executive assistant

administrative assistant

office administrator

hr assistant

office assistant

hr admin assistant

Elegant Engineering and Constructions Pvt Ltd

Receptionist / Administrative Assistant &ndash; Job DescriptionThe Receptionist / Administrative Assistant is responsible for providing professional front-desk reception services while supporting the day-to-day administrative operations of the company. This role requires excellent communication, organizational, and customer service skills to ensure smooth office operations.Key Responsibilities:<ul><li>Welcome and assist visitors, clients, and guests in a professional manner.</li><li>Answer, screen, and direct incoming telephone calls.</li><li>Manage incoming and outgoing emails, courier services, and office correspondence.</li><li>Maintain reception and office areas in a clean and organized condition.</li><li>Schedule meetings, appointments, and conference room bookings.</li><li>Prepare letters, reports, and other administrative documents.</li><li>Maintain filing systems and organize company records.</li><li>Assist with HR administrative tasks, including maintaining employee files and coordinating interviews.</li><li>Monitor and order office supplies and maintain inventory.</li><li>Coordinate with vendors, suppliers, and service providers.</li><li>Support management with administrative tasks and special projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Perform other duties assigned by management.</li></ul>Qualifications:<ul><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Minimum 1&ndash;2 years of experience as a Receptionist or Administrative Assistant.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational and time-management skills.</li><li>Professional appearance and positive attitude.</li><li>Ability to multitask and work under pressure.</li><li>Knowledge of office equipment and administrative procedures.</li></ul>Preferred Skills:<ul><li>Experience in the UAE is an advantage.</li><li>Familiarity with document management and office coordination.</li><li>Strong customer service and interpersonal skills.</li><li>Ability to maintain confidentiality and work independently.</li></ul>Reports To: HR/Admin Manager or General ManagerPay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Receptionist

Maklad Design

WE&rsquo;RE HIRING | DOCUMENT CONTROLLER &amp; ADMINMaklad Design LLC is looking for a highly organized, proactive, and detail-oriented Document Controller &amp; Admin to join our team in Dubai.The role will be responsible for company and project document control, tender documentation support, general office administration, and HR administrative support.Key ResponsibilitiesDocument Control<ul><li>Maintain and organize all company and project documentation.</li><li>Manage digital and physical filing systems and project folders.</li><li>Maintain document registers, revisions, submissions, approvals, and records.</li><li>File and track contracts, drawings, RFIs, reports, approvals, warranties, handover documents, and project correspondence.</li><li>Ensure documents are properly named, updated, archived, and accessible to authorized personnel.</li><li>Maintain confidentiality of company, employee, financial, and project documentation.</li></ul>Tender &amp; Prequalification Support<ul><li>Review tender requirements and prepare document checklists.</li><li>Coordinate with QS, Project Management, Design, Finance, Procurement, and Management to collect required documentation.</li><li>Compile and organize tender and prequalification documents for submission.</li><li>Maintain company profiles, licenses, certificates, project references, completion certificates, staff CVs, and other supporting documentation.</li><li>Follow up with relevant departments to ensure required documents are received before submission deadlines.</li><li>Assist with portal uploads and final tender document preparation.</li><li>Pricing, BOQs, quantity take-offs, costing, and commercial preparation remain the responsibility of the QS and relevant departments.</li></ul>Administration<ul><li>Handle general office administration and daily administrative requirements.</li><li>Maintain office inventory, stationery, and supplies.</li><li>Schedule meetings and appointments.</li><li>Prepare and circulate Minutes of Meetings (MOMs).</li><li>Prepare company letters, forms, correspondence, and administrative documents.</li><li>Coordinate documents requiring Management signatures and approvals.</li><li>Maintain administrative trackers, calendars, and renewal schedules.</li><li>Follow up on assigned tasks and outstanding documentation.</li><li>Provide general administrative support to Management and departments.</li></ul>HR Administrative Support<ul><li>Assist the HR Manager with HR documentation and administrative requirements.</li><li>Prepare approved offer letters, employment contracts, welcome letters, and related documents.</li><li>Schedule interviews and coordinate candidate appointments.</li><li>Assist with onboarding documentation and new employee induction.</li><li>Maintain employee files, attendance records, leave records, and HR trackers.</li><li>Track probation periods, contract renewals, and employee document expiries.</li><li>Prepare HR correspondence as instructed by the HR Manager.</li></ul>Requirements<ul><li>2&ndash;4 years UAE experience in Document Control and/or Administration.</li><li>Experience in Interior Fit-Out, Construction, Contracting, Engineering, or Architecture is preferred.</li><li>Experience with project documentation, tenders, and prequalification submissions is an advantage.</li><li>Strong Microsoft Office skills.</li><li>Good written and verbal English communication.</li><li>Strong filing, organization, and follow-up skills.</li><li>Ability to prepare professional emails, letters, reports, and MOMs.</li><li>Detail-oriented and able to handle multiple deadlines.</li><li>Able to handle confidential information responsibly.</li><li>Knowledge of HR administration and UAE employment documentation is an advantage.</li></ul>Position: Document Controller &amp; AdminLocation: Dubai, UAEEmployment Type: Full-TimeCompany: Maklad Design LLCInterested candidates may send their CV to careers@makladdesign.com with the subject:Application &ndash; Document Controller &amp; AdminPay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Apply only if you have experience here in UAE in documentation.</li><li>Nationality?</li><li>Current Salary?</li><li>Expected Salary?</li><li>Visa Status? (employment visa, visit visa, spouse visa, freelance visa, etc) mention it.</li><li>Can you join immediately, if yes, how many days?</li><li>How many years of experience do you have here in UAE as a document controller/admin?</li></ul>Work Location: In person

