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legal secretary

Penda Aiken, Inc.

<div><h2 class="jobSectionHeader">Job Title: Legal Secretary</h2>
Agency: New York State Office of Cannabis Management (OCM) 
Location: Downtown Manhattan, NY 
Employment Type: Full-Time Contract 
Work Auth: Must be eligible to work for any U.S. employer without work authorization
<h3 class="jobSectionHeader">About the Role</h3>
The New York State Office of Cannabis Management (OCM) seeks a detail-oriented and highly organized Legal Secretary to provide comprehensive legal and administrative support to the General Counsel&rsquo;s Office. This position involves preparing legal documents, managing case files, and assisting attorneys with litigation and compliance matters in a fast-paced environment.
<h3 class="jobSectionHeader">Key Responsibilities</h3>
<ul><li>Prepare correspondence and case materials for lawsuits in state and federal court.</li>
<li>Assist in preparing case filings by completing required documentation and activities.</li>
<li>Draft legal documents for attorney review.</li>
<li>Prepare subpoenas and arrange for service.</li>
<li>Coordinate filing of legal memoranda and other court papers.</li>
<li>Conduct research into complex legal matters; analyze materials and present findings.</li>
<li>Prepare litigation holds and assist with e-discovery searches and management.</li>
<li>Maintain case files, calendars, and monitor dockets, deadlines, and decisions.</li>
<li>Assist General Counsel, Deputy Counsels, and Associate Counsels with confidential legal matters.</li>
<li>Perform additional duties as assigned by senior legal staff.</li>
</ul><h3 class="jobSectionHeader">Required Qualifications</h3>
<ul><li>Strong knowledge of legal terminology and procedures.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Excellent organizational and time-management skills.</li>
<li>Ability to handle confidential information professionally.</li>
<li>Strong verbal and written communication skills.</li>
</ul><h3 class="jobSectionHeader">Preferred Qualifications</h3>
<ul><li>Experience supporting attorneys in litigation or government legal operations.</li>
<li>Familiarity with e-discovery tools and case management systems.</li>
</ul><h3 class="jobSectionHeader">.</h3>
#zr</div>

Legal Secretary

Michael L. Kosloff, Attorney at LA\aw

<ul><li>Job Summary</li></ul>We are seeking a highly organized and detail-oriented Legal Secretary to help facilitate legal processes, manage case files, and assist attorneys with research and document preparation. Must be fully familiar with MAC computers. Must have SIGNIFICANT law office experienceResponsibilities<ul><li>Manage and organize legal documents.</li></ul>*<ul><li>Assist attorneys with drafting legal documents such as pleadings, discovery requests, trial preparation and correspondence with exceptional attention to detail.</li><li>Review and proofread legal documents for accuracy, clarity, and compliance with applicable laws and standards.</li><li>Coordinate case files, maintain meticulous records of filings, court deadlines, and client communications to ensure timely submissions.</li><li>Support litigation activities by preparing case summaries, organizing exhibits, and managing document review processes.</li><li>Schedule appointments, interviews with clients or witnesses, court dates, and manage calendar deadlines efficiently.</li></ul>*<ul><li>Provide executive administrative support</li></ul>Experience<ul><li>Proven experience as a Legal Secretary.</li><li>Strong familiarity with family law, probate and civil litigation.</li><li>Proficiency in legal research tools and AI helpful</li></ul>*<ul><li>Demonstrated ability to handle multiple priorities efficiently through excellent organizational skills and project management capabilities.</li><li>Excellent writing skills for drafting correspondence and legal documents accurately.</li><li>Strong proofreading abilities to ensure error-free documentation.</li><li>Paralegal experience is advantageous</li><li>Knowledge of document review procedures vital as is supporting attorneys through meticulous research, precise document handling, and seamless office operations&mdash;all while fostering a collaborative team spirit that drives success forward.</li></ul>Pay: $25.64 - $30.88 per hourExpected hours: 6.0 per weekBenefits:<ul><li>Free parking</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Are you fully familiar with MAC computers. Your most recent law office job and position and your last legal employer's contact information. How much litigation experience do you have. OMIT Workers Comp and Immigration</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>legal secretarial or paralegal: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Beverly Hills, CA 90212 (Preferred)</li></ul>Ability to Commute:<ul><li>Beverly Hills, CA 90212 (Required)</li></ul>Work Location: In person

