office manager

executive assistant

administrative assistant

office administrator

admin assistant

medical administrative assistant

GluCare

Key Responsibilities: <ul> <li>Schedule, confirm, and manage patient appointments efficiently, including follow-ups and rescheduling.</li> <li>Address patient inquiries in person, via phone, or email, providing accurate and timely information.</li> </ul> Medical Records Management: <ul> <li>Maintain and update patient records in compliance with clinic policies and data protection regulations.</li> <li>Ensure accurate documentation and secure handling of sensitive patient information.</li> <li>Coordinate the retrieval and delivery of medical reports, lab results, and imaging studies for the healthcare team.</li> </ul> Administrative Support: <ul> <li>Assist physicians and healthcare staff with administrative tasks, including preparation of documents and reports.</li> <li>Manage clinic correspondence, including emails, memos, and mail distribution.</li> <li>Ensure the availability and proper functioning of office supplies and equipment.</li> </ul> Operational Support: <ul> <li>Monitor the clinic s daily schedule and ensure effective time management for appointments.</li> <li>Coordinate with other departments, such as laboratory, pharmacy, and imaging, to streamline patient services.</li> <li>Assist in organizing staff meetings, training sessions, and other clinic events.</li> </ul> Quality Assurance and Compliance: <ul> <li>Adhere to all clinic policies, protocols, and UAE healthcare regulations.</li> <li>Support quality improvement initiatives aimed at enhancing patient satisfaction and operational efficiency.</li> </ul> Data collection Arrangement of medical records team Conducting clinical questionnaire Understands, follows and supports all hospital infection control

Medical Administrative/Healthcare Assistant

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always 'Fly Better.' As one of the most recognised and admired brands globally, we're driven by innovation and excellence. Join us as a Senior Administration Assistant (Receptionist) and make a difference by delivering top-tier medical services that support our employees health and well-being. Experience a fast paced, multicultural environment where your medical expertise will directly impact the success of our operations and contribute to our shared success on a global stage.
As a Senior Administration Assistant (Receptionist) you will be responsible for providing second tier front end administration and clerical support to the Clinic Administration Officer in the following designated areas: Aviation Medicine, Reception, and Telephone Room (Medical and Dental). You will need to function as a responsible individual in these areas, continuously monitoring and reviewing all the existing process and makings suggestion for improvement and assisting in implementation of new processes.
In this role, you will:
<ul><li>Maintaining, updating, filing and processing all documentation related to Aviation Medical Licensing in coordination with the doctors to consolidate and establish proper recall and filing systems.
 </li><li>Oversee assigned area, report all quantifiable workload drivers, escalate any relevant problems, recommend enhancements / modifications relating to existing processes and practices followed within the section to team leaders.
</li><li>Initiate and monitor progress of specialised (MEDIFS) e-work flow systems with proper communication and coordination with relevant personnel until resolution.
</li><li>Ensure the smooth operation of the telephone room by monitoring (call waiting, lost calls, timed out) calls, executing action plans for immediate resolution of ongoing problems and escalating complex cases to appropriate personnel using the computerised telephone statistics system.
</li><li>Assist and collect information for senior team members to use as training initiatives.
</li><li>Reallocate resources to assist in other routing clerical administrative functions.
</li><li>Ensure the smooth operation of reception in order to provide high quality service. This will include correct processing of documents and files for current and future appointments in sequence and the front line problems are resolved as quickly and effectively as possible and escalated if required.
</li><li>Ensure all public area in Medical Services is clean and tidy and contact the maintenance people if any problem needs to be actioned.
</li><li>Maintain records of bookings of the conference room, library, and electronic equipment by various sections at the Clinic to ensure proper allocation of resources.
</li><li>Generate the roster for team members and ensure appropriate coverage for clinic hours.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for this role, you must meet the below requirements:
<ul><li>10 Years schooling or equivalent with 3 years of Administration experience
</li><li>Proficiency in spoken and written English
</li><li>Computer literacy (Word Excel Power Point)
</li><li>Proficient in operating a business telephone system
</li><li>Experience in working in a Medical or Dental environment would be an advantage
</li><li>Experience in customer interaction would be an advantage
</li></ul>At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</div>

Senior Administration Assistant

Emirates

<div>
 
 Job Purpose
 
 
 
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always 'Fly Better.' As one of the most recognised and admired brands globally, we're driven by innovation and excellence. Join us as a
 
 Senior Administration Assistant (Receptionist)
 
 and make a difference by delivering top-tier medical services that support our employees health and well-being. Experience a fast paced, multicultural environment where your medical expertise will directly impact the success of our operations and contribute to our shared success on a global stage.
 