Document Controller/Admin

Kingston Stanley

<div>
 
 HR &amp; Admin Manager
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Salary:
 
 AED 15,000 per month
 
 
 
 Industry:
 
 Real Estate Development / Construction
 
 
 
 
 
 About the Company
 
 
 
 
 
 A growing and well-established real estate development group in Dubai is seeking an experienced
 
 HR &amp; Admin Manager
 
 to oversee the full spectrum of Human Resources and Administration across the business.
 
 
 
 
 
 The organisation operates within the real estate development sector and has a group/holding company structure, offering the successful candidate exposure to a dynamic, multi-entity environment and the opportunity to work closely with senior management.
 
 
 
 
 
 The Role
 
 
 
 
 
 The HR &amp; Admin Manager will take ownership of day-to-day HR operations and administration, ensuring that people processes are efficient, compliant and aligned with the company's business objectives.
 
 
 This is a hands-on management role suited to an HR professional who is comfortable managing the full employee lifecycle, advising management on HR matters and ensuring strong compliance with UAE employment legislation and company policies.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 <ul>
 <li>
 Manage the full HR function, covering recruitment, onboarding, employee relations, HR operations, performance management, compensation and benefits, payroll coordination and employee lifecycle management.
 </li>
 <li>
 Develop, implement and maintain HR policies, procedures and processes in line with business requirements and UAE Labour Law.
 </li>
 <li>
 Provide professional HR advice and guidance to management and employees on employment matters, policies, performance, disciplinary issues and employee relations.
 </li>
 <li>
 Manage recruitment activities across the organisation, working with department heads to understand manpower requirements and support timely hiring.
 </li>
 <li>
 Oversee onboarding, probation, confirmation, transfers, promotions, resignations and offboarding processes.
 </li>
 <li>
 Coordinate monthly payroll and ensure accurate and timely processing of salaries, benefits, leave, deductions and other employee-related payments.
 </li>
 <li>
 Maintain accurate and confidential employee records and HR documentation.
 </li>
 <li>
 Manage employee relations matters, including grievances, disciplinary procedures, investigations and conflict resolution.
 </li>
 <li>
 Support performance management processes, including KPI setting, appraisals and performance improvement plans.
 </li>
 <li>
 Monitor headcount, manpower requirements, employee costs and other HR metrics, providing regular reports and analysis to senior management.
 </li>
 <li>
 Ensure compliance with UAE Labour Law and relevant employment regulations.
 </li>
 <li>
 Work closely with Finance, Legal and other departments on HR-related matters.
 </li>
 <li>
 Oversee HR administration and coordinate relevant government, visa, documentation and employee-related processes as required.
 </li>
 <li>
 Support the administration function and ensure efficient office and employee support processes.
 </li>
 <li>
 Contribute to organisational development, employee engagement, retention and continuous improvement of HR practices.
 </li>
 <li>
 Support HR requirements across the wider group/holding company structure and multiple business entities where required.
 </li>
 </ul>
 
