hr coordinator

project coordinator

operations assistant

admin asst. & logistic coordinator Jobs in Abu Dhabi

admin asst. & logistic coordinator

company driver - logistic assistant Jobs in Abu Dhabi

company driver - logistic assistant

logistics coordinator

General Transport

Purchaser cum Supply Chain &amp; Logistics CoordinatorAbout the RoleWe are seeking a highly organized, experienced, and dedicated Purchaser cum Supply Chain &amp; Logistics Coordinator to join our team in Abu Dhabi, UAE.The successful candidate will be responsible for managing procurement, supplier coordination, inventory, transportation, equipment, vehicles, operators, drivers, clients, and end-to-end logistics operations, ensuring timely and cost-effective delivery of materials, equipment, and vehicles.Key Responsibilities<ul><li>Source, evaluate, and negotiate with local suppliers and vendors.</li><li>Build and maintain strong relationships with suppliers to ensure competitive pricing and reliable supply.</li><li>Coordinate procurement, logistics, transportation, and inventory activities.</li><li>Maintain accurate procurement, logistics, inventory, and supplier records.</li><li>Handle incoming and outgoing emails and business correspondence.</li><li>Attend phone calls and maintain professional relationships with customers, suppliers, and vendors.</li><li>Handle basic accounts-related work, documentation, and invoice preparation.</li><li>Create sales invoices, delivery notes, and other required documents.</li><li>Coordinate and clear safety-related documents and requirements.</li><li>Manage and coordinate operators, drivers, vehicles, heavy equipment, clients, and suppliers.</li><li>Ensure compliance with company policies, quality standards, and safety regulations.</li><li>Coordinate the daily operational requirements of vehicles, machinery, drivers, and operators.</li><li>Handle tasks independently with minimum supervision.</li><li>Maintain good communication and coordination with internal and external stakeholders.</li><li>Proficiency in Microsoft Office is required.</li><li>Knowledge of ERP systems will be an advantage.</li></ul>Qualifications &amp; Experience<ul><li>Minimum 3* years of experience in the transport, logistics, procurement, or equipment rental industry*.</li><li>Any Bachelor&rsquo;s Degree</li><li>Relevant experience in the Abu Dhabi region is preferred.</li><li>Valid UAE Driving License is required.</li><li>Good communication, coordination, and interpersonal skills.</li><li>Strong knowledge of Microsoft Office applications.</li><li>Must be hardworking, loyal, dedicated, and responsible.</li><li>Ability to manage multiple tasks independently and work under pressure.</li><li>Candidates must be capable of handling day-to-day operational, procurement, logistics, documentation, and coordination activities.</li></ul>Additional VacanciesWe also have openings for Drivers and Heavy Equipment Operators for multiple vehicles and machinery.Interested candidates who meet the above requirements are requested to send their CV to:generaltransport03@gmail.comOnly candidates who meet the relevant requirements are requested to apply. Others are kindly requested to ignore this advertisement.Pay: AED3,000.00 - AED5,500.00 per monthWork Location: In person

Purchaser cum Supply Chain & Logistics Coordinator

DGL Clearing & Forwarding LLC

Key Responsibilities <ul><li>Coordinate and schedule transportation and delivery activities across multiple sites.</li><li>Assign drivers, vehicles, and delivery routes based on shipment requirements and deadlines.</li><li>Monitor the status of shipments and deliveries, ensuring timely pickups and drop-offs.</li><li>Communicate with customers, suppliers, and internal departments to provide updates and resolve issues.</li><li>Maintain accurate records of transportation costs, fuel usage, delivery times, and vehicle maintenance schedules.</li><li>Ensure compliance with UAE transport laws, company policies, and safety regulations.</li><li>Optimize routing and load planning for cost-efficiency and reduced transit times.</li><li>Assist in managing third-party logistics providers and freight forwarders when needed.</li><li>Generate and present reports related to fleet performance, KPIs, and delivery metrics.</li><li>Support the Transport Manager in strategic planning and operational improvements.</li></ul>Requirements:<ul><li>Bachelor's degree in Logistics, Supply Chain Management, or a related field.</li><li>2+ years of experience in a transportation or logistics coordination role, preferably in the UAE</li><li>Familiarity with UAE road networks, transportation laws, and customs clearance processes.</li><li>Strong communication and organizational skills.</li><li>Proficiency in transportation management systems (TMS) and MS Office tools.</li><li>Ability to handle multiple tasks in a fast-paced environment.</li><li>Fluency in English</li></ul>Job Type: Full-timeWork Location: In person

