administrative assistant

executive assistant

office administrator

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office assistant

executive administrative assistant

MOBCO Group

<div>
 
 We are seeking a highly professional and experienced Executive Personal Assistant with at least 10 years of experience supporting senior executives and high-level management. The successful candidate will report directly to the Deputy Managing Director and be responsible for managing daily executive operations, schedules, travel arrangements, and confidential administrative matters.
 
 
 The ideal candidate must possess excellent organizational, communication, and multitasking skills and be able to work in a fast-paced executive environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Provide full executive and personal assistance support to the Deputy Managing Director.
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 Manage calendars, meetings, appointments, and executive schedules efficiently.
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 Coordinate local and international travel arrangements including:
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 Flight bookings
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 Hotel reservations
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 Transportation arrangements
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 Visa coordination where required
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 Organize business meetings, conferences, and executive events.
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 Prepare reports, presentations, correspondence, and meeting minutes.
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 Handle confidential documents and sensitive information with professionalism and discretion.
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 Coordinate with internal departments, clients, and external stakeholders.
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 Monitor and follow up on tasks, deadlines, and management priorities.
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 Screen calls, emails, and correspondence on behalf of the executive office.
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 Ensure smooth day-to-day administrative and operational support.
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 </ul>
 
 
 Requirements
 
 
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 Minimum
 
 10+ years of experience
 
 as an Executive Assistant, Personal Assistant, or similar senior administrative role.
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 Proven experience supporting C-level executives or senior management.
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 Strong organizational and time management skills.
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 Excellent communication skills in English (written and verbal).
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 Proficient in Microsoft Office applications and executive reporting.
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 Ability to handle multiple priorities under pressure.
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 Professional appearance and strong interpersonal skills.
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 High level of confidentiality and attention to detail.
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 Must be currently based in or willing to relocate to Dubai.
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 </ul>
 
 
 Preferred Candidates
 
 
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 Filipino or European nationals are preferred.
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 Previous experience within multinational companies or executive offices is an advantage.
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

Bismi Group

Role OverviewWe are seeking a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate will manage schedules, communications, and administrative tasks while acting as a trusted partner to ensure efficient day-to-day operations.Key Responsibilities<ul><li>Calendar &amp; Schedule Management</li><li>Coordinate and manage complex calendars, meetings, and appointments</li><li>Prioritize commitments and resolve scheduling conflicts</li><li>Communication Management</li><li>Screen calls, emails, and correspondence</li><li>Draft, edit, and manage internal and external communications</li><li>Travel &amp; Logistics</li><li>Arrange domestic and international travel (flights, hotels, itineraries)</li><li>Prepare detailed travel plans and expense reports</li><li>Meeting &amp; Event Support</li><li>Organize meetings, agendas, and materials</li><li>Take minutes and track action items</li><li>Administrative Support</li><li>Maintain records, documents, and filing systems</li><li>Handle confidential information with discretion</li><li>Project Coordination</li><li>Assist with special projects and cross-functional initiatives</li><li>Follow up on deadlines and deliverables</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>3&ndash;7+ years of experience as an Executive Assistant or similar role</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>High level of professionalism and confidentiality</li><li>Proficiency in tools like Microsoft Office, Google Workspace, and scheduling platforms</li></ul>Email your cv to : hr@bismi.comPay: AED3,000.00 - AED4,000.00 per hourWork Location: In person

