document controller

cost control manager

maintenance coordinator

maintenance manager

service manager

manager document control

Inspire Management Training Center

Seeking an experienced Quality Document Controller for a short-term project in Qatar to manage and control all project documentation in compliance with quality standards. Responsibilities include maintaining records, tracking document revisions, ensuring proper filing, assisting the quality team with reports, and coordinating with project stakeholders. Requires a diploma or degree in Engineering or related field, 3+ years of experience in document control or quality management, strong English skills, and proficiency in MS Office.Nature and Scope of Position / Responsibilities:<ul><li>Manage, maintain, and control all project quality documents and records.</li><li>Track document revisions, approvals, and submissions to ensure compliance with standards.</li><li>Assist the quality team in preparing reports and documentation.</li><li>Coordinate with internal departments, contractors, and stakeholders for document submission and retrieval.</li><li>Ensure proper filing and archiving of physical and electronic documents.</li><li>Maintain confidentiality and ensure compliance with company policies.</li><li>Perform other duties as assigned by the Quality or Project Manager.</li></ul>Experience and Education:<ul><li>Diploma or degree in Engineering, Quality Management, or a related field.</li><li>Minimum 3+ years of experience in document control or quality management.</li><li>Fluency in written and spoken English.</li><li>Excellent computer skills: MS Word, Excel, internet research, and document management systems.</li><li>Must be locally available in Qatar with a valid visa/QID.</li></ul>Job Types: Full-time, Temporary Contract length: 1 monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Document Controller (Construction projects): 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Quality Document Controller

AERO GROUP OF COMPANIES

Required Document ControllerWe are looking for a Document Controller to join our team. The ideal candidate will be responsible for managing, organizing, and maintaining all project and company documentation in an accurate and efficient manner. Priority will be given to candidates with experience in warehouse, logistics, or freight forwarding.Key Responsibilities:<ul><li>Maintain and manage all controlled documents (electronic and hard copy).</li><li>Ensure documents are properly filed, updated, and easily accessible.</li><li>Control and track the issuance of drawings, specifications, and other documents.</li><li>Coordinate with departments to ensure document control standards are met.</li><li>Assist in preparing reports and maintaining document logs.</li><li>Ensure confidentiality and proper version control of all documents</li></ul>Qualifications and Skills:<ul><li>Minimum 1 year of experience as a Document Controller (preferably in warehouse, logistics, freight forwarding)</li><li>Proficient in MS Office and document management systems.</li><li>Strong attention to detail and organizational skills.</li><li>Good communication and coordination abilities.</li></ul>Job Types: Full-time, PermanentPay: QAR1,000.00 - QAR1,700.00 per month