 
 
 
 Requirements
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Human Resources, Business Administration or a related discipline.
 </li>
 <li>
 Minimum
 
 5 years' HR experience
 
 , with solid experience in the UAE.
 </li>
 <li>
 Previous experience within
 
 real estate, construction, property development, engineering or a related industry
 
 is highly desirable.
 </li>
 <li>
 Proven experience managing HR operations across the full employee lifecycle.
 </li>
 <li>
 Strong practical knowledge of
 
 UAE Labour Law and employment regulations
 
 .
 </li>
 <li>
 Experience with recruitment, payroll, compensation &amp; benefits, employee relations and performance management.
 </li>
 <li>
 Previous exposure to a
 
 group of companies, holding company or multi-entity environment
 
 would be advantageous.
 </li>
 <li>
 Strong analytical, problem-solving and reasoning skills, with the ability to interpret HR data and provide practical recommendations.
 </li>
 <li>
 Excellent communication and stakeholder management skills.
 </li>
 <li>
 Strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.
 </li>
 <li>
 High level of confidentiality, professionalism and integrity.
 </li>
 <li>
 Professional HR qualification such as CIPD, SHRM or equivalent would be an advantage.
 </li>
 </ul>
 
 
 
 
 
 
</div>

Human Resources Manager

AL IKHAA CONTRACTING LLC

Job Opening: HR and Admin OfficerCompany: Al Ikhaa Contracting LLC Location: Dubai, United Arab EmiratesJob Description: Al Ikhaa Contracting LLC is seeking a knowledgeable and detail-oriented HR and Admin Officer with hands-on experience in handling MOHRE (Ministry of Human Resources and Emiratisation) and GDFRA (General Directorate of Residency and Foreigners Affairs) processes. The ideal candidate will oversee HR operations, administrative tasks, and government-related documentation to ensure compliance with UAE regulations.Key Responsibilities: Human Resources (HR):<ul><li>Manage recruitment processes, including job postings, interviews, and onboarding.</li><li>Maintain and update employee records, contracts, and attendance.</li><li>Process employee work permits, labor cards, and employment contracts through MOHRE.</li><li>Handle payroll, leave management, and employee benefits in compliance with UAE labor laws.</li><li>Assist in employee performance management and engagement activities.</li></ul>MOHRE &amp; GDFRA Works:<ul><li>Process new visa applications, visa renewals, and cancellations.</li><li>Handle medical fitness tests, Emirates ID processing, and visa stamping.</li><li>Coordinate with PROs for MOHRE and GDFRA-related submissions.</li><li>Ensure compliance with UAE labor and immigration regulations.</li></ul>Administration:<ul><li>Manage office supplies, vendor coordination, and maintenance.</li><li>Draft and circulate official memos, correspondence, and reports.</li><li>Support senior management with scheduling, travel arrangements, and meeting coordination.</li><li>Maintain accurate filing systems for HR and administrative documentation.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in human resources, Business Administration, or related field.</li><li>Minimum 2-5 years of experience in HR and administration, including MOHRE and GDFRA processes.</li><li>Strong knowledge of UAE labor laws and government systems.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Excellent communication skills and attention to detail.</li><li>Fluency in English &amp; Malayalam.</li></ul>Salary and Benefits:<ul><li>Competitive salary (to be discussed during the interview).</li><li>Additional benefits as per UAE labor law.</li></ul>Job Types: Full-time, PermanentWork Location: In person