Transport Coordinator

Bureau Veritas

<div><div>Job Description: Admin Assistant &amp; Logistic Coordinator
Reporting : Admin &amp; HR Manager
Admin Assistant Support
<ul><li>Assist in handling day-to-day office administrative activities.</li>
<li>Ensure proper filing and record management, both physical and electronic.</li>
</ul><ul><li>Support accommodation management, including inventory tracking and maintenance requests.</li>
<li>Coordinate pest control, housekeeping, and facility service providers.</li>
</ul><ul><li>Support onboarding activities for new employees.</li>
</ul>Logistic Coordinator :
<ul><li>Manage and coordinate the daily operations of a fleet of company owned and leased vehicles.</li>
<li>Maintain complete records of vehicle registrations, insurance policies, permits, inspections, and lease agreements.</li>
<li>Ensure timely renewal of vehicle registrations, insurance, Salik accounts, and regulatory permits.</li>
<li>Coordinate preventive maintenance, servicing, repairs, and breakdown support to minimize vehicle downtime.</li>
<li>Monitor vehicle tracking systems, fuel consumption, mileage, and driver performance.</li>
<li>Investigate vehicle accidents, damages, and traffic violations, and coordinate insurance claims.</li>
<li>Maintain records of traffic fines and ensure timely recovery or settlement as per company procedures.</li>
<li>Prepare monthly fleet utilization, maintenance, fuel consumption, and cost reports for management review.</li>
<li>Manage vehicle handover and return processes, ensuring proper documentation and condition reporting.</li></ul></div></div>

Admin Asst. & Logistic Coordinator

People Dynamics

<ul><li>Diploma or Bachelor's Degree in Maritime Studies, Human Resources, Business Administration, or a related discipline.</li><li>Experience in marine, offshore, or oil &amp; gas crewing coordination.</li><li>Strong understanding of offshore crew mobilization, certification management, travel coordination, and personnel logistics.</li><li>Working knowledge of STCW requirements, MLC 2006, offshore crewing practices, and client compliance requirements.</li><li>Experience coordinating with vessel owners, manning agencies, offshore personnel, logistics providers, and immigration authorities.</li><li>Strong organisational skills with the ability to manage multiple crew rotations, project schedules, and certification deadlines simultaneously.</li><li>Excellent communication, coordination, and stakeholder management skills.- Experience using crewing management systems such as CrewLogix, FrontLine, or equivalent is preferred.</li><li>Proficiency in Microsoft Office and personnel management systems.</li><li>Responsible for coordinating crewing operations for offshore survey, diving, and subsea personnel, ensuring timely mobilization, certification compliance, travel arrangements, and workforce readiness across active and upcoming offshore campaigns.</li><li>Working closely with the Crewing Team Leader, project teams, vessel owners, logistics providers, and offshore personnel, you will ensure crew deployment is executed efficiently and in compliance with statutory, client, and company requirements.</li><li>Coordinate the mobilization and demobilization of offshore survey, diving, subsea, and marine personnel, ensuring crew are deployed in accordance with project schedules and operational requirements.</li><li>Monitor crew certification validity, including STCW, IMCA, ADNOC, offshore medicals, visas, passports, and client-specific approvals, ensuring all personnel remain fully compliant before deployment.</li><li>Prepare, verify, and submit crew documentation required for flag state, port state, immigration, client approvals, and vessel onboarding processes.</li><li>Arrange crew travel, accommodation, airport transfers, and port transportation in coordination with logistics providers to ensure seamless crew changes and project mobilizations.</li><li>Maintain accurate crew records within the crewing management system, updating qualifications, certifications, rotations, availability, contact details, and employment records.</li><li>Monitor crew rotation schedules, identifying upcoming manning requirements, certificate expiries, approval delays, and resource gaps while escalating issues to the Crewing Team Leader.</li><li>Liaise with vessel owners' crewing departments and third-party vessel operators to coordinate crew changes, approval status, and manning requirements for chartered and externally managed vessels supporting marine operations.</li><li>Track third-party vessel crew certification, competency, and client approval status, proactively identifying risks that could impact vessel readiness or project schedules.</li><li>Prepare crew lists, manning documentation, flag state crew agreements, and supporting records required for vessel mobilizations and offshore campaigns.</li><li>Support the onboarding of new offshore personnel by verifying qualifications, certifications, medical fitness, and compliance requirements prior to their first offshore assignment.</li><li>Assist with crewing reports, manpower forecasts, rotation planning, and continuous improvement initiatives to enhance operational efficiency and workforce readiness.</li></ul>Work Location: In person

