administrative assistant

executive assistant

office administrator

office manager

front office supervisor

office secretary

Woodlem Park School

<p>Job Location</p>
 
 <div>
 <p> <span>Dubai, <br> United Arab Emirates</span> </p>
 </div>
 
 <div>
 <div>
 <p>Experience</p>
 </div>
 <div>
 <p> <span>2 to 5 years</span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Qualification Level</p>
 </div>
 <div>
 <p> <span>Graduate</span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Job Function</p>
 </div>
 <div>
 <p> <span>Secretary / Front Office<br> </span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Skillset</p>
 </div>
 <div>
 <p> <span>MS Office proficient</span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Preferred Jobseekers</p>
 </div>
 <div>
 <p>Jobseekers from any country</p> 
 <div>
</div>
 <div>
<span>Office Secretary<br> <br>Job Location : Dubai, UAE<br> <br><b>Requirements</b> :<br> <br>  Should have experience as Office Secretary<br>  Any Nationals<br> </span>
 </div>
 </div>
 <div>
 <div>
</div>
 </div>
 <div>
 <div>
</div></div></div>

Office Secretary

Ghazanfar Group

The Role
<br>The Office Secretary provides executive-level administrative and secretarial support to ensure the smooth and efficient functioning of the Head Office. The role is responsible for managing official correspondence, maintaining documentation and filing systems, coordinating meetings and schedules, and facilitating effective communication across departments and with external stakeholders. The position requires professionalism, discretion, and strong organizational skills to support the leadership & head of department (HOD)in achieving operational excellence. Key Responsibilities: 1. Executive and Administrative Support • Manage reception professionally, well-organized front desk, ensuring visitors, including guests, investors, and partners, are greeted graciously and directed appropriately. • Manage front desk activities, including incoming calls, visitors, registration, and courier/mail handling. • Provide high-level administrative and secretarial assistance to the Leadership and the HODs. • Manage incoming and outgoing correspondence, calls, and emails with professionalism and accuracy. • Maintain calendars, schedule meetings, coordinate appointments, and manage travel logistics of leadership for domestic & international. • Prepare meeting materials and follow-up action trackers to ensure timely execution for Leadership & HOD. 2. Office Operations and Coordination • Oversee day-to-day administrative activities such as organizing and maintaining a filing system for HODs, monitoring basic office & pantry supplies, coordinating with office staff (office boy, cleaners, parking). • Monitor and maintain inventory of office and pantry supplies, liaise with procurement for timely replenishment. • Coordinate with facility service providers for housekeeping to ensure a professional office environment. • Support the planning and execution of internal meetings, workshops, and corporate events. 3. Communication and Liaison • Act as the central point of contact between management/employees/and shareholders. • Ensure professional and timely communication flow within and outside the organization. 4. Documentation and Records Management • Organize and update physical and digital filing systems including archiving & retrieving documents through the Office Management System (OMS) with accuracy and version control in compliance with company standards. • Organize, and assist HODs in preparing administrative reports, compiling data summaries, and organizing compliance-related documentation to ensure accurate and timely support. 5. Executive Coordination and Support • Assist leadership in coordinating key meetings, boardroom engagements, and VIP visits. • Manage logistics for domestic and international travel, accommodation, and itinerary preparation for leadership. • Ensure readiness of meeting rooms with appropriate equipment and materials. 6. HR and Employee Engagement Support • Collaborate with the HR department on administrative support for onboarding like arranging stationery or related items, employee events, and engagement programs. • Coordinate logistics for training sessions, celebrations, and staff gatherings.
<br><br>
Requirements
<br><b>The ideal candidate should have:</b> • Strong communication skills and the ability to draft professional letters and emails. • Experience in maintaining documentation, drafting correspondence, and supporting multi-department communication is required • Excellent organizational and multitasking abilities. • Professional attitude, confidentiality, and attention to detail. • Good command of MS Office and experience handling administrative tasks. • 3–5 years of experience in a secretarial or administrative support role. • Ability to coordinate meetings, manage schedules, and support documentation work. • Positive attitude, reliability, and a proactive approach to supporting the office team.
<br><br>
About the company
<br>The Ghazanfar Group began as a small trading enterprise along the historic Silk Road and has evolved into one of Afghanistans leading private entities. From our roots in Andkhoi as traders, we expanded into the wholesale market of consumable commodities, entering the petroleum industry in 1989, and have since diversified into banking with the establishment of Ghazanfar Bank, and construction through Ghazanfar Construction. Our strategic focus is on making meaningful investments in Afghanistans infrastructure and human capital. We are committed to projects that contribute to the nations recovery and development, aiming to improve living standards, create jobs, and enhance economic stability. As Afghanistan navigates significant challenges, our efforts are directed towards supporting the countrys growth through sustainable real estate, banking, and large-scale construction projects.