HR and Admin Officer

K F Group

Kids First Group (KFG) is the leading group in Dubai, Abu Dhabi, and Doha for providing premium early years education and childcare. Founded in 2011, we have 36 nursery schools. We stand unique from other group nurseries, as each of our Kids First Group nurseries specializes in and is passionate about their own exclusive curriculum and pedagogical approach: spanning a choice from the Early Years Foundation Stage (British EYFS), Montessori Method, and Reggio Emilia Approach, to name a few.Kids First Group is currently seeking for an outstanding Admin Manager, to join our growing family for an immediate start.The Opportunity:We are looking to recruit experienced &amp; dynamic Admin Manager to join one of our nurseries located in Dubai.Roles and Responsibilities include:&middot; To support nursery function, including general administration duties as directed by the Nursery Manager.&middot; To provide admission information including relevant documents when requested by prospective parent, &amp; status of available places.&middot; Assist Nursery managers on arranging tours.&middot; To process applications and maintain waiting lists.&middot; Manage and being well versed in Handling Sales Force (adding new leads, updating current leads...)&middot; Updating nursery bubbles &amp; gate attendance sheets weekly&middot; Scan and fill excel forms for Cash Advance and reimbursements.&middot; Monthly maintenance quotations.&middot; Coordinating with Head office, such as HR team, Finance, marketing, and sales team on any support required.&middot; Keeping proper employee documentations and coordinating with the HR &amp; PRO for employee company documents.&middot; To provide outstanding administrative support for the Nursery, ensuring it operates efficiently and effectively.&middot; To act as an integral part of the Nursery team, to be a welcoming point of contact for parents and children both face to face and remotely.Qualification:&middot; Must have a University Degree, Preferably Bachelors in business administration.Experience:&middot; Must have at least 3 years relevant experience in a similar setting.&middot; Excellent communication skills.&middot; Ability to effectively communicate information and ideas both written and verbally.&middot; Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.&middot; Team Spirited &amp; make a positive contribution to children&rsquo;s learning and well-being within a happy and caring environment.What we offer:&middot; Excellent remuneration package.&middot; Annual Air-Ticket and paid vacations.&middot; Medical insurance for self as per company policy.&middot; Working within a team of highly driven and supportive colleagues.&middot; Training will be provided in line with KFG Requirements.&middot; A fantastic work environment with plenty of support, mentoring and direction.If you truly want to work in a great environment and have got all the above, we would like to hear from you! share your cv at careers@kidsfirstgroup.comWork Location: In person

Nursery Admin Manager

Vista Corporate Global

Position: Real Estate Admin Cum Receptionist Location: Dubai, UAE Department: Real Estate / Business Center Employment Type: Full-Time Reporting To: Management / Operations ManagerJob SummaryWe are looking for a professional, organized, and customer-focused Real Estate Admin Cum Receptionist to manage front-desk operations, administrative tasks, client coordination, and day-to-day activities of our Business Center. The ideal candidate should have good communication skills, a pleasant personality, strong administrative abilities, and preferably experience in real estate, business centers, or a corporate services environment in Dubai.Key ResponsibilitiesReception &amp; Front Desk<ul><li>Welcome and assist clients, visitors, and business partners professionally.</li><li>Handle incoming calls, emails, WhatsApp messages, and general enquiries.</li><li>Manage reception area and ensure a professional office environment.</li><li>Coordinate meetings, appointments, and visitor access.</li><li>Receive and distribute documents, courier deliveries, and correspondence.</li><li>Maintain visitor and client records.</li></ul>Real Estate Administration<ul><li>Provide administrative support to the real estate team.</li><li>Maintain property listings, client records, documents, and databases.</li><li>Coordinate with property agents, landlords, tenants, and clients.</li><li>Schedule property viewings and follow up with clients.</li><li>Prepare basic reports, quotations, documents, and presentations.</li><li>Maintain proper filing and documentation for real estate transactions.</li><li>Follow up on leads and update the CRM regularly.</li></ul>Business Center Management<ul><li>Handle day-to-day administrative operations of the Business Center.</li><li>Coordinate with tenants regarding office requirements, meeting rooms, access cards, maintenance, and other services.</li><li>Manage meeting room bookings and shared office facilities.</li><li>Coordinate with maintenance, cleaning, security, and other service providers.</li><li>Maintain records of office allocations, contracts, invoices, and client requirements.</li><li>Assist clients with general Business Center-related requests.</li><li>Ensure the Business Center is clean, organized, and professionally maintained.</li><li>Coordinate with management regarding tenant issues and operational requirements.</li></ul>Administrative &amp; Office Support<ul><li>Maintain office supplies and coordinate replenishment when required.</li><li>Prepare daily/weekly administrative reports.</li><li>Maintain accurate records and confidential documents.</li><li>Assist the HR/Admin team with basic office administration when required.</li><li>Coordinate with accounts for invoices, payments, and client documentation.</li><li>Support management with additional administrative tasks as required.</li></ul>Requirements<ul><li>Minimum 1&ndash;3 years of relevant experience in administration, reception, real estate, business center, or a similar role.</li><li>Experience in the UAE/Dubai is preferred.</li><li>Good communication and interpersonal skills.</li><li>Professional appearance and pleasant personality.</li><li>Good knowledge of MS Office (Word, Excel, Outlook).</li><li>Familiarity with CRM systems is an advantage.</li><li>Strong organizational and multitasking skills.</li><li>Ability to handle clients professionally and independently.</li><li>Good English communication skills; Arabic or Hindi/Urdu would be an advantage.</li><li>Ability to work under pressure and manage multiple responsibilities.</li><li>Candidates with experience in Business Center / Real Estate / Corporate Services will be preferred.</li></ul>Key Skills<ul><li>Reception &amp; Customer Service</li><li>Real Estate Administration</li><li>Business Center Operations</li><li>Client Coordination</li><li>Documentation &amp; Filing</li><li>CRM Management</li><li>Microsoft Office</li><li>Communication &amp; Follow-up</li><li>Time Management</li><li>Problem Solving</li></ul>Pay: AED2,500.00 - AED4,000.00 per monthWork Location: In person

