hr executive

executive assistant

administrative assistant

office manager

admin assistant

executive administrative assistant

Confidential

<div>
 
 The
 
 Executive Administrative Assistant
 
 provides high-level executive support to the senior leadership office (CEO, MD, Chairman, or COO) within a fast-paced
 
 construction and real estate development environment
 
 . The role demands
 
 exceptional organizational, communication, and multitasking abilities
 
 , with the confidence to handle confidential matters, manage executive priorities, and coordinate between departments and external stakeholders at the highest professional standard.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Executive Support &amp; Office Management:
 
 
 <ul>
 <li>
 Manage day-to-day operations of the executive office, ensuring efficiency, confidentiality, and professionalism.
 </li>
 <li>
 High Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 <li>
 Maintain executive&rsquo;s daily calendar &mdash; scheduling appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prioritize and manage multiple tasks, projects, and communications with minimal supervision.
 </li>
 <li>
 Draft and prepare executive correspondence, internal memos, reports, and meeting documentation.
 </li>
 <li>
 Screen calls, emails, and meeting requests, ensuring the executive&rsquo;s time is utilized effectively.
 </li>
 </ul>
 
 
 
 
 
 2. Meeting &amp; Communication Coordination:
 
 
 <ul>
 <li>
 Organize and coordinate executive-level meetings, board discussions, and management reviews.
 </li>
 <li>
 Record and distribute meeting minutes, action items, and follow-up updates.
 </li>
 <li>
 Act as the main liaison between the executive and internal departments, consultants, clients, and external partners.
 </li>
 <li>
 Maintain strong, professional communication on behalf of the executive office.
 </li>
 </ul>
 
 
 
 
 
 3. Administrative Governance &amp; Documentation:
 
 
 <ul>
 <li>
 Manage filing systems, contracts, and confidential documentation &mdash; both physical and digital.
 </li>
 <li>
 Handle sensitive corporate and project-related information with the highest level of discretion.
 </li>
 <li>
 Support in the preparation of presentations, proposals, and executive reports.
 </li>
 <li>
 Track key deadlines, project milestones, and ensure timely submission of deliverables.
 </li>
 </ul>
 
 
 
 
 
 4. Travel &amp; Logistics Management:
 
 
 <ul>
 <li>
 Organize and oversee complex travel schedules, hotel bookings, visa arrangements, and expense reports.
 </li>
 <li>
 Coordinate logistics for local and international meetings, site visits, and client events.
 </li>
 </ul>
 
 
 
 
 
 5. Coordination Across Departments:
 
 
 <ul>
 <li>
 Ensure smooth communication flow between executive leadership and project, finance, HR, and operations teams.
 </li>
 <li>
 Follow up on executive directives and ensure timely completion of assigned actions by relevant departments.
 </li>
 <li>
 Support in planning and coordination of corporate events, management retreats, and business reviews.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 <li>
 8&ndash;12 years of experience as an
 
 Executive Assistant or Executive Secretary
 
 supporting
 
 C-suite leaders (CEO, MD, Chairman, or COO)
 
 within
 
 construction, real estate, or contracting industries
 
 .
 </li>
 <li>
 Strong understanding of business operations, project documentation, and corporate communication.
 </li>
 <li>
 Excellent command of English (Arabic/Bilingual is an advantage).
 </li>
 <li>
 Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

manal ajaj

Are you highly organized, detail-oriented, and love working in a fast-paced, creative environment?A high-end fashion design boutique in Dubai is hiring a trustworthy, efficient Executive Assistant to work directly with the boutique owner and designer.Key Responsibilities:<ul><li>Organize schedules, meetings, and team coordination</li><li>Monitor sales and staff reports</li><li>Handle email communication and supplier follow-ups</li><li>Take meeting notes and generate weekly reports</li><li>Act as a bridge between management and team</li><li>Support the designer by managing administrative and operational tasks</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Admin Coordinator, or Office Manager</li><li>Excellent organization and multitasking skills</li><li>Strong communication in English (Arabic is a plus)</li><li>Professional, discreet, and reliable</li><li>Interest in fashion is a plus (experience in fashion is a bonus)</li><li>Comfortable working in a dynamic and elegant boutique setting</li></ul>What We Offer:<ul><li>A respectful, stylish, and growth-focused work environment</li><li>Full-time or part-time flexibility</li><li>Direct mentorship from a successful fashion entrepreneur</li><li>Opportunity to grow into an operations/management role</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Executive Administrative Assistant – Luxury Fashion Boutique

