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office secretary

BlackStone eIT

<div>BlackStone eIT is seeking a meticulous and efficient Digital Technology Department Office Secretary to join our innovative team. In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li><ul>
<li>Provide secretarial and administrative support to DT leadership and project teams
</li><li>Manage calendars, meetings, agendas, and minutes of meetings
</li><li>Handle official correspondence, emails, and document control
</li><li>Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking
</li><li>Manage vendor invoicing, verification, submission, and payment follow-ups
</li><li>Maintain vendor records and support vendor coordination activities
</li><li>Liaise with Finance, Procurement, and vendors to resolve billing and payment issues
</li><li>Maintain accurate records, reports, and project documentation
</li><li>Support meetings, workshops, and DT office activities
</li><li>Manages travel and seating arrangements
</li><li>Creates executive meeting presentations
</li></ul></li></ul>Requirements<ul><li><ul>
<li>
Diploma or Bachelor&rsquo;s degree in Business Administration or related field
</li><li>Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
</li><li>Proficiency in MS Office and basic understanding of invoicing and vendor processes
</li><li>Strong communication, organization, and multitasking skills
</li><li>Ability to work independently with attention to detail</li></ul></li></ul></div>

Digital Technology Department Office Secretary

ETRA Talent

<div>
 
 We&rsquo;re currently working on an exciting opportunity for a Company Secretary Assistant to join a well-established, regionally active group in Dubai. Relocation support is available for expats considering a move to the UAE.
 
 
 
 
 
 This role reports to the Group Company Secretary and provides support across the Director&rsquo;s Office, Group Company Secretary&rsquo;s Office, ensuring high-quality corporate governance and company secretarial administration across all relevant subsidiary boards and committees.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Support drafting and review of board/committee meeting agendas.
 </li>
 <li>
 Collate and distribute company reports and board/committee materials via Diligent Board Books.
 </li>
 <li>
 Maintain structured document libraries on Diligent Board Books with accurate filing and version control.
 </li>
 <li>
 Assist with statutory filings and preparation/custody of board and shareholder resolutions.
 </li>
 <li>
 Support migration and maintenance of corporate and director information on Diligent Entities.
 </li>
 <li>
 Maintain company stamp, letterhead framework, and records.
 </li>
 <li>
 Support issuance and maintenance of powers of attorney.
 </li>
 <li>
 Maintain operational templates, policies, procedures, and controls for the Company Secretary function.
 </li>
 <li>
 Assist with governance process improvements and ad hoc corporate projects.
 </li>
 </ul>
 
 
 
 
 Key Internal Relationships
 
 <ul>
 <li>
 Director&rsquo;s Office, Office Services Executive
 </li>
 <li>
 Various Head Office Corporate Functions &amp; Executive Assistants
 </li>
 </ul>
 
 
 
 
 Key External Relationships
 
 <ul>
 <li>
 Local and regional government/regulatory bodies
 </li>
 <li>
 Board members (Non-Executive Directors)
 </li>
 <li>
 Diligent (Board Books and Entities)
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 Bachelor&rsquo;s degree: Chartered Governance Institute Associate preferred
 </li>
 <li>
 Minimum 5+ years&rsquo; experience as a Company Secretary Assistant
 </li>
 <li>
 Excellent organisational, analytical, and written communication skills
 </li>
 <li>
 Strong interpersonal skills and ability to maintain confidentiality
 </li>
 <li>
 Proficiency with Outlook, Excel, Word, PowerPoint; Board portal or legal entity management system experience preferred
 </li>
 </ul>
 
 
 
 
 What&rsquo;s on Offer
 
 <ul>
 <li>
 Competitive package and benefits
 </li>
 <li>
 Relocation support for those moving to Dubai
 </li>
 <li>
 Exposure to group-level governance in a structured, high-quality environment
 </li>
 </ul>
 
 
 
 
 If this opportunity is of interest, please reply with your CV or let me know a suitable time to discuss.
 
</div>

Company Secretary Assistant

IDC&C - Architects & Interiors Design Consultancy

We are looking for Secretary cum Accounts AssistantQualifications:&middot; Analytical thinker and problem solver.&middot; High level of accuracy.&middot; Good organizational &amp; time management skills&middot; Good communication, interpersonal and customer service skills.&middot; Able to handle calls and queries.&middot; Knowledge in office works.&middot; Administrative skills.Job description:&middot; Validates all incoming and outgoing invoices.&middot; Accounts receivables &amp; payables.&middot; Petty cash bills booking. Disbursement of petty cash by recording entry; verifying documentation as per company expense reimbursement policy.&middot; Prepares and arrange invoices.&middot; Prepares the company&rsquo;s daily, monthly and yearly report.-- Please attached your CV --Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>Accounts Assistant: 2 years (Preferred)</li></ul>

Secretary cum Accounts Assistant

mepcontracting2017@gmail.com

As a Project/Site Secretary, you will be responsible for maintaining company documents. Sorting electronic or hard copies of project documentation and preparing reports.Responsibilities include but are not limited to:<ul><li>Controlling project documentation</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents</li><li>Using computers to organize and distribute documents within a company</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Secretarial works</li></ul>Requirements:<ul><li>Must have construction company experience</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>How much is your salary expectation?</li><li>Can you join within 1 week?</li></ul>Experience:<ul><li>Construction Company: 2 years (Required)</li><li>Document Controller/Project Secretary: 2 years (Required)</li><li>UAE: 2 years (Preferred)</li></ul>