Required Document Controller

COMO Facilities Management Services

Key Responsibilities:<ul><li>Document Control:</li><li>Manage and maintain company records, ensuring all documents (e.g., contracts, reports, correspondence, drawings) are accurately filed, indexed, and stored in both physical and electronic formats.</li><li>Develop and implement standardized document control procedures to ensure proper documentation handling, including receiving, reviewing, distributing, and archiving documents.</li><li>Ensure documents are categorized correctly, and all relevant information (e.g., version control, approval status) is captured and tracked.</li><li>Organize, update, and maintain document repositories, both physical and digital, to ensure easy access for employees and teams.</li><li>Control and monitor document access, ensuring confidentiality and security of sensitive information.</li><li>Document Issuance &amp; Distribution:</li><li>Distribute documents to relevant departments and stakeholders in a timely manner.</li><li>Track and record the circulation of documents and ensure that documents are reviewed, approved, and signed by the appropriate parties.</li><li>Ensure that all project or operational documents are kept up to date and aligned with current practices.</li><li>Administrative Support:</li><li>Provide general administrative support to teams, including scheduling meetings, organizing travel arrangements, and handling phone calls and correspondence.</li><li>Coordinate the collection, filing, and reporting of administrative and operational data for different departments.</li><li>Support managers and team leaders with day-to-day office tasks and clerical duties.</li><li>Prepare reports, presentations, and memos as required by management or project teams.</li><li>Compliance &amp; Quality Control:</li><li>Ensure that all documents and records are in compliance with company policies, legal, and regulatory standards.</li><li>Conduct regular audits of the documentation system to ensure proper filing and compliance with internal document control procedures.</li><li>Maintain version control on documents, ensuring that obsolete or outdated files are archived or disposed of in accordance with company policy.</li><li>Document Retrieval &amp; Reporting:</li><li>Provide efficient document retrieval services, ensuring that employees can easily access needed documentation.</li><li>Assist in compiling and preparing periodic reports on document control activities and administrative functions.</li><li>Manage document requests and ensure proper authorization for the release of confidential or sensitive documents.</li><li>Electronic Filing System Management:</li><li>Manage the electronic filing system (e.g., document management software) to ensure efficient and organized document storage.</li><li>Implement and maintain backup systems for digital records, ensuring data integrity and recovery protocols are in place.</li><li>Provide training and guidance to staff on how to use document management systems and maintain proper document filing practices.</li><li>Communication &amp; Coordination:</li><li>Communicate with internal teams and external clients or contractors regarding document submissions, updates, and changes.</li><li>Collaborate with other departments to ensure smooth flow of documentation and ensure that all required documents are available for ongoing projects or operations.</li><li>Act as the point of contact for document-related inquiries and requests.</li></ul>Qualifications &amp; Skills:<ul><li>Education:</li><li>High school diploma or equivalent required; Bachelor's degree in Business Administration, Office Management, or a related field preferred.</li><li>Certification in Document Control, Records Management, or similar is a plus.</li><li>Experience:</li><li>2-4 years of experience in administrative support or document control roles, preferably in industries like construction, engineering, legal, or facilities management.</li><li>Experience with document management systems (DMS), file management software, or enterprise content management (ECM) systems is desirable.</li><li>Skills:</li><li>Strong organizational skills with a keen attention to detail.</li><li>Excellent communication skills, both written and verbal.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management software.</li><li>Knowledge of document control procedures, file management, and version control best practices.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Strong multitasking skills and ability to manage time effectively.</li><li>Ability to work independently and as part of a team.</li><li>Personal Attributes:</li><li>Proactive, self-motivated, and able to work with minimal supervision.</li><li>Strong problem-solving and analytical skills.</li><li>Capable of managing multiple priorities and meeting deadlines in a fast-paced environment.</li><li>Excellent interpersonal skills and ability to communicate with stakeholders at all levels of the organization.</li></ul>Job Types: Full-time, PermanentPay: QAR1.00 - QAR2.00 per month

Admin/Document Controller

Management Solutions International (MSI)

<div><div><div><div><div><div><div><div><div>Location</div></div>
<div><div>Doha, Qatar</div></div>
</div></div></div><div></div><div><div><div><div><div>Experience</div></div>
<div><ul><li></li></ul></div>
</div></div></div><div></div><div><div><div><div><div>Job Type</div></div>
<div><div>Recruitment</div></div></div></div></div></div></div></div></div>
 <div><div><div>Job Description
</div></div><div>Position Title: Document Controller 
Location: Qatar 
 
Safety Related Responsibilities
<ul><li>Adheres to and follows all safety policies, procedures, and safe work practices.
</li><li>Always upholds the value of the Tenets of Operations in compliance with safe work practices.
</li><li>Supports QAPCO initiatives and targets aimed at strengthening QAPCO safety performance.
</li><li>Actively participates in departmental safety campaigns.
</li><li>Provides support and services for other departments&rsquo; safety campaigns.
</li><li>Participates in the QSAFE process and complies with departmental safety targets.
</li><li>Understands the importance of training and remains compliant with QAPCO training requirements and assignments. 
 