County of Frederick, VA

<div><div><div><h2 class="jobSectionHeader">Description</h2></div>
<div>The Commonwealth&rsquo;s Attorney&rsquo;s Office is seeking a Legal Secretary to play a key role in supporting our legal team and ensuring the smooth operation of court processes. This position offers a unique opportunity to contribute to the justice system by working closely with attorneys, law enforcement, and court personnel. If you thrive in a fast-paced environment, communicate with confidence and professionalism, and take pride in your work, we encourage you to apply.
Why Join Us?<ul><li>
Be part of a respected legal team committed to public service and community safety.</li><li>
Develop your legal administrative skills in a supportive, fast-paced environment.</li><li>
Enjoy the stability, benefits, and career development opportunities that come with local government service.</li></ul> 

Core Hours 
Monday - Friday 
8:30 AM - 5:00 PM</div>
<div><h2 class="jobSectionHeader">What You'll Do:</h2></div>
<div>Key Responsibilities
As a Legal Secretary, you will:<ul><li>
Prepare and maintain legal case files in accordance with court procedures and internal standards.</li><li>
Draft and process legal documents, including subpoenas, motions, and notices, with accuracy and timeliness.</li><li>
Liaise professionally with law enforcement, witnesses, attorneys, and court personnel to obtain and relay case information.</li><li>
Manage case data using electronic filing systems, ensuring records are current, organized, and confidential.</li><li>
Support general office operations by assisting with public inquiries, telephone communications, and mail distribution.</li></ul></div>
<div><h2 class="jobSectionHeader">What We're Looking For:</h2></div>
<div><ul><li>1+ years of experience in legal, compliance, or any role requiring review and understanding of reports or agreements; relevant legal, criminal justice, or compliance education or certification accepted.</li><li>
Excellent written and verbal communication skills, with the ability to interact respectfully and effectively with diverse individuals.</li><li>
Proven ability to handle confidential and sensitive information with integrity and discretion.</li><li>
Strong organizational and time management abilities, including the capacity to prioritize tasks and meet deadlines with minimal supervision.</li><li>
100% onsite position requiring daily attendance in the office.</li></ul></div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>To learn more about Frederick County Virginia Government employee benefits, please visit the following webpage:https://www.fcva.us/departments/human-resources/employee-benefits
All positions are subject to a criminal background check for any convictions that relate to the job duties and responsibilities. Frederick County Virginia Government is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
The County&rsquo;s EEO Utilization Report is available at www.fcva.us/jobs</div></div></div>

Thomas H. Ayoob III & Associates, LLC

Small law firm in Pittsburgh, PA that specializes in real estate is seeking a legal secretary for the owner. You will be required to type legal documents and letters, prepare all documents for real estate closings, perform bookkeeping duties, answer phone calls, and respond to emails . The ideal candidate is a highly organized individual who has strong communication and writing skills.Responsibilities:<ul><li>Handling all aspects of real estate transactions.</li><li>Typing legal documents.</li><li>Transcribing dictation.</li><li>Answering phones.</li><li>Preparing and sending correspondence.</li><li>Receiving and responding to emails.</li><li>General bookkeeping.</li><li>Managing service providers.</li><li>Filing and organizing a wide variety of legal and business documents.</li><li>Maintaining and updating office files, records, and databases.</li><li>Maintaining office equipment.</li></ul>Job Type: Full-timePay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Have you previously transcribed dictation?</li><li>Are you willing to approve a background check?</li></ul>Education:<ul><li>Associate (Required)</li></ul>Experience:<ul><li>Legal Secretarial: 2 years (Required)</li><li>Real Estate Closings: 5 years (Required)</li><li>Microsoft Office: 5 years (Required)</li></ul>Work Location: In person

Lumenceler Group

Job Title: Legal SecretaryLocation: Los Angeles, CA (Glendale) Salary: $50,000&ndash;$75,000About the Role: We&rsquo;re seeking a highly organized and reliable Legal Receptionist to support our attorneys with litigation and administrative tasks. The ideal candidate has excellent communication skills, strong attention to detail, and the ability to manage competing priorities in a fast-paced environment. Medical malpractice or personal injury experience is preferred but not required.Key Responsibilities:<ul><li>Prepare, format, and proofread legal documents including pleadings, discovery, and correspondence</li><li>File documents electronically with state and federal courts</li><li>Maintain and organize case files and legal databases</li><li>Manage calendars for deadlines, hearings, and meetings</li><li>Assist attorneys with trial preparation and client communication</li><li>Handle incoming and outgoing legal correspondence</li></ul>Qualifications:<ul><li>3+ years of legal or administrative experience (law firm experience required)</li><li>Strong command of Microsoft Office and PDF editing tools</li><li>Excellent organizational and written communication skills</li><li>Experience in personal injury, medical malpractice, or elder abuse law is a plus, but not required.</li></ul>Job Type: Full-timePay: $50,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

