receptionist

office administrator

executive assistant

accounts assistant

office assistant

office secretary

The American University in the Emirates (AUE)

<div>
 <strong>
  Job Title: Executive Secretary - President&rsquo;s Office
  <br/>
  <br/>
 </strong>
 <strong>
  Department:
 </strong>
 Office of the President
 <br/>
 <br/>
 <strong>
  Institution:
 </strong>
 American University in the Emirates (AUE)
 <br/>
 <br/>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 The Executive Secretary provides high-level administrative and operational support to the Office of the President/Vice President. The role is responsible for ensuring the efficient functioning of executive operations, supporting decision-making processes, and facilitating effective communication and coordination with internal and external stakeholders.
 <br/>
 <br/>
 <strong>
  Qualifications &amp; Education
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum of 4 to 7 years of administrative experience supporting senior or executive-level management, preferably within a higher education or similarly structured professional environment.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills / Knowledge / Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Excellent organizational and multitasking abilities.
  </li>
  <li>
   Bilingual proficiency in Arabic and English is mandatory.
  </li>
  <li>
   High level of professionalism, discretion, and confidentiality.
  </li>
  <li>
   Strong decision-making skills with the ability to work independently.
  </li>
  <li>
   Knowledge of academic and administrative procedures, student policies, and university protocols.
  </li>
  <li>
   Strong interpersonal and communication skills when dealing with diverse stakeholders.
  </li>
  <li>
   Ability to manage and coordinate executive office operations efficiently.
  </li>
  <li>
   Strong problem-solving skills with attention to detail and accuracy.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Screen, review, and prioritize incoming correspondence, ensuring the President/Vice President is informed of critical matters.
  </li>
  <li>
   Coordinate and organize official visits, including dignitaries and VIP guests, in collaboration with the Protocol Director.
  </li>
  <li>
   Support the execution of directives, projects, and strategic initiatives, ensuring timely follow-up and completion.
  </li>
  <li>
   Draft, review, and edit official correspondence, reports, and speeches, particularly in Arabic.
  </li>
  <li>
   Verify the accuracy and quality of sensitive Arabic documents prepared by other departments.
  </li>
  <li>
   Manage and maintain the President&rsquo;s/Vice President&rsquo;s calendar, including meetings and appointments.
  </li>
  <li>
   Organize meetings and ensure all participants are informed of schedules, agendas, and logistics.
  </li>
  <li>
   Serve as a professional point of contact for internal and external stakeholders.
  </li>
  <li>
   Handle multiple tasks and priorities simultaneously while meeting deadlines.
  </li>
  <li>
   Maintain strict confidentiality of sensitive information and documents.
  </li>
  <li>
   Represent the President&rsquo;s Office in communications with external entities, partners, and officials.
  </li>
  <li>
   Ensure high standards of accuracy, efficiency, and professionalism in all deliverables.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About American University in the Emirates (AUE):
  <br/>
  <br/>
 </strong>
 The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is in Dubai Intl. Academic City.
 <br/>
 <br/>
 AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.
 <br/>
 <br/>
 <strong>
  At AUE, we believe Nothing is Impossible is the Pathway to Success
  <br/>
  <br/>
 </strong>
 AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.
 <br/>
 <br/>
 The American University in the Emirates is accredited by
 <strong>
  SACSCOC
 </strong>
 (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels
 <br/>
 <br/>
 The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.
 <br/>
 <br/>
 The
 <strong>
  College of Business Administration
 </strong>
 is a proud member of
 <strong>
  AACSB
 </strong>
 (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by
 <strong>
  AACSB
 </strong>
 ) as of 2022.
 <br/>
 <br/>
 The Bachelor of Computer Science in the
 <strong>
  College of Engineering and Technology
 </strong>
 is accredited by the Computing Accreditation Commission of
 <strong>
  ABET
 </strong>
 .
 <br/>
 <br/>
 <strong>
  NASAD
 </strong>
 (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the
 <strong>
  College of Design
 </strong>
 , the designation of Substantial Equivalency with accredited programs in the United States.
</div>


Executive Secretary – President’s Office

Al Mallah Real Estate Centre

<p>Our company is looking for a Female Secretary/Receptionist for Office with experience in the UAE that can join immediately. Any Nationality.</p><p>Company: Private Office<br/>Location. Al Quoz, Dubai near Onpassive Metro Station</p><p>Office timing:<br/>9 AM -5 PM Saturday -Wednesday<br/>9 AM - 2:30 PM Thursday</p><p>Day off: Friday</p><p>If you&rsquo;re interested please send your CV to:<br/>amrecjobs@gmail.com</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Experience:</p><ul><li>receptionist/secretary: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>ENGLISH (Preferred)</li></ul><p>Work Location: In person</p>