General Tasks
</li><li>Actively participate in the operation and maintenance of the Document Control Center and the Electronic Document Management Systems (EDMS).
</li><li>Maintain the integrity of hard copy and electronic document systems.
</li><li>Provide companywide customer support for technical and non-technical documentation.
</li><li>Provide documentation support to various capital projects.
</li><li>Maintain engineering document numbering, equipment numbering, and line numbering systems.
</li><li>Support companywide implementation of Information Management (IM) policies and procedures as per OE requirements.
</li><li>Support document standardization across departments, including drafting, formatting, identification, numbering, coordinating review/approval processes, and managing documents in EDMS.
</li><li>Support all departments in retention, archiving, and disposition of company records and documents (hard copy and electronic).
</li><li>Directly engage with the Management of Change (MOC) process.
</li><li>Administer the Stature MOC system, including user management for the entire facility.
</li><li>Verify PSI and Non-PSI documents in MOC packages and ensure proper red-line markups are attached.
</li><li>Coordinate with MOC originators/facilitators to resolve documentation discrepancies.
</li><li>Coordinate with concerned Engineers for technical clarification regarding engineering document updates through MOC.
</li><li>Coordinate with CADD and INtools groups for PSI and Non-PSI source updates.
</li><li>Verify source-updated engineering documents, red-line mark-ups, and revision history; communicate discrepancies to CADD.
</li><li>Coordinate with discipline Engineers/Head of Design Engineering/Engineering Superintendent for review/approval of engineering documents modified through MOC.
</li><li>Immediately update PSI documents affected through MOC to ensure compliance with OE requirements.
</li><li>Ensure up-to-date PSI documentation in EDMS for ready user access.
</li><li>Receive, validate, and maintain project turnover documentation.
</li><li>Conduct thorough verification of turnover documentation from vendors, contractors, and subcontractors.
</li><li>Maintain interim library facility in the QAPCO control room until all engineering documents are migrated to EDMS.
</li><li>Archive and manage hard copy records stored at various locations.
</li><li>Provide documentation support to QAPCO plant personnel.
</li><li>Attend bi-weekly meetings with the QAPCO Project Team on final data turnover. 
 
Customer Support Tasks
</li><li>Scan and upload PM checklists for all Maintenance disciplines into EDMS.
</li><li>Scan and upload checklists, forms, and monthly reports for all Technical department disciplines.
</li><li>Provide scanning support for technical documents across the entire facility.
</li><li>Provide expertise in converting engineering documents from non-editable to editable formats and manage them in EDMS.
</li><li>Deliver additional documentation services assigned by the Supervisor. 
 
Basic Qualifications &amp; Experience
</li><li>Education: 3-year Diploma in an Engineering discipline.
</li><li>Experience: Minimum 5 years of hands-on document control experience in the Oil &amp; Gas industry, preferably in major project implementation with an EPIC contractor.
</li><li>Demonstrated awareness of international Oil &amp; Gas and petrochemical industry codes and standards.
</li><li>Experience using modern Electronic Document Management Systems (e.g., SharePoint). 
 
Language &amp; Communication Skills
</li><li>Fluent in English (written and spoken).
</li><li>Ability to interpret operating and maintenance instructions, procedures, technical manuals, engineering drawings, P&amp;IDs, etc.
</li><li>Ability to write routine reports and correspondence when liaising with contractors.
</li><li>Possesses a positive attitude and strong personality. 
 
Computer Skills
</li><li>Proficient in MS Office applications and EDMS (SharePoint).
</li><li>Familiar with SAP / CMMS software applications.</li></ul></div></div>

