administrative assistant

executive assistant

admin assistant

executive secretary

office secretary

legal executive assistant

SYMBIOSIS OAM

Job Overview: We are looking for a skilled and detail-oriented Legal Executive to manage all aspects of government-related documentation, legal support, and customer service for the organization. This position requires expertise in UAE government processes, property management laws, and excellent communication skills to assist residents and owners with legal and regulatory inquiries. The role includes handling permits, licensing, visa processing, and ensuring compliance with local laws and regulations, while maintaining strong relationships with government authorities. Occasional visits to authorities for document submission, follow-up, and retrieval will be required.Key Responsibilities:&middot; Manage PRO services, including visa processing, permits, and licensing with local authorities, ensuring compliance with UAE Jointly Owned Property regulations.&middot; Provide legal support in drafting, reviewing, and maintaining contracts and agreements related to property management.&middot; Act as the primary liaison between the organization and government bodies for legal and regulatory matters, handling all related paperwork and ensuring timely submission, follow-up, and retrieval of documents.&middot; Assist residents and property owners with legal inquiries and government-related issues, resolving disputes between residents and the association using legal expertise and best practices.&middot; Serve as the primary point of contact for Owners, Owners Committee, and other stakeholders, addressing and resolving inquiries, complaints, and issues in a timely and professional manner.&middot; Ensure high-quality customer service delivery, maintaining positive relationships with all stakeholders, and offering additional legal or customer service support as needed.&middot; Occasionally visit government authorities for document submissions, follow-ups, and collection of necessary paperwork.Key Requirements:<ul><li>Proficiency in English and Arabic (Mandatory).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.</li><li>Strong knowledge of UAE government processes, permits, legal documentation, and property management laws.</li><li>Excellent communication, organizational, and customer service skills.</li><li>UAE Driving License (Required) for necessary visits to authorities.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Law</li><li>Minimum 2 years of experience in legal support.</li><li>Certification legal assistant certification is a plus.</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li><li>Legal: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Job Type: Full-timePay: From AED3,500.00 per month

Legal Executive

Brainstorm Human Resource Consultant

Job Title: Legal Executive (Consultancy) Location: Dubai, UAEJob Description: We are seeking a Legal Executive with law firm experience to support our consultancy&rsquo;s legal and compliance functions.Key Responsibilities:<ul><li>Draft, review, and manage contracts and legal documents</li><li>Provide legal support for business operations and client projects</li><li>Ensure compliance with UAE laws and regulations</li><li>Liaise with external law firms and government authorities</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Law (LLB or equivalent)</li><li>2&ndash;4 years of experience in a law firm or corporate legal role</li><li>Strong knowledge of UAE commercial and corporate law</li><li>Excellent communication and drafting skills</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>Contract Drafting: 2 years (Required)</li><li>Contract review &amp; negotiation: 2 years (Required)</li><li>Legal Advisor: 3 years (Required)</li><li>working in India: 1 year (Required)</li><li>Law firm/Management Consultancy: 3 years (Required)</li></ul>

Legal Executive - Law Firm/Management Consultancy

MIRA Construction

<div>Mira Construction L.L.C is a reputable and forward-thinking construction firm dedicated to delivering high-quality projects in a timely and efficient manner. Our team is composed of skilled professionals who strive for excellence in every task. 
 
We&rsquo;re looking for an Executive Lawyer with solid experience in the real estate development sector to join our growing team. The ideal candidate will have a strong understanding of the legal framework surrounding property development, corporate operations, and commercial contracts. You&rsquo;ll play a key advisory role, supporting management on all legal matters related to the company&rsquo;s projects, partnerships, and compliance activities. 
Key Responsibilities:<ul>
<li>
Draft, review, and negotiate contracts, agreements, and MOUs.
</li><li>Handle legal aspects of real estate development projects and company operations.
</li><li>Ensure full compliance with UAE laws, regulations, and authority requirements.
</li><li>Advise management on legal risks, obligations, and strategic solutions.
</li><li>Coordinate with external legal advisors, consultants, and government authorities.
</li><li>Support in dispute resolution, documentation, and corporate governance processes.</li>
</ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree in Law (LLB) or equivalent qualification.
</li><li>Proven experience in real estate development or construction law within the UAE.
</li><li>Strong knowledge of corporate, commercial, and property law.
</li><li>Excellent communication, negotiation, and analytical skills.
</li><li>Ability to work proactively and provide practical, business-oriented legal advice.</li>
</ul>
Benefits<ul>
<li>
Competitive compensation package.
</li><li>Official UAE employment and comprehensive medical insurance.
</li>Opportunity to work on high-impact projects in a collaborative, professional environment. 
<li>
 
