><li> Gather and document essential case information with professionalism, empathy, and discretion</li><li> Maintain ongoing communication regarding case updates, required documentation, and next steps</li><li> Respond to incoming calls and follow up with clients to obtain requested information</li></ul>
Case Preparation &amp; Legal Support<ul><li> Assist attorneys with case preparation, including drafting letters, forms, declarations, and other legal documents</li><li> Conduct legal and factual research to support case strategy and filings</li><li> Apply knowledge of housing, immigration, or related legal matters to support form completion, evidence gathering, and case coordination</li></ul>
File &amp; Records Management<ul><li> Organize and maintain physical and electronic client files, ensuring accuracy and confidentiality</li><li> Track case milestones, deadlines, and required documentation</li></ul>
Scheduling &amp; Coordination<ul><li> Schedule consultations, hearings, and client meetings while managing calendars and deadlines</li><li> Coordinate translation and interpretation services, including translating client statements and supporting documents</li></ul>
Client Support &amp; Community Resources<ul><li> Provide culturally competent support to diverse clients, including individuals who identify as LGBTQ+ and those navigating sensitive personal matters</li><li> Connect clients with appropriate community resources and referrals</li><li> Perform additional duties to support team and organizational needs</li></ul> 
QUALIFICATIONS
Required<ul><li> Minimum 3 years&rsquo; experience in office administration, administrative assistant, personal assistant, or similar work experience or equivalent education.</li><li> Fluency in both Spanish and English, with excellent written and verbal communication skills in both languages</li><li> Prior work experience in a legal or social services, including client facing support experience.</li><li> Demonstrated ability to serve clients with compassion, cultural humility, and professionalism</li><li> Strong organizational skills and the ability to manage multiple priorities in a fast paced environment</li><li> Proficiency with office software (Microsoft Office, case management systems, etc.), ability to learn new software as needed</li></ul>
Preferred<ul><li> Experience working with LGBTQ+ clients and understanding of their unique legal and social service needs</li><li> Experience supporting housing law, immigration law, or related practice areas</li><li> Familiarity with community based organizations or advocacy work</li></ul>
Personal Attributes<ul><li> Warm, approachable, and able to build rapport with clients from diverse backgrounds</li><li> Highly reliable, detail oriented, and self motivated</li><li> Able to maintain confidentiality and handle sensitive information with care</li><li> Strong team player with a commitment to equity, inclusion, and client centered service</li></ul> 
The Los Angeles LGBT Center is an Equal Opportunity Employer and is committed to fostering diversity within its staff. Applications are encouraged from all persons regardless of their race, color, ancestry, religious creed, national origin, sex, sexual orientation, gender identity, gender expression, medical/physical/mental condition, pregnancy/childbirth and related medical condition, age, marital status, or veteran status. 
The Center requires that all staff working in Health Services clinical site locations receive the most up-to-date Influenza vaccinations and strongly recommends that staff also receive the latest COVID-19 vaccine. Staff not working at any of the Center&rsquo;s clinical sites are encouraged to receive the latest COVID-19 and Influenza vaccines but are not required to do so. For more information, please contact jobs@lalgbtcenter.org.</div>

Legal Assistant

Law Offices of Ilan N. Rosen Janfaza, A.P.C.

