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executive administrative assistant

manal ajaj

Are you highly organized, detail-oriented, and love working in a fast-paced, creative environment?A high-end fashion design boutique in Dubai is hiring a trustworthy, efficient Executive Assistant to work directly with the boutique owner and designer.Key Responsibilities:<ul><li>Organize schedules, meetings, and team coordination</li><li>Monitor sales and staff reports</li><li>Handle email communication and supplier follow-ups</li><li>Take meeting notes and generate weekly reports</li><li>Act as a bridge between management and team</li><li>Support the designer by managing administrative and operational tasks</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Admin Coordinator, or Office Manager</li><li>Excellent organization and multitasking skills</li><li>Strong communication in English (Arabic is a plus)</li><li>Professional, discreet, and reliable</li><li>Interest in fashion is a plus (experience in fashion is a bonus)</li><li>Comfortable working in a dynamic and elegant boutique setting</li></ul>What We Offer:<ul><li>A respectful, stylish, and growth-focused work environment</li><li>Full-time or part-time flexibility</li><li>Direct mentorship from a successful fashion entrepreneur</li><li>Opportunity to grow into an operations/management role</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Executive Administrative Assistant – Luxury Fashion Boutique

Zayed University

<div>
 The Opportunity
 
 The office of the Vice President seeks for an incumbent for the position of Executive Assistant. To provide operational, administrative and protocol support on the Dubai Campus to the Vice President and areas of responsibility connected to the Vice President&rsquo;s Office.
 
 
 The Responsibilities
 
 - Screens and prioritizes incoming items to ensure the Vice President and his staff are advised of current issues.
 
 - Assists in planning and organizing visits of dignitaries to the Zayed University Abu Dhabi campus with the campus Protocol Coordinator.
 
 - Ensures appropriate protocol is implemented when dealing with senior officials of the government, industry and higher education.
 
 - Facilitates implementation of directives and projects requested by the Vice President or the Executive Assistant and monitors the progress of these directives or projects.
 
 - Prepares letters, reports and speeches in Arabic for the Vice President.
 
 - Reviews sensitive Arabic documents prepared by others to ensure accuracy and propriety.
 
 - Maintains and confirms the Vice President&rsquo;s diary in cooperation with the Administrative Officers in Dubai.
 
 - Organizes and schedules meetings, notifies attendees of location and timing.
 
 - Maintains an up-to-date and accurate filing system of all documents received through the Vice President&rsquo;s Office in Abu Dhabi and works with the Administrative Officers in Dubai to ensure all the VP staff are made aware of the documents on a need-to-know basis.
 
 
 The Requirements
 
 - Must possess Bachelor&rsquo;s Degree and a minimum of 4 years of relevant administrative experience in a role at a high level of administration or an equivalent combination of educations, skills and experience.
 
 - High degree of computer competency
 
 - Excellent verbal and written skills in both English and Arabic
 
 - Strong interpersonal skills
 
 
 The Benefits
 
 The University&rsquo;s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., Cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
 
 
 While we appreciate all applications, you will be contacted only if you are selected for an interview.
 
 
 For any inquires or issues please contact Recruitment@zu.ac.ae
</div>

Executive Assistant

Talent Higher

<div>
 
 We&rsquo;re hiring an
 
 Executive Assistant
 
 to support the
 
 Board Members
 
 of a leading group of companies based in Dubai.
 
 
 
 
 
 The ideal candidate will be adaptable, proactive, and polished, with excellent communication skills. This role requires flexibility, as you&rsquo;ll be working closely with senior management and may need to move between offices or locations when required.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level administrative and operational support to board members.
 </li>
 <li>
 Manage complex calendars, travel arrangements, and meeting coordination.
 </li>
 <li>
 Handle confidential communication and documentation with discretion.
 </li>
 <li>
 Prepare reports, presentations, and meeting materials.
 </li>
 <li>
 Ensure seamless coordination across different office locations.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 
 3&ndash;5 years of experience
 
 supporting C-level executives or board members.
 </li>
 <li>
 Exceptional organization, multitasking, and communication skills.
 </li>
 <li>
 
 Native English speaker preferred.
 
 </li>
 <li>
 
 Valid UAE driving license
 
 and flexibility to travel between offices.
 </li>
 <li>
 Professional presence, discretion, and reliability are a must.
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re a confident, detail-oriented Executive Assistant who thrives in a dynamic corporate environment, you are encouraged to apply.
 
