senior accountant

executive assistant

hr assistant

junior accountant

office administrator

contracts administration assistant

Emperos DMCC

Job Description: We are seeking a highly organized and proactive Personal Assistant to support the Assistant Vice President &ndash; Sales &amp; Marketing within a fast-paced real estate environment. The ideal candidate will have at least 5 years of experience assisting senior or C-level executives in the UAE real estate industry, with strong administrative, coordination, and communication skills.The role requires the ability to manage complex schedules, coordinate sales and marketing activities, handle confidential information, and serve as a key liaison between the AVP and internal departments, brokers, and external stakeholders.Duties &amp; Responsibilities:Executive &amp; Administrative Support<ul><li>Provide full administrative and secretarial support to the Assistant Vice President &ndash; Sales &amp; Marketing.</li><li>Manage and coordinate the AVP&rsquo;s daily calendar, meetings, appointments, and travel arrangements.</li><li>Screen and prioritize incoming communications, emails, and calls.</li><li>Prepare professional correspondence, reports, presentations, and meeting materials.</li></ul>Sales &amp; Marketing Coordination<ul><li>Assist in coordinating sales meetings, marketing campaigns, property launches, and promotional events.</li><li>Prepare sales reports, market insights, and performance dashboards for management review.</li><li>Coordinate with sales teams, marketing teams, brokers, and external agencies.</li><li>Track sales activities, client meetings, and follow-up actions.</li></ul>Meeting &amp; Documentation Management<ul><li>Organize internal and external meetings, including broker meetings, client presentations, and project updates.</li><li>Prepare meeting agendas, minutes of meetings (MoM), and follow-up action trackers.</li><li>Maintain records of sales documents, contracts, and marketing materials.</li></ul>Travel &amp; Event Coordination<ul><li>Arrange local and international travel, accommodation, visas, and itineraries.</li><li>Support the planning and coordination of property launch events, exhibitions, and promotional activities.</li></ul>Stakeholder Communication<ul><li>Act as a liaison between the AVP, internal departments, sales teams, developers, brokers, and clients.</li><li>Ensure smooth communication flow and timely follow-ups on key tasks.</li></ul>Confidentiality &amp; Office Management<ul><li>Maintain strict confidentiality when handling sensitive business information.</li><li>Maintain organized filing systems for sales documentation, contracts, and executive records.</li></ul>Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field (preferred).&middot; Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting senior executives or C-level management in the UAE.&middot; Mandatory experience in the UAE real estate industry (developer, brokerage, or property management firm).Skills &amp; Competencies:&middot; Strong organizational and multitasking abilities.&middot; Excellent communication and interpersonal skills.&middot; High level of professionalism, discretion, and confidentiality.&middot; Strong time management and ability to work under pressure.&middot; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Experience preparing sales reports and executive presentations.&middot; Ability to coordinate across sales, marketing, and operations teams.Job Type: Full-timeWork Location: In person

Personal Assistant to Assistant VP Sales & Marketing

HYM Investment Group

We are looking for a highly organized, proactive, and professional Male Executive Assistant to provide comprehensive administrative and operational support to the CEO. The ideal candidate should be detail-oriented, trustworthy, and capable of managing multiple tasks efficiently in a dynamic business environment.Key Responsibilities<ul><li>Manage the CEO&rsquo;s daily calendar, including scheduling appointments, meetings, and travel arrangements</li><li>Prepare professional reports, presentations, and official business correspondence</li><li>Handle confidential and sensitive information with a high level of discretion</li><li>Coordinate internal and external communication on behalf of the CEO</li><li>Organize meetings, prepare agendas, and record accurate meeting minutes</li><li>Monitor and follow up on action items to ensure timely completion</li><li>Liaise with senior management, clients, and external stakeholders</li><li>Assist in preparing business proposals, contracts, and corporate documentation</li><li>Maintain well-organized digital and physical filing systems</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>Proven experience as an Executive Assistant</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management skills</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)</li><li>Ability to multitask and prioritize work effectively</li><li>High level of integrity, professionalism, and confidentiality</li><li>Professional appearance and positive attitude</li></ul>Job Types: Full-time, PermanentPay: Up to AED4,500.00 per month