About Us We are a busy plaintiff personal injury law firm committed to delivering excellent results and exceptional client care. We are seeking a proactive Legal Assistant / Case Manager to manage cases from intake through settlement and assist attorneys with litigation support.Position Overview This role is ideal for someone with prior personal injury or litigation experience who thrives in a fast-paced environment, enjoys client communication, and can manage a high-volume caseload with strong attention to detail.Duties &amp; Responsibilities<ul><li>Provide clients with direct and up-to-date case information and consistent case updates</li><li>Serve as a primary point of contact for clients, medical providers, and insurance adjusters</li><li>Manage cases from intake through resolution</li><li>Draft pleadings, including declarations, oppositions, and correspondence</li><li>Draft complaints and confirm case details with clients prior to filing</li><li>Request and follow up on medical records, bills, liens, and other case documents</li><li>Draft and assist with settlement packages and demand letters</li><li>Schedule attorney-client calls, depositions, mediations, and other case tasks</li><li>Maintain calendaring for court hearings, depositions, and litigation deadlines</li><li>Maintain and organize case files in document management systems</li><li>Assist attorneys with litigation preparation and additional administrative/secretarial tasks as needed</li></ul>Qualifications<ul><li>Proven experience as a Legal Assistant, Case Manager, or similar role (personal injury preferred)</li><li>Experience handling pre-litigation and/or litigation matters strongly preferred</li><li>Proficiency with document management systems and legal software</li><li>Strong organizational skills with the ability to prioritize and meet deadlines</li><li>Excellent attention to detail and proofreading skills</li><li>Strong written and verbal communication skills</li><li>Ability to manage multiple tasks and a high-volume caseload</li><li>Proficiency in Microsoft Office; familiarity with California litigation procedures is a plus</li></ul>Job Type: Full-timePay: $20.00 - $26.00 per hourExperience:<ul><li>Microsoft Office: 1 year (Preferred)</li></ul>Work Location: In person

Legal Assistant/Case Manager (Personal Injury Firm)

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
 
Dinsmore is seeking a Legal Administrative Assistant at our Los Angeles, CA location to support our Business Restructuring practice group.
 
Responsibilities
 
<ul>
<li>Drafting correspondence, editing and filing pleadings with state and federal courts, scheduling depositions, maintaining attorney calendars and files, making travel arrangements, creating and maintaining accurate expense reports and time entry, reviewing and editing of pre-bills, and other administrative duties as assigned</li>
</ul>
Requirements
 
<ul>
<li>Minimum of 3 years of experience with bankruptcy support</li>
<li>Strong experience calendaring deadlines</li>
<li>The ideal candidate will be highly skilled, detail oriented, and flexible</li>
<li>Working knowledge and understanding of bankruptcy processes and procedures</li>
<li>Filing/e-filing experience in state and federal courts, ECF, and Pacer</li>
<li>Experience using attorney timekeeping software and document management systems</li>
<li>Must have experience and proficiency using MS Office Suite</li>
<li>Strong experience editing complex Word documents</li>
<li>Ability to manage multiple deadlines and ability to prioritize a busy workload</li>
<li>Excellent writing, grammar, proofreading skills, and meticulous attention to detail</li>
<li>Possess strong organizational and time management skills</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>Excellent interpersonal and organizational skills are required</li>
</ul>
Salary
 
<ul>
<li>Up to 95k</li>
</ul>
Equal Opportunity Employer

Business Restructuring Legal Administrative Assistant

About Us We are a busy plaintiff personal injury law firm committed to delivering excellent results and exceptional client care. We are seeking a proactive Legal Assistant / Case Manager to manage cases from intake through settlement and assist attorneys with litigation support.Position Overview This role is ideal for someone with prior personal injury or litigation experience who thrives in a fast-paced environment, enjoys client communication, and can manage a high-volume caseload with strong attention to detail.Duties &amp; Responsibilities<ul><li>Provide clients with direct and up-to-date case information and consistent case updates</li><li>Serve as a primary point of contact for clients, medical providers, and insurance adjusters</li><li>Manage cases from intake through resolution</li><li>Request and follow up on medical records, bills, liens, and other case documents</li><li>Draft and assist with settlement packages and demand letters</li><li>Schedule attorney-client calls, depositions, mediations, and other case tasks</li><li>Maintain calendaring for court hearings, depositions, and litigation deadlines</li><li>Maintain and organize case files in document management systems</li><li>Assist attorneys with litigation preparation and additional administrative/secretarial tasks as needed</li></ul>Qualifications<ul><li>Proven experience as a Case Manager, or similar role (personal injury preferred)</li><li>Experience handling pre-litigation and/or litigation matters strongly preferred</li><li>Proficiency with document management systems and legal software</li><li>Strong organizational skills with the ability to prioritize and meet deadlines</li><li>Excellent attention to detail and proofreading skills</li><li>Strong written and verbal communication skills</li><li>Ability to manage multiple tasks and a high-volume caseload</li><li>Proficiency in Microsoft Office; familiarity with California litigation procedures is a plus</li></ul>Job Type: Full-timePay: $20.00 - $26.00 per hourExperience:<ul><li>Microsoft Office: 1 year (Preferred)</li></ul>Work Location: In person

