administrative assistant

executive assistant

hr assistant

office manager

office administrator

executive administrative assistant

Confidential

<div>
 
 The
 
 Executive Administrative Assistant
 
 provides high-level executive support to the senior leadership office (CEO, MD, Chairman, or COO) within a fast-paced
 
 construction and real estate development environment
 
 . The role demands
 
 exceptional organizational, communication, and multitasking abilities
 
 , with the confidence to handle confidential matters, manage executive priorities, and coordinate between departments and external stakeholders at the highest professional standard.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Executive Support &amp; Office Management:
 
 
 <ul>
 <li>
 Manage day-to-day operations of the executive office, ensuring efficiency, confidentiality, and professionalism.
 </li>
 <li>
 High Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 <li>
 Maintain executive&rsquo;s daily calendar &mdash; scheduling appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prioritize and manage multiple tasks, projects, and communications with minimal supervision.
 </li>
 <li>
 Draft and prepare executive correspondence, internal memos, reports, and meeting documentation.
 </li>
 <li>
 Screen calls, emails, and meeting requests, ensuring the executive&rsquo;s time is utilized effectively.
 </li>
 </ul>
 
 
 
 
 
 2. Meeting &amp; Communication Coordination:
 
 
 <ul>
 <li>
 Organize and coordinate executive-level meetings, board discussions, and management reviews.
 </li>
 <li>
 Record and distribute meeting minutes, action items, and follow-up updates.
 </li>
 <li>
 Act as the main liaison between the executive and internal departments, consultants, clients, and external partners.
 </li>
 <li>
 Maintain strong, professional communication on behalf of the executive office.
 </li>
 </ul>
 
 
 
 
 
 3. Administrative Governance &amp; Documentation:
 
 
 <ul>
 <li>
 Manage filing systems, contracts, and confidential documentation &mdash; both physical and digital.
 </li>
 <li>
 Handle sensitive corporate and project-related information with the highest level of discretion.
 </li>
 <li>
 Support in the preparation of presentations, proposals, and executive reports.
 </li>
 <li>
 Track key deadlines, project milestones, and ensure timely submission of deliverables.
 </li>
 </ul>
 
 
 
 
 
 4. Travel &amp; Logistics Management:
 
 
 <ul>
 <li>
 Organize and oversee complex travel schedules, hotel bookings, visa arrangements, and expense reports.
 </li>
 <li>
 Coordinate logistics for local and international meetings, site visits, and client events.
 </li>
 </ul>
 
 
 
 
 
 5. Coordination Across Departments:
 
 
 <ul>
 <li>
 Ensure smooth communication flow between executive leadership and project, finance, HR, and operations teams.
 </li>
 <li>
 Follow up on executive directives and ensure timely completion of assigned actions by relevant departments.
 </li>
 <li>
 Support in planning and coordination of corporate events, management retreats, and business reviews.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 <li>
 8&ndash;12 years of experience as an
 
 Executive Assistant or Executive Secretary
 
 supporting
 
 C-suite leaders (CEO, MD, Chairman, or COO)
 
 within
 
 construction, real estate, or contracting industries
 
 .
 </li>
 <li>
 Strong understanding of business operations, project documentation, and corporate communication.
 </li>
 <li>
 Excellent command of English (Arabic/Bilingual is an advantage).
 </li>
 <li>
 Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

Axis Valet Parking

Job Vacancy: Executive Assistant Company: Axis Valet Parking Services Location: Dubai, UAEAxis Valet Parking Services is seeking a highly organized and proactive Executive Assistant to support the CEO and assist in key administrative, HR, and operational functions. This role requires a dependable professional with strong communication skills, discretion, and the ability to manage multiple priorities efficiently.Position Summary:The Executive Assistant will be responsible for managing the CEO&rsquo;s internal and external communications, providing administrative support, assisting with HR and onboarding tasks, and coordinating operational activities across the company. The ideal candidate must be detail-oriented, adaptable, and capable of handling sensitive information with professionalism.Key Responsibilities:<ul><li>Manage and organize CEO communications, including emails, calls, scheduling, and follow-ups</li><li>Prepare correspondence, presentations, reports, and internal communications on behalf of the CEO</li><li>Coordinate meetings, appointments, and travel arrangements</li><li>Assist with HR functions such as onboarding, document collection, scheduling interviews, and maintaining employee records</li><li>Support the Operations team with coordination tasks, data collection, and communication between sites</li><li>Track deadlines, manage priorities, and ensure timely completion of CEO directives</li><li>Maintain confidentiality and handle sensitive company information discretely</li><li>Liaise with clients, suppliers, and internal teams professionally</li><li>Perform general administrative duties to support the CEO and management</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office (Excel, Word, Outlook, PowerPoint)</li><li>Ability to manage time effectively and work in a fast-paced environment</li><li>High level of professionalism, discretion, and reliability</li><li>Experience in HR or operations (preferred but not mandatory)</li><li>Background in hospitality or service industry is an advantage</li></ul>Employment Details:<ul><li>Job Type: Full-time</li><li>Location: Dubai, UAE</li><li>Working Hours: 9 hours per day (including break)</li><li>Salary: Competitive and based on experience</li><li>Benefits: Company visa, medical insurance, annual leave, and UAE-standard benefits</li></ul>Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per month