Executive Secretaryto CEO (Male)

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Manage CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Prepare reports, presentations, and business correspondence</li><li>Handle confidential information with professionalism and discretion</li><li>Coordinate internal and external communications on behalf of the CEO</li><li>Organize meetings, prepare agendas, and record minutes</li><li>Follow up on action points and ensure timely completion of tasks</li><li>Liaise with senior management, clients, and external partners</li><li>Assist in preparing business proposals, contracts, and documentation</li><li>Maintain organized filing systems (digital and physical)</li><li>Support special projects and strategic initiatives as assigned</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Proven experience as an Executive Assistant or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)</li><li>Ability to multitask and prioritize effectively</li><li>High level of integrity and confidentiality</li><li>Professional appearance and positive attitude</li></ul>Job Types: Full-time, PermanentPay: Up to AED5,000.00 per month

Executive Assistant to CEO

Venco Imtiaz Contracting Co

Job Title: HR Assistant (Male)Location: Dubai, UAE Experience Required: 2&ndash;4 years (UAE Construction Industry Experience is mandatory) Industry: Construction / ContractingJob Summary:The HR Assistant will support the HR department in daily operations, employee lifecycle processes, and coordination with the PRO for visa and labor-related activities. The role requires strong organizational skills and the ability to manage employee documentation and onboarding processes efficiently within a construction environment.Key Responsibilities:<ul><li>Coordinate with the PRO department for visa processing, renewals, cancellations, and other government-related documentation.</li><li>Handle employee onboarding processes including offer follow-ups, joining formalities, and induction coordination.</li><li>Prepare and maintain employee personal files in compliance with company and UAE labor requirements.</li><li>Manage passport custody records, including tracking, safekeeping, and release documentation.</li><li>Assist in employee documentation such as contracts, amendments, and HR letters.</li><li>Maintain and update HR databases and records accurately.</li><li>Support in employee mobilization and demobilization processes.</li><li>Coordinate with different departments for employee requirements and HR support.</li><li>Ensure compliance with UAE labor laws and company policies.</li><li>Assist in general HR administrative tasks as required.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>2&ndash;4 years of HR experience in the construction industry within the UAE.</li><li>Hands-on experience coordinating with PRO for visa and labor processes.</li><li>Good knowledge of UAE labor laws and HR practices.</li><li>Strong documentation and record-keeping skills.</li><li>Proficiency in MS Office (Word, Excel).</li><li>Valid UAE Driving License (mandatory).</li><li>Fluency in English and Hindi (mandatory).</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your notice period?</li><li>What is your current salary?</li><li>Do you have experience in HR department from construction company within UAE?</li></ul>

HR Assistant-Male

Realtree Properties

RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li></ul>Experience:<ul><li>Dubai: 1 year (Required)</li><li>Real Estate: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Real Estate Admin Assistant (Female)

Confidential

<div>
 
 We are seeking a highly competent and professional Executive Secretary / Personal Assistant to provide dedicated executive-level support to the General Manager within a reputable Building Construction or Engineering Consultancy organization.
 
 
 
 
 
 This position requires a proactive, detail-oriented, and highly organized professional capable of handling confidential matters with discretion and operating efficiently in a fast-paced, project-driven environment. The ideal candidate must possess strong coordination skills and a clear understanding of construction industry documentation and UAE authority procedures.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide full-spectrum executive and administrative support to the General Manager
 </li>
 <li>
 Manage complex calendars, appointments, executive meetings, and business travel arrangements
 </li>
 <li>
 Screen and prioritize communications, including emails, calls, and official correspondence
 </li>
 <li>
 Prepare executive briefings, reports, presentations, and business summaries
 </li>
 <li>
 Draft professional letters, contractual correspondence, and internal memos
 </li>
 </ul>
 