Case Manager (Personal Injury Firm)

About Us We are a fast-paced plaintiff personal injury law firm dedicated to providing exceptional representation and compassionate client service. We are looking for a detail-oriented Discovery Assistant to support our litigation team with written discovery, document management, and case preparation.Position Overview The Discovery Assistant will work closely with attorneys and paralegals to prepare, manage, and track written discovery throughout the litigation process. The ideal candidate has prior law firm experience and is highly organized, deadline-driven, and comfortable managing a high-volume caseload.Responsibilities<ul><li>Draft, format, and finalize written discovery (interrogatories, requests for production, requests for admission)</li><li>Prepare discovery responses and coordinate verifications</li><li>Calendar and track discovery deadlines and follow-ups</li><li>Review and organize incoming discovery responses and document productions</li><li>Assist with meet-and-confer correspondence and discovery motions</li><li>Maintain case files and document management systems</li><li>Coordinate with clients to gather information and documents</li><li>Assist attorneys and paralegals with litigation tasks as needed</li></ul>Qualifications<ul><li>Prior experience in a law firm (personal injury preferred)</li><li>Experience with written discovery strongly preferred</li><li>Strong attention to detail and proofreading skills</li><li>Excellent organization and time-management skills</li><li>Ability to manage multiple deadlines in a fast-paced environment</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Office and case management software</li><li>Familiarity with California litigation procedures is a plus</li></ul>Job Type: Full-timePay: $20.00 - $26.00 per hourExperience:<ul><li>Microsoft Office: 1 year (Preferred)</li></ul>Work Location: In person

Discovery Assistant (Personal Injury Law Firm)