Executive Assistant

NRTC Group Of Companies

About NRTC Group:<ul><li>Glorious legacy of over 50 years in the U.A.E</li><li>Growth from humble beginnings to an industry pioneer</li><li>Leading importer and exporter of fruits and vegetables.</li><li>A dynamic group of 3000 associates and growing!!</li><li>Modern storage facilities compliant with ISO standards.</li><li>Fleet of 300+ vehicles.</li></ul>Job Title: Executive AssistantLocation: Dubai, United Arab EmiratesCompany: NRTC GroupEmployment Type: Full-timeJob Purpose:The Executive Assistant will provide high-level administrative support to one of our senior C Suite Managers, ensuring smooth management of day-to-day activities, effective communication, and strategic alignment with the company&rsquo;s business objectives. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage confidential information with discretion. The ideal candidate will possess industry knowledge of fruits and vegetables distribution and be comfortable in a fast-paced environment.Key Responsibilities:Executive Support:<ul><li>Manage the CXO's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders.</li><li>Handle all travel arrangements including flight bookings, accommodations, and itinerary planning for both local and international business trips.</li><li>Prepare meeting agendas, take minutes during executive meetings, and follow up on action items.</li><li>Draft, review, and send communications on behalf of the CXO.</li><li>Organize and maintain confidential files and documents, ensuring information is easily accessible and secure.</li></ul>Project Management:<ul><li>Assist in planning and executing key projects aligned with the company&rsquo;s business goals.</li><li>Monitor project timelines and milestones, providing updates to the CXO.</li><li>Conduct research and prepare reports to support decision-making and strategic initiatives.</li></ul>Communication &amp; Coordination:<ul><li>Act as a primary point of contact between the CXO and internal teams, clients, and vendors.</li><li>Screen calls, emails, and inquiries, responding or redirecting as necessary.</li><li>Coordinate with department heads for regular updates, ensuring alignment with company objectives.</li></ul>Operational Support:<ul><li>Oversee office operations related to the executive team, including procurement of supplies and maintenance of office standards.</li><li>Assist in organizing company events, board meetings, and executive functions.</li><li>Ensure compliance with company policies and relevant regulations.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Minimum of 5 years of experience as an Executive Assistant, preferably within the fruits and vegetables or FMCG industry.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.</li><li>Excellent written and verbal communication skills in English; proficiency in Arabic is a plus.</li><li>Strong organizational and time-management skills, with the ability to prioritize and multitask effectively.</li><li>High degree of professionalism and confidentiality.</li></ul>What do we offer:&middot; Competitive salary.&middot; Medical Insurance.&middot; Opportunities for career growth.Job Types: Full-time, PermanentPay: AED15,000.00 - AED18,000.00 per monthApplication Question(s):<ul><li>What is your expected monthly salary in AED?</li><li>Are you available to join immediately?</li></ul>Experience:<ul><li>Executive Assistant: 5 years (Preferred)</li></ul>License/Certification:<ul><li>UAE Drivers License (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Executive Assistant to CXO

Johnson & Johnson MedTech

<div>
 At Johnson &amp; Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.
 
 
 As guided by Our Credo, Johnson &amp; Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson &amp; Johnson, we respect the diversity and dignity of our employees and recognize their merit.
 
 
 
 Job Function
 
 
 
 Business Support
 
 
 
 Job Sub Function
 
 
 
 Administration &amp; Secretarial
 
 
 
 Job Category
 
 
 
 Business Enablement/Support
 
 
 
 All Job Posting Locations:
 
 
 
 Dubai, United Arab Emirates
 
 
 
 Job Description
 
 
 
 
 About Surgery
 
 
 
 Fueled by innovation at the intersection of biology and technology, we&rsquo;re developing the next generation of smarter, less invasive, more personalized treatments.
 
 
 Are you passionate about improving and expanding the possibilities of surgery? Ready to join a team that&rsquo;s reimagining how we heal? Our Surgery team will give you the chance to deliver surgical technologies and solutions to surgeons and healthcare professionals around the world. Your contributions will help effectively treat some of the world&rsquo;s most prevalent conditions such as obesity, cardiovascular disease and cancer. Patients are waiting.
 
 
 Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech
 
 
 
 We are searching for the best talent for
 
 
 Executive Administrative Assistant.
 
 
 
 
 Purpose
 
 
 
 We are seeking a highly capable, proactive, and professional Executive Administrative Assistant to support the General Manager for the Middle East &amp; Africa region of a leading MedTech organization.
 
 
 This is a critical role within the leadership office, requiring exceptional organizational capability, discretion, executive presence, and the ability to operate effectively across a fast-paced, multicultural, and highly matrixed environment.
 
 
 The successful candidate will act as a trusted partner to the General Manager, ensuring seamless coordination of executive priorities, regional activities, leadership engagements, and operational rhythms across multiple countries and time zones.
 
 
 This role is ideal for someone who thrives in a high-performance environment, anticipates needs before they arise, and enjoys enabling senior leadership teams to operate at their best.
 
 
 
 You Will Be Responsible For
 
 
 
 Executive Support
 
 
 <ul>
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 Manage a complex and dynamic calendar across multiple time zones and stakeholders.
 </li>
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 Coordinate domestic and international travel arrangements, itineraries, visas, accommodation, and logistics.
 </li>
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 Prioritize meetings and appointments aligned with business priorities.
 </li>
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 Prepare meeting materials, presentations, agendas, and briefing documents.
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 Screen and manage communications on behalf of the General Manager with professionalism and discretion.
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 Track key actions, follow-ups, and deliverables to ensure execution.
 
