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executive administrative assistant

Code Hive for coding and machine learning

<p>We are looking for a <b>female Executive Assistant</b> who will support the management team with administrative tasks, scheduling, documentation, communication handling, client coordination, and daily operational activities. The ideal candidate will be professional, organized, detail-oriented, and experienced in providing executive-level support within the UAE.</p><p>Preference will be given to <b>female candidates</b> with at least 2&ndash;3 years of UAE experience in office administration or executive assistance roles.</p><p><b>Role Overview</b></p><p>The Executive Assistant will provide full administrative and operational support to management, ensuring smooth communication flow, proper documentation handling, timely scheduling, and efficient coordination with internal teams and external clients.</p><p><b>Key ResponsibilitiesAdministrative &amp; Executive Support</b></p><ul><li>Handle day-to-day administrative tasks for management.</li><li>Manage incoming emails, calls, and messages.</li><li>Prepare letters, memos, meeting notes, and business documentation.</li><li>Organize and maintain digital and physical filing systems.</li></ul><p><b>Scheduling &amp; Coordination</b></p><ul><li>Manage and update the management&rsquo;s calendars.</li><li>Schedule meetings, appointments, and follow-ups.</li><li>Coordinate logistics for internal/external meetings and travel plans.</li><li>Ensure reminders and follow-ups are completed on time.</li></ul><p><b>Contracts &amp; Documentation Management</b></p><ul><li>Prepare, review, and maintain contracts, agreements, and legal/company documents.</li><li>Track document expiry dates (licenses, contracts, employee documentation, etc.).</li><li>Maintain an organized, secure, and up-to-date document filing system.</li></ul><p><b>Client Relations &amp; Communication</b></p><ul><li>Communicate professionally with clients, vendors, and partners.</li><li>Handle inquiries and respond promptly.</li><li>Conduct follow-ups on pending tasks, client requirements, and updates.</li><li>Coordinate with internal teams for task completion.</li></ul><p><b>Operational Support</b></p><ul><li>Assist management in daily tasks and operational activities.</li><li>Prepare reports, presentations, and summaries when required.</li><li>Ensure smooth information flow across departments.</li><li>Maintain confidentiality at all times.</li></ul><p><b>Qualifications</b></p><ul><li>Female candidate (required).</li><li>Diploma or bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 2&ndash;3 years of UAE experience as an Executive Assistant or Admin Assistant.</li><li>Excellent English communication skills (verbal &amp; written).</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience handling documentation, scheduling, and client coordination.</li><li>Professional, presentable, and detail oriented.</li></ul><p><b>Job Type:</b> Full-time<b>Application Questions</b></p><p>Please answer the following when applying:</p><ul><li>Are you a female candidate?</li><li>Do you have experience working in the UAE?</li><li>Do you have at least 2&ndash;3 years of Executive Assistant or Admin Assistant experience?</li><li>Are you experienced in managing schedules, calendars, and meetings?</li><li>Have you handled documentation, contracts, and filing systems?</li><li>Are you proficient in Microsoft Office?</li><li>Do you have strong English communication skills?</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED4,000.00 per month</p><p>Application Deadline: 01/01/2026<br/>Expected Start Date: 15/01/2026</p>

