executive assistant Jobs in Training Jobs In Riyadh

executive assistant

administrative assistant Jobs in Training Jobs In Riyadh

administrative assistant

admin executive Jobs in Training Jobs In Riyadh

admin executive

project office administrator Jobs in Training Jobs In Riyadh

project office administrator

administration specialist Jobs in Training Jobs In Riyadh

administration specialist

office administrator

Agility

<div><h3 class="jobSectionHeader"><b>Job Brief:
</b></h3><p><i>We are looking for a highly organized and resourceful Office Administrator to anchor our growing presence in Riyadh. This role is pivotal in ensuring the seamless daily operations of our KSA headquarters and providing high-level support to both local and visiting leadership. You will be the primary coordinator for executive calendars, office setup, and high-profile stakeholder visits. The ideal candidate is a proactive problem-solver who can manage logistical complexities&mdash;from coordinating with government PROs to handling workshop catering&mdash;with precision and professionalism.</i></p><p></p><h3 class="jobSectionHeader"><b>
Your Responsibilities:</b></h3><p></p><ul>
<li>
Executive Support: Manage complex meeting schedules and calendars for Riyadh-based leadership and visiting global executives, ensuring no overlaps and efficient time management.</li>
<li>Meeting &amp; Visit Logistics: Coordinate all aspects of meetings and official visits, including venue booking, security access for guests, preparation of materials, and managing attendee lists.</li>
<li>Office Operations: Support the initial setup of the Riyadh office and manage daily operations, including supplies, facility maintenance, and workplace standards.</li>
<li>Vendor &amp; Service Coordination: Act as the primary point of contact for external service providers, including IT support, building management, PRO services (government relations), and general vendors.</li>
</ul><ul><li>Stakeholder Hosting: Provide high-touch hospitality for visiting stakeholders and official delegations, ensuring a professional and welcoming environment.</li>
<li>Event &amp; Workshop Management: Lead the logistical planning for events, workshops, and office openings (e.g., managing catering, AV requirements, and guest invitations).</li>
<li>Record Keeping: Maintain meticulous records of official correspondence, meeting minutes, and invitations to ensure an organized digital and physical filing system.</li>
<li>Administrative Tasks: Handle diverse administrative duties such as expense processing, travel arrangements, and ad-hoc support for project teams.</li>
</ul><p><b>
Requirements</b></p><h3 class="jobSectionHeader"><b>
Your Qualifications:</b></h3><ul>
<li>3&ndash;5 years of experience in office administration or executive coordination, ideally within a multinational corporate environment or a high-growth startup in KSA.</li>
<li>Bachelor&rsquo;s degree in Business Administration, Hospitality, or a related field.</li>
<li>Strong understanding of Riyadh&rsquo;s geography, venue landscape, and local business etiquette.</li>
<li>Bilingual proficiency in Arabic and English is essential to communicate effectively with local vendors and international leadership.</li>
<li>General knowledge of Saudi labor laws and office registration processes is a significant advantage.</li>
</ul><h3 class="jobSectionHeader"><b>Your Proficiencies:</b></h3><ul>
<li>Leadership and Management skills</li>
<li>Data Visualization: Advanced proficiency in Power BI and Excel (lookups, pivot tables, and dashboard creation).</li>
<li>Strategic Thinking: Ability to see the &quot;big picture&quot; across multiple business units (Logistics, Aviation, Ventures) while maintaining attention to detail.</li>
<li>Influence &amp; Communication: Strong interpersonal skills to hold senior leaders accountable for deadlines without direct reporting authority.</li></ul></div>