FEMALE SECRETARY CUM RECEPTIONIST

Index infotech

<div><div><div><div><ul><div><p>Date Opened</p>
<div>04/23/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>IT Services
</div></div><div><p>Work Experience</p>
<div>4-5 years
</div></div><div><p>City</p>
<div>Dubai
</div></div><div><p>State/Province</p>
<div>Dubayy (Dubai)
</div></div><div><p>Country</p>
<div>United Arab Emirates
</div></div><div><p>Zip/Postal Code</p>
<div>88878
</div></div></ul></div><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<div><div>Index InfoTech is a leading business transformation consulting company. We serve SME and enterprise clients, driving their digital transformation strategy by encompassing business process re-engineering, digital design and architecture, deployment and maintenance of business critical solutions and services.</div><div></div><div><br>
Headquartered in Dubai and offices in India, North America and the Middle-East and customers in all inhabited continents, Index is on the lookout to augment their awesome #IndexFam to continue delivering world-class enterprise solutions.</div><div></div><div><br>
Apply Now!</div><br>
<div></div>
</div><p></p><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><div><b>Role Summary</b><br>
We are seeking a highly professional and dynamic Executive Secretary to the CEO &amp; Office Manager to serve as a trusted partner in driving executive effectiveness and ensuring seamless office operations. This role will primarily support the CEO, while also providing high-level coordination support to the leadership team and overseeing the day-to-day administration of the office. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.<br>
<br>
<b>Key Responsibilities</b>
<br>
Executive Support to CEO
<br>
<ul><li>Provide comprehensive and proactive support to the CEO, ensuring effective management of calendar, priorities, and engagements</li></ul></div><ul><li>Manage complex scheduling, including internal meetings, external stakeholders, and international travel arrangements
</li><li>Prepare reports, presentations, briefing materials, and professional correspondence on behalf of CEO.
</li><li>Act as a key liaison between the CEO and internal/external stakeholders, ensuring clear communication and timely follow-up
</li><li>Track strategic initiatives, action items, and deliverables, ensuring alignment and closure
</li><li>Handle confidential and sensitive information with the highest level of professionalism and discretion</li></ul><div><br>
Executive &amp; Leadership Coordination
<br>
</div><ul><li>Provide structured administrative support to the leadership team as required
</li><li>Coordinate leadership meetings, including agenda preparation, logistics, and minutes of meetings
</li><li>Support the development of presentations, dashboards, and business reports
</li><li>Ensure proper follow-up and alignment across departments on key decisions and initiatives
</li><li>Coordinate Business travels for all C-level and teams</li></ul><br>
Office Management &amp; Administration (Dubai)
<br>
<ul><li>Oversee day-to-day administrative operations of the Dubai office
</li><li>Manage relationships with vendors, facility management, and service providers</li><li>Ensure smooth office operations, including infrastructure, supplies, and workplace readiness
</li><li>Support onboarding and administrative requirements for Dubai-based employees
</li><li>Strong knowledge of procuring laptops and IT setups with a focus on cost optimization and efficiency
</li><li>Ensure compliance with local regulations and administrative standards</li></ul><div></div><div><br>
HR Coordination (Dubai Scope)
<br>
</div><ul><li>Support HR-related activities in coordination with regional HR teams
</li><li>Maintain basic knowledge of UAE Labor Law to ensure compliance in administrative HR matters
</li><li>Assist in employee documentation, onboarding coordination, and HR communications
</li><li>Act as a coordination point between Dubai employees and HR teams across other countries</li></ul><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div><b>
Requirements Education</b><br>
</div><ul><li>Bachelor&rsquo;s degree in Business Administration or a related field Experience:
</li><li>3&ndash;5 years of experience in Executive Secretary / Office Manager roles, preferably supporting C-level executives</li></ul><div></div><div><b><br>
Skills &amp; Competencies</b>
<br>
</div><ul><li>Exceptional communication skills in English (written and verbal)
</li><li>Strong organizational and multitasking abilities
</li><li>High level of professionalism, discretion, and confidentiality
</li><li>Strong emotional intelligence and stakeholder management skills
</li><li>Ability to work under pressure and manage competing priorities
</li><li>Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)</li></ul><div></div><div><b><br>
Additional Requirements</b>
<br>
</div><ul><li>Based in Dubai with valid residency (preferred: spouse/family visa)</li></ul></div></div></div></div></div><p></p>

Executive Secertary to CEO & Office Manager

Maxell International LLC

<p>Hiring: Contract Secretary &ndash; Oil &amp; Gas Drilling Industry<br/>We are seeking an experienced and highly organized Contract Secretary to join our team in the Oil &amp; Gas Drilling sector.<br/>Key Requirements:<br/>Proven experience in Tendering and Contracts framing within the Onshore or Offshore Oil &amp; Gas Drilling Industry<br/>Strong command of English communication<br/>Advanced proficiency in MS Office applications<br/>Ability to manage documentation, correspondence, and multiple priorities efficiently<br/>Excellent organizational and coordination skills, especially in high-pressure and deadline-driven environments<br/>Preferred Profile:<br/>Candidates with strong practical industry experience will be considered even without extensive formal educational qualifications<br/>Ability to work independently and support contract and tendering processes effectively<br/>Detail-oriented with strong administrative and follow-up capabilities</p><p>Pay: AED5,000.00 - AED6,000.00 per month</p><p>Work Location: In person</p>