Executive Assistant

IIQAF

<div><h3 class="jobSectionHeader"><b>Description</b></h3>
<p>We are seeking a highly organized and detail-oriented Executive Assistant to join our team in the Hospital and Health Care industry. This crucial role demands a professional with exceptional administrative skills to provide comprehensive support to our executive team. The ideal candidate will be responsible for coordinating schedules, managing correspondence, and ensuring the smooth operation of the executive office. The Executive Assistant will act as a liaison between the executives and various departments within the organization, facilitating effective communication and project execution.</p>
<h3 class="jobSectionHeader"><b>Responsibilities</b></h3>
<ul><li>Manage and maintain complex calendars, scheduling appointments and meetings with attention to priorities and deadlines.</li><li>
Coordinate logistics for executive meetings, including preparing agendas, materials, and taking detailed minutes.</li><li>
Serve as a liaison between executives, staff, and external partners, ensuring timely and clear communication.</li><li>
Handle confidential information with discretion and maintain a high level of professionalism.</li><li>
Organize travel arrangements, expense reports, and other administrative tasks as needed.</li><li>
Assist in preparing presentations, reports, and correspondence for executive use.</li><li>
Support special projects and initiatives as assigned by leadership.</li></ul>
<h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<ul><li>Bachelor&rsquo;s degree or equivalent experience preferred.</li><li>
Minimum of 3 years&rsquo; experience as an Executive Assistant or in a similar administrative role, preferably within the healthcare or hospital sector.</li><li>
Exceptional organizational and time-management skills with the ability to multitask effectively.</li><li>
Strong written and verbal communication skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.</li><li>
Ability to work independently, exercise sound judgment, and maintain confidentiality.</li><li>
Detail-oriented with a proactive approach to problem-solving.</li></ul>
<h3 class="jobSectionHeader"><b>Benefits</b></h3>
<ul><li>Competitive salary and comprehensive benefits package.</li><li>
Opportunities for professional growth and development within the healthcare industry.</li><li>
Supportive and inclusive work environment committed to work-life balance.</li><li>
Meaningful work contributing to the improvement of healthcare quality and safety.</li></ul></div>

GSSTech Group

<div><h3 class="jobSectionHeader"><b>Overview</b></h3><p>
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.</p><p></p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul>
<li>Manage executive calendars, schedule appointments, and coordinate complex meetings.
</li><li>Handle email correspondence, phone calls, and communication on behalf of the executive.
</li><li>Prepare reports, presentations, meeting minutes, and documentation as required.
</li><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.
</li><li>Maintain confidentiality while managing sensitive information and business documents.
</li><li>Liaise with internal teams, clients, and external partners to ensure smooth communication.
</li><li>Support project tracking, follow-ups, and task management for executive initiatives.
</li><li>Oversee office-related coordination, event support, and administrative tasks as needed.
</li><li>Conduct research, compile data, and prepare briefs to assist decision-making.
</li><li>Plan and manage expenses, reimbursements, procurement requests, and executive budgets.
</li></ul><p></p><h3 class="jobSectionHeader"><b>Requirements</b></h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field preferred.
</li><li>Minimum <b>3&ndash;5 years&rsquo; experience</b> as an Executive Assistant, Personal Assistant, or similar role.
</li><li>Strong command of <b>English</b> (Arabic is a plus).
</li><li>Excellent communication, organisational, and time-management skills.
</li><li>Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
</li><li>Ability to handle multiple priorities with discretion, accuracy, and professionalism.
</li><li>Experience managing travel arrangements and working in a fast-paced environment.
</li><li>Strong problem-solving skills and the ability to work independently with minimal supervision.
</li></ul><p></p><h3 class="jobSectionHeader"><b>Preferred Qualities</b></h3><ul>
<li>Professional and polished demeanour.
</li><li>High level of integrity and trustworthiness.
</li><li>Ability to anticipate needs and take initiative.
</li><li>Experience working with C-level executives or multinational companies in the UAE.</li></ul></div>