Executive Assistant

Align Staffing Solutions

At Align, we are looking for a highly organized and proactive Executive Assistant to provide direct support our Co-founder &amp; CEOResponsibilities:<ul><li>Manage calendars and schedule meetings and coordinate appointments.</li><li>Handle incoming &amp; outgoing emails, organize travel arrangements and itineraries.</li><li>Prepare reports, documents, and presentations.</li><li>Assist with administrative tasks and special projects as needed.</li></ul>Requirements:<ul><li>1-2 years of experience as an executive assistant or similar role.</li><li>Valid UAE driving license mandatory.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal communication.</li><li>Proficient with MS Office Suite and other computer applications.</li><li>Ability to handle confidential information and work independently.</li></ul>Benefits: Employment Visa, Medical &amp; Life Insurance, Air ticket allowanceApply Now: hiring@alignmanpower.com Subject- &ldquo;Executive Assistant&rdquo; or Directly WhatsApp at 0582030330Job Types: Full-time, PermanentLicense/Certification:<ul><li>UAE driving license (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Executive Assistant Female

ELITE SIGNS ADVERTISING L.L.C

Job Description: We are seeking a highly organized and proactive Executive Personal Assistant based in Dubai to provide dedicated support to senior management. The ideal candidate must be fluent in English and capable of handling administrative tasks, managing schedules, and ensuring smooth daily operations while maintaining confidentiality.Key Responsibilities:<ul><li>Manage executives&rsquo; calendars, appointments, and meetings efficiently.</li><li>Draft, proofread, and manage correspondence, reports, and presentations.</li><li>Organize and maintain files, records, and confidential documents.</li><li>Coordinate travel arrangements, itineraries, and logistics.</li><li>Handle phone calls, emails, and other communications professionally.</li><li>Assist with special projects and ad hoc tasks as required.</li></ul>Requirements:<ul><li>Must be fluent in English (spoken and written).</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>High level of discretion and confidentiality.</li><li>Located in Dubai, UAE.</li></ul>What We Offer:<ul><li>Competitive salary and benefits.</li><li>Professional and supportive work environment.</li><li>Opportunities for career growth and skill development.</li></ul>Job Type: Full-timeLocation:<ul><li>Dubai (Required)</li></ul>

Executive Personal Assistant

The Arts Club Dubai

<div><div>ABOUT US<div></div><div> 
The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners. 
 
It is the first international outpost of the celebrated and historical private members&rsquo; club, established in 1863 in Mayfair, London. The Club&rsquo;s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield. 
 
A lifestyle for our members. 
 
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.</div><div></div><div> 
The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team. 
The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.
WHAT WILL YOU DO
Your main duties and responsibilities are:
Executive Support<ul>
<li>Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.</li>
<li>Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.</li>
<li>Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.</li>
<li>Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.</li>
</ul>Operational Coordination<ul>
<li>Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li>
<li>Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.</li><li>
Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.</li>
<li>Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.</li>
</ul>Project and Communication Management
<ul><li>Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.</li>
<li>Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.</li>
<li>Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.</li>
</ul><div>Additional Responsibilities</div><div></div><div> 
<ul>
<li>Demonstrate professionalism, integrity, and discretion at all times, representing the company&rsquo;s values and standards of excellence.</li>
<li>Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.</li>
<li>Attend required meetings, briefings, and training sessions as directed by management.</li>
<li>Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.</li>
<li>Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.</li> 
</ul><div></div> 
<div>WHAT WE ARE LOOKING FOR</div></div></div><div></div><div> 
The successful candidate will have the following experience and skills:</div><div></div><div> 
<ul>
<li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.</li>
<li>Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.</li>
<li>Strong written and verbal communication skills, with professional business correspondence etiquette.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.</li>
<li>Demonstrated ability to exercise sound judgment, discretion, and confidentiality.</li>
<li>Experience in complex scheduling and international travel coordination.</li>
<li>Bachelor&rsquo;s degree preferred; equivalent experience may be considered.</li> 
</ul></div><div></div> 
<div>THE BENEFITS 
 
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package. 
</div></div>
INDBOH</div>

Executive Assistant to C-Suite Executives

<div>
 
 About Us
 
 
 
 The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners.
 