Crewing Officer/Crewing Team Leader (Subsea)

<div><div><div>If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.
</div></div><div><div><div><div>Freight Forwarder Assistant, Air Freight
Responsibilities: 

<div>
<ul><li>Providing timely support and information to customers&rsquo; enquiries and issues; ensuring timely response within the desired service levels.</li></ul>
<ul><li>Coordinating with origins, destinations, customers, internal departments to ensure all inspections, certifications, legalizations and special processes for shipments and clients are maintained; increasing levels of customer satisfaction.</li></ul>
<ul><li>Preparing and sending the customer with all the SOP&rsquo;s/Routing order details regarding the dispatch of goods like way bill no., estimated date of arrival, etc once the shipment has been booked with the carriers. Updating the job file and checking for all relevant documents, chargeable services and costs before forwarding the file to operations.</li></ul>
<ul><li>Handling and managing all clients&rsquo; claims and disputes from customers; creating reports and highlighting for management reviews; ensuring the claims process is in line with the agreed SOPs.</li></ul>
<ul><li>Liaising with airlines &amp; land vendors, operations team and Customs as the case may be in order to regularly update the customer on the status of shipments and for the timely receipt of status reports and PODs.</li></ul>
<ul><li>Preparing necessary inbound &amp; outbound status reports, stock movement, ageing report, billing and any other reports as required by the Supervisor or customer.</li></ul>
<ul><li>Measuring daily and monthly KPI&rsquo;s and report to Manager; daily following up with internal and external parties for all related costs/charges to be collected and submitted to billing for timely invoicing.</li></ul>
<ul><li>Elevating potential problems and opportunities for improvement to Manager.</li></ul>
<ul><li>Performing any other related duties/projects assigned by Manager from time to time to meet business exigencies.</li></ul></div> 


Qualifications &amp; Characteristics: 


Education &ndash; Bachelor Degree or Diploma

Work Experience &ndash; 2- 3 years experience in Air Freight is mandatory 


Specific Skills &ndash;
<ul>
<li>Excellent Communication skills</li>
<li>Organization/Coordination Skills</li>
<li>MS Office Skills - Excellent Excel and PowerPoint skills</li>
<li>Time Management</li>
<li>Team Work</li>
</ul>
DSV &ndash; Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let&rsquo;s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers&rsquo; needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don&rsquo;t just work &ndash; we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company &ndash; this is the place to be.

Start here. Go anywhere

Visit dsv.com</div></div></div></div></div>

Freight Forwarder Assistant, Air Freight

Worley

<div>About us
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.
 