</div>

Emirates Global Aluminium (EGA)

<div>
 
 We are seeking a highly capable Executive Assistant to provide top-level support to a Senior Leadership Team. The ideal candidate will be a dynamic, proactive professional of the highest caliber, with strong organizational and interpersonal skills. This individual will play a critical role in ensuring the smooth operation of the executive&rsquo;s office by managing schedules, handling correspondence, and preparing for high-level meetings.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 Manage the executive&rsquo;s calendar and ensure efficient scheduling of meetings and appointments.
 
 
 Respond to emails and handle document requests on behalf of the executive.
 
 
 Prepare presentations, draft documents, and organize meeting materials.
 
 
 Coordinate logistics and assist in executive meeting preparations.
 
 
 Foster effective communication with key internal and external stakeholders.
 
 
 
 
 
 
 Required Qualifications:
 
 
 
 Bachelor&rsquo;s degree or equivalent professional experience.
 
 
 Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 
 
 Demonstrated experience in managing complex priorities, administrative coordination, and logistics.
 
 
 Highly organized, detail-oriented, and capable of multitasking with strong follow-up skills.
 
</div>

Executive Assistant - UAEN | Dubai

Jobs Club

ABOUT US: Jobs Club is a trusted HR and Talent Acquisition partner, serving both local and multinational companies committed to finding, developing, and retaining top talent, while providing organizations tailored solutions to meet their unique talent requirements.JOB SUMMARY: We are hiring for an emerging and rapidly growing private property developer with operations in Dubai and Karachi, seeking a highly organized and proactive Executive Secretary / Office Assistant &ndash; Property Developer to provide executive-level support to senior management and ensure smooth administrative and operational coordination for a landmark real estate project in Karachi.This role will be based in Dubai, acting as a vital bridge between the Dubai head office and Karachi project team. The successful candidate will be responsible for managing executive calendars, preparing high-quality reports, maintaining confidential records, coordinating cross-border communication, and ensuring seamless workflow across departments. The position requires discretion, excellent organizational skills, and the ability to work in a fast-paced property development environment.KEY RESPONSIBILITIES:<ul><li>Provide high-level administrative support to the Managing Director and senior leadership, including scheduling, travel arrangements, and meeting coordination.</li><li>Prepare, review, and maintain professional documentation including contracts, project reports, presentations, and correspondence.</li><li>Act as a central point of communication between Dubai and Karachi offices, ensuring alignment of timelines, deliverables, and project milestones.</li><li>Manage and prioritize executive calendars, ensuring efficient time management and coordination with stakeholders.</li><li>Support project documentation processes including filing, record-keeping, and maintaining confidential property-related files.</li><li>Draft and circulate meeting agendas, take accurate minutes, and follow up on action items with relevant teams.</li><li>Coordinate with legal, finance, sales, and project teams to ensure timely submission of reports, agreements, and compliance documentation.</li><li>Support event planning and coordination for project launches, investor meetings, and stakeholder engagement activities.</li><li>Handle sensitive information with discretion and maintain strict confidentiality at all times.</li><li>Monitor office workflows, assist in budget tracking, and prepare summary reports for management review.</li></ul>JOB REQUIREMENTS:Qualification: Bachelor&rsquo;s degree in Business Administration, Management, or related field. Secretarial or executive assistant certification preferred.Experience:<ul><li>Minimum 5+ years of proven experience as an Executive Secretary, Executive Assistant, or similar role in real estate/property development industry.</li><li>Demonstrated ability to support senior executives in a cross-border or multinational environment</li><li>Strong background in handling corporate documentation, reporting, and confidential records</li></ul>Technical Proficiency:<ul><li>Excellent MS Office Suite (Word, Excel, PowerPoint, Outlook) skills.</li><li>Familiarity with CRM systems, project management tools, and document control systems.</li><li>Strong written and verbal communication skills in English (Urdu/Hindi preferred).</li></ul>Soft Skills:<ul><li>High level of professionalism, discretion, and integrity.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>Excellent interpersonal and stakeholder management skills.</li><li>Ability to work independently with minimal supervision in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Are you fluent in English and Urdu/Hindi for effective cross-border communication?</li><li>How many years of executive secretarial or office assistnat experience do you have supporting senior management?</li><li>Have you previously worked in real estate, construction, or property development sectors?</li><li>Can you share examples of confidential documentation or reporting processes you have successfully managed?</li><li>What tools or systems do you use to manage executive schedules and project workflows?</li></ul>