Officeflux.com

<div>
 
 
 Company Description
 
 
 
 Officeflux.com offers specialized products suitable for any environment, featuring a wide selection of international and regional brands in categories including Electronics, Office Furniture, Paper Shredders, Projectors, Screens, Video Walls, Interactive Displays, Security, and Audio Visual. We are committed to comprehensive service and quality at the core of all our processes. We ensure every order meets your specifications and expectations, delivering a reliable experience from purchase to delivery. For more information, visit www.officeflux.com.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for an Administrative Assistant located in Dubai. The Administrative Assistant will be responsible for day-to-day tasks such as providing administrative support, handling phone calls, maintaining records, assisting executive staff, and performing clerical tasks. Ensuring effective communication and efficient executive administrative assistance is also a key component of this role.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Administrative Assistance and Executive Administrative Assistance skills
 </li>
 <li>
 Strong Communication and Phone Etiquette skills
 </li>
 <li>
 Clerical Skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office Suite
 </li>
 <li>
 Bachelor's degree in Business Administration or related field
 </li>
 <li>
 Experience in a similar role is a plus
 </li>
 </ul>
</div>

Administrative Assistant

Kadernani Commercial Brokers

Job Title: Executive AssistantCompany: Kadernani ConsultantsLocation: Dubai, United Arab EmiratesJob Type: Full-timeJob DescriptionWe are seeking a highly organized and resourceful Executive Assistant with a legal background to provide comprehensive support to senior management. The ideal candidate will assist in managing daily administrative operations, drafting and reviewing legal and business documents and ensuring all activities comply with company policies and UAE regulations.Key Responsibilities<ul><li>Provide executive-level administrative support to the Managing Director and senior executives.</li><li>Draft, review, and proofread contracts, agreements and other legal correspondence.</li><li>Maintain and organize confidential legal and corporate documents.</li><li>Schedule and coordinate meetings, appointments and travel arrangements.</li><li>Record minutes of meetings and follow up on action items.</li><li>Liaise with legal counsel, government authorities and external partners as required.</li><li>Conduct basic legal research and prepare summaries or reports as directed.</li><li>Manage the Managing Director&rsquo;s calendar and handle communication on their behalf with professionalism and discretion.</li><li>Prepare executive-level presentations, reports and internal memoranda.</li><li>Ensure compliance with company policies, procedures and applicable laws.</li><li>Coordinate with different departments to ensure smooth workflow and timely task completion.</li><li>Handle all confidential information with integrity and always maintain strict confidentiality.</li></ul>Requirements<ul><li>Available to join immediately.</li><li>Bachelor&rsquo;s degree in law, Legal Studies, or a related field (mandatory).</li><li>Minimum 3 years of experience in the UAE as an Executive Assistant, Legal Assistant, or in a similar role.</li><li>Experience in a legal firm is preferred.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong understanding of UAE legal documentation and procedures.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Exceptional organizational, multitasking, and time-management skills.</li><li>Professional demeanour, discretion and attention to detail.</li></ul>Job Type: Full-time

Executive Assistant

Accor Group

Job Title Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Job Description Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Role Summary The Queen Elizabeth II floating hotel in Dubai is seeking a highly organized and professional Executive Assistant to provide direct support to the General Manager. This role ensures seamless office operations, effective coordination with stakeholders, and confidential handling of sensitive matters while upholding the highest standards of hospitality. Job Details Country: United Arab Emirates City: Dubai Industry: Hospitality / Travel Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do Provide administrative support to the General Manager, including calendar management, correspondence, and meeting preparation. Draft, edit, and manage reports, presentations, and communications on behalf of the General Manager. Act as liaison between the Executive Office, ownership, corporate offices, and external stakeholders. Coordinate Executive Committee meetings, take minutes, and ensure follow-up on action items. Manage confidential and sensitive information with discretion. Assist in planning and executing VIP visits and special projects. Organize files, records, and documentation in a secure and efficient manner. Support hotel operations when required, ensuring high standards of professionalism and service. Maintain a proactive and organized office environment. Ideal Profile Bachelor s degree in Business Administration, Office Management, or related field preferred. Proven experience as an Executive Assistant or in a senior administrative role. Excellent verbal and written English communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills with the ability to multitask effectively. High discretion and professionalism when handling confidential information. Strong problem-solving and decision-making abilities. Detail-oriented, proactive, and adaptable to changing priorities. Comfortable working in a diverse and international environment. Why Join Us Be part of a globally recognized historic hospitality icon. Opportunity to work in a unique luxury setting combining heritage and modern hospitality. Competitive compensation and benefits package. Supportive, multicultural environment with opportunities for professional growth.

