executive assistant

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office & management assistant Jobs in Turkey

office & management assistant

office management assistant

Vorwerk Türkiye

<div>
 
 
 
 
 📢 We are looking for a proactive and highly organized Executive Assistant to support our General Manager. This role is key to ensuring smooth day-to-day operations, providing high-level administrative and organizational support, and acting as a communication bridge between the General Manager and internal and external contacts.
 
 
 
 
 
 
 
 📋
 
 
 Key Responsibilities for Management Assistancy
 
 
 
 
 
 
 <ul>
 <li>
 Manage and prioritize the General Manager&rsquo;s calendar, schedule meetings, and coordinate travel and accommodation arrangements.
 </li>
 <li>
 Prepare presentations, reports, and correspondence; draft and review documents with high attention to detail and confidentiality.
 </li>
 <li>
 Organize and follow up on all meetings attended by the General Manager, including agenda preparation, minutes, and action tracking.
 </li>
 <li>
 Serve as a liaison between the General Manager and internal teams and external business partners.
 </li>
 <li>
 Ensure timely information flow and support decision-making by providing accurate data and summaries.
 </li>
 <li>
 Coordinate events, conferences, and visits as needed.
 </li>
 <li>
 Handle expense reports, budget tracking, and procurement requests related to the General Manager&rsquo;s office.
 </li>
 </ul>
 
 
 
 
 📋
 
 
 Key Responsibilities for&nbsp;Office Assistancy
 
 
 
 
 
 
 <ul>
 <li>
 Work closely with the Procurement team to regularly track and ensure the timely provision of the office&rsquo;s essential needs (cleaning consumables, kitchen items, etc.)
 </li>
 <li>
 Receive incoming parcels, record them, and promptly route them to the relevant person/department
 </li>
 <li>
 Package outbound items for customers, third parties, and other stakeholders; create shipments and track deliveries
 </li>
 <li>
 Coordinate with teams for corporate events to prepare the required materials (printed documents, promotional items, gift sets, etc.) and organize their dispatch
 </li>
 <li>
 Before meetings, check and prepare meeting rooms, ensuring order and the availability of technical equipment and materials
 </li>
 <li>
 Procure and serve refreshments such as water, coffee, and similar items in a timely manner
 </li>
 <li>
 Focus on general assistancy, office management, and event support; provide on-site assistance during corporate events, ensuring smooth coordination and operational efficiency.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.
 </li>
 <li>
 Minimum 3&ndash;5 years of experience as an Executive Assistant, preferably supporting C-level executives.
 </li>
 <li>
 Excellent written and spoken English and Turkish (other languages are a plus).
 </li>
 <li>
 Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams or SharePoint.
 </li>
 <li>
 Outstanding organizational, multitasking, and time-management skills.
 </li>
 <li>
 Strong communication and interpersonal abilities with a professional and discreet approach.
 </li>
 </ul>
 
 
 
 
 
 Why Vorwerk?
 
 
 
 
 
 
 🌎 Vorwerk is a global brand built on trust, innovation, and a strong people-centric culture. Here, your voice matters, your ideas make an impact, and your growth is supported every step of the way. Join a dynamic, collaborative team where you can contribute meaningfully, develop professionally, and be part of something bigger. At Vorwerk, you don&rsquo;t just work &mdash; you thrive.
 
 
 
 
 
 👉
 
 
 &nbsp;
 
 
 If this sounds like the right place for you, don&rsquo;t wait &mdash; apply now and join the journey!
 
 
 
 
</div>

Office & Management Assistant

<div>
 
 Our client is a well-known company in chemicals and for their growing organization we are looking for an;
 
 
 
 
 
 
 Executive Assistant for C-Level Executives
 
 
 
 
 
 <ul>
 <li>
 University degree
 </li>
 <li>
 Min. 5 years of senior executive assistant/ personal assistant experience in corporate companies
 </li>
 <li>
 Fluent in English, both written and verbal
 </li>
 <li>
 Good command of MS Office programs
 </li>
 <li>
 Excellent organizational, time management and multitasking abilities
 </li>
 <li>
 Strong oral and written communication skills
 </li>
 <li>
 Strong representation skills, presentabl
 </li>
 <li>
 Able to work mostly onsite in Maltepe location
 </li>
 </ul>
 
 
 
 
 
 Job Description:
 
 
 
 
 