The Emirates Group

<div><h5 class="jobSectionHeader"><b>Job Purpose
</b></h5><p>The role of the Senior Executive Assistant is to provide professional, high quality executive support and administrative services to the SVP Online Marketing and a team of VPs. This role acts as a liaison between digital marketing and various stakeholders, including team members, internal departments and suppliers.
</p><p><b>In this role, you will:
</b></p><ul><li>Receive, evaluate, and respond to incoming communications. Redirect or escalate matters to the executive as needed, ensuring timely and accurate responses.
</li><li>Provide comprehensive secretarial support to the executive and their team, including managing administrative paperwork, drafting correspondence, and preparing reports.
</li><li>Oversee diary and logistics management.
</li><li>Manage invoicing, accounting, and budget-related tasks for the department. Assist in the preparation and management of departmental budgets, including processing payments and ensuring accurate financial records.
</li><li>Oversee the acquisition, maintenance, and replacement of office assets and equipment, ensuring that the department's resources are well-managed.
</li><li>Ad hoc or additional administrative tasks as requested by the executive.
</li></ul><h5 class="jobSectionHeader"><b>Qualification
</b></h5><p><b>To be considered for this role, you must meet the below requirements:
</b></p><ul><li>Completed a Bachelors Degree or Diploma
</li><li>5+ Years experience in an Administration, Personal Assistant or Secretarial role, preferably within the marketing/communications industry.
</li><li>Experience in supporting senior management in a medium or large size company
</li><li>Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
</li><li>Proficiency with IT systems and tools and ongoing learning orientation toward new solutions
</li><li>Strong organisational and time-management skills.
</li><li>Excellent verbal and written communication skills.
</li><li>Ability to work independently and as part of a team.
</li><li>Adaptability to changing environments and priorities.
</li><li>Must have a high degree of fluency in spoken and written English
</li></ul><p>At Emirates, we're committed to providing our employees with opportunities to grow and develop in their careers. So if you're looking for a challenging and rewarding opportunity, apply today and join our team!
</p><h5 class="jobSectionHeader"><b>Salary &amp; benefits
</b></h5><p>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers</p></div>

Senior Executive Assistant

Confidential

<div>
 <p>
  <strong>
   Overview
  </strong>
 </p>
 <p>
  We are looking for a highly organized and tech-savvy Executive Assistant to support a senior executive in a fast-paced environment. The ideal candidate has strong experience working with high-level stakeholders and familiarity with engineering design project management and/or real estate development.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage complex calendars, meetings, travel, and project deadlines.
  </li>
  <li>
   Act as a primary point of contact for senior internal and external stakeholders.
  </li>
  <li>
   Support engineering design or real estate project coordination, including documentation and tracking deliverables.
  </li>
  <li>
   Prepare and format reports, presentations, and professional correspondence.
  </li>
  <li>
   Maintain organized digital filing systems and oversee workflow tools.
  </li>
  <li>
   Handle incoming communications, follow-ups, and confidential information with discretion.
  </li>
  <li>
   Assist with expense reports, procurement, and administrative tasks.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   5+ years of Executive Assistant experience supporting senior leaders.
  </li>
  <li>
   Strong software skills (Microsoft Office, Google Workspace, project management tools).
  </li>
  <li>
   Excellent communication and presentation skills.
  </li>
  <li>
   Experience in engineering design or real estate development is preferred.
  </li>
  <li>
   Highly organized, proactive, and able to work independently.
  </li>
  <li>
   Must be currently based in UAE
  </li>
 </ul>
 <p>
 </p>
</div>


The Arts Club Dubai

<div><div><b>ABOUT US</b><div></div><div><br>
The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners.<br>
<br>
It is the first international outpost of the celebrated and historical private members&rsquo; club, established in 1863 in Mayfair, London. The Club&rsquo;s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield.<br>
<br>
A lifestyle for our members.<br>
<br>
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.</div><div></div><div><br>
The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team.<p><br>
The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.</p><p><b>
WHAT WILL YOU DO</b></p><p>
Your main duties and responsibilities are:</p><p><b>
Executive Support</b></p><ul>
<li>Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.</li>
<li>Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.</li>
<li>Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.</li>
<li>Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.</li>
</ul><p><b>Operational Coordination</b></p><ul>
<li>Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li>
<li>Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.</li><li>
Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.</li>
<li>Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.</li>
</ul><p><b>Project and Communication Management</b></p><p>
</p><ul><li>Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.</li>
<li>Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.</li>
<li>Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.</li>
</ul><div><b>Additional Responsibilities</b></div><div></div><div><br>
<ul>
<li>Demonstrate professionalism, integrity, and discretion at all times, representing the company&rsquo;s values and standards of excellence.</li>
<li>Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.</li>
<li>Attend required meetings, briefings, and training sessions as directed by management.</li>
<li>Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.</li>
<li>Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.</li><br>
</ul><div></div><br>
<div><b>WHAT WE ARE LOOKING FOR</b></div></div></div><div></div><div><br>
The successful candidate will have the following experience and skills:</div><div></div><div><br>
<ul>
<li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.</li>
<li>Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.</li>
<li>Strong written and verbal communication skills, with professional business correspondence etiquette.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.</li>
<li>Demonstrated ability to exercise sound judgment, discretion, and confidentiality.</li>
<li>Experience in complex scheduling and international travel coordination.</li>
<li>Bachelor&rsquo;s degree preferred; equivalent experience may be considered.</li><br>
</ul></div><div></div><br>
<div><b>THE BENEFITS</b><br>
<br>
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package.<br>
</div></div>
INDBOH</div>