 
 As a
 
 Senior Administration Assistant (Receptionist)
 
 you will be responsible for providing second tier front end administration and clerical support to the Clinic Administration Officer in the following designated areas: Aviation Medicine, Reception, and Telephone Room (Medical and Dental). You will need to function as a responsible individual in these areas, continuously monitoring and reviewing all the existing process and makings suggestion for improvement and assisting in implementation of new processes.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Maintaining, updating, filing and processing all documentation related to Aviation Medical Licensing in coordination with the doctors to consolidate and establish proper recall and filing systems.
 </li>
 <li>
 Oversee assigned area, report all quantifiable workload drivers, escalate any relevant problems, recommend enhancements / modifications relating to existing processes and practices followed within the section to team leaders.
 </li>
 <li>
 Initiate and monitor progress of specialised (MEDIFS) e-work flow systems with proper communication and coordination with relevant personnel until resolution.
 </li>
 <li>
 Ensure the smooth operation of the telephone room by monitoring (call waiting, lost calls, timed out) calls, executing action plans for immediate resolution of ongoing problems and escalating complex cases to appropriate personnel using the computerised telephone statistics system.
 </li>
 <li>
 Assist and collect information for senior team members to use as training initiatives.
 </li>
 <li>
 Reallocate resources to assist in other routing clerical administrative functions.
 </li>
 <li>
 Ensure the smooth operation of reception in order to provide high quality service. This will include correct processing of documents and files for current and future appointments in sequence and the front line problems are resolved as quickly and effectively as possible and escalated if required.
 </li>
 <li>
 Ensure all public area in Medical Services is clean and tidy and contact the maintenance people if any problem needs to be actioned.
 </li>
 <li>
 Maintain records of bookings of the conference room, library, and electronic equipment by various sections at the Clinic to ensure proper allocation of resources.
 </li>
 <li>
 Generate the roster for team members and ensure appropriate coverage for clinic hours.
 
 
 </li>
 </ul>
 Qualification
 
 
 
 To be considered for this role, you must meet the below requirements:
 
 
 
 <ul>
 <li>
 10 Years schooling or equivalent with 3 years of Administration experience
 </li>
 <li>
 Proficiency in spoken and written English
 </li>
 <li>
 Computer literacy (Word Excel Power Point)
 </li>
 <li>
 Proficient in operating a business telephone system
 </li>
 <li>
 Experience in working in a Medical or Dental environment would be an advantage
 </li>
 <li>
 Experience in customer interaction would be an advantage
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Senior Administration Assistant (Receptionist) - Medical Services Temporary 12 Month Contract

Ayadi Home Health Care L...

MAIN PURPOSE OF JOB To provide comprehensive and professional administrative support to the Physician Clinics that will enable the nursing and medical employees to focus on quality clinical careKEY RESPONSIBILITY AREAS To provide administration support to Clinic Physicians To provide patient administration support in the Outpatient setting To ensure that clinical and non-clinical stock is sufficient and effectively controlled To actively promote patient satisfaction Ensure that the medical insurance information of patients is up to date and correctRequired EducationEsential: High School Diploma or equivalent (Grade 12)Desired: Secretarial DiplomaRequired ExperienceEssential: At least 1 year experience in an administrative or similar position in a healthcare settingDesired: Experience in an administrative or similar position in the Healthcare industryRequired Job Skills And KnowledgeBasic medical terminologyComputer literacy and proficiency in MS Office applicationsDemonstrate knowledge of patient care support proceduresInsurance claim proceduresStock control principles and managementVerbal and written communication skills in EnglishAll applicants will be considered, with the understanding that preference will be given to the designated groups in accordance with the United Arab Emirates Emiratization Program. If you wish to grow with us, apply now and become a part of the Mediclinic Middle East Family