 
Job Purpose &amp; Scope:
<ul><li>Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
</li><li>Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents &lsquo;best value&rsquo; for the Owner and their Stakeholders.
</li><li>To provide Cost and Estimating management, leadership and support for all Project activities.
</li><li>Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
</li><li>Support the Project Controls Manager and provide functional support to the Project PMC and Owner&rsquo;s teams.
</li></ul>Principal Accountabilities:
<ul><li>Support office administration and facilities management
</li><li>Provide Personnel Administration &amp; Mobilization Support
</li><li>Arrange air tickets, hotel bookings, site accommodation, and transportation.
</li><li>Coordinate staff movements between HQ, site, and home country.
</li><li>Manage vehicle allocation, driver coordination, and transport schedules.
</li><li>Support emergency travel and mobilization requirements.
</li><li>Control logistics costs in line with approved budgets
</li><li>Maintain administrative records, correspondence logs, and filing systems.
</li><li>Support document controllers with transmittals, courier handling, and archiving.
</li><li>Manage incoming/outgoing letters, packages, and official communications.
</li><li>Ensure proper confidentiality and controlled access to sensitive documents.
</li><li>Maintain attendance, timesheets, and leave records for PMC personnel.
</li><li>Coordinate with project controls / HR for timesheet validation and payroll inputs.
</li><li>Track annual leave balances and support leave utilization planning.
</li><li>Issue reminders on contract end dates and leave encashment policies.
</li><li>Manage admin-related vendors (transport, catering, cleaning, accommodation).
</li><li>Support procurement with quotations, LPO follow-ups, and service contracts.
</li><li>Monitor vendor performance and service-level compliance.
</li><li>Process invoices related to admin services for finance verification.
</li><li>Support cost tracking for admin and logistics budgets.
</li><li>Verify invoices, receipts, and supporting documents before finance submission.
</li><li>Maintain petty cash records (if applicable).
</li><li>Act as focal point for administrative coordination with Client and contractors.
</li><li>Support Client audits, meetings, and visits (logistics and arrangements).
</li><li>Ensure alignment with Client administrative procedures and site rules.
</li><li>Ensure compliance with Company, Client, and regulatory requirements.
</li><li>Support internal and external audits (HR, HSE, ISO, Client audits).
</li><li>Maintain updated administrative procedures and trackers.
</li><li>Provide regular admin status reports to PMC management.
</li></ul><ul><li>A bachelor&rsquo;s degree in any discipline or equivalent from an accredited university with a minimum of 10+ years of relevant experience as administrator or similar role in Oil &amp; Gas or Petrochemical Projects including minimum five (5) years in GCC region.
</li><li>ADNOC Project Experience is require.
</li><li>Offshore project experience is required.
</li></ul>Moving forward together
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.
<div>And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div></div>

Senior Office Administrator

Hudson Talent Solutions

<div>
 
 
 Contractual Roles | Abu Dhabi
 
 
 
 We are supporting an aviation client in
 
 Abu Dhabi
 
 with
 
 3 new opportunities within Recruitment.
 
 
 
 
 
 
 
 Job Type- 6-months Contract
 
 .
 
 
 
 Availability- Immediately
 
 
 
 Please apply for the most suitable role.
 
 
 
 
 
 1.
 
 Recruitment Coordinator
 
 
 <ul>
 <li>
 Recruitment administration and coordination
 </li>
 <li>
 Assessment center and interview logistics
 </li>
 <li>
 Travel bookings and event scheduling
 </li>
 <li>
 Candidates from events, travel desk, tour and travel, hospitality or hotel backgrounds preferred
 </li>
 <li>
 Recruitment experience is not essential
 </li>
 </ul>
 
 
 
 
 2.
 
 Recruitment Support / Analyst
 
 
 <ul>
 <li>
 Recruitment reporting and data support
 </li>
 <li>
 
 Power BI, Excel &amp; MS Lists
 
 </li>
 <li>
 Virtual assessment and interview support
 </li>
 <li>
 Strong analytical and coordination skills
 </li>
 <li>
 Not a full recruiter role
 </li>
 </ul>
 
 
 
 
 3
 
 . Recruiter
 
 
 <ul>
 <li>
 End-to-end recruitment.
 </li>
 <li>
 Ability to own entire recruitment process.
 </li>
 <li>
 Aviation/ Engineering/Aerospace experience preferred.
 </li>
 </ul>
 
 
 
 
 
 Key Details
 
 
 
 
 Location:
 
 Abu Dhabi, United Arab Emirates
 
 
 
 Contract:
 
 6 months
 
 
 
 Availability:
 
 Immediate
 
 
 
 
 
 More information about the role will be shared once candidates are shortlisted.
 
 
 
 Interested candidates should apply with their CV.
 
 
</div>

Talent Acquisition - Multiple Roles

Explore 42+ Logistics coordinator in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.