office administrator

executive assistant

accounts assistant

office assistant

personal assistant

executive administrative assistant

LUMIRAS

Position: Executive AssistantWe are seeking a highly organized and reliable Executive Assistant to support internal management with administrative, office-related, and basic financial tasks. The ideal candidate will be detail-oriented, proactive, and capable of handling responsibilities across multiple functions.Key Responsibilities:<ul><li>Provide comprehensive administrative and office support to internal management</li><li>Perform accurate data entry and manage documentation and records</li><li>Maintain and record basic personal accounting and financial matters for management</li><li>Coordinate tasks and, when required, manage or lead different departments or functions</li><li>Assist in organizing schedules, follow-ups, and internal coordination</li></ul>Requirements:<ul><li>Highly organized, detail-oriented, committed, and a fast learner</li><li>Ability to handle multiple tasks across various fields efficiently</li><li>Strong sense of responsibility with problem-solving abilities</li><li>Team-oriented mindset with strong collaboration and communication skills</li><li>Professional proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Valid driving license is an advantage</li></ul>What We Offer:<ul><li>Professional and supportive work environment</li><li>Competitive salary based on skills and experience</li><li>Opportunity for long-term growth and career development within the company</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>executive assistance: 3 years (Required)</li></ul>Language:<ul><li>English Fluently (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>Work Location: In person

Executive Assistant

We Migrate 365

We are looking for a highly organized and proactive Executive Assistant to support senior management with daily administrative and operational tasks.Key Responsibilities:<ul><li>Manage calendars, meetings, and appointments</li><li>Handle emails, calls, and correspondence</li><li>Prepare reports, documents, and presentations</li><li>Coordinate meetings and follow-ups</li><li>Assist with confidential and time-sensitive matters</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant or similar role</li><li>Excellent communication and organizational skills</li><li>Strong attention to detail and ability to multitask</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Professional, discreet, and reliable</li><li>Female required!!</li><li>Preferably good-looking and well groomed.</li><li>DON'T APPLY IF YOU'RE NOT A TAGALOG SPEAKER!!!</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Professional work environment</li><li>Growth and learning opportunities</li></ul>Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthLanguage:<ul><li>TAGALOG (Required)</li></ul>

EC Markets

<div>
 
 
 Job Summary:
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support the General Manager overseeing two offices in Dubai. The role will also coordinate closely with HR teams in New Zealand and the United Kingdom to ensure smooth execution of local HR and administrative operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide day-to-day administrative and operational support to the General Manager across two Dubai offices
 </li>
 <li>
 Coordinate internal communication between Dubai offices and overseas headquarters (NZ &amp; UK)
 </li>
 <li>
 Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records
 </li>
 <li>
 Support recruitment processes (interview scheduling, candidate coordination, initial screening)
 </li>
 <li>
 Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management
 </li>
 <li>
 Prepare reports, presentations, and internal documents as required
 </li>
 <li>
 Ensure compliance with company policies and local regulations
 </li>
 <li>
 Assist in organizing internal meetings, events, and staff communications
 </li>
 </ul>
 
 
 
 
 
 Essential Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of experience in administrative, HR coordination, or assistant roles
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication skills in English (Chinese is a plus)
 </li>
 <li>
 Ability to work across time zones and coordinate with international teams
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, PowerPoint)
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Experience in financial services / brokerage industry
 </li>
 <li>
 Familiarity with UAE employment practices
 </li>
 <li>
 Experience supporting senior management
 </li>
 </ul>
 
 
 
 
 
 Reporting Line:
 
 
 
 Directly reports to General Manager (Dubai), with functional coordination with HR teams in NZ and UK.
 
 
 
 
 
 
 Location: Dubai, UAE
 
 
 
 
 
 
 
 Benefit:
 
 
 <ul>
 <li>
 Visa
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 Bonus
 </li>
 <li>
 Work from home on Fridays.
 </li>
 </ul>
</div>

Khazna Data Centers

<div>
 
 Since 2012,
 
 Khazna
 
 has become the
 
 leading wholesale data center provider in the Middle East and North Africa
 
 , delivering reliable and scalable infrastructure to support the region&rsquo;s growing digital ecosystem.
 
 
 
 
 
 We are seeking an
 
 Executive Assistant
 
 to join us and serve as a dedicated strategic partner and administrative lead for a senior executive. The primary goal is to maximize the executive&rsquo;s efficiency by managing complex operational tasks, streamlining communications and overseeing specialized projects. The EA acts as a high-level liaison between the executive and internal/external stakeholders, ensuring that the office runs seamlessly and strategic priorities are met.
 