Title Healthcare Administrator

HMS Al Garhoud Hospital

KEY DUTIES:
The medical transcriptionist is responsible for a variety of administrative support, including patient reception duties, appointment follow up, writing medical reports, attaching medical documents into patientsâ€™ charts in EMR, clerical support and data entry to ensure optimal and safe patient care. He/she acts in compliance with the overall departmental protocol, and are in compliance with the hospital and federal regulations, guidelines, and requirements.
MAIN RESPONSIBILITIES:
<ul>
<li>Collaborate with nursing clinic staff and promote excellent customer service, which delivers prompt and efficient response to patients, families, and relatives.</li>
<li>Communicate effectively and promote a supportive team approach within the clinic to ensure good working relationship.</li>
<li>Support and contribute to the achievement of continuous quality improvement in the delivery patient care.</li>
<li>Maintain clinical files and other clinic-related records in accordance with the hospital relevant policies and practices</li>
<li>Ensure the day-to-day maintenance of patient medical records; ensure that the patient identification details are correct and up-to-date; maintain patient confidentiality. At all times</li>
<li>Ensure medical records, laboratory reports, radiological images, and other patient records are properly completed and secured, but readily available to the physician</li>
<li>Provide assistance to all nurses</li>
<li>Prepare and update patient charts with ancillary reports and forms from various departments.</li>
<li>Evaluate patient charts and ensure compliance to all safety policies and procedures for hospital staff.</li>
<li>Screen and appropriately prioritize all phone calls as per the physicianâ€™s direction</li>
<li>Assist in filling out insurance claim forms as required; assist in preparing and issuing hospital medical certificates where appropriate.</li>
<li>Coordinate with various departments and ensure proper services and supplies of unit.</li>
<li>Maintain an adequate supply for use within the clinical area; order, receive, check stores, and follow up on the outstanding items or requests for new items and or repair of equipment.</li>
<li>To be prepared to cover other ward clerks as necessary.</li>
<li>Perform other related duties as may be assigned from time to time</li>
</ul>

Medical Transcriptionist

Dentalzorg

Job description Job Description and Responsibilities We are looking for an enthusiastic and service-oriented Dental Assistant &amp; Receptionist to join our dental practice. This unique role combines both administrative and supportive tasks, making you a central figure in ensuring the smooth operation of our practice and excellent patient care. Job Description and Responsibilities: As a Dental Assistant &amp; Receptionist, you will be the first point of contact for our patients and provide support to the dental team. Your tasks will be diverse and include: <ul> <li> Reception Duties: </li> <li>Scheduling and managing appointments;</li> <li>Answering phone calls and making outbound calls;</li> <li>Providing information about dental services and answering patient inquiries;</li> <li>Handling administrative tasks, such as managing patient records and documents;</li> <li>Reviewing consent forms and health questionnaires;</li> <li>Maintaining a tidy and organized reception area;</li> <li>Supporting the dental team with various administrative tasks;</li> <li>Ensuring compliance with DHA regulations and clinic protocols.</li> <li> Assistant Duties: </li> <li>Assisting dentists during treatments;</li> <li>Preparing treatment rooms and sterilizing instruments;</li> <li>Performing basic tasks such as taking X-rays and impressions;</li> <li>Supporting patient education and aftercare instructions;</li> <li>Assisting with scheduling appointments and daily clinic routines.</li> </ul> Job Qualifications: <ul> <li>Minimum 1-2 years of experience in a similar role, preferably in a dental or medical setting;</li> <li>Knowledge of dental terminology and procedures;</li> <li>Preferably holds a valid DHA license or is eligible to obtain one;</li> <li>Excellent communication skills, both verbal and written;</li> <li>Strong organizational skills and attention to detail;</li> <li>Professional appearance and customer-focused attitude;</li> <li>Proficiency in Microsoft Office (Word, Excel, Outlook);</li> <li>Flexible, stress-resistant, and able to work in a dynamic environment;</li> <li>Knowledge of Arabic is a plus.</li> </ul> What We Offer: <ul> <li>A challenging position within a dynamic, informal, and well-organized professional organization;</li> <li>A competitive salary and benefits, including insurance;</li> <li>Opportunities for professional growth and development.</li> </ul> Are you the enthusiastic and customer-focused dental nurse we are looking for? Are you ready for a new challenge in a dynamic environment? If so, we would love to receive your CV and cover letter. We look forward to hearing from you! Job Type: Contract Contract length: 12 months Application Question(s): <ul> <li>What is your minimum salary demand? [Mandatory]</li> <li>When can you start?</li> </ul> Language: <ul> <li>English (Required)</li> </ul> License/Certification: <ul> <li>DHA Nurse or DENTAL assistant (Required)</li> </ul>