 
 It is the first international outpost of the celebrated and historical private members&rsquo; club, established in 1863 in Mayfair, London. The Club&rsquo;s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield.
 
 
 A lifestyle for our members.
 
 
 The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.
 
 
 The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team.
 
 
 The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.
 
 
 
 What Will You Do
 
 
 
 Your main duties and responsibilities are:
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.
 </li>
 <li>
 Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.
 </li>
 <li>
 Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.
 </li>
 <li>
 Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.
 
 
 </li>
 </ul>
 
 Operational Coordination
 
 
 
 <ul>
 <li>
 Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
 </li>
 <li>
 Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.
 </li>
 <li>
 Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.
 </li>
 <li>
 Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.
 
 
 </li>
 </ul>
 
 Project and Communication Management
 
 
 
 <ul>
 <li>
 Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.
 </li>
 <li>
 Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.
 </li>
 <li>
 Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.
 
 
 </li>
 </ul>
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Demonstrate professionalism, integrity, and discretion at all times, representing the company&rsquo;s values and standards of excellence.
 </li>
 <li>
 Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.
 </li>
 <li>
 Attend required meetings, briefings, and training sessions as directed by management.
 </li>
 <li>
 Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.
 </li>
 <li>
 Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.
 
 
 </li>
 </ul>
 
 What We Are Looking For
 
 
 
 The successful candidate will have the following experience and skills:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.
 </li>
 <li>
 Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.
 </li>
 <li>
 Strong written and verbal communication skills, with professional business correspondence etiquette.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
 </li>
 <li>
 Demonstrated ability to exercise sound judgment, discretion, and confidentiality.
 </li>
 <li>
 Experience in complex scheduling and international travel coordination.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred; equivalent experience may be considered.
 
 
 </li>
 </ul>
 
 The Benefits
 
 
 
 The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package.
</div>

Devi Accessories DWC 

About UsJoin our prestigious jewelry brand, renowned for creating timeless and elegant pieces. We are seeking a dynamic, highly organized, and detail-oriented Executive Assistant to support our executive team and ensure the smooth execution of daily operations. If you have a passion for luxury, fashion, and administrative excellence, this is your opportunity to thrive in a glamorous and fast-paced environment.Key Responsibilities* Provide high-level administrative support to senior management, including calendar management, meeting coordination, and travel arrangements.* Prepare presentations, reports, meeting agendas, and professional correspondence.* Communicate effectively with clients, suppliers, and internal departments on behalf of executives.* Coordinate and oversee jewelry exhibitions, VIP appointments, and private events.* Maintain accurate inventory records and ensure the smooth day-to-day management of the office.* Support marketing initiatives, assist with social media content, and contribute to customer service excellence.* Handle confidential information with discretion and maintain a high level of professionalism at all times.* Liaise with free zone authorities and government portals, particularly Dubai World Central (DWC), for company-related activities.* Manage import and export documentation, including customs clearance, shipping logistics, and compliance with UAE regulations.* Create visually appealing materials for marketing and communications using tools such as Canva.Qualifications* Minimum 7 years of proven experience as an Executive Assistant within the luxury brand, or high-end retail industry.* Strong organizational and multitasking skills with exceptional attention to detail.* Excellent verbal and written communication skills; ability to interact with high-end clientele.* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant digital tools.* Knowledge of UAE government portals, including DWC (Dubai World Central), and experience with related administrative procedures.* Solid understanding of import/export documentation and processes, including customs and shipping logistics.* Experience with email marketing platforms and Canva for content creation.* Ability to adapt quickly to a fast-paced and dynamic environment.* Bachelor&rsquo;s degree in Business Administration, Communications, or a related field is preferred.* Strong candidate who is available to join immediately.Benefits* Competitive salary.* Opportunity to work closely with industry leaders and luxury clientele.* Professional growth opportunities within the company.* Exposure to high-profile events and international trade activities.* 5-day work week, Monday to Friday, 10:00 AM &ndash; 6:00 PM.Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>executive assistant : 5 years (Required)</li></ul>

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1712 executive administrative assistant jobs IN Dubai

Executive Administrative Assistant

Executive Assistant

Executive Assistant Female

Executive Personal Assistant

Executive Assistant to C-Suite Executives

Executive Assistant to C-Suite Executives

Executive Assistant