administrative assistant

executive assistant

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administrative assistant (uae national) Jobs in Dubai

administrative assistant (uae national)

executive administrative assistant

Major Best Real Estate

Role Overview:We are looking for a highly organized and reliable Executive Assistant to support senior leadership with day-to-day administrative, personal, and communication tasks. This role requires a proactive professional who is fluent in Russian and English, discreet, and adaptable to a fast-paced, dynamic environment.Key Responsibilities:<ul><li>Manage calendars, appointments, meetings, and travel arrangements</li><li>Organize and coordinate internal and external meetings</li><li>Handle correspondence, emails, and document preparation in both Russian and English</li><li>Provide administrative support including filing, expense tracking, and reporting</li><li>Coordinate complex travel plans including visa processing and logistics</li><li>Act as a liaison between internal departments and external stakeholders</li><li>Assist with personal errands and confidential matters when required</li><li>Maintain a high level of confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>3&ndash;5 years of experience in a similar executive support or PA role</li><li>Strong time management, multitasking, and organizational skills</li><li>High attention to detail and ability to manage sensitive information</li><li>Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>Professional presentation and strong interpersonal skills</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian AND English (Required)</li></ul>Work Location: In person

Executive Assistant (RUSSIAN & ENGLISH SPEAKER)

Affordable Group LLC Fz

Executive Assistant (Arabic-Speaking Preferred)Location: Dubai, UAE Job Type: Full-TimeAbout the RoleWe&rsquo;re looking for a highly capable and dynamic Executive Assistant who thrives on organization, precision, and being one step ahead. If you enjoy managing details, supporting leadership, and being at the heart of operations, this role is for you.You will work closely with senior management, ensuring smooth day-to-day operations while acting as a trusted right hand in both business and administrative matters. Arabic-speaking candidates are strongly preferred.What You&rsquo;ll Do<ul><li>Manage executive calendars, meetings, and priorities</li><li>Coordinate internal and external communications professionally</li><li>Prepare reports, presentations, and business documents</li><li>Arrange travel plans, itineraries, and logistics</li><li>Handle confidential information with discretion</li><li>Organize meetings, including agendas, minutes, and follow-ups</li><li>Act as a liaison between leadership and teams or clients</li><li>Support special projects and operational initiatives</li><li>Maintain organization and efficiency across tasks</li></ul>What We&rsquo;re Looking For<ul><li>Proven experience as an Executive Assistant or Personal Assistant</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English (Arabic is a strong advantage)</li><li>Proficiency in Microsoft Office</li><li>High level of professionalism and attention to detail</li><li>Ability to work independently and proactively</li><li>Female candidates are encouraged to apply</li></ul>Preferred Qualifications<ul><li>Experience in a fast-paced corporate environment</li><li>Strong coordination and interpersonal skills</li><li>Candidates comfortable working closely with senior leadership</li></ul>Pay: AED3,000.00 - AED4,500.00 per monthWork Location: In person

Executive Assistant

Kerten Hospitality

<div>Executive Assistant
ABOUT KERTEN HOSPITALITY
Kerten Hospitality (KH) is an end-to-end lifestyle hospitality operator creating bespoke destinations, lodging, experiences and communities while optimising operations and driving profitability for savvy investors with a strong commitment to sustainability. KH transforms destinations through impactful partnerships with Lodging, Food &amp; Beverage, Retail, Entertainment, Art and Wellness brands with a focus on building Ecosystems, and unique community-centric destinations, which connect International &amp; local travellers. The Group&rsquo;s current pipeline of lodging includes projects in numerous countries in the Middle East, Europe, and North Africa region. An expanding development pipeline of more than 55 lodging projects representing over 4,500 keys planned across our international development pipeline.
Our Impact Every destination we develop and every concept we bring to life is driven by purpose and rooted in ESG, locality, sustainability, innovation, meaningful collaborations, that nurture ecosystems supporting community growth, guided by our values of Connection, Curation, Innovation, and Leading the Way.
ABOUT THE ROLE
KEY RESPONSIBILITIES<ul><li>
Manage complex and high-volume travel arrangements for senior executives, ensuring seamless, cost-efficient, and well-coordinated itineraries.</li><li>
Oversee and optimise calendar management for C-level executives, ensuring effective prioritisation, time allocation, and alignment with business objectives.</li><li>
Coordinate executive onboarding processes, including documentation, logistics, and structured induction planning.</li><li>
Prepare, review, and coordinate Board Packs, ensuring accuracy, quality, and timely submission of materials for executive and board-level meetings.</li><li>
Act as a key point of coordination for administrative systems and internal platforms, ensuring efficiency, compliance, and smooth day-to-day operations.</li><li>
Lead the organisation of recurring executive and company-wide meetings, including scheduling, agenda preparation, documentation, and follow-up on key action items.</li><li>
Prepare and submit periodic travel and expense reports, supporting accurate cost tracking and financial oversight.</li><li>
Draft, manage, and distribute professional meeting minutes, ensuring clear documentation of decisions and accountability on action points.</li><li>
Continuously develop and enhance templates, trackers, and workflows related to executive support, reporting, and administrative processes to improve efficiency.</li><li>
Maintain the highest level of confidentiality, discretion, and professionalism when handling sensitive executive and company information.</li><li>
Support team coordination and contribute to process improvements, sharing best practices and driving operational excellence.</li></ul>
EXPERIENCE &amp; SKILLS<ul><li>
5+ years as an Executive Assistant or similar administrative support role.</li><li>
Experience handling sensitive information and supporting C-level leadership.</li><li>
Proficient in Microsoft Office Suite.</li><li>
Strong written and verbal communication in English.</li><li>
Exceptional time-management, discretion, and organization skills.</li></ul>
JOINING OUR TEAM MEANS<ul><li>
Competitive Compensation: A rewarding package tailored to your experience.</li><li>
Career Growth: Opportunities for advancement within our dynamic organisation.</li><li>
Inclusive Environment: A vibrant and inclusive workplace that encourages collaboration.</li><li>
Shared Purpose: Working with passionate people who live our values every day &mdash; connecting, innovating, curating, and leading the way together.</li></ul>
Apply CRAFT YOUR CAREER. - Kerten Hospitality</div>

