administrative assistant Jobs in Ad Dammam

administrative assistant

office administrator

GameChange Solar

<div>
 
 
 1. Daily Administrative Operations
 
 
 <ul>
 <li>
 Act as the
 
 single point of contact
 
 for all administrative tasks and office infrastructure.
 </li>
 <li>
 Ensure smooth daily operations of the office, including office supplies, service providers, and overall facility management.
 </li>
 <li>
 Oversee procurement and timely maintenance of office assets and infrastructure, ensuring alignment with
 
 industry regulations and compliance standards
 
 .
 </li>
 <li>
 Manage petty cash purchases, general repairs, and vendor coordination for routine maintenance.
 </li>
 <li>
 Support employee travel logistics and collaborate with internal stakeholders to ensure infrastructure and travel services meet operational and compliance requirements.
 </li>
 </ul>
 
 
 2. Vendor Management &amp; Procurement
 
 
 <ul>
 <li>
 Source, evaluate, and onboard vendors, including negotiating contracts and maintaining service quality.
 </li>
 <li>
 Oversee purchase order (PO) creation and invoice processing.
 </li>
 </ul>
 
 
 3. Health, Safety &amp; Environment (HSE) Audit
 
 
 <ul>
 <li>
 Coordinate local implementation of health and safety practices under guidance from the Risk Management team.
 </li>
 <li>
 Facilitate emergency drills, ergonomics support, and maintain first aid/CPR programs.
 </li>
 <li>
 Participate in the safety committee and maintain HSE equipment and documentation.
 </li>
 </ul>
 
 
 4. Agreements &amp; Contracts
 
 
 <ul>
 <li>
 Ensure timely renewals and execution of agreements with service providers and vendors.
 </li>
 </ul>
 
 
 5. Employee Travel Management
 
 
 <ul>
 <li>
 Act as the
 
 primary point of contact
 
 for all employee travel-related needs.
 </li>
 <li>
 Organize and manage domestic and international travel arrangements, including flights, accommodation, transportation, and necessary travel services.
 </li>
 <li>
 Ensure travel bookings are cost-effective, policy-compliant, and delivered in a timely manner.
 </li>
 <li>
 Coordinate closely with the Finance team for accurate and timely travel-related reimbursements and reconciliations
 </li>
 </ul>
 
 
 6. Events &amp; Exhibitions
 
 
 <ul>
 <li>
 Plan and execute company events, offsites, and exhibitions, including venue booking, logistics, and vendor coordination.
 </li>
 <li>
 Manage budgets, event setup/teardown, and ensure smooth event execution.
 </li>
 </ul>
 
 
 7. Manpower Handling
 
 
 <ul>
 <li>
 Oversee onboarding and training of contractual/in-house support staff.
 </li>
 <li>
 Monitor attendance, overtime, and salary disbursement coordination in collaboration with the staffing agency.
 </li>
 </ul>
 
 
 8. Real Estate &amp; Office Infrastructure
 
 
 <ul>
 <li>
 Identify and evaluate office space options aligned with business needs.
 </li>
 <li>
 Coordinate lease agreements, renewals, and infrastructure setup as per legal and operational standards.
 </li>
 </ul>
 
 
 9. Documentation &amp; Record Keeping
 
 
 <ul>
 <li>
 Maintain organized digital records of invoices, contracts, and front desk logs.
 </li>
 <li>
 Ensure updated documentation for audits and compliance.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, or related field.
 </li>
 <li>
 1-2 years of experience in office administration, vendor management, or operations.
 </li>
 <li>
 Ability to multitask, prioritize, and execute under pressure.
 </li>
 <li>
 Experience managing workplace health and safety programs.
 </li>
 <li>
 Prior involvement in real estate leasing and infrastructure setup.
 </li>
 <li>
 Exposure to managing travel and event logistics for large teams.
 </li>
 </ul>
 
 
</div>

Office Administrator

Protectol Health

<div>
 
 Location:
 
 Dammam, Saudi Arabia
 
 
 
 Experience:
 
 1 &ndash; 4 Years.
 