R109 DOCUMENT CONTROLLER

EMKAN ENGINEERING

Job Description: DCRole SummaryThe Admin Document Controller (Piping Fabrication) is responsible for managing administrative and technical documentation in a piping fabrication workshop. This role ensures proper control of fabrication documents, workshop records, and administrative files while supporting daily operations, coordination, and compliance requirements.Key Responsibilities1. Document Control &ndash; Fabrication &amp; Technical<ul><li>Maintain and control all workshop-related documents, including:</li><li>Isometric drawings, spool drawings, GA drawings</li><li>Material Take-Offs (MTO)</li><li>Welding logs/Weld maps</li><li>Material traceability records (Heat numbers, MTCs)</li><li>NDT reports (RT, UT, PT, MT)</li><li>WPS, PQR, welder qualifications</li><li>Track revisions of IFC drawings and ensure the workshop uses only latest revisions.</li><li>Maintain updated drawing registers and spool status logs.</li></ul>2. Administrative Documentation<ul><li>Manage workshop administrative documents including:</li><li>Attendance sheets</li><li>Daily production reports (DPR)</li><li>Timesheets / overtime sheets</li><li>Equipment &amp; tool registers</li><li>Material request forms and delivery notes</li><li>Prepare and maintain correspondence, reports, memos, and internal communication.</li></ul>3. Coordination &amp; Communication<ul><li>Coordinate with engineering, QA/QC, planning, procurement, and workshop supervisors for document updates.</li><li>Follow up on pending approvals, reports, or documentation from various departments.</li><li>Assist in preparing documentation required for clients, auditors, and inspectors.</li></ul>4. Documentation Systems<ul><li>Maintain both electronic and physical filing systems for fabrication and admin documents.</li><li>Upload and update documents in DMS (Aconex, SharePoint, or internal EDMS).</li><li>Ensure proper indexing, sorting, and archiving of workshop documents.</li></ul>5. Quality &amp; Compliance<ul><li>Ensure all fabrication documents follow project specifications and industry standards (ASME, API, ISO).</li><li>Assist QA/QC with preparation of welding documentation packages, test packs, and client handover dossiers.</li><li>Maintain confidentiality and secure handling of sensitive technical documents.</li></ul>Key Skills &amp; Competencies<ul><li>Strong knowledge of piping fabrication documentation</li><li>Familiarity with workshop processes (fabrication, welding, NDT, testing)</li><li>Ability to read/interpret basic engineering drawings (isometrics/piping diagrams)</li><li>Excellent organizational and filing skills</li><li>Proficiency in MS Office (Excel, Word, PowerPoint)</li><li>Experience with DMS (SharePoint, Aconex, EDMS)</li><li>Effective communication and coordination skills</li><li>Strong attention to detail and accuracy</li></ul>Qualifications<ul><li>Diploma or Bachelor's degree in Administration, Mechanical Engineering, or related field.</li><li>2&ndash;5 years of experience as Admin DC in a piping fabrication workshop (preferred).</li><li>Knowledge of ASME B31.3, piping materials, welding documentation, and fabrication workflow is a strong advantage.</li><li>Strong administrative and record-keeping background.</li></ul>Job Type: Full-time

DC ( Document controller)

BPO PLUS

Experience in Healthcare sector is MUST<ul><li>Assists the line manager to organize daily activities and support his team ensuring proper data flow. The incumbent will also be responsible to manage and control memos, manuals, documents, reports and is accountable for collecting, editing, securing, and amending data.</li><li>Responsible for the maintenance and review of document management process.</li><li>Responsible to receive, screen, distribute and prioritize all incoming mails both electronic and hard copy.</li><li>Control the distribution of information, documents, new releases and manage the destruction and retrieval of controlled documents.</li><li>Responsible for the correct filing of documents and creating draft documents based on standard templates.</li><li>Monitor and follow-up all official documents for review and approval from appropriate personnel.</li><li>Develop and maintain records and logs of all documents received and control the distribution of information. Ensure secrecy of all vital information handled.</li><li>Accomplish and follow-up on matters requested by the line manager, in a timely manner.</li><li>Abide with document controlling quality standards and regulatory requirements.</li><li>Partner with line manager to understand risks in your area of work, develop a plan on how to mitigate those risks, and develop shared accountability for implementing and evaluating the plan.</li><li>Responsible for typing memos, emails, reports, correspondence, and other general office information.</li><li>Manage daily/weekly/monthly agenda, book meetings/conferences as directed and take minutes of meetings.</li><li>The incumbent shall undertake any such related duties or responsibilities as directed.</li></ul>Job Type: Full-timePay: QAR7,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Healthcare Sector: 5 years (Required)</li></ul>Language:<ul><li>Arabic &amp; English (Required)</li></ul>