Manpower Middle East

<div>
 
 Our client is seeking a proactive and detail‑oriented
 
 Junior Executive Assistant
 
 to support the team and ensure smooth day‑to‑day operations. The ideal candidate should have hands‑on experience with
 
 Odoo ERP
 
 , good
 
 accounting skills
 
 , and a very good communication and writing skills.
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare reports, presentations, and internal communications.
 </li>
 <li>
 Handle email correspondence and follow up on pending tasks.
 </li>
 <li>
 Assist with travel arrangements, bookings, and itineraries.
 </li>
 <li>
 Enter and update data across Odoo modules (Sales, CRM, Accounting, Inventory, HR).
 </li>
 <li>
 Generate reports and dashboards as requested by management.
 </li>
 <li>
 Support process workflows and ensure data accuracy within the system.
 </li>
 <li>
 Coordinate with internal teams to resolve Odoo-related issues.
 </li>
 <li>
 Assist with basic bookkeeping tasks such as:
 </li>
 <li>
 Invoice preparation and posting
 </li>
 <li>
 Expense tracking
 </li>
 <li>
 Vendor payments
 </li>
 <li>
 Reconciliation of receipts and petty cash
 </li>
 <li>
 Maintain organized digital and physical filing systems.
 </li>
 <li>
 Support procurement and office management activities.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Accounting, Finance, or related field.
 </li>
 <li>
 
 3&ndash;5 years of experience
 
 in an administrative or executive assistant role.
 </li>
 <li>
 
 Practical experience using Odoo ERP
 
 (mandatory).
 </li>
 <li>
 Very good understanding of accounting principles.
 </li>
 <li>
 Strong proficiency in MS Office (Excel, Word, PowerPoint).
 </li>
 <li>
 Excellent communication skills in English; French is a plus.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Ability to work independently and manage multiple priorities.
 </li>
 </ul>
 
 
</div>

Junior Executive Assistant

American University in the Emirates

<div>Job Title: Executive Office Support Assistant

Department: Office of the Vice President / President 
Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Office Support Assistant provides high-level operational and administrative support to the Office of the President/Vice President. The role ensures the efficient functioning of executive operations, supports decision-making processes, and facilitates communication and coordination between internal and external stakeholders. 


Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.</li></ul> 


Experience
<ul>
<li>Minimum of 4 to 7 years of administrative experience supporting senior or top-level management in a higher education or similar professional environment.</li></ul> 


Skills / Knowledge / Competencies
<ul>
<li>Strong multitasking and organizational skills.</li>
<li>Bilingual proficiency (Arabic and English) is mandatory.</li>
<li>Demonstrated independence, sound judgment, and a high level of responsibility.</li>
<li>Knowledge of academic and administrative procedures, student policies, and university protocols.</li>
<li>Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.</li>
<li>Strong commitment to confidentiality and discretion.</li>
<li>Ability to manage the smooth day-to-day operations of an executive office.</li>
<li>Effective problem-solving skills with the ability to resolve issues independently.</li></ul> 


Key Responsibilities
<ul>
<li>Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.</li>
<li>Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.</li>
<li>Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.</li>
<li>Draft, review, and edit letters, reports, speeches, and official documents in Arabic.</li>
<li>Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.</li>
<li>Maintain and update the President&rsquo;s/Vice President&rsquo;s calendar, meetings, and appointments.</li>
<li>Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.</li>
<li>Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.</li>
<li>Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.</li>
<li>Operate with minimal supervision while contributing effectively as a member of the broader university team.</li>
<li>Handle highly confidential information with the utmost discretion.</li>
<li>Represent the President&rsquo;s Office in interactions with external officials, institutions, and partner organizations.</li>
<li>Ensure high accuracy and adherence to deadlines in all tasks and deliverables.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Executive Office Support Assistant

Flow

<div>
 
 About The Company
 
 
 
 At Flow, we&rsquo;re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We&rsquo;re building a new kind of living experience: one that&rsquo;s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.
 