 
 Meeting &amp; Reporting Management
 
 
 <ul>
 <li>
 Organize board meetings, management meetings, and project review meetings
 </li>
 <li>
 Prepare agendas and record accurate minutes of meetings (MOM)
 </li>
 <li>
 Track action points and ensure timely follow-up with stakeholders
 </li>
 <li>
 Maintain executive dashboards and management reports
 </li>
 </ul>
 
 
 
 
 
 Project &amp; Construction Documentation Support
 
 
 <ul>
 <li>
 Coordinate communications between internal departments, consultants, contractors, and clients
 </li>
 <li>
 Assist in preparation and submission of tender documentation
 </li>
 <li>
 Support document control processes for contracts, variations, and project files
 </li>
 <li>
 Maintain proper filing systems (physical and digital) for management and project records
 </li>
 </ul>
 
 
 
 
 
 UAE Government &amp; Authority Portal Handling
 
 
 <ul>
 <li>
 Manage online applications and submissions through UAE government portals including but not limited to:
 </li>
 <li>
 Dubai Municipality
 </li>
 <li>
 Dubai Development Authority
 </li>
 <li>
 General Directorate of Residency and Foreigners Affairs - Dubai
 </li>
 <li>
 Ministry of Human Resources and Emiratization
 </li>
 <li>
 Relevant Free Zone portals (if applicable)
 </li>
 <li>
 Coordinate trade license renewals, labor contracts, immigration documentation, and regulatory submissions
 </li>
 <li>
 Liaise with PROs and ensure timely compliance with statutory deadlines
 </li>
 </ul>
 
 
 
 
 
 Confidential &amp; Compliance Management
 
 
 <ul>
 <li>
 Handle sensitive corporate information with strict confidentiality
 </li>
 <li>
 Maintain secure documentation related to contracts, financial matters, and management decisions
 </li>
 <li>
 Support compliance tracking for corporate and project requirements
 </li>
 </ul>
 
 
 
 
 
 Mandatory Requirements
 
 
 <ul>
 <li>
 Minimum 5+ years of experience supporting senior management within a Building Construction or Engineering Consultancy company in the UAE
 </li>
 <li>
 Proven experience handling UAE government portals and online authority submissions
 </li>
 <li>
 Excellent command of English (spoken and written)
 </li>
 <li>
 Advanced proficiency in MS Office (Excel, Word, PowerPoint)
 </li>
 <li>
 Strong drafting and reporting skills
 </li>
 <li>
 Exceptional organizational and multitasking abilities
 </li>
 <li>
 Professional communication skills to engage with senior stakeholders
 </li>
 <li>
 High level of discretion and integrity
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or relevant field
 </li>
 <li>
 Experience in tender coordination and construction documentation
 </li>
 <li>
 Experience working in project-driven or main contractor environments
 </li>
 <li>
 Familiarity with document management systems (DMS)
 </li>
 </ul>
 
 
 
 
 
 Salary Package
 
 
 
 
 AED 12,000 &ndash; All Inclusive
 
 
</div>

Executive Secretary / Personal Assistant to General Manager

Female Administrative Assistant (Tagalog Speaker)We are looking for a well experienced Female Administrative Assistant:Duties and Responsibilities:- Maintain and organize Mall Agreements/Contract- Prepare reports, letters and other documents related to agreements/contracts- Prepare agreements and renewal documents.- Ensure all agreements/contracts are complete and properly filed.- Update agreements/contracts records and the expiry dates.- Assist in monitoring agreements/contracts renewals.Qualifications:-Bachelor&rsquo;s degree in Business Management or any related course-Proficiency in Microsoft Office (Word, Excel, Outlook, etc)-Good verbal and written communication skills.-Strong organizational and time-management skills.-Ability to handle documents, agreements/contracts, and records accurately.-Knowledge of Emaar and MAF portals is an advantage.Kindly send your CV with latest photo in PDF.Job Types: Full-time, Permanent, FresherWork Location: In person

Female Administrative Assistant (Tagalog Speaker)

Explore 524+ Contracts administration assistant in Dubai this April. Find roles across top companies and apply now to boost your career.