WHMB Law

Job Overview We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. In this vital role, you will provide comprehensive administrative and clerical support to attorneys across a diverse range of practice areas, including estate planning, immigration, family law, and more. Your proactive approach and exceptional organizational skills will ensure the smooth operation of our law office, enabling our legal professionals to focus on delivering outstanding client service. This paid position offers an exciting opportunity to develop your legal administrative expertise while contributing to impactful legal work. Proficiency in Spanish, or the ability to utilize a translation platform is an attribute.Duties<ul><li>Manage and maintain legal case files using document management systems.</li><li>Conduct thorough legal resources to support case preparation and strategy.</li><li>Draft, review, and proofread legal documents including contracts, pleadings, correspondence, and reports with precision and clarity.</li><li>Assist attorneys with document review, organization, and data entry for litigation, transactional work, or regulatory compliance.</li><li>Schedule appointments, court dates, client meetings, and coordinate interviews while maintaining an organized calendar.</li><li>Prepare transcripts and transcriptions for court proceedings or client interviews with attention to detail.</li><li>Provide executive administrative support by managing phone etiquette, organizing files, handling incoming correspondence, and supporting project management efforts across multiple practice areas.</li></ul>Experience<ul><li>Paralegal experience or legal administrative experience preferred.</li><li>Strong understanding of Microsoft Office software.</li><li>Excellent writing skills with the ability to produce clear legal drafts and perform proofreading with high accuracy.</li><li>Demonstrated organizational skills in managing complex schedules, filing systems, and document review processes.</li><li>Experience in interviewing clients or witnesses is a plus for supporting case development efforts.</li><li>Ability to handle multiple tasks efficiently while maintaining professionalism in a fast-paced law office environment. Join us in delivering exceptional legal support that empowers our attorneys to serve clients effectively! This role requires a motivated individual eager to grow their legal administrative expertise within a collaborative team dedicated to excellence across diverse practice areas.</li><li>Spanish speaking preferred but not required.</li></ul>Pay: $45,000.00 - $60,000.00 per yearWork Location: In person

GRAND FORKS COUNTY

<div>The Grand Forks County State&rsquo;s Attorney&rsquo;s Office is seeking a skilled and motivated Legal Secretary II to provide advanced legal administrative support to prosecutors and office staff. This position requires strong knowledge of legal procedures, excellent organizational ability, and a high degree of professionalism. The ideal candidate is dependable, detail-oriented, and committed to supporting the efficient and ethical delivery of justice.
To learn more about this position, please review the Legal Secretary II Position Description.
Status and Hours: Full-time, Monday - Friday, 8:00 am to 5:00 pm, benefits eligible. There might be a variation to work hours and days to support the office and County needs. This position is not eligible for teleworking.
How to Apply: A Grand Forks County Application must be completed and submitted with a resume and cover letter to human.resources@gfcounty.org no later than December 30, 2025, for full consideration. Applications are also available at 151 South 4th Street, North 5th Floor, Grand Forks, ND 58201. Applicants seeking Veteran&rsquo;s Preference must submit form DD214 along with their application. Interviewing process starts after the close date.
Basic Requirements: Associate degree or 2-year post high school education program in Legal Secretarial field and 2-3 years of previous legal experience required.
County Employment Perks: While employed at Grand Forks County you will receive a generous number of paid holidays, paid time off, benefits, and retirement. Did you know that Grand Forks County participates in NDPERS Retirement - 16.26% and employees only contribute 2% and the County contributes the rest. For employees hired on or after January 1,2025, you will be enrolled in the Deferred Compensation 2025 plan (DC25) at the rate of 9.26% of your gross salary paid by the County with an option for an additional 3% employee contribution and County match.
To learn about the benefits offered, please review the 2026 Benefits Summary.
Selection Process: Prospective employees will undergo a thorough background investigation.
Each applicant&rsquo;s education, training, and experience will be rated based on the required application materials submitted and the top-scoring candidates will be forwarded for further consideration.
Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance in the selection process, please notify the Human Resources Department Office, in writing, at the time of application.
The County of Grand Forks will not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status. Equal Employment Opportunity Employer. 
#hc111929</div>

Legal Secretary II

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