 <ul>
 <li>
 Assisting General Manager and CEO of the company
 </li>
 <li>
 Handling emails, phone calls, and written correspondence on behalf executives with confidentiality and professionalism
 </li>
 <li>
 Organizing all domestic and international travel arrangements (flights, visas, accommodation, transfers)
 </li>
 <li>
 Preparing documents, reports, and presentations; organizing and maintaining digital and physical files
 </li>
 <li>
 Monitoring and assisting in daily business tasks and priorities
 </li>
 <li>
 Ensuring the flow of documents, making the necessary correspondence and filing,organizing the meetings and being responsible for the general order of the office
 </li>
 <li>
 To ensure the necessary internal and external communication and to coordinate with relevant departments
 </li>
 <li>
 Being responsible for welcoming and hosting guests,
 </li>
 <li>
 To manage telephone and mail traffic accurately, quickly and effectively,
 </li>
 <li>
 To follow the daily, weekly, monthly program, to make the necessary arrangements
 </li>
 <li>
 To present the relevant reports to the managers by making researches and examinations on the issues received in line with the request
 </li>
 </ul>
 
 
</div>

Executive Assistant for C-Level Executives

DEVA Holding A.Ş.

<div>
 
 DEVA has been operating since 1958 and is one of the pioneering pharmaceutical companies in Turkey. DEVA, having R&amp;D in focus, manufactures with international quality standards and currently exports products to other countries worldwide.
 
 
 
 
 
 DEVA is seeking for an
 
 "Executive Assistant"
 
 ;
 
 
 
 
 <ul>
 <li>
 Graduation from university or associate degree
 </li>
 <li>
 Minimum 5 years of Executive Assistant job experience and Personal Assistant experience is a plus
 </li>
 <li>
 Advanced command of both spoken and written English
 </li>
 <li>
 Advanced in using MS Office applications
 </li>
 <li>
 Excellent interpersonal and communication skills
 </li>
 <li>
 Excellent coordination, problem solving, dealing and analytical thinking capabilities
 </li>
 <li>
 Having excellent time management and organizational skills
 </li>
 <li>
 Detail oriented, self-directed and multitasking
 </li>
 </ul>
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 <ul>
 <li>
 Assisting the executive role in reporting, presentations, organisations and daily businesses
 </li>
 <li>
 Handling internal and external communication, organising the agenda
 </li>
 <li>
 Managing all travel and accommodation bookings
 </li>
 <li>
 Coordinating the communication among divisions
 </li>
 <li>
 Scheduling appointments and coordinating arrangements for meetings
 </li>
 <li>
 Greeting, receiving and guiding visitors
 </li>
 </ul>
 
 
 
 
 
 Bir &ccedil;al&inodot;&scedil;an aday&inodot; olarak, sizinle aram&inodot;zdaki t&uuml;m ileti&scedil;imde bilgilerinizi 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu&rsquo;na, yasal mevzuata ve Ki&scedil;isel Verileri Koruma Kurumu kararlar&inodot;na uygun olarak i&scedil;liyoruz. Detayl&inodot; bilgiye ve ayd&inodot;nlatma metnimize link &uuml;zerinden ula&scedil;abilirsiniz. https://www.deva.com.tr/tr/kvkk
 
 
</div>

Executive Assistant

Hilton

<div>
 
 Personal Assistant (PA) to Director of Operations
 
 
 
 
 Reports To:
 
 Director of Operations
 
 
 
 Department:
 
 Executive Office
 
 
 To provide high-level administrative and operational support to the Director of Operations, ensuring effective coordination of daily activities, smooth communication across operational departments, and efficient follow-up of strategic and operational initiatives.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage the Director of Operations&rsquo; daily calendar, meetings, and travel arrangements
 </li>
 <li>
 Coordinate communication between the Director of Operations and operational departments (Front Office, Housekeeping, F&amp;B, Engineering, etc.)
 </li>
 <li>
 Prepare meeting agendas, take minutes, and follow up on action items
 </li>
 <li>
 Support the preparation and consolidation of operational reports (KPIs, budgets, productivity, guest satisfaction metrics, etc.)
 </li>
 <li>
 Handle internal and external correspondence professionally and confidentially
 </li>
 <li>
 Maintain strict confidentiality when dealing with sensitive and strategic information
 </li>
 <li>
 Act as a key point of contact on behalf of the Director of Operations
 </li>
 <li>
 Support cross-functional projects and ensure timely follow-up
 </li>
 <li>
 Assist in preparing management presentations and reports
 </li>
 <li>
 Identify opportunities to improve administrative and operational processes
 
 
 
 </li>
 </ul>
 
 Required Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field
 </li>
 <li>
 Minimum 2 years of experience in an administrative or coordination role (hospitality experience is a plus)
 </li>
 <li>
 Excellent command of English and Turkish, both written and spoken
 </li>
 <li>
 Advanced proficiency in MS Office (especially Excel and PowerPoint)
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment
 </li>
 <li>
 Strong interpersonal and communication skills
 </li>
 <li>
 Proactive, detail-oriented, and solution-focused mindset
 