</li></ul>If you&rsquo;re a legal professional passionate about real estate and development - and ready to contribute to a company shaping the UAE skyline - we&rsquo;d love to hear from you.</div>

Executive Lawyer

Rocky Real Estate

Job Summary:Responsible for managing legal documentation, coordinating with internal teams and tenants, tracking legal cases, and supporting eviction and settlement processes.Key Responsibilities:<ul><li>Prepare and manage legal case files, cheque execution, and legal settlements.</li><li>Update and maintain notary and payment trackers (Naqoodi, RDC).</li><li>Communicate with tenants and landlords regarding legal cases and notices.</li><li>Handle walk-in tenants and call tenants for legal case follow-ups.</li><li>Coordinate with accounts for payment receipts and reconciliation.</li><li>Perform calculations for vacating cases and legal charges.</li><li>File legal cases and send non-renewal and eviction notices.</li><li>Assist in preparing legal reports and checking case status on RDC websites.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor's degree in Law, Legal Studies, or related field (LLB preferred).</li><li>1&ndash;3 years of experience in legal administration or real estate legal operations.</li><li>Knowledge of legal terminology, documentation, and filing processes.</li><li>Strong Excel and document management skills.</li><li>Excellent communication and coordination abilities.</li><li>Attention to detail and high level of accuracy.</li><li>Arabic speaking and writing is an advantage.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthExperience:<ul><li>Real Estate Legal: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

A&O Shearman

<div>
 
 We are currently recruiting for a Legal PA to join our Global Financial Markets (GFM) team in the Dubai office. This role requires a professional, proactive and client focused Legal PA to support Partners and Associates.
 
 
 
 Role purpose
 
 
 To work with the global co-head of the relevant global practice group and the related management team to support them with appropriate aspects of their roles, including interaction with practice group teams in various offices across the firm.
 
 
 To provide fee earners with effective high-quality PA support that appropriately meets their requirements, enabling them to focus on providing legal services and client development. In particular, support with effective diary management; all matters with regard to finance; travel arrangements; communication control (telephone, email and post); and preparation of confidential and often complex documents and presentations.
 
 
 
 Role and responsibilities
 
 
 
 General PA Duties - PA support, diary management, management of calls, emails and post etc.
 
 
 <ul>
 <li>
 Daily maintenance of diary events and organisation of the day-to-day schedule of partners, counsel and fee earners, to include the identification and resolution of potential issues
 </li>
 <li>
 Coordination of meetings, to include the consideration of and responsibility for ensuring all necessary arrangements are made
 </li>
 <li>
 Proactive management of fee earners to ensure that they attend meetings on time and with the appropriate documents/presentations
 </li>
 <li>
 Respond to telephone calls in a professional manner, acting as a filter to manage and control calls
 </li>
 <li>
 Proactive management of emails, voicemails and general post, using initiative to route emails to the appropriate individuals for swift response and action, ensuring that tasks are highlighted and responded to appropriately
 </li>
 <li>
 Planning and coordination of comprehensive travel programmes, to include booking flights, hotels, car transfers, and preparation of itineraries etc.
 </li>
 <li>
 Preparation of holiday/absence handover notes and liaison with team with regard to covering fee earner absences
 </li>
 <li>
 Deal/Matter Support - Coordination of file opening, client care, and end of matter details
 </li>
 <li>
 Assist with setting up Compass meetings for associates and mid/end of seat reviews for trainees
 </li>
 <li>
 Support with on-boarding of associates
 </li>
 <li>
 Assist with any projects the partners are leading on
 </li>
 </ul>
 
 
 End to end Deal/Matter Support
 
 
 <ul>
 <li>
 Coordinate and take responsibility for the matter inception process
 </li>
 <li>
 Proactive preparation and completion of appropriate engagement letters and terms
 </li>
 <li>
 Regular engagement with matter manager and team to identify and support efficiencies throughout the lifecycle of a matter
 </li>
 <li>
 Manage all aspects of matter administration and provide guidance regarding protocols
 </li>
 </ul>
 