 
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 </ul>
 Leadership &amp; Regional Coordination
 
 
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 Support coordination of regional leadership meetings, town halls, workshops, and business reviews.
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 Assist in planning leadership events, customer engagements, and regional conferences.
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 Coordinate across multiple functions and markets within the Middle East &amp; Africa region.
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 Maintain strong relationships with internal stakeholders, external partners, and leadership teams.
 
 
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 </ul>
 Operational &amp; Administrative Excellence
 
 
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 Process expenses, purchase orders, and administrative documentation accurately and on time.
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 Support onboarding coordination for new leadership team members where required.
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 Maintain confidentiality of sensitive business and organizational information.
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 Identify opportunities to improve administrative processes and ways of working.
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 Provide ad hoc support on strategic initiatives and special projects.
 
 
 </li>
 </ul>
 
 Qualifications / Requirements
 
 
 
 
 Experience/Required Skills:
 
 
 
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 Years of Experience: Minimum 2 years&rsquo; Experience in healthcare preferred
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 Excellent communication, organizational and analytical skills with enthusiasm and determined to succeed in Customer Focus, innovation and self-confidence.
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 Language: Ability to Speak fluent English and Arabic is a plus.
 
 
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 </ul>
 
 Leadership Behaviors
 
 
 
 <ul>
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 Proactive rather than reactive
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 Calm under pressure
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 Solutions-oriented
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 Highly dependable
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 Organized without being rigid
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 Confident interacting with senior leaders
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 Adaptable in a dynamic regional environment
 
 
 </li>
 </ul>
 
 Technical Specific Skills
 
 
 
 <ul>
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 Microsoft office applications
 
 
 </li>
 </ul>
 
 Required Skills
 
 
 
 
 Preferred Skills:
 
 
 
 Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing
</div>

Administrative Assistant - MEA  | Johnson & Johnson MedTech | Dubai - UAE

Abiya industries

Job SummaryWe are seeking a proactive Executive Assistant &ndash; Operations to support daily operational activities, coordinate with internal teams, manage schedules, and assist management in ensuring smooth business operations.Key Responsibilities<ul><li>Support management with administrative and operational tasks</li><li>Coordinate with office, factory, and project teams</li><li>Prepare reports, documents, and meeting minutes</li><li>Manage schedules, follow-ups, and communications</li><li>Maintain records, employee documents, and operational files</li><li>Track project updates, deliveries, and pending actions</li><li>Assist in procurement and vendor coordination</li><li>Ensure smooth day-to-day office operations</li></ul>Requirements<ul><li>2&ndash;4 years of experience in administration or operations support in construction industry</li><li>UAE Driving license preferred</li></ul>Application Question(s):<ul><li>What is your visa status and expiry date?</li></ul>Work Location: In person