 
 
 </li>
 </ul>
 
 Core Competencies
 
 
 
 <ul>
 <li>
 Planning &amp; Organization
 </li>
 <li>
 Analytical Thinking
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Stakeholder Management
 </li>
 <li>
 Multitasking
 </li>
 <li>
 Proactive Approach
 
 
 
 </li>
 </ul>
 
 Work Locations
 
 
 
 Hilton Istanbul Bosphorus
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Personal Assistant to Director of Operations

<div>
 
 The Role
 
 
 
 At Iconic
 
 Hilton Istanbul Bosphorus
 
 , we are seeking an
 
 Assistant Director of Finance
 
 to support the effective management of the hotel&rsquo;s financial operations. This role plays a key part in ensuring accurate financial reporting, smooth month-end closings, and strong financial controls, while supporting and guiding the Finance team in line with Hilton standards.
 
 
 Reporting to the
 
 Director of Finance
 
 , the Assistant Director of Finance will contribute to operational excellence, compliance, and continuous improvement within the Finance Department.
 
 
 
 Position Title:
 
 Assistant Director of Finance
 
 
 
 Department:
 
 Finance
 
 
 
 Company:
 
 Hilton Istanbul Bosphorus
 
 
 
 Location:
 
 Istanbul, T&uuml;rkiye
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Reporting Line:
 
 Director of Finance
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Support the direction and control of Finance Department operations to improve efficiency and productivity
 </li>
 <li>
 Ensure the timely and accurate completion of month-end closing processes
 </li>
 <li>
 Prepare, review, and present monthly and periodic financial reports
 </li>
 <li>
 Assist in maintaining strong financial controls and accurate accounting records
 </li>
 <li>
 Represent the Finance Department in the absence of the Director of Finance
 
 
 
 </li>
 </ul>
 
 Main Duties
 
 
 
 <ul>
 <li>
 Oversee daily activities of the Finance team, providing guidance and support as required
 </li>
 <li>
 Coordinate month-end closing activities in accordance with Hilton policies and timelines
 </li>
 <li>
 Prepare and file monthly and periodic financial statements, reports, and reconciliations
 </li>
 <li>
 Review banking transactions and manage cash flow in line with company procedures
 </li>
 <li>
 Review month-end account reconciliations and ensure accuracy of financial data
 </li>
 <li>
 Monitor statutory requirements, legal taxes, and related financial reporting obligations
 </li>
 <li>
 Ensure all financial transactions are properly recorded and supporting documentation is maintained
 </li>
 <li>
 Liaise with other departments to obtain financial and operational data when required
 
 
 
 </li>
 </ul>
 
 What We Are Looking For
 
 
 
 <ul>
 <li>
 Proven experience in hotel finance or a similar role, preferably within an international or luxury hospitality environment
 </li>
 <li>
 Strong knowledge of accounting principles, financial reporting, and internal controls
 </li>
 <li>
 Ability to manage multiple priorities and meet strict deadlines
 </li>
 <li>
 Strong leadership and team management skills
 </li>
 <li>
 High level of attention to detail and analytical thinking
 </li>
 <li>
 Proficiency in financial systems and MS Office applications
 </li>
 <li>
 Ability to communicate effectively across all levels of the organization
 </li>
 <li>
 Commitment to Hilton&rsquo;s Values: Hospitality, Integrity, Leadership, Teamwork, Ownership, Now
 
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 <ul>
 <li>
 Be part of an iconic and historic hotel with a strong global brand
 </li>
 <li>
 Work in a professional and collaborative finance environment
 </li>
 <li>
 Gain exposure to complex financial operations within a leading hospitality company
 </li>
 <li>
 Enjoy competitive compensation and opportunities for career growth within Hilton worldwide
 
 
 
 </li>
 </ul>
 
 Hilton is an equal opportunity employer.
 
 
 
 We celebrate diversity and are committed to creating an inclusive environment for all Team Members.
 
 
 
 Work Locations
 
 
 
 Hilton Istanbul Bosphorus
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Finance
</div>

Assistant Director of Finance

Hitachi Energy

<div>
 
 The Opportunity
 
 
 
 Hitachi Energy is a pioneering technology leader that is helping to increase access to affordable, reliable, sustainable and modern energy for all. We help to power your home, keep the factories running, and our hospitals and schools open. Come as you are and prepare to get better as you learn from others. Bring your passion, bring your energy, and plug into a team that appreciates a simple truth: Diversity + Collaboration = Great Innovation
 
 
 We are looking for a &ldquo;Assistant for Factory Manager&rdquo; in Hitachi Energy a with below qualifications.
 