Zarei General Traiding

<p>Management Support, Business Support, </p><p>Office Tasks, Business Emails Send & Reciever</p><p>File management, </p>

Future tyres

<p>Key Duties and Responsibilities: Your typical duties as a records officer will generally include the following:</p><ul><li>Creating &amp; maintaining company databases to ensure quick retrieval of information.</li><li>Developing record distribution and storage policies.</li><li>Auditing the information that is created and stored within the company.</li><li>Analyzing your company&rsquo;s information needs and developing procedures to ensure these requirements are met.</li><li>Referring to policy &amp; legislative requirements in order to determine the length of time company records are kept.</li><li>Potentially overseeing the transition from paper to electronic management systems.</li><li>check incoming paperwork (correspondence, invoices, etc.) and make copies before distribution</li><li>Maintain appropriate registration of incoming and outgoing company-related letters and correspondence by providing appropriate reference numbers upon issuance of delivery of documents to the recipient on a timely basis.</li><li>Providing the necessary support to ensure the accountability, transparency and regulatory requirements of the company are met.</li><li>Establishing new records management systems</li><li>Developing, maintaining, verifying and evaluating existing systems</li><li>Overseeing the switch from paper to electronic record-keeping</li><li>Writing reports and publications</li><li>Control the file movement within the company and factory</li><li>Manage the duplication, scanning, etc. of documents.</li><li>Maintain a well-managed archive for ease of reference and retrieval of information.</li><li>Participate in the procurement process of office supplies, consumables, services and equipment by identifying the required consumables.</li><li>Any other duty may be assigned from time to time.</li></ul><p>Job Type: Full-time</p><p>Language:</p><ul><li> English, Arabic (Required)</li></ul><p>Expected Start Date: 05/12/2025</p>

Office Secretary and Archive

Gmi LLC

<p>Requires Secretary Female with Experiences join Immediately: Key Responsibilities: 1-Provide administrative support to the management team. 2-Assist in maintaining records of property listings, transactions, and client databases. 3-Communicate effectively with clients, partners, and team members. 4-Support office operations to ensure smooth workflows. Cv Required </p>

Secretary Female with Experiences join Immediately:

Arec Engineering Consultant

<p>Job description for the position of Admin Secretary cum HR</p><p>Secretary and Office Administrative Duties:</p><ul><li>Answering calls, taking messages and handling correspondence.</li></ul><ul><li>Maintaining diaries and arranging appointments.</li></ul><ul><li>Typing, preparing and collating reports.</li></ul><ul><li>Scanning &amp; Filing</li></ul><ul><li>Organising and servicing meetings (producing agendas and taking minutes).</li></ul><ul><li>Managing databases.</li></ul><ul><li>Implementing new procedures and administrative systems.Job description for the position of Admin Secretary cum HR</li></ul><p><b>Secretary and Office Administrative Duties: </b></p><p>&middot; Answering calls, taking messages and handling correspondence.</p><p>&middot; Maintaining diaries and arranging appointments.</p><p>&middot; Typing, preparing and collating reports.</p><p>&middot; Scanning &amp; Filing</p><p>&middot; Organising and servicing meetings (producing agendas and taking minutes).</p><p>&middot; Managing databases.</p><p>&middot; Implementing new procedures and administrative systems.</p><p>&middot; Liaising with relevant organisations and clients.</p><p>&middot; Coordinating mail-shots and similar publicity tasks.</p><p>&middot; Logging or processing bills or expenses.</p><p>&middot; Acting as a receptionist and/or meeting and greeting clients.</p><p>&middot; Preparing the project quotations invoices and follow- up for payment collection.</p><p>&middot; Dealing with the clients, authorities, suppliers for any the company requirements.</p><p>&middot; Supervising the office boy for the cleanliness of the company.</p><p>&middot; Supervising the drivers and office boy for the cleanliness of the mangers and company cars as well monitoring the company car mileages.</p><p><b>Human Resources Duties:</b></p><p>&middot; Assist with day to day operations of the HR functions and duties.</p><p>&middot; Provide clerical and administrative.</p><p>&middot; Compile and update employee records (hard and soft copies).</p><p>&middot; Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.).</p><p>&middot; Deal with employee requests regarding human resources issues, rules, and regulations.</p><p>&middot; Assist in payroll preparation by providing relevant data (attendance, absences, bonus, leaves, etc.).</p><p>&middot; Communicate with public services when necessary.</p><p>&middot; Properly handle complaints and grievance procedures.</p><p>&middot; Coordinate communication with candidates and schedule interviews.</p><p>&middot; Conduct initial orientation to newly hired employees.</p><p>&middot; Assist our recruiters to source candidates and update our database.</p><p>&middot; Follow up with the employees for them weekly time sheet.</p><p>&middot; Shortlisting the appropriate CV`S for the requested job profile.</p><p>&middot; Get job description and job application for the new candidates filled and signed before technical interview.</p><p>&middot; Reporting to the managers if there any unusual practice happing and company or any miss using of company properties by the staff.</p><p><b>Job Types</b>: Full-time, Permanent</p><p><b>Nationality:</b> Philippines</p><p><b>Annual Vacation:</b> One month paid vacation after 12th month for the first year and after 11 month for the next years.</p><p><b>Day Off</b>: Saturday and Sunday</p><p><b>Experience:</b> 4-6 years</p><p><b>Location:</b> Business Bay,Bay Square Dubai</p><p>Job Type: Full-time</p>

Human Resources & Administration

TNH Orient

<ul><li>We are urgently looking for FEMALE secretary with 1-2 years experience (work experience in an MEP/Interior/Fit out company is an advantage).</li><li>Anyone interested and qualified for the requirements may apply</li><li>on Visit or cancelled visa</li></ul><p>Job Responsibilities:</p><p>- Performed secretarial duties, data entry, received and screened office emails and calls.</p><p>- Responding to email correspondence from different suppliers and clients.</p><p>- Preparation and submission of quotation, invoices and LPO.</p><p>- Handling the process visa change and employment visa of employees.</p><p>- Maintains customer confidence and protects operations by keeping information confidential.</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,500.00 per month</p>

Secretary / Project Coordinator

Explore 2027+ Office secretary in Dubai this December. Find roles across top companies and apply now to boost your career.

2027 office secretary jobs IN Dubai

Office Secretary

Office Secretary

Office Secretary

Office Secretary and Archive

Secretary Female with Experiences join Immediately:

Human Resources & Administration

Secretary / Project Coordinator