Ultahost, inc

<div><div>Reports to: Principal directly</div><div>
Type: Full-time, long-term
</div><div>Confidentiality: NDA required at offer stage</div><div></div><h3 class="jobSectionHeader"> 
About the Role</h3><div>
A senior tech executive is seeking a high-caliber Executive &amp; Personal Assistant to manage both professional and personal affairs. This is a hybrid role for someone who can move seamlessly between scheduling a board call, coordinating an international trip, and managing personal lifestyle logistics - all in the same hour.</div><div>
The ideal candidate is exceptionally organized, anticipates needs before they're voiced, communicates with absolute precision in both English and Russian, and represents the principal with professionalism in every interaction.</div><div></div><h3 class="jobSectionHeader"> 
Key Responsibilities</h3><div>
Executive Support</div><ul><li>
Manage the principal's professional calendar, meetings, and reminders across multiple time zones</li><li>
Draft, edit, and respond to professional correspondence in English and Russian on behalf of the principal</li><li>
Coordinate internal and external meetings, prepare agendas, and follow up on action items</li><li>
Liaise with team members, partners, vendors, and clients on the principal's behalf</li><li>
Screen incoming communications and prioritize what reaches the principal</li><li>
Maintain confidential documents, contracts, and business records</li></ul><div>
Personal Support</div><ul><li>
Manage personal calendar, appointments, and lifestyle commitments</li><li>
Coordinate international travel: flights, hotels, transfers, visas, detailed itineraries</li><li>
Handle personal errands, bookings, deliveries, and reservations</li><li>
Coordinate restaurant reservations, events, and social commitments</li><li>
Manage personal expenses, receipts, and reimbursements</li><li>
Oversee personal shopping, gift sourcing, and special occasion planning</li><li>
Liaise with household staff and service providers where needed</li></ul><div>
Cross-Cutting</div><ul><li>
Operate with absolute discretion on confidential matters</li><li>
Be available for ad-hoc requests outside standard hours when required</li><li>
Anticipate needs and resolve problems before they're escalated</li></ul><div></div><h3 class="jobSectionHeader"> 
What We're Looking For</h3><div>
Non-negotiable</div><ul><li>
Perfect written and spoken English - strict requirement, near-native fluency only</li><li>
3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff to a senior executive, HNWI, or founder</li><li>
Highly proactive - solves problems before they reach the principal</li><li>
Exceptional attention to detail and organizational discipline</li><li>
Discreet, trustworthy, and comfortable signing an NDA</li><li>
Reliable home office setup with stable internet and quiet working environment</li></ul><div>
Strong plus</div><ul><li>
Arabic fluency (third language is highly valued)</li><li>
Fluent Russian (written and spoken)</li><li>
Experience supporting tech, SaaS, or hosting industry executives</li><li>
Background managing both business and personal affairs in parallel</li><li>
Comfortable with modern tools: Notion, Telegram, Slack, Gmail/Outlook, calendar apps, expense and travel platforms</li></ul><div>
Style fit</div><ul><li>
Polished and professional in tone</li><li>
Comfortable in a fast-paced environment with shifting priorities</li><li>
Flexible with hours; not a 9-to-5 role</li><li>
Operates with quiet confidence - no drama, no excuses</li></ul><div></div><h3 class="jobSectionHeader"> 
What's Offered</h3><ul><li>
Competitive salary, commensurate with experience (discussed at interview)</li><li>
Long-term, stable position with significant scope for ownership and growth</li><li>
Direct working relationship with the principal</li></ul></div>

Executive & Personal Assistant to Tech Executive (English + Russian Required)

Silverline Construction Rental LLC

Job Overview: As Executive Assistant to the Chief of Staff (COS), you will provide high-level administrative and operational support to enable the COS to function at full strategic capacity. This role requires a sharp, proactive, and highly organized professional who understands the pace and complexity of a senior leadership office. You will manage the COS&rsquo;s time, communications, and priorities with precision, while also supporting cross-functional coordination, financial tracking, and business reporting. The ideal candidate has a keen eye for detail, a strong sense of ownership, an appreciation for numbers and process, and the drive to go above and beyond in delivering results. Being a part of Management Desk, you are expected to bring an unbiased, professional perspective to all interactions and contribute meaningfully to the culture of excellence the COS is building.Key Responsibilities  Manage the COS&rsquo;s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.  Handle correspondence, emails, calls, and official communication on behalf of the COS, ensuring timely and professional responses.  Prepare reports, presentations, and documentation, paper &amp; digital, required by the COS for leadership reviews and business discussions .  Organize and maintain confidential records, trackers, and files in a structured, easily retrievable manner. Coordination &amp; Liaison  Serve as the primary point of contact between the COS and department heads, teams, leaders, and business partners.  Coordinate and diligently follow up on action items, decisions, and deliverables assigned by the COS across departments.  Facilitate smooth communication and workflow across the organization in support of the COS&rsquo;s operational and strategic agenda. Meeting &amp; Event Management  Arrange leadership meetings, management reviews, cross-functional syncs, and other key events as directed by the COS.  Prepare meeting agendas, take minutes, and ensure timely circulation and follow-up.  Coordinate travel arrangements, itineraries, and logistics for the COS as required. Strategic &amp; Operational Support  Assist the COS in tracking business projects, KPIs, dashboards, and reporting tools, ensuring data is current and accurate.  Support the COS in research, data compilation, data analysis, and preparation of decision-support materials.  Draft professional letters, proposals, process notes, and official communications as instructed by the COS.Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

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395 executive administrative assistant jobs In Dubai

Executive Personal Assistant

Executive Assistant

Executive Assistant to CXO

Administrative Assistant - MEA | Johnson & Johnson MedTech | Dubai - UAE

Executive Assistant

Executive & Personal Assistant to Tech Executive (English + Russian Required)

Executive Assistant