Dental Assistant

LED FLEX GROUP

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the Global Marketing Director. This role requires strong multitasking abilities, excellent communication skills, and a high level of discretion. The ideal candidate will act as a trusted partner, ensuring the smooth day-to-day functioning of the Director&rsquo;s office while also assisting with administrative, coordination, and project follow-up tasks across all sites.Key Responsibilities:Executive Assistance<ul><li>Manage the Global Marketing Director&rsquo;s calendar, appointments, and travel arrangements.</li><li>Draft, review, and manage correspondence, reports, and presentations.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Act as a point of contact between the Global Marketing Director and internal/external stakeholders.</li><li>Maintain confidentiality of sensitive information at all times.</li></ul>Administrative Support<ul><li>Handle day-to-day office administration, including filing, document management, and record keeping.</li><li>Coordinate with HR, Finance, and Operations teams for administrative matters.</li><li>Assist in procurement and vendor coordination for marketing-related requirements.</li><li>Organize team meetings, workshops, and global marketing events.</li><li>Support in monitoring departmental budgets, expense tracking, and reimbursement processes.</li></ul>Global Coordination &amp; Project Support<ul><li>Liaise directly with team leaders across all sites who report to the Global Marketing Director, ensuring alignment and smooth communication.</li><li>Follow up with team leads on project updates, deliverables, and deadlines to ensure timely completion.</li><li>Assist in coordinating marketing campaigns, schedules, and deliverables across different regions.</li><li>Support with preparing global reports, presentations, and marketing performance trackers.</li><li>Help maintain marketing databases, CRM, and contact lists for all sites.</li></ul>Qualifications and Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or related field (preferred).</li><li>3+ years of experience as an Executive Assistant, Administrative Officer, or similar role.</li><li>Strong organizational and time management skills with the ability to prioritize tasks across multiple regions.</li><li>Excellent verbal and written communication skills, with confidence in liaising across different cultural and business environments.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or marketing tools is an advantage.</li><li>Strong attention to detail, problem-solving mindset, and ability to work independently.</li><li>Professional demeanor with discretion in handling confidential information.</li></ul>Personal Attributes<ul><li>Proactive and resourceful with a &ldquo;can-do&rdquo; attitude.</li><li>Adaptable, flexible, and comfortable in a fast-paced, multinational environment.</li><li>Collaborative team player with strong interpersonal skills to engage with stakeholders across sites.</li><li>Keen interest in marketing and willingness to support related initiatives.</li></ul>What you&rsquo;ll get working with LEDFlex:<ul><li>Salary dependent on experience, negotiable</li><li>Desirable working hours (Mon - Fri, 08:30am - 5:30pm) with one hour flexible lunch break</li><li>Annual leave as per UAE law</li><li>Annual flight allowance to home country</li><li>Premium medical insurance</li></ul>Job Type: Full-timePay: From AED6,000.00 per monthExperience:<ul><li>Executive Assistant: 1 year (Required)</li><li>Administrative: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

Executive Assistant to Global Marketing Director

Explore 2753+ Medical administrative assistant in Dubai this November. Find roles across top companies and apply now to boost your career.