Secretary cum Document Controller

REMAX Ultima

Pay: From 4,000.00 (AED) per monthJob description:We're looking for an energetic and experienced Real Estate Administrator to join our fast-growing Real Estate company and be a crucial part of our team to help ease communication, support agents and create and update listings and contracts.The ideal candidate must be based in the UAE and must have previous Administrator experience in Real Estate entities in UAE.Key Responsibilities:<ul><li>Answer and direct phone calls.</li><li>Organize and schedule appointments.</li><li>Plan meetings and take detailed minutes of the meeting, write and distribute emails, correspondence memos, letters, faxes, and forms.</li><li>Assist in the preparation of regularly scheduled reports.</li><li>Develop and maintain a filing system.</li><li>Update and maintain office policies and procedures.</li><li>Provide general support to visitors.</li><li>Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li><li>Create Real Estate contracts</li><li>List and update listings on portals such as Bayut, property finder, etc...</li></ul>Qualifications and Skills Required:<ul><li>Proven secretary work experience, as an Office Secretary or Administrative Assistant in Real Estate agency is a must for at least 2 years</li><li>Proficient with MS Office and data programs.</li><li>Typing speed and accuracy.</li><li>Excellent knowledge of correct spelling, grammar, and punctuation.</li><li>Attention to detail &amp; organization</li><li>Confidentiality.</li><li>Organization skills, with an ability to stay focused on assigned tasks.</li><li>High school diploma / Diploma; additional secretarial training or certification will be an asset.</li><li>Proficient in English: Written and spoken.</li><li>Thorough knowledge of DLD laws and regulations.</li></ul>What we offer?A competitive package including an annual flight ticket to home country, employment visa, medical insurance and a salary starting at 4,000 AED based on the candidate's experience.Job Type: Full-timePay: From AED4,000.00 per monthExperience:<ul><li>Real Estate Contracts: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Administrative Assistant

Design Mode Interiors Design LLC

We are looking for a dynamic and organized Receptionist Cum Secretary who can manage front office operations and support administrative tasks, along with handling the company&rsquo;s social media platforms.Preferred: Female (Own or Sponsor Visa)Key Responsibilities:<ul><li>Manage reception area and handle incoming calls/emails</li><li>Schedule appointments and support daily administrative tasks</li><li>Prepare basic documents and maintain records</li><li>Coordinate with suppliers, clients, and staff / Assist management with daily administrative tasks</li><li>Manage and post content on company social media accounts (Instagram, Facebook, LinkedIn, etc.)</li><li>Create and post regular content (photos, reels, updates) / Assist in basic content creation and promotions</li><li>Respond to social media inquiries professionally and Monitor engagement and support marketing activities</li></ul>Requirements:<ul><li>Proven experience as a receptionist or secretary</li><li>Knowledge of social media platforms and basic content posting</li><li>Good communication skills (English required; Arabic is an advantage)</li><li>Basic knowledge of MS Office (Word, Excel, Outlook)</li><li>Presentable, organized, and multitasking ability</li></ul>Job Types: Full-time, Contract

Receptionist Cum Secretary (With Social Media Handling Experience) - Female only

Yoland Specialist Polyclinic

Job description:Title: Executive SecretarySummaryWe are looking for a professional Female Executive and Administrative Support (Arabic speaker) to provide high-level administrative and executive support to the General Manager of a reputable medical center in Dubai. The ideal candidate must be fluent in Arabic, well-organized, presentable, and able to handle confidential matters with discretion.Responsibilities<ul><li>Monitoring &amp; follow up on tasks, approvals, and management instructions</li><li>Maintain organized files and confidential records</li><li>Support daily administrative and executive operations</li><li>Manage the General Manager&rsquo;s schedule, meetings, and appointments</li><li>Prepare professional emails, letters, reports, and meeting minutes</li><li>Coordinate communication between management, doctors, departments, and external stakeholders</li></ul>Key Requirements<ul><li>Female candidate (preferred)</li><li>2&ndash;4 years' experience as Executive Secretary / Personal Assistant / Admin Executive in Healthcare Industry</li><li>Fluent in Arabic (spoken &amp; written) and strong English communication</li><li>Bachelor&rsquo;s degree in business administration or related field Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Strong organizational, communication, and follow-up skills</li><li>Professional appearance and attitude</li><li>Ability to handle confidential matters professionally</li></ul>Job Type: Full-timePay: Up to AED7,500.00 per monthApplication Question(s):<ul><li>Have you directly supported a General Manager, CEO, or Director before?</li><li>How do you normally handle urgent tasks given directly by senior management? </li><li>This role requires handling confidential management information. Are you comfortable working with sensitive data?</li><li>Rate your proficiency in MS Office (Word, Excel, PowerPoint, Outlook):</li><li>Have you prepared official emails or letters on behalf of management before?</li><li>Are you able to handle Multiple Tasks?</li><li>Have you ever worked in a Clinic, Medical Center or Hospital? If Yes, where? and what was your role?</li><li>What is your availability to join?</li></ul>Experience:<ul><li>Secretary : 2 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Executive Secretary

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