Ogletree Deakins

<div>Position Summary:
<div>
We are looking for a Floating Practice Assistant to join our growing firm. In addition to the duties required of a Practice Assistant, this position requires specialized duties associated with new office openings, large scale attorney onboardings, and other firmwide projects. Duties and schedule will vary depending upon the assignment. In contrast to being assigned to a specific office on a regular basis, this position provides temporary support to attorneys and paralegals, and back up support to other practice assistants as needed, often supporting multiple offices simultaneously. Frequent travel, sometimes extended in duration and/or with short notice, is required. The ability to adjust working hours to meet the needs of the assignment, is also required.</div>
Essential Functions:
<ul><li>Attorney Support<ul><li>
Provides secretarial support for offices that are short-staffed due to turnover, leaves of absence, or other situations. Work may be required to be performed onsite at a specific office or remotely, depending upon the expected duration, type of support needed, and other factors.</li><li>
Communicates with OA and/or PA of office(s) being supported, prior and subsequent to assignments, to facilitate a smooth transition.</li><li>
Proactively seeks opportunities to assist other offices.</li></ul></li><li>
New Office Openings<ul><li>
Creates and maintains master spreadsheet of new matter openings for the attorney(s) joining the firm.</li><li>
Submits information for conflict checks, initiates matter opening process, and prepares and processes new matter documents.</li><li>
Communicates with incoming attorneys, CIRS and IT Departments, and occasionally outside parties, regarding file transfers and other practice related information (attorney contacts, calendar, etc.). 
</li><li>
Creates and organizes client files.</li><li>
Provides secretarial and administrative support to incoming attorneys and staff during the initial office opening period.</li><li>
Provides training on firm systems and procedures, administrative contacts, and firm resources, to incoming and newly hired staff, primarily PAs.</li><li>
Assists Director of Office Administration and Regional Office Administrators with administrative tasks as needed to prepare new location for operations, including unpacking and organization of office supplies, organization of files, and research of local vendors and courts. 
</li></ul></li><li>
Preparis<ul><li>
Assists Director of Office Administration with maintenance of users, documents, and other information stored in the firm&rsquo;s emergency notification software, Preparis.</li></ul></li><li>
Special Projects<ul><li>
Assists Director of Office Administration and others with firmwide projects and initiatives; occasionally participates in beta test groups to provide feedback on new or changing firm processes.
</li></ul></li><li>Preparing Documents: Using word processing and document management software, the Practice Assistant 3 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required. 
The Practice Assistant 3 will be responsible for an increased scope of document preparation, both in level of complexity and in quantity of work.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.</li><li>
The Practice Assistant 3 will be responsible for a wider range of administrative assistance and may, on occasion: 
Provide &ldquo;back-up&rdquo; out-of-office assistance to the Office Administrator</li><li>
Provide administrative support during complex client meetings; Taking notes; ensuring smooth meeting transition; etc.</li><li>
Assist with training new office staff</li><li>
Mentor new office staff</li><li>
Pilot new software</li><li>
Travel to support opening of new offices</li><li>
Oversee workflow coordination in larger offices</li><li>
Special Projects as assigned &ndash; i.e., breakfast briefings, seminars</li></ul>
Requirements:
<ul><li>Three or more years of experience with Ogletree Deakins is preferred.</li><li>
Solid knowledge of firm resources, processes and procedures.</li><li>
Ability to frequently work independently and manage multiple assignments for different offices.</li><li>
Ability to travel on short notice and sometimes for consecutive weeks.</li><li>
Ability and willingness to work and/or travel overtime as needed, including hours needed to accommodate offices in different time zones.</li><li>
Must be comfortable traveling alone, including to foreign countries.</li><li>
Must be proactive and display confidence in communicating with personnel at all levels.</li><li>
10+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li><li>
Must possess leadership qualities</li></ul>
Benefits:
<div>
In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $70,240 and $105,360. In accordance with New York State&rsquo;s Wage Transparency Law, the expected salary range for this New York State position is between $77,440 and $107,160. In accordance with California&rsquo;s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $66,000 and $116,160. In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $73,600 and $110,400. In accordance with the Wage Transparency Omnibus Amendment Act, the expected salary range for this DC position is between $73,600 and $110,400. In accordance with Maryland&rsquo;s Equal Pay for Equal Work-Wage Range Transparency Law, the expected salary range for this Baltimore position is between $77,440 and $116,160. In accordance with NJSA 34:6B-23 the expected salary range for this New Jersey based position is between $77,440 and $116,160. In accordance with Illinois Equal Pay Act Transparency Notice, the expected salary range for this Illinois position is between $73,600 and $110,400. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below. The application deadline for this position is 12/31/2025.</div><div></div><div> 
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Floating Practice Assistant

Karns & Karns, LLP

PLAINTIFF'S PERSONAL INJURY law firm is looking for a full-time, EXPERIENCED PRE-LITIGATION CASE MANAGER who can handle all aspects of personal injury claims. PERFORMANCE BONUSES, 401K MATCHING, HEALTH INSURANCE, ANNUAL BONUSES, POLICY LIMITS BONUSES, TREATMENT BONUSES, PARKING/METRO PASSES are all included. No remote work is allowed.Job Type: Full-timePay: $25.00 - $35.00 per hourBenefits:<ul><li>401(k) matching</li><li>Flexible schedule</li><li>Free parking</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Retirement plan</li></ul>Experience:<ul><li>Personal injury law: 2 years (Required)</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90012 (Required)</li></ul>Ability to Relocate:<ul><li>Los Angeles, CA 90012: Relocate before starting work (Required)</li></ul>Work Location: In person

Personal Injury Case Manager 2 Years or more

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