Executive Secretary / Office Assistant - Property Developer

700 Padel & Fitness Hub

<div>
 
 Company Description
 
 
 
 700 Padel &amp; Fitness Hub is a premier sports club that combines state-of-the-art facilities with a strong community focus. Located in Dubai, United Arab Emirates, the club offers 6 indoor padel courts, a variety of fitness studio classes including yoga and boxing, and exclusive amenities such as a sauna, cold plunge pool, specialty caf&eacute;, restaurant, and ProShop. Our mission is to provide a welcoming and inclusive environment where individuals can pursue their fitness goals and enjoy a sense of belonging.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role for a Personal Assistant at 700 Padel &amp; Fitness Hub in Dubai, United Arab Emirates. The Personal Assistant will be responsible for managing the executive's schedule, handling correspondence, organizing meetings, and providing clerical support. Tasks include coordinating with other staff members, ensuring efficient day-to-day operations, and facilitating effective communication within the organization.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Personal Assistance and Executive Administrative Assistance skills
 </li>
 <li>
 Excellent Communication and Diary Management skills
 </li>
 <li>
 Proficient Clerical skills
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Experience in a similar role is a plus
 </li>
 <li>
 Proficiency in using office software and tools
 </li>
 <li>
 Flexibility and adaptability in a dynamic work environment
 </li>
 </ul>
</div>

Personal Assistant

Al Douri Group

<div>
 
 The
 
 Executive Assistant / PA to the Chief Executive Officer
 
 provides high-level administrative support to ensure the Co-Chief Executive Officer. This role involves calendar management, travel coordination, confidential communications, and liaison with internal and external stakeholders.&nbsp;&nbsp;
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES
 
 
 
 
 
 
 
 
 Absolute Trust &amp; Discretion
 
 
 <ul>
 <li>
 Handle sensitive information with the utmost confidentiality and integrity.&nbsp;
 </li>
 <li>
 Maintains full confidentiality regarding business, personal, and family affairs.&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Proactivity &amp; Anticipation
 
 &nbsp;
 
 <ul>
 <li>
 Proactively anticipates the CEO&rsquo;s needs by understanding priorities, working styles, and upcoming commitments&mdash;taking initiative to prepare materials, schedule time, or resolve issues before being asked.&nbsp;
 </li>
 <li>
 Prepares summaries, documents, and briefs ahead of meetings without prompting&nbsp;
 </li>
 <li>
 Manages schedules with foresight and buffers for strategic downtime&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Flawless Organization &amp; Coordination
 
 &nbsp;
 
 <ul>
 <li>
 Manages calendar, travel, and appointments with zero conflicts&nbsp;
 </li>
 <li>
 Coordinates between the other business entities in UAE.
 </li>
 <li>
 Keeps a real-time dashboard of pending tasks, events, and priorities&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Professional Communication
 
 &nbsp;
 
 <ul>
 <li>
 Drafts emails, letters, and posts (social or corporate) in my tone&nbsp;
 </li>
 <li>
 Prepares speeches, statements, and replies to high-level contacts&nbsp;
 </li>
 <li>
 Communicates professionally with partners, investors, lawyers, and staff&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Execution Power
 
 &nbsp;
 
 <ul>
 <li>
 Gets things done without repeated follow-up&nbsp;
 </li>
 <li>
 legal follow-ups, travel bookings, household matters, and staff coordination&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Business-Related Expectations
 
 &nbsp;
 
 <ul>
 <li>
 Investor Relations Support: Prepares briefings and investor decks&nbsp;
 </li>
 <li>
 Deal Management: Supports LOIs, due diligence prep, and M&amp;A tracking&nbsp;
 </li>
 <li>
 Document Control: Maintains organized folders for contracts, reports, NDAs, etc.&nbsp;
 </li>
 <li>
 Meeting Prep: Provides concise summaries, bios, and agendas for meetings&nbsp;
 </li>
 <li>
 Research: Gathers background info on people, companies, or opportunities&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Personal Assistant for Life Support
 