Document Controller - Healthcare Sector

Al Hadhri and Partners Law Firm

Job DescriptionPosition Summary Arabic Female ( Bilingual) the Office Manager is responsible for overseeing the daily administrative and operational functions of a law firm in Qatar. This role ensures that the office operates efficiently, supports attorneys and legal staff, maintains compliance with local regulations, and provides a high level of professionalism in all client and internal interactions.Key Responsibilities1. Office Administration &amp; Operations<ul><li>Manage day-to-day office operations to ensure a well-organized and efficient work environment.</li><li>Maintain office systems, including case management software, filing structures, and document storage.</li><li>Oversee the reception area, ensuring clients are greeted professionally and confidentiality is maintained.</li><li>Coordinate office maintenance, equipment servicing, and supply inventory.</li></ul>2. Legal Support &amp; Compliance<ul><li>Assist with preparing, organizing, and tracking legal documents and case files.</li><li>Ensure compliance with Qatar&rsquo;s legal, regulatory, and data-privacy requirements.</li><li>Manage the firm&rsquo;s scheduling for court dates, client meetings, and internal deadlines.</li><li>Support attorneys with administrative tasks, including drafting correspondence and formatting legal documents.</li></ul>3. HR &amp; Staff Coordination<ul><li>Coordinate recruitment, onboarding, and training for administrative staff.</li><li>Maintain personnel files and handle leave records in accordance with Qatar Labor Law.</li><li>Support performance management and staff communication.</li><li>Coordinate staff schedules and ensure adequate administrative coverage.</li></ul>4. Financial &amp; Administrative Control<ul><li>Assist with budgeting, expense tracking, and petty cash handling.</li><li>Process invoices, liaise with finance/accounting teams, and track billable hours when required.</li><li>Manage vendor contracts (e.g., translation services, office supplies, IT support).</li></ul>5. Client Relations &amp; Communication<ul><li>Serve as a primary point of contact for clients, vendors, and government offices.</li><li>Coordinate notarization, legalization, and document submission to relevant Qatari authorities (e.g., Ministry of Justice).</li><li>Handle internal and external communications while ensuring confidentiality standards are upheld.</li></ul>6. Facility &amp; Security Oversight<ul><li>Manage relationships with building management, security personnel, and service providers.</li><li>Ensure compliance with health, safety, and office security policies.</li><li>Oversee office access systems and document control procedures.</li></ul>Required Skills &amp; Qualifications<ul><li>Experience as an Office Manager, Legal Secretary, or Administrative Manager in a law firm or professional services environment.</li><li>Strong understanding of legal terminology, legal document handling, and office workflow in a law firm.</li><li>Knowledge of Qatar Labor Law and local regulatory requirements.</li><li>Excellent organizational, communication, and leadership skills.</li><li>High proficiency in Microsoft Office Suite and legal software tools.</li><li>Ability to maintain confidentiality and handle sensitive information.</li></ul>Preferred Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Law, or a related field.</li><li>Experience working with Qatari courts, ministries, and government portals (e.g., Hukoomi).</li><li>Fluency in English required; Arabic language skills strongly preferred.</li><li>Pease note that the position if Arabic Female only .</li></ul>Work Environment<ul><li>Full-time, on-site role in a professional legal office.</li><li>Requires frequent coordination with attorneys, clients, and governmental entities.</li><li>Fast-paced, deadline-driven environment.</li></ul>Job Type: Full-timePay: QAR4,500.00 - QAR6,500.00 per monthExpected Start Date: 01/12/2025

Office Manager ( Arabic Female only )

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