 
 Document Support - Preparation of client documentation and correspondence
 
 
 <ul>
 <li>
 Type letters, correspondence, presentations, reports and legal documentation, including digital dictation if applicable
 </li>
 <li>
 Proofread all work to ensure that completed documents are delivered accurately and to the appropriate high standard
 </li>
 <li>
 Prepare and/or ensure availability of necessary agendas, presentations and meeting papers, including printing and timely distribution
 </li>
 <li>
 Complete urgent document edits for matters (other document work to document production) where these are not being done by DP
 </li>
 <li>
 Liaise with Document Production, where required, to ensure timely return and completion of documents
 </li>
 </ul>
 
 
 Finance - Coordination and preparation of invoices and all expense claims
 
 
 <ul>
 <li>
 Demonstrate an understanding of the end-to-end billing process and financial system
 </li>
 <li>
 Take responsibility for submission of expense claims on behalf of fee earners and maintenance of copies
 </li>
 <li>
 Routinely update Intapp Time; complete and close timesheets where appropriate and prompt fee earners where necessary
 </li>
 <li>
 Attend WIP meeting (if appropriate) and liaise with billing team to ensure any write-offs are actioned before production of all relevant documentation
 </li>
 <li>
 Edit time narratives within 3E
 </li>
 <li>
 Use 3E to view time on matters; print billing guides and prepare invoices
 </li>
 <li>
 Work alongside the Working Capital Controller and Credit Control team in all aspects in relation to billing, ensuring disbursement invoices are authorised and added to the file in preparation for billing
 </li>
 <li>
 Ensure all follow up actions are completed following the monthly working capital meetings
 </li>
 <li>
 Facilitates and educates about process for submission of expense claims for fee earners
 </li>
 <li>
 Management of partners/counsel expenses
 </li>
 </ul>
 
 
 Business Development
 
 
 <ul>
 <li>
 Work on client pitches, to include awareness of date for submission to client; liaison with Business Development, Creative Services and local printers for timely production of documentation
 </li>
 <li>
 Coordinate/organise client events and ensure all details, post-event, are followed up
 </li>
 <li>
 Undertake research on clients or potential clients, including putting together briefing packs as and when required
 </li>
 <li>
 Maintain/update Dynamics experience records and events calendar; liaise with fee earners and Business Development to ensure all information is collated
 </li>
 <li>
 Monitor contact with key clients and prompt for a call, lunch, or meeting. Advise partner of key activities of client (e.g. birthdays, maternity leave etc.)
 </li>
 <li>
 Understand and appreciate key client contacts and build relationships with PAs at key clients
 </li>
 <li>
 Ensure A&amp;O Shearman databases are kept up to date, e.g. Dynamics, CVs and A&amp;O.com
 </li>
 </ul>
 
 
 Key requirements
 
 
 The successful candidate will:
 
 <ul>
 <li>
 Demonstrate significant experience working with senior stakeholders in formulating strategy for the business and supporting the implementation of business objectives
 </li>
 <li>
 Show a proactive approach to tasks and situations
 </li>
 <li>
 Demonstrate a positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally
 </li>
 <li>
 Maintain tact and diplomacy, trust and confidentiality
 </li>
 <li>
 Able to work independently and with minimal supervision
 </li>
 <li>
 Demonstrate a good understanding of the business (the area in which they work), its clients and its work
 </li>
 <li>
 Is proactive in managing tasks and situations
 </li>
 <li>
 Able to problem solve and demonstrate good judgement, willing and confident to challenge when appropriate
 </li>
 <li>
 Demonstrate strong attention to detail and produce high quality / accurate work
 </li>
 <li>
 Exhibit strong professional communication skills, both oral and written
 </li>
 <li>
 Build successful relationships with partners, counsel and fee earners to identify individual requirements
 </li>
 <li>
 Have an enthusiastic approach to change and adapt to an ever-evolving role
 </li>
 <li>
 Ensure flexibility around contracted working hours, taking full responsibility for meeting the requirements of the role
 </li>
 <li>
 Take responsibility with regard to team building and providing a supportive environment to colleagues
 </li>
 <li>
 Maintain a professional attitude remaining calm under pressure
 </li>
 <li>
 Ensure familiarity and compliance with A&amp;O Shearman standard operating procedures and any group-specific procedures
 </li>
 <li>
 Take responsibility for ensuring personal development and IT skills are maintained and improved
 </li>
 </ul>
 
 
 
 
 Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.
 