 
 Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we&rsquo;re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.
 
 
 
 About The Role
 
 
 
 We are seeking an Executive Assistant to support the UAE CEO. This is a high-trust, high-exposure role at the center of the business. You will work directly with the CEO to manage priorities, optimize time, and ensure consistent execution across a wide range of activities. This is not a traditional administrative role. You will act as an extension of the CEO, helping drive organization, follow-through, and operational efficiency across the business. The role requires exceptional organization, discretion, and the ability to operate with speed, precision, and sound judgment.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Calendar management and prioritization across internal and external commitments.
 </li>
 <li>
 Act as a gatekeeper, filtering and prioritizing inbound requests and communications.
 </li>
 <li>
 Coordinate meetings, including preparation of materials, agendas, and follow-ups.
 </li>
 <li>
 Track key priorities and ensure timely execution and follow-through across teams.
 </li>
 <li>
 Support the CEO in managing day-to-day workflow and decision-making cadence.
 </li>
 <li>
 Coordinate internal and external stakeholders to ensure alignment and responsiveness.
 </li>
 <li>
 Prepare presentations, notes, and internal communications as required.
 </li>
 <li>
 Manage travel, logistics, and scheduling with a high level of efficiency.
 </li>
 <li>
 Handle confidential and sensitive information with absolute discretion.
 </li>
 <li>
 Support broader operational and administrative needs where required.
 
 
 </li>
 </ul>
 Background &amp; Experience
 
 
 <ul>
 <li>
 4-8+ years of experience in an Executive Assistant or similar role.
 </li>
 <li>
 Experience supporting senior executives in fast-paced, high-performance environments.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of discretion and professionalism.
 </li>
 <li>
 Ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Proficiency with standard business tools (Microsoft Office, Google Workspace, etc.).
 
 
 </li>
 </ul>
 What We Are Looking For
 
 
 <ul>
 <li>
 High ownership and accountability.
 </li>
 <li>
 Highly organized, detail-oriented, and reliable.
 </li>
 <li>
 Proactive, with strong follow-through.
 </li>
 <li>
 Calm under pressure and able to operate at pace.
 </li>
 <li>
 Strong judgment and ability to prioritize effectively.
 </li>
 <li>
 Discreet and trustworthy.
 </li>
 <li>
 Low ego, highly collaborative.
 </li>
 <li>
 Comfortable acting as an extension of the CEO.
 
 
 </li>
 </ul>
 
 Why Join Flow?
 
 
 
 
 Exciting growth opportunity:
 
 Be part of a fast-growing company shaping the future of residential living in the Middle East.
 
 
 
 Competitive Compensation &amp; Benefits.
 
 
 
 
 A chance to make an impact:
 
 Help build a vibrant international community and redefine what it means to call Flow home.
 
 
 If you have the energy, talent, and work ethic to thrive in this role, we want to hear from you! Apply now and be part of Flow&rsquo;s success story!
</div>

EXECUTIVE ASSISTANT - DUBAI

Confidential

<div>
 
 
 JOB PURPOSE
 
 
 
 The Executive Assistant is responsible for offering comprehensive assistance and support to the manager, including scheduling his/her appointments, handling documents and processing correspondence needs.
 
 
 
 
 
 
 RESPONSIBILITIES
 
 
 <ul>
 <li>
 Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
 </li>
 <li>
 Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support.
 </li>
 <li>
 Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
 </li>
 <li>
 Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
 </li>
 <li>
 Maintain an organized filing system, ensuring accurate and accessible documentation.
 </li>
 <li>
 Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
 </li>
 <li>
 Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
 </li>
 <li>
 Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Maintain and update the country&rsquo;s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals&rsquo; visits, ensuring smooth execution of schedules.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team.
 </li>
 </ul>
 
 
 
 
 
 LANGUAGE PROFICIENCY
 
 
 <ul>
 <li>
 Fluency in English and Arabic.
 </li>
 <li>
 Fluency in French is a plus.
 
 
 </li>
 </ul>
 
 
 
 
 
 TECHNICAL SKILLS
 
 
 <ul>
 <li>
 Proficiency in MS Office.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE
 
 
 <ul>
 <li>
 Two to four years of experience in a similar role.
 </li>
 </ul>
</div>

Explore 735+ Executive administrative assistant in Dubai this April. Find roles across top companies and apply now to boost your career.

735 executive administrative assistant jobs In Dubai

Executive Assistant (RUSSIAN & ENGLISH SPEAKER)

Executive Assistant

Executive Assistant

Junior Executive Assistant

Executive Office Support Assistant

EXECUTIVE ASSISTANT - DUBAI

Executive Assistant