Contracts Secretary

<div>
 <p>
  <strong>
   Overview:
  </strong>
 </p>
 <p>
  The Company Secretary supports the Board and Senior Management in maintaining a robust governance framework aligned with VARA requirements. The role oversees Board and committee administration, governance records, policy governance, and regulatory filings, ensuring accurate documentation, effective decision-making records, and timely escalation of governance matters.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Organise Board and committee meetings, including agendas, materials, minutes, and action tracking
  </li>
  <li>
   Support governance frameworks, including terms of reference, delegated authorities, and annual calendars
  </li>
  <li>
   Draft clear and accurate minutes and written resolutions
  </li>
  <li>
   Maintain governance registers (e.g. Board composition, conflicts of interest, attestations)
  </li>
  <li>
   Coordinate regulatory notifications, approvals, and governance-related filings
  </li>
  <li>
   Manage policy governance, including inventory, approvals, and review cycles
  </li>
  <li>
   Maintain fit and proper documentation for Board and key function holders
  </li>
  <li>
   Oversee statutory and corporate records, including shareholder and signatory registers
  </li>
  <li>
   Track and escalate outstanding Board and committee actions
  </li>
  <li>
   Support regulatory inspections and ensure records are audit-ready
  </li>
  <li>
   Coordinate with Compliance, Risk, Legal, HR, and other functions on governance matters
  </li>
  <li>
   Ensure confidentiality and proper handling of sensitive governance information
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Law, Business Administration, Finance, or related field
  </li>
  <li>
   Relevant company secretarial or governance qualification preferred
  </li>
  <li>
   5+ years of experience in company secretarial, governance, or regulated financial services roles
  </li>
  <li>
   Experience supporting Board and committee governance in financial services, fintech, or virtual assets preferred
  </li>
  <li>
   Strong understanding of governance processes, statutory recordkeeping, and regulatory workflows
  </li>
 </ul>
 <p>
 </p>
</div>


Company Secretary

Medellin Auto Services

<p>We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents and maintaining databases. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p><b>Key </b>Responsibilities</p><ul><li>Greet and welcome visitors in a courteous and professional manner.</li><li>Answer and direct phone calls.</li><li>Manage the calendar including scheduling appointments for customer to drop off and pick up their cars in accordance to the team.</li><li>Prepare and distribute correspondence, memos, letters, and reports.</li><li>Handle incoming and outgoing mail and packages.</li><li>Maintain a clean and organized office space.</li><li>Perform general clerical duties, such as filing, photocopying, and data entry.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Maintain daily updated records.</li><li>Maintain and create database (soft and hard copies).</li></ul><p><b>Requirements (Qualifications/Experience/Competencies)</b></p><ul><li>Graduate in any discipline.</li><li>Proven experience as a secretary, administrative assistant, or secretary of minimum 1 year.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time management skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Ability to prioritize tasks and work efficiently under pressure.</li><li>Professional demeanor and appearance.</li></ul><p>Job Type: Full-time</p><p>Experience:</p><ul><li>receptionist/secretary: 2 years (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul><p>Work Location: In person</p>

Secretary cum Receptionist

ayat group

<p>We are looking for a professional and experienced <b>Secretary Cum Admin</b> to join our team in the UAE.</p><p>Job Responsibilities:</p><ul><li>Handle daily administrative and secretarial tasks</li><li>Prepare and manage correspondence in both Arabic and English</li><li>Coordinate meetings, appointments, and schedules</li><li>Maintain office files, records, and documentation</li><li>Prepare reports, letters, and official documents</li><li>Handle incoming calls, emails, and client inquiries professionally</li><li>Coordinate with internal departments and external parties</li><li>Ensure proper filing and document control</li><li>Provide general administrative support to management</li></ul><p>Requirements:</p><ul><li>Minimum <b>5 years of experience</b> as Secretary/Admin</li><li>Experience in the <b>Construction industry</b> is mandatory</li><li>Must be fluent in <b>Arabic and English</b></li><li>Must be able to <b>read and write Arabic professionally</b></li><li>Arabic candidates are preferred</li><li>Strong communication and organizational skills</li><li>Proficient in Microsoft Office applications</li><li>Ability to work under pressure and manage multiple tasks</li></ul><p>Job Details:</p><ul><li><b>Job Type:</b> Full-time</li><li><b>Location:</b> Dubai, UAE</li><li><b>Salary:</b> To be discussed during interview</li></ul><p>Application Question(s):</p><ul><li>1.   How many years of experience do you have as a Secretary or Admin Assistant?</li><li>2.   Do you have experience working in the Construction Industry?</li><li>3.   Are you fluent in both Arabic and English?</li><li>4.   Can you read and write Arabic professionally?</li><li>5.   Are you proficient in Microsoft Office applications (Word, Excel, Outlook)?</li><li>6.   Have you handled official correspondence and document preparation in Arabic and English?</li></ul><p>Work Location: In person</p>

Secretary Cum Admin

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