Executive Assistant to C-Suite Executives

Hawk MarTech

<div>
 <p>
  <strong>
   <u>
    COMPANY DESCRIPTION:
   </u>
  </strong>
 </p>
 <p>
  Hawk MarTech is a global innovation and marketing powerhouse, dedicated to helping brands move faster and scale smarter in a connected world. Our technology division handles end-to-end product development, transforming concepts into market-ready solutions with design, engineering, and agile execution. Our marketing division drives brand growth by combining creativity, strategy, and data to craft engaging campaigns that deliver measurable results. Headquartered in Dubai, with hubs worldwide, we partner with leading brands across various industries, working to engineer world-class products, design unforgettable campaigns, and achieve lasting business outcomes.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    POSITION GOALS &amp; OBJECTIVES:
   </u>
  </strong>
 </p>
 <p>
  We are seeking a proactive, highly organized, and professional Executive Assistant to provide comprehensive administrative support to the Co-founder. The ideal candidate will be an excellent problem solver who anticipates needs, manages the day-to-day workflow, and ensures the smooth operation of the executive office.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    KEY RESPONSIBILITIES:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Calendar and schedule management:
   </strong>
   Coordinate and manage a complex and extensive calendar, including prioritizing inquiries and scheduling appointments and meetings. Act as a gatekeeper to protect the executive's time for high-priority tasks.
  </li>
  <li>
   <strong>
    Communication:
   </strong>
   Serve as the primary point of contact and liaison between the executive, internal staff, external partners, and clients. Manage correspondence, including screening phone calls and drafting and proofreading emails, memos, and reports.
  </li>
  <li>
   <strong>
    Travel and logistics:
   </strong>
   Plan and coordinate comprehensive travel itineraries, including booking f lights, accommodation, and transportation.
  </li>
  <li>
   <strong>
    Meetings and events:
   </strong>
   Prepare and distribute meeting agendas, reports, and presentations. Record and distribute meeting minutes and follow up on action items to ensure deadlines are met. Assist with planning and executing corporate events and meetings.
  </li>
  <li>
   <strong>
    Information management:
   </strong>
   Create and maintain an organized filing system for all electronic and physical documents. Handle confidential information with the utmost discretion and integrity.
  </li>
  <li>
   <strong>
    Administrative tasks:
   </strong>
   Complete expense reports, prepare reports and presentations, and handle other general administrative duties.
  </li>
  <li>
   <strong>
    Special projects:
   </strong>
   Assist with special projects and initiatives by conducting research, compiling data, and collaborating with different departments as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    REQUIRED QUALIFICATIONS AND SKILLS:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Management, or a related field.
  </li>
  <li>
   5 - 6 years of experience as an Executive Assistant reporting to MD/Director/CEO.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and experience with calendar management software and other productivity tools.
  </li>
  <li>
   Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple projects simultaneously.
  </li>
  <li>
   Outstanding written and verbal communication skills, with a professional demeanour.
  </li>
  <li>
   High level of discretion and the ability to handle confidential information with integrity.
  </li>
  <li>
   A proactive and adaptable approach to problem-solving.
  </li>
 </ul>
</div>


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2148 executive administrative assistant jobs IN Dubai

Executive Assistant

Executive Assistant

Executive Assistant

Senior Executive Assistant

Executive Assistant

Executive Assistant to C-Suite Executives

Executive Assistant