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 
 Complex Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 
 Strategic Scheduling:
 
 Own the executive&rsquo;s calendar, resolving conflicts and prioritizing meetings based on business needs.
 </li>
 <li>
 
 Gatekeeping:
 
 Serve as the primary point of contact, managing the executive&rsquo;s time and access.
 </li>
 <li>
 
 Travel Logistics:
 
 Plan and book all travel, including transport, lodging, and detailed itineraries.
 </li>
 </ul>
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 
 Writing &amp; Editing:
 
 Draft and polish emails, memos, and announcements on behalf of the executive.
 </li>
 <li>
 
 Bridge-Building:
 
 Act as a link between the executive and their team to ensure instructions are clear and tasks are tracked.
 </li>
 <li>
 
 Meeting Support:
 
 Set agendas, take minutes, and follow up on action items to ensure goals are met.
 </li>
 </ul>
 
 
 Projects &amp; Information
 
 
 <ul>
 <li>
 
 Project Tracking:
 
 Support special projects by managing deadlines and coordinating with other departments.
 </li>
 <li>
 
 Discretion:
 
 Handle confidential business and personnel information with total privacy.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS &amp; COMPETENCIES:
 
 
 <ul>
 <li>
 5+ years of experience providing support at the executive level (C-suite, VP, or Senior Director).
 </li>
 <li>
 Bachelor&rsquo;s degree preferred, or equivalent professional experience.
 </li>
 <li>
 Expert proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 
 Proactive Anticipation:
 
 The ability to stay two steps ahead, identifying potential issues and solving them before they reach the executive.
 </li>
 <li>
 
 Exceptional Communication:
 
 Strong verbal and written skills with the ability to interact confidently with all levels of the organization.
 </li>
 <li>
 
 Adaptability:
 
 Comfort working in a fast-paced environment with shifting priorities and high-pressure deadlines.
 </li>
 <li>
 
 Professional Judgment:
 
 The ability to make independent decisions regarding the executive's time and resources with minimal supervision.
 </li>
 </ul>
 
 
</div>

Executive Assistant (Immediate Joiner)

American University in the Emirates

<div>Job Title: Executive Office Support Assistant

Department: Office of the Vice President / President 
Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Office Support Assistant provides high-level operational and administrative support to the Office of the President/Vice President. The role ensures the efficient functioning of executive operations, supports decision-making processes, and facilitates communication and coordination between internal and external stakeholders. 


Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.</li></ul> 


Experience
<ul>
<li>Minimum of 4 to 7 years of administrative experience supporting senior or top-level management in a higher education or similar professional environment.</li></ul> 


Skills / Knowledge / Competencies
<ul>
<li>Strong multitasking and organizational skills.</li>
<li>Bilingual proficiency (Arabic and English) is mandatory.</li>
<li>Demonstrated independence, sound judgment, and a high level of responsibility.</li>
<li>Knowledge of academic and administrative procedures, student policies, and university protocols.</li>
<li>Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.</li>
<li>Strong commitment to confidentiality and discretion.</li>
<li>Ability to manage the smooth day-to-day operations of an executive office.</li>
<li>Effective problem-solving skills with the ability to resolve issues independently.</li></ul> 


Key Responsibilities
<ul>
<li>Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.</li>
<li>Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.</li>
<li>Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.</li>
<li>Draft, review, and edit letters, reports, speeches, and official documents in Arabic.</li>
<li>Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.</li>
<li>Maintain and update the President&rsquo;s/Vice President&rsquo;s calendar, meetings, and appointments.</li>
<li>Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.</li>
<li>Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.</li>
<li>Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.</li>
<li>Operate with minimal supervision while contributing effectively as a member of the broader university team.</li>
<li>Handle highly confidential information with the utmost discretion.</li>
<li>Represent the President&rsquo;s Office in interactions with external officials, institutions, and partner organizations.</li>
<li>Ensure high accuracy and adherence to deadlines in all tasks and deliverables.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Executive Office Support Assistant

Flow

<div>
 
 About The Company
 
 
 
 At Flow, we&rsquo;re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We&rsquo;re building a new kind of living experience: one that&rsquo;s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.
 
 
 Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we&rsquo;re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.
 
 
 
 About The Role
 
 
 
 We are seeking an Executive Assistant to support the UAE CEO. This is a high-trust, high-exposure role at the center of the business. You will work directly with the CEO to manage priorities, optimize time, and ensure consistent execution across a wide range of activities. This is not a traditional administrative role. You will act as an extension of the CEO, helping drive organization, follow-through, and operational efficiency across the business. The role requires exceptional organization, discretion, and the ability to operate with speed, precision, and sound judgment.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Calendar management and prioritization across internal and external commitments.
 </li>
 <li>
 Act as a gatekeeper, filtering and prioritizing inbound requests and communications.
 </li>
 <li>
 Coordinate meetings, including preparation of materials, agendas, and follow-ups.
 </li>
 <li>
 Track key priorities and ensure timely execution and follow-through across teams.
 </li>
 <li>
 Support the CEO in managing day-to-day workflow and decision-making cadence.
 </li>
 <li>
 Coordinate internal and external stakeholders to ensure alignment and responsiveness.
 </li>
 <li>
 Prepare presentations, notes, and internal communications as required.
 </li>
 <li>
 Manage travel, logistics, and scheduling with a high level of efficiency.
 </li>
 <li>
 Handle confidential and sensitive information with absolute discretion.
 </li>
 <li>
 Support broader operational and administrative needs where required.
 