Office Administrator

<div>
 <strong>
  <u>
   Job Brief:
   <br/>
   <br/>
  </u>
 </strong>
 <p>
  <em>
   We are looking for a highly organized and resourceful Office Administrator to anchor our growing presence in Riyadh. This role is pivotal in ensuring the seamless daily operations of our KSA headquarters and providing high-level support to both local and visiting leadership. You will be the primary coordinator for executive calendars, office setup, and high-profile stakeholder visits. The ideal candidate is a proactive problem-solver who can manage logistical complexities&mdash;from coordinating with government PROs to handling workshop catering&mdash;with precision and professionalism.
   <br/>
  </em>
 </p>
 <strong>
  <u>
   <strong>
    Your Responsibilities:
    <br/>
    <br/>
    <br/>
   </strong>
  </u>
 </strong>
 <ul>
  <li>
   Executive Support: Manage complex meeting schedules and calendars for Riyadh-based leadership and visiting global executives, ensuring no overlaps and efficient time management.
  </li>
  <li>
   Meeting &amp; Visit Logistics: Coordinate all aspects of meetings and official visits, including venue booking, security access for guests, preparation of materials, and managing attendee lists.
  </li>
  <li>
   Office Operations: Support the initial setup of the Riyadh office and manage daily operations, including supplies, facility maintenance, and workplace standards.
  </li>
  <li>
   Vendor &amp; Service Coordination: Act as the primary point of contact for external service providers, including IT support, building management, PRO services (government relations), and general vendors.
  </li>
 </ul>
 <ul>
  <li>
   Stakeholder Hosting: Provide high-touch hospitality for visiting stakeholders and official delegations, ensuring a professional and welcoming environment.
  </li>
  <li>
   Event &amp; Workshop Management: Lead the logistical planning for events, workshops, and office openings (e.g., managing catering, AV requirements, and guest invitations).
  </li>
  <li>
   Record Keeping: Maintain meticulous records of official correspondence, meeting minutes, and invitations to ensure an organized digital and physical filing system.
  </li>
  <li>
   Administrative Tasks: Handle diverse administrative duties such as expense processing, travel arrangements, and ad-hoc support for project teams.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  <u>
   Your Qualifications:
   <br/>
   <br/>
  </u>
 </strong>
 <ul>
  <li>
   3-5 years of experience in office administration or executive coordination, ideally within a multinational corporate environment or a high-growth startup in KSA.
  </li>
  <li>
   Bachelor's degree in Business Administration, Hospitality, or a related field.
  </li>
  <li>
   Strong understanding of Riyadh's geography, venue landscape, and local business etiquette.
  </li>
  <li>
   Bilingual proficiency in Arabic and English is essential to communicate effectively with local vendors and international leadership.
  </li>
  <li>
   General knowledge of Saudi labor laws and office registration processes is a significant advantage.
  </li>
 </ul>
 <strong>
  <u>
   Your Proficiencies:
   <br/>
   <br/>
  </u>
 </strong>
 <ul>
  <li>
   Leadership and Management skills
  </li>
  <li>
   Data Visualization: Advanced proficiency in Power BI and Excel (lookups, pivot tables, and dashboard creation).
  </li>
  <li>
   Strategic Thinking: Ability to see the "big picture" across multiple business units (Logistics, Aviation, Ventures) while maintaining attention to detail.
  </li>
  <li>
   Influence &amp; Communication: Strong interpersonal skills to hold senior leaders accountable for deadlines without direct reporting authority.
  </li>
 </ul>
</div>


Populous

<div>
 <strong>
  About Populous
  <br/>
  <br/>
 </strong>
 For more than 40 years Populous has had a singular focus &ndash; to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries.
 <br/>
 <br/>
 Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines &ndash; including architecture, audiovisual consultancy, brand activation, design &amp; build, events, food &amp; beverage strategy, interior design, landscape architecture, urban design and wayfinding.
 <br/>
 <br/>
 This varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena.
 <br/>
 <br/>
 As we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for a Project Office Administrator based in our Riyadh studio.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 The
 <strong>
  Project Office Administrator
 </strong>
 will provide administrative support to the Company Rep and assist with the preparation of technical and management presentations. The candidate will assist in the compilation of various project status reports. They will create and maintain a filing record system to keep material and procedures up to date and inform Company Representatives as appropriate. We are seeking someone with either, knowledge of administrative procedures and guidelines, or with experience and knowledge in office IT equipment setup, installation and administration.
 <br/>
 <br/>
 <strong>
  Key responsibilities include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Administrative support to Company Representative and project team
  </li>
  <li>
   Preparation of technical and management presentations
  </li>
  <li>
   Support in compiling project status reports
  </li>
  <li>
   Maintain organized project records and filing systems
  </li>
  <li>
   Coordinate day-to-day project office activities
  </li>
  <li>
   Coordinate travel and hotel booking
  </li>
  <li>
   Mange timesheet approvals ever month
  </li>
  <li>
   Create services entry sheets or equivalent billing document
  </li>
  <li>
   Submit invoices through clint financial portals or ERP system
  </li>
  <li>
   Follow up on approval and payment cycle
  </li>
  <li>
   Perform related duties as required
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key requirements include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Several years&rsquo; experience in project office or administrative roles within construction or similar industries
  </li>
  <li>
   Strong Microsoft Office skills
  </li>
  <li>
   Knowledge of administrative procedures
  </li>
  <li>
   Basic knowledge of document control is an advantage (not mandatory)
  </li>
  <li>
   OR experience in office IT setup and administration
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why Join the Team?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection
  </li>
  <li>
   Enjoy various benefits, such as hybrid working and gym membership discounts
  </li>
  <li>
   Enjoy the opportunity to attend events at Populous-designed venues
  </li>
  <li>
   Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 Populous is an equal opportunity employer. If you&rsquo;re ready to utilise your skills to support our growing practice, click &ldquo;Apply&rdquo; to begin the application process. In your application, please include your CV and a one-page letter of motivation (cover letter), salary expectations, and availability.
 <br/>
 <br/>
 Want to learn more about us?
 <br/>
 <br/>
 Find us here: Populous
 <br/>
 <br/>
 Populous | Facebook
 <br/>
 <br/>
 Instagram: @WeArePopulous
 <br/>
 <br/>
 X: @Populous
</div>