 
 
 Nationality:
 
 Open to All Nationalities.
 
 
 
 Job Summary
 
 
 
 We are looking for a dynamic
 
 Operations Executive
 
 to support daily office and operational activities in our Dammam office. The role will involve visa coordination, administrative support, vendor coordination, and general operational tasks to ensure smooth business operations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Handle employee visa processing and documentation, including new visas, renewals, cancellations, and related government procedures.
 </li>
 <li>
 Coordinate with PRO services, government portals, and relevant authorities for visa and documentation requirements.
 </li>
 <li>
 Support day-to-day office operations and ensure smooth administrative functioning.
 </li>
 <li>
 Manage office documentation, filing systems, and employee records.
 </li>
 <li>
 Coordinate with vendors, service providers, and suppliers for office requirements.
 </li>
 <li>
 Assist in procurement of office supplies and operational materials.
 </li>
 <li>
 Support HR and operations teams in documentation and employee coordination.
 </li>
 <li>
 Maintain records of licenses, permits, and company documents and track renewal dates.
 </li>
 <li>
 Assist management with operational reporting, data tracking, and coordination tasks.
 </li>
 <li>
 Handle general administrative tasks including scheduling, coordination, and office support.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 1&ndash;4 years of experience in operations, administration, or office coordination roles.
 </li>
 <li>
 Basic understanding of visa processes and documentation is preferred.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Good communication and coordination abilities.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook).
 </li>
 <li>
 Ability to work in a fast-paced operational environment.
 </li>
 </ul>
</div>

Operations Executive

Hitachi Energy

<div>
 
 The opportunity
 
 
 
 Working as Field Service Engineer to execute the installation testing and commissioning activities at customer site or Hitachi Energy projects related to the HV products, including third party HV products if applicable and authorized by Hitachi Energy management.
 
 
 
 How you&rsquo;ll make an impact
 
 
 
 <ul>
 <li>
 Active participation in site activities and visiting the customer site for Installation testing and commissioning of Hitachi HV GIS, GCB, LTB, DTB and other equipment as and when required or assigned by the line manager.
 </li>
 <li>
 Coordinate/interface with tools management department and take care of HV tools, arrange and properly use Hitachi Energy HV test equipment and tools to execute site activities for HV Products installation, testing and commissioning, protection and control.
 </li>
 <li>
 Complete GIS installation and GIS compartment assembly work, minor fabrications if required, trouble shooting and rectification of HV products defect workable at customer site and advise the action plan if the repair work need to be carried out in Hitachi Energy factory or workshop. Supports the work activities of PGHV Service at site, or at customer workplace.
 </li>
 <li>
 Learn and perform the test equipment operation used for HV product testing and maintenance work at site, customer premises or Hitachi Energy workplace. Learn how to use tools used for HV products service jobs.
 </li>
 <li>
 Work with Project Management team on various project as and when required with full compliance of PM requirement and maintain discipline advise by the PM or customer site regulations.
 </li>
 <li>
 Lead the contractor or sub-contractor during job execution and coordinate with customer and back-office support for any resources requirements to complete the job. Get the PAC or time sheets signed by the customer after completion of assigned task that can be used to invoice the customer.
 </li>
 <li>
 Prepare and provide site reports, activity plans and resource requirements and share them with the PM, line manager or supervisor.
 </li>
 <li>
 Follow the company rules and regulations, display good behavior at office and at site, any safety or integrity incident should be reported to line manager, supervisor or project Manager. Implement value in day-to-day activity or task.
 </li>
 <li>
 Prepare and submit weekly and monthly time sheet, expanse report as per company guideline in timely manner, prepare travel authorization prior to start the travelling for site or deployment.
 </li>
 <li>
 Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
 </li>
 <li>
 Living Hitachi Energy&rsquo;s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
 
 
 </li>
 </ul>
 
 Your background
 
 
 
 <ul>
 <li>
 A bachelor&rsquo;s degree or diploma in Electrical Engineering is required.
 </li>
 <li>
 Previous experience of 3-4 years in high voltage products, electrical equipment, switchgears, HV switchgear protection and control, monitoring and measuring devices, industries or utilities companies.
 </li>
 <li>
 Proficiency in both spoken &amp; written in English &amp; Arabic language is required.
 