 &nbsp;
 
 <ul>
 <li>
 Handles personal errands and family logistics&nbsp;
 </li>
 <li>
 Coordinates gifts and events&nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 KEY RESULT AREAS
 
 
 
 
 
 
 
 
 Calendar &amp; Time Management
 
 &nbsp;
 
 <ul>
 <li>
 Efficient scheduling with minimal conflicts; prioritizes effectively.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Proactive Support
 
 &nbsp;
 
 <ul>
 <li>
 Anticipates needs and prepares materials without being prompted.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Liaison
 
 &nbsp;
 
 <ul>
 <li>
 Manages clear, professional communication with internal and external stakeholders.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Logistics
 
 &nbsp;
 
 <ul>
 <li>
 Plans seamless travel and events with cost-efficiency and attention to detail.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Confidentiality &amp; Discretion
 
 &nbsp;
 
 <ul>
 <li>
 Handles sensitive information with professionalism and trustworthiness.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Task &amp; Project Follow-Up
 
 &nbsp;
 
 <ul>
 <li>
 Tracks deadlines and ensures timely completion of tasks and deliverables.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Expense &amp; Admin Accuracy
 
 
 <ul>
 <li>
 Submits accurate reports and manages administrative tasks efficiently.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Stakeholder Engagement
 
 &nbsp;
 
 <ul>
 <li>
 Builds strong relationships and maintains a high level of service.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 JOB SIZING PARAMETERS
 
 
 
 
 
 
 <ul>
 <li>
 
 Scope of Authority:
 
 Operates with a high degree of autonomy in managing the CEO&rsquo;s schedule, communications, and logistics.&nbsp;
 </li>
 <li>
 
 Financial Impact:
 
 Manages executive expense reporting, reconciliation, and compliance with company policies.&nbsp;
 </li>
 <li>
 
 Geographic Reach:
 
 Provides support across multiple time zones and international locations, depending on the CEO&rsquo;s travel and business focus.&nbsp;
 </li>
 <li>
 
 Key Interfaces:
 
 Coordinates with internal teams and external stakeholders, mostly at the clerical or process level&nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 EXPERIENCE AND QUALIFICATION
 
 
 
 
 
 
 
 
 Minimum Qualification:&nbsp;
 
 &nbsp;
 
 <ul>
 <li>
 Bachelor's degree preferred (e.g., Business Administration, Communications, or related field)&nbsp;
 </li>
 <li>
 Formal training in executive assistance, office administration, or business support (preferred but not mandatory)&nbsp;
 </li>
 <li>
 Equivalent experience supporting C-suite executives may substitute for formal education&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Hard Competencies:
 
 &nbsp;
 
 <ul>
 <li>
 Expert in calendar and meeting coordination (Outlook, Google Calendar)&nbsp;
 </li>
 <li>
 Skilled in booking complex travel and preparing detailed itineraries&nbsp;
 </li>
 <li>
 Proficient in Microsoft Office Suite&nbsp;&nbsp;
 </li>
 <li>
 Strong document preparation and formatting skills&nbsp;
 </li>
 <li>
 Accurate expense reporting&nbsp;&nbsp;
 </li>
 <li>
 &nbsp;Proficient with communication tools (Zoom, Teams)&nbsp;
 </li>
 <li>
 Familiar with project/task management tools (Asana)&nbsp;
 </li>
 <li>
 Experienced in handling confidential and sensitive information securely&nbsp;
 </li>
 <li>
 Capable of planning and executing events and executive meetings&nbsp;
 </li>
 <li>
 Excellent business writing and email communication skills&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Soft Competencies:
 
 &nbsp;
 
 <ul>
 <li>
 Calm under pressure, even in emotional or chaotic situations&nbsp;
 </li>
 <li>
 Highly intelligent and emotionally intuitive&nbsp;
 </li>
 <li>
 Cultured, polished, and presentable in high-level settings&nbsp;
 </li>
 </ul>
 
 
 
 
 
 We are looking forward to hearing from you!
 
 
</div>

Executive Assistant / PA to the Chief Executive Officer

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1393 executive administrative assistant jobs IN Dubai

Executive Administrative Assistant – Luxury Fashion Boutique

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Executive Assistant / PA to the Chief Executive Officer