Affordable Plus

Job Summary:We are seeking a proactive, well-organized, and detail-oriented Operation Executive Assistant (Female) to support our operations team. The ideal candidate will provide administrative and operational assistance to ensure smooth day-to-day functioning of the department, coordinate with internal teams, and maintain accurate documentation.Key Responsibilities:<ul><li>Provide executive-level administrative support to the Operations Manager and team.</li><li>Coordinate and follow up on operational tasks and project deadlines.</li><li>Handle scheduling, meetings, travel arrangements, and calendar management.</li><li>Prepare reports, presentations, and documents as required.</li><li>Maintain and update operational files and records.</li><li>Liaise with vendors, clients, and internal departments as needed.</li><li>Assist in tracking key performance indicators and operational efficiency.</li><li>Support the HR and procurement functions with documentation and communication.</li><li>Ensure confidentiality of sensitive information at all times.</li></ul>Requirements:<ul><li>Bachelor's degree in Business Administration, Management, or related field.</li><li>Proven experience as an executive assistant or operations coordinator is preferred.</li><li>Excellent communication skills in English (written and verbal).</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently with a high degree of professionalism.</li><li>Pleasant personality with a problem-solving attitude.</li><li>Preferably on a transferable visa (for UAE roles, if applicable).</li></ul>Job Types: Full-time, Permanent

Operation Exeutive Assistan (Female)

Finstorm Placement Services

<div>
 
 
 Job Overview:
 
 
 
 We are seeking a highly organized and professional Executive Assistant to provide high-level administrative and operational support to senior management. The ideal candidate is patient, polite, courteous, and able to multitask efficiently.
 
 
 
 
 
 
 Salary: AED 8,000+ standard benefits
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level administrative and operational support to senior management.
 </li>
 <li>
 Prepare and take accurate minutes of meetings.
 </li>
 <li>
 Assist in documentation, reporting, and coordination as required.
 </li>
 <li>
 Manage schedules, itineraries, flight bookings, and visa applications outside the UAE
 </li>
 <li>
 Handle day-to-day office operations, including reports, presentations, and correspondence.
 </li>
 <li>
 Maintain confidentiality of sensitive information.
 </li>
 <li>
 Demonstrate flexibility to work beyond regular office hours when required.
 </li>
 <li>
 Create and manage presentations, reports, and documents using Microsoft Word, Excel, and PowerPoint.
 </li>
 <li>
 Support senior management in ad hoc tasks and projects as needed.
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or similar role, preferably supporting senior management.
 </li>
 <li>
 Knowledge of construction business operations is an advantage.
 </li>
 <li>
 Strong organizational, administrative, and multitasking skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion.
 </li>
 <li>
 Polite, patient, and courteous demeanor.
 </li>
 <li>
 Flexibility to work beyond regular office hours when required.
 </li>
 <li>
 Experience in itinerary planning, flight bookings, and visa applications outside UAE is preferred.
 </li>
 </ul>
 
 
 
 
 Apply: Send your CV to careers@fin-storm.com
 
 
 Due to high volume of applications, only shortlisted candidates will be contacted. Kindly avoid direct messages.
 
 
 
 
 
 #WeAreHiring #HiringNow #PersonalAssistant #ExecutiveAssistant #AssistantJobs #DubaiJobs #UAEJobs #OfficeSupport #LeadershipSupport #CareerOpportunity #PA #EA
 
</div>

Explore 1880+ Executive administrative assistant in Dubai this November. Find roles across top companies and apply now to boost your career.

1880 executive administrative assistant jobs IN Dubai

Executive Administrative Assistant

Executive Administrative Assistant – Luxury Fashion Boutique

Administrative Assistant

Executive Assistant

Executive Assistant

Operation Exeutive Assistan (Female)

Executive Assistant