 
 </li>
 </ul>
 Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.
 
 
 With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time &ndash; balancing soaring electricity demand, while decarbonizing the power system.
 
 
 Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.
</div>

Field Service Engineer

Nahdi Medical Co.

<div>
 
 Job Description
 
 
 
 Diagnose and treat dental issues and help patients develop better oral hygiene regimens. They clean teeth, correct bite issues, perform surgeries and extractions, and perform other duties to ensure that the teeth and mouth are healthy.
 
 
 
 Accountabilities
 
 
 
 
 Clinical Tasks:
 
 
 
 <ul>
 <li>
 Assess dental patients and document findings.
 </li>
 <li>
 Designs and executes the patient&rsquo;s dental care plan.
 </li>
 <li>
 Educates patients on their health condition, investigations required, treatment options and medication use.
 </li>
 <li>
 Educates patients on dental hygiene.
 </li>
 <li>
 Orders and reviews result of patients&rsquo; investigations.
 </li>
 <li>
 Prescribe medications for patients.
 </li>
 <li>
 Performs dental procedures as outlined in dental privileging.
 
 
 </li>
 </ul>
 The employee&rsquo;s duties are not limited to the above-mentioned accountabilities. The manager can assign other duties based on the business need.
 
 
 
 Work Environment
 
 
 
 <ul>
 <li>
 Indoors : 100%
 </li>
 <li>
 Outdoors : 0%
 </li>
 <li>
 Working Days : 6 Working Days
 </li>
 <li>
 Days off : 1 Days Off
 </li>
 <li>
 Working Hours : 8 net working hours according to shift schedule approved by head of department.
 
 
 </li>
 </ul>
 
 Job Requirement
 
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in dentistry from a recognized medical school.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 2 years of clinical experience.
 
 
 </li>
 </ul>
 
 Computer Skills
 
 
 
 <ul>
 <li>
 Office &amp; Health Information Systems
 
 
 </li>
 </ul>
 
 Languages
 
 
 
 <ul>
 <li>
 English and Arabic (fluent speaking and writing)
 </li>
 </ul>
</div>

Dentist GP (207706)

autobia | أوتوبيا

<div>
 
 To provide comprehensive administrative and operational support to ensure the efficiency of daily workflows. This includes managing customer files, activating services, coordinating between clients and service providers, and supporting relevant teams while strictly adhering to the company&rsquo;s approved policies and procedures.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Open new customer files, complete their data in the approved systems, and activate services and agreements according to established procedures.
 </li>
 <li>
 Verify the validity and completeness of customer documents and ensure they meet all regulatory requirements.
 </li>
 <li>
 Communicate with customers as needed to follow up on cases, resolve issues, and close complaints in coordination with service providers.
 </li>
 <li>
 Utilize company tools and systems to manage customer data, track requests, respond to inquiries, and generate operational reports for management.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:&nbsp;
 
 
 <ul>
 <li>
 
 Education
 
 : Bachelor&rsquo;s degree or Diploma in BA, Finance, Marketing, or a related field.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Skills:
 
 </li>
 </ul>
 <ol>
 <li>
 &nbsp;Proficiency in CRM systems and MS Office applications; ability to generate and analyze operational reports.
 </li>
 <li>
 Ability to extract and prepare accurate operational reports.
 </li>
 <li>
 High precision in reviewing documents and data entry.
 </li>
 <li>
 Strong communication and interpersonal skills; attention to detail; problem-solving ; ability to work under pressure and meet deadlines.
 