Real Estate Admin Cum Receptionist

ZUPERCT

<div>
 
 
 Key Responsibilities
 
 
 
 
 1. HR &amp; Administration (Primary Focus &mdash; approx. 70%)
 
 
 <ul>
 <li>
 Manage end-to-end recruitment for Dubai-based hires: posting job requirements, CV screening, interview scheduling, onboarding, probation management, and offboarding procedures
 </li>
 <li>
 Handle all employee work visa processes: MOHRE labor registration, ICA/GDRFA visa applications, company health insurance enrollment, medical fitness tests, Emirates ID applications and renewals
 </li>
 <li>
 Manage employment contracts (drafting, renewal, amendments), attendance tracking, HR file maintenance, and labor law compliance monitoring
 </li>
 <li>
 Operate the UAE Wages Protection System (WPS) to ensure timely and compliant payroll processing, including SIF file generation, bank submission coordination, and payroll reporting
 </li>
 <li>
 Oversee daily office administration: document and license management, government liaison (MOHRE, DET, Economic Department, etc.), premises and facilities coordination, and record-keeping
 </li>
 <li>
 Support company license renewals, trade license maintenance, and government filings to ensure continuous operational compliance
 </li>
 <li>
 Handle other administrative tasks as assigned by management to ensure smooth company operations
 </li>
 </ul>
 
 
 
 
 
 2. Business Support (Progressive Involvement &mdash; approx. 30%)
 
 
 <ul>
 <li>
 Assist in local market promotion activities, including brand exposure, client events, and IB (Introducing Broker) partner recruitment in Dubai
 </li>
 <li>
 Support business communication and relationship maintenance with local partners (IB agents, traffic channels, financial institutions), including basic negotiation facilitation
 </li>
 <li>
 Follow up on potential clients and existing channel partners; assist with business data compilation, meeting records, and partner profile management
 </li>
 <li>
 Provide localized market insights and operational support to the business development and marketing teams, leveraging local networks
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 Essential Requirements
 
 
 <ul>
 <li>
 Currently based in Dubai (UAE-based) with the ability to start quickly; holding a valid work visa or eligible to obtain one
 </li>
 <li>
 Solid knowledge of UAE labor law and HR processes; proven hands-on experience with MOHRE registration, work visa applications, and WPS payroll compliance
 </li>
 <li>
 Ability to independently operate the UAE WPS system, process SIF files, complete payroll calculations, and submit payroll reports
 </li>
 <li>
 Familiarity with UAE government authorities (MOHRE, ICA/GDRFA, DET, Economic Department, etc.) and experience in government liaison
 </li>
 <li>
 Detail-oriented, responsible, and execution-driven; capable of managing multiple administrative tasks simultaneously
 </li>
 <li>
 Fluent in both English and Chinese (spoken and written); able to work comfortably in a bilingual, multicultural environment
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Basic experience in marketing, BD/business development, or client relationship management; willingness and potential to transition into business support roles
 </li>
 <li>
 Arabic language ability (spoken and/or written) is a strong plus for government and local partner communications
 </li>
 <li>
 Prior HR/admin experience in financial services, CFD/FX brokerage, or FinTech companies strongly preferred
 </li>
 <li>
 Familiarity with DIFC/ADGM free zone company incorporation and operational requirements is a plus
 </li>
 <li>
 Degree or diploma in Human Resources, Business Administration, or a related field preferred
 </li>
 </ul>
 
 
</div>

Admin & HR Specialist

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