 
 We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.
 
 
 We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing an onsite gym, wellbeing centre and GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, season ticket loans and online discounts and lifestyle management services.
 
 
 
 
 Our approach to hybrid working seeks to combine and maximise the benefits of effective remote working with the benefits of being in the office. Our current hybrid working arrangements require office based working for
 
 
 a minimum of
 
 
 60% of your time (
 
 
 i.e.
 
 
 three days per week
 
 
 for a full time role
 
 
 ) in accordance with our hybrid working policy.
 
 
 
 
</div>

Legal PA - Dubai

Abdalla Alowais Advocates & Legal consultants

Job Summary: We are looking for a skilled Legal Assistant who can speak Arabic, with a minimum of 3 years of experience in a legal assistant role within a UAE-based law firm or legal department. The ideal candidate should have expertise in using the UAE Federal Court System for case registration and updates, preparing detailed monthly case reports, and supporting the legal team with drafting and managing legal documents, including agreements, legal notices, and contracts.Key Responsibilities:1. Federal Court System Management:<ul><li>Perform case registration, updates, and monitor case statuses through the UAE Federal Court System.</li><li>Ensure timely and accurate submissions of all required documents for legal case</li></ul>2. Reporting:<ul><li>Prepare and deliver monthly case reports summarizing the status and progress of all active and closed cases.</li><li>Maintain a well-organized database and records of all legal matters for easy access and reporting.</li></ul>3. Legal Documentation:<ul><li>Draft and review legal documents such as contracts, agreements, and legal notices in both Arabic and English.</li><li>Translate legal documents and correspondence as needed.</li><li>Ensure all documentation complies with UAE laws and regulations.</li></ul>4. Team Coordination:<ul><li>Work closely with the legal team to provide administrative and operational support.</li><li>Act as the liaison between the legal department, courts, external counsel, and other stakeholders.</li><li>Organize and manage schedules for meetings, hearings, and appointments.</li></ul>5.Legal Research and Compliance:<ul><li>Conduct basic legal research to support case preparation and legal advisory work.</li><li>Stay updated on UAE laws, court procedures, and regulations to ensure legal compliance.</li></ul>Qualifications and Requirements:<ul><li>Bachelor&rsquo;s degree in Law, Legal Studies, or a related field is preferred.</li><li>Minimum of 3 years of experience as a Legal Assistant within a law firm in the UAE.</li><li>Can speak Arabic (written and verbal):</li><li>Hands-on experience with the UAE Federal Court System.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Knowledge of legal case management software is a plus.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent interpersonal and communication skills.</li><li>High attention to detail and ability to meet strict deadlines.</li><li>Familiarity with UAE legal and regulatory frameworks, including court procedures and case management.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Legal Assistant: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Legal Assistant (Arabic)

Align Staffing Solutions

At Align, we are looking for a highly organized and proactive Executive Assistant to provide direct support our Co-founder &amp; CEOResponsibilities:<ul><li>Manage calendars and schedule meetings and coordinate appointments.</li><li>Handle incoming &amp; outgoing emails, organize travel arrangements and itineraries.</li><li>Prepare reports, documents, and presentations.</li><li>Assist with administrative tasks and special projects as needed.</li></ul>Requirements:<ul><li>1-2 years of experience as an executive assistant or similar role.</li><li>Valid UAE driving license mandatory.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal communication.</li><li>Proficient with MS Office Suite and other computer applications.</li><li>Ability to handle confidential information and work independently.</li></ul>Benefits: Employment Visa, Medical &amp; Life Insurance, Air ticket allowanceApply Now: hiring@alignmanpower.com Subject- &ldquo;Executive Assistant&rdquo; or Directly WhatsApp at 0582030330Job Types: Full-time, PermanentLicense/Certification:<ul><li>UAE driving license (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Executive Assistant Female

Explore 1968+ Legal executive assistant in Dubai this November. Find roles across top companies and apply now to boost your career.

1968 legal executive assistant jobs IN Dubai

Legal Executive

Legal Executive - Law Firm/Management Consultancy

Executive Lawyer

Legal Executive

Legal PA - Dubai

Legal Assistant (Arabic)

Executive Assistant Female