Project Office Administrator

<div><div><b>About Populous</b></div>
<div></div><div>For more than 40 years Populous has had a singular focus &ndash; to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries.</div>
<div></div><div>Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines &ndash; including architecture, audiovisual consultancy, brand activation, design &amp; build, events, food &amp; beverage strategy, interior design, landscape architecture, urban design and wayfinding.</div>
<div></div><div>This varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena.</div>
<div></div><div>As we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for a Project Office Administrator based in our Riyadh studio.</div>
<div></div><div><b>About the Role</b></div>
<div></div><div>The <b>Project Office Administrator </b>will provide administrative support to the Company Rep and assist with the preparation of technical and management presentations. The candidate will assist in the compilation of various project status reports. They will create and maintain a filing record system to keep material and procedures up to date and inform Company Representatives as appropriate. We are seeking someone with either, knowledge of administrative procedures and guidelines, or with experience and knowledge in office IT equipment setup, installation and administration.</div>
<div></div><div><b>Key responsibilities include:
</b></div>
<div></div><ul><li>Administrative support to Company Representative and project team</li>
<li>Preparation of technical and management presentations</li>
<li>Support in compiling project status reports</li>
<li>Maintain organized project records and filing systems</li>
<li>Coordinate day-to-day project office activities</li>
<li>Coordinate travel and hotel booking</li>
<li>Mange timesheet approvals ever month</li>
<li>Create services entry sheets or equivalent billing document</li>
<li>Submit invoices through clint financial portals or ERP system</li>
<li>Follow up on approval and payment cycle</li>
<li>Perform related duties as required</li>
</ul>
<div></div><div><b>Key requirements include:</b></div>
<div></div><ul><li>Several years&rsquo; experience in project office or administrative roles within construction or similar industries</li>
<li>Strong Microsoft Office skills</li>
<li>Knowledge of administrative procedures</li>
<li>Basic knowledge of document control is an advantage (not mandatory)</li>
<li>OR experience in office IT setup and administration</li>
</ul>
<div></div><div><b>Why Join the Team?</b>
</div><ul><li>Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection</li>
<li>Enjoy various benefits, such as hybrid working and gym membership discounts
</li><li>Enjoy the opportunity to attend events at Populous-designed venues</li>
<li>Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party</li>
</ul>
<div></div><div><b>How to Apply</b></div>
<div></div><div>Populous is an equal opportunity employer. If you&rsquo;re ready to utilise your skills to support our growing practice, click &ldquo;Apply&rdquo; to begin the application process. In your application, please include your CV and a one-page letter of motivation (cover letter), salary expectations, and availability.</div>
<div></div><div>Want to learn more about us?</div>
<div></div><div>Find us here: Populous</div>
<div>Populous | Facebook</div>
<div>Instagram: @WeArePopulous</div>
<div>X: @Populous</div></div>

ONFUSION

<p>Office/Sales Admin (Office &amp; Sales Administrator) Primary focus: A mix of office tasks plus support for the sales team Typical duties (includes all office admin tasks plus): Preparing quotes, invoices, and sales documents Managing CRM systems or sales databases Supporting sales reps with customer follow-ups Processing orders and coordinating with customers Tracking sales metrics or reports Sometimes assisting customers directly (email/phone) Main goal: Support both the office operations and sales processes.</p><p>Job Type: Full-time</p><p>Pay: From ﷼1.00 per month</p><p>Application Question(s):</p><ul><li>Salary expectations? Notice period?</li><li>Where are you currently based?</li><li>How many years of experience you have as Sales Admin?</li></ul>