 
 </li>
 </ul>
 Background &amp; Experience
 
 
 <ul>
 <li>
 4-8+ years of experience in an Executive Assistant or similar role.
 </li>
 <li>
 Experience supporting senior executives in fast-paced, high-performance environments.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of discretion and professionalism.
 </li>
 <li>
 Ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Proficiency with standard business tools (Microsoft Office, Google Workspace, etc.).
 
 
 </li>
 </ul>
 What We Are Looking For
 
 
 <ul>
 <li>
 High ownership and accountability.
 </li>
 <li>
 Highly organized, detail-oriented, and reliable.
 </li>
 <li>
 Proactive, with strong follow-through.
 </li>
 <li>
 Calm under pressure and able to operate at pace.
 </li>
 <li>
 Strong judgment and ability to prioritize effectively.
 </li>
 <li>
 Discreet and trustworthy.
 </li>
 <li>
 Low ego, highly collaborative.
 </li>
 <li>
 Comfortable acting as an extension of the CEO.
 
 
 </li>
 </ul>
 
 Why Join Flow?
 
 
 
 
 Exciting growth opportunity:
 
 Be part of a fast-growing company shaping the future of residential living in the Middle East.
 
 
 
 Competitive Compensation &amp; Benefits.
 
 
 
 
 A chance to make an impact:
 
 Help build a vibrant international community and redefine what it means to call Flow home.
 
 
 If you have the energy, talent, and work ethic to thrive in this role, we want to hear from you! Apply now and be part of Flow&rsquo;s success story!
</div>

EXECUTIVE ASSISTANT - DUBAI

<div><div>About the Company</div><div></div><div> 
At Flow, we&rsquo;re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We&rsquo;re building a new kind of living experience: one that&rsquo;s flexible, connected, and designed to create genuine community and real value for the people who call Flow home. 
</div><div></div> 
<div>Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we&rsquo;re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.</div>
<h3 class="jobSectionHeader">About the Role</h3><div>

We are seeking an Executive Assistant to support the UAE CEO. This is a high-trust, high-exposure role at the center of the business. You will work directly with the CEO to manage priorities, optimize time, and ensure consistent execution across a wide range of activities. This is not a traditional administrative role. You will act as an extension of the CEO, helping drive organization, follow-through, and operational efficiency across the business. The role requires exceptional organization, discretion, and the ability to operate with speed, precision, and sound judgment. 

</div><h3 class="jobSectionHeader">
Key Responsibilities</h3><div>
<ul><li>Calendar management and prioritization across internal and external commitments.</li>
<li>Act as a gatekeeper, filtering and prioritizing inbound requests and communications.</li>
<li>Coordinate meetings, including preparation of materials, agendas, and follow-ups.</li>
<li>Track key priorities and ensure timely execution and follow-through across teams.</li>
<li>Support the CEO in managing day-to-day workflow and decision-making cadence.</li>
<li>Coordinate internal and external stakeholders to ensure alignment and responsiveness.</li>
<li>Prepare presentations, notes, and internal communications as required.</li>
<li>Manage travel, logistics, and scheduling with a high level of efficiency.</li>
<li>Handle confidential and sensitive information with absolute discretion.</li>
<li>Support broader operational and administrative needs where required.</li>
</ul></div><h3 class="jobSectionHeader">Background &amp; Experience</h3><div>
<ul><li>4&ndash;8+ years of experience in an Executive Assistant or similar role.</li>
<li>Experience supporting senior executives in fast-paced, high-performance environments.</li>
<li>Strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>High level of discretion and professionalism.</li>
<li>Ability to manage multiple priorities simultaneously.</li>
<li>Proficiency with standard business tools (Microsoft Office, Google Workspace, etc.).</li>
</ul></div><h3 class="jobSectionHeader">What We Are Looking For</h3><div>
<ul><li>High ownership and accountability.</li>
<li>Highly organized, detail-oriented, and reliable.</li>
<li>Proactive, with strong follow-through.</li>
<li>Calm under pressure and able to operate at pace.</li>
<li>Strong judgment and ability to prioritize effectively.</li>
<li>Discreet and trustworthy.</li>
<li>Low ego, highly collaborative.</li>
<li>Comfortable acting as an extension of the CEO.</li>
</ul></div><div>Why Join Flow?</div><div></div><div> 
Exciting growth opportunity: Be part of a fast-growing company shaping the future of residential living in the Middle East.</div><div>
Competitive compensation &amp; benefits.</div><div>
A chance to make an impact: Help build a vibrant international community and redefine what it means to call Flow home.</div><div></div><div> 
If you have the energy, talent, and work ethic to thrive in this role, we want to hear from you! Apply now and be part of Flow&rsquo;s success story!</div><div></div> 
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

Explore 510+ Executive administrative assistant in Dubai this May. Find roles across top companies and apply now to boost your career.

510 executive administrative assistant jobs In Dubai

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant (Immediate Joiner)

Executive Office Support Assistant

EXECUTIVE ASSISTANT - DUBAI

EXECUTIVE ASSISTANT - DUBAI