 </li>
 </ol>
</div>

Administrative Assistant

Napco National

<div>
 
 Job Description
 
 
 
 
 JOB RESPONSIBILITIES &amp; TASKS
 
 
 Duties include but are not limited to
 
 
 
 <ul>
 <li>
 Receive Repair Request tasks from production/maintenance team leader and carry-out
 
 
 </li>
 </ul>
 repair activities in accordance with the set procedures, Work Instructions (WI) and Machine
 
 
 Manuals in order to get the machine back into adequate working condition.
 
 
 <ul>
 <li>
 Seek Maintenance/Production Team Leader assistance in troubleshooting breakdowns upon need.
 </li>
 <li>
 Request Spare Parts using the Spare Parts Requisition Form from store keeper.
 </li>
 <li>
 Execute repair tasks; clean the working area according in order to handle back the area clean and free from any work residues.
 </li>
 <li>
 Upon repair completion, write the Finishing Time, task description, any pending tasks or newly discovered findings on the maintenance daily report and relay it to maintenance lead technician/maintenance team leader
 </li>
 <li>
 Execute Preventive Maintenance preset by planning and carry-out activities according to the set checklists and highlight any new finding to further scheduling.
 </li>
 <li>
 Assume 5S duties according to the set 5S plan to enhance working condition.
 </li>
 <li>
 Education &amp; Experience
 
 
 </li>
 </ul>
 Technical Degree 0 - 2 years&rsquo; experience in related tasks Knowledge of written and spoken Arabic. English is a plus Knowledge of Microsoft Office applications
 
 
 <ul>
 <li>
 Competencies Profile (Refer to competencies mapping)
 </li>
 <li>
 SPECIAL WORKING CONDITIONS
 </li>
 <li>
 Able to work under pressure
 </li>
 <li>
 Able to work night shifts
 </li>
 </ul>
</div>

MAINTENANCE TECHNICIAN

Applicantz

<div>
 
 
 Job Title:
 
 Scaffolding Instructor
 
 
 
 Location:
 
 Dammam, Saudi Arabia
 
 
 
 Client:
 
 EnergyTech
 
 
 
 Employment Type:
 
 Contract (Payroll managed through our partnering firm &ndash; Prime Innovation)
 
 
 We are currently seeking an experienced
 
 Scaffolding Instructor
 
 to deliver technical training programs in Scaffolding Operations for a training institute in Dammam, Saudi Arabia.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Deliver classroom and hands-on practical training in Scaffolding Erection, Dismantling, and Inspection
 </li>
 <li>
 Conduct competency-based training, evaluations, and trainee assessments
 </li>
 <li>
 Develop, review, and update training materials, presentations, and practical exercises
 </li>
 <li>
 Support the creation of written exams and practical assessment tools
 </li>
 <li>
 Ensure scaffolding yard, tools, and equipment are maintained and suitable for training purposes
 </li>
 <li>
 Demonstrate safe work practices in line with international scaffolding standards
 </li>
 <li>
 Deliver technical presentations and contribute to continuous improvement of training programs
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Minimum 5+ years of industrial experience in sectors such as Oil &amp; Gas, Construction, Infrastructure, Power Generation, or Heavy Industry
 </li>
 <li>
 Strong hands-on experience in scaffolding systems (Tube &amp; Fitting, System Scaffolding, etc.)
 </li>
 <li>
 Solid understanding of scaffolding safety standards and inspection procedures
 </li>
 <li>
 Good communication and instructional skills for both classroom and practical environments
 </li>
 <li>
 Proficiency in Microsoft Office and training documentation
 </li>
 </ul>
 
 
 
 
 
 Preferred
 
 
 <ul>
 <li>
 Associate or Bachelor&rsquo;s Degree in Industrial / Technical or related field
 </li>
 <li>
 Prior experience in training or technical instruction roles
 </li>
 <li>
 Certifications such as CISRS, OSHA, or equivalent Scaffolding certifications
 </li>
 <li>
 Instructor / Assessor accreditation in Scaffolding programs
 </li>
 </ul>
 <li>
 </li>
</div>

Scaffolding Instructor

Explore 22+ Office administrator in Ad Dammam this May. Find roles across top companies and apply now to boost your career.