Sales Administrator

Gumaco KSA

<p><b>Job Title:</b> Female Executive Secretary</p><p><b>Location:</b> [Exit 18, Riyadh, Saudi Arabia]<br/><b>Employment Type:</b> Full-Time</p><p><b>About the Role:</b><br/>We are seeking an experienced and highly organized <b>Female Executive Secretary</b> to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul><p><b>Benefits:</b></p><ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul><p><b>How to Apply:</b><br/>Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].</p><p>Pay: ﷼4,000.00 - ﷼6,000.00 per month</p><p>Job Type: Full-time</p><p>Pay: ﷼4,000.00 - ﷼6,000.00 per month</p>

Female Executive Secretary

NEXTracker

<div><p><b>Job Description:<br>
</b></p><p></p><h2 class="jobSectionHeader"><b>Admin Executive
</b></h2><h2 class="jobSectionHeader"><b>Job Description<br>
</b></h2><p><br>
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.<br>
</p><p></p><p><b>Here's a glimpse of what you'll do&hellip;<br>
</b></p><p></p><p><b>General Task Management
</b></p><ul><li><p>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</p></li><li><p>Handle correspondence, emails, and communication with internal and external stakeholders.
</p></li><li><p>Maintain and update company records, files, and databases.
</p></li><li><p>Support HR in employee documentation, attendance records, and onboarding formalities.
</p></li><li><p>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</p></li><li><p>Assist in organizing meetings, preparing minutes, and following up on action items.
</p></li><li><p>Liaise with vendors, service providers, and landlords for office-related requirements.
</p></li><li><p>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</p></li><li><p>Manage petty cash, office budgets, and administrative expense reporting.
</p></li><li><p>Provide general administrative support to different departments as required.
</p></li><li><p>Provide support to different departments regarding administrative and logistical requirements.
</p></li><li><p>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</p></li><li><p>Oversee office requirements, including stationery, consumables, and equipment.
</p></li><li><p>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</p></li><li><p>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</p></li><li><p>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</p></li><li><p>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</p></li><li><p>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis.<br>
</p></li></ul><p></p><p><b>Qualifications
</b></p><ul><li><p>Bachelor&rsquo;s degree in business administration, Management, or related field.
</p></li><li><p>Courses specialized in Human Resources Management or Administrative Affairs is preferred.<br>
</p></li></ul><p></p><p><b>Skills
</b></p><ul><li><p>Proven experience (2&ndash;4 years) in office administration or executive support role.
</p></li><li><p>Strong organizational and multitasking skills.
</p></li><li><p>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</p></li><li><p>Excellent communication and interpersonal skills.
</p></li><li><p>Ability to work independently and handle confidential information.
</p></li><li><p>Problem-solving mindset with attention to detail.
</p></li><li><p>Taking Responsibility. Working with team spirit.
</p></li></ul><ul><li><p>Team player with strong organizational skills.
</p></li><li><p>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</p></li></ul><ul><li><p>Taking Responsibility
</p></li><li><p>Strong ability to generate reports and conduct data analysis, strong presentation skills
</p></li></ul><ul><li><p>A results-driven approach and a keen eye for detail.
</p></li></ul><ul><li><p>Strong ability to generate reports and conduct data analysis, strong presentation skills<br>
</p></li></ul><p></p><p><b>Relationship Management
</b></p><ul><li><p>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</p></li><li><p>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</p></li><li><p>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy.<br>
</p></li></ul><p></p><p><b>Here is some of what you'll need (required)&hellip;
</b></p><ul><li><p>Relevant HR or business/commercial degree.
</p></li><li><p>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</p></li><li><p>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</p></li><li><p>Proven experience in managing relationships with suppliers and stakeholders.
</p></li></ul><ul><li><p>Proficiency in Microsoft Office.
</p></li><li><p>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</p></li><li><p>Good knowledge of health, safety, and security procedures.<br>
</p></li></ul><p></p><p><b>This position reports to:
</b></p><p>&middot; Administration Manager
</p><p></p><p>At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
</p><p></p><p>For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
</p><p></p><h1 class="jobSectionHeader"><b>Culture is our Passion</b></h1></div><p></p>

Admin Executive

Explore 625+ Office administrator in Training Jobs In Riyadh this January. Find roles across top companies and apply now to boost your career.

625 office administrator jobs IN Training Jobs In Riyadh

Office Administrator

Office Administrator

Project Office Administrator

Project Office Administrator

Sales Administrator

Female Executive Secretary

Admin Executive