 
 
 How You Will Make An Impact
 
 
 
 <ul>
 <li>
 Provide proactive executive secretarial support to the Factory Manager, including documentation of internal management meetings, taking notes, tracking decisions and actions, and updating records in relevant systems.
 </li>
 <li>
 Coordinate and manage all aspects of internal and external meeting arrangements (e.g., welcoming guests, organizing catering, booking hotel rooms and restaurants, ensuring smooth meeting experiences).
 </li>
 <li>
 Oversee visitor reception and hospitality, ensuring a professional and welcoming environment.
 </li>
 <li>
 Manage data entry and track various documentation workflows.Act as a communication bridge between the Factory Manager and relevant internal/external stakeholders by providing timely reminders and follow-ups.
 </li>
 <li>
 Organize and maintain Microsoft Teams groups, folders, and documentation structures; assist with QDMS records and quality document workflows.
 </li>
 <li>
 Support travel planning and expense reporting processes.
 </li>
 <li>
 Handle confidential and sensitive information with discretion and professionalism.
 </li>
 <li>
 Responsible to ensure compliance with applicable external &amp; internal regulations, procedures &amp; guidelines.
 
 
 </li>
 </ul>
 
 Your Background
 
 
 
 <ul>
 <li>
 Min Associate Degree, (Bachelor&rsquo;s degree is preferred) from Management, Economics, Social Sciences, MIS or related departments.
 </li>
 <li>
 Proven experience in a similar executive assistant, office coordination, or administrative role, preferably in a manufacturing or industrial environment.
 </li>
 <li>
 Strong proficiency in Microsoft Office tools (Excel, Word, Outlook, Teams, PowerPoint).
 </li>
 <li>
 Working knowledge of systems such as QDMS or other document management systems is a plus.
 </li>
 <li>
 Excellent organizational, communication, and time management skills.Strong attention to detail and ability to prioritize multiple tasks &amp; Proactive and solution-oriented mindset, comfortable working both independently and as part of a team.
 </li>
 <li>
 Fluent in Turkish with spoken and written English proficiency; able to communicate confidently in international business environments.
 
 
 
 </li>
 </ul>
 
 More About Us
 
 
 
 We pride ourselves on offering a holistic range of competitive benefit programs to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us &ndash; in work and out.
 
 
 For this role, depending on grade and experience, we offer the following employee benefits;
 
 
 <ul>
 <li>
 Access to a comprehensive wellbeing program,
 </li>
 <li>
 Private health insurance,
 </li>
 <li>
 Transportation allowance.
 
 
 </li>
 </ul>
 Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.
 
 
 With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time &ndash; balancing soaring electricity demand, while decarbonizing the power system.
 
 
 Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.
</div>

Assistant

<div>
 
 At TEB, we consider employee development a strategic priority and continuously strengthen our learning and development processes with a data-driven approach. Within our
 
 
 Training and Development Management Division
 
 
 , we are looking for a new team member who has a strong analytical mindset and will take responsibility in reporting, analysis, and process management.
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Industrial Engineering, Psychology or related field
 </li>
 <li>
 2+ years of work experience in similar areas (Manager: 5+ years / Assistant Manager: 2+ years)
 </li>
 <li>
 Advanced written and verbal English proficiency
 </li>
 <li>
 Proficient in MS Office applications
 </li>
 <li>
 Advanced level of Excel knowledge (Macros, etc.)
 </li>
 <li>
 Strong analytical mindset
 </li>
 <li>
 Strong reporting skills and experience
 </li>
 <li>
 Effective time management skills
 </li>
 <li>
 Strong communication, coordination, and organizational skills
 </li>
 </ul>
 
 
 
 
 
 Job Description:
 
 
 
 
 
 <ul>
 <li>
 Preparation of monthly reports for the Training Department
 </li>
 <li>
 Preparation of the training budget report
 </li>
 <li>
 Meeting ad-hoc and/or regular reporting requests from the Training Department
 </li>
 <li>
 Providing reporting for audit functions
 </li>
 <li>
 Planning assignments and target audiences for catalog and business line trainings when required
 </li>
 <li>
 Managing the process with the training owner bank group for local and BNPP mandatory trainings (BNPP meetings, business line meetings, content translations, segmentation / target audience definition, assignment and follow-up)
 </li>
 <li>
 Conducting analyses for the Training Department and sharing outputs with relevant action owners
 </li>
 <li>
 Maintaining and developing training dashboard activities
 </li>
 </ul>
 
 
 
 
 
 
 This role follows a hybrid work model (4 days on-site, 1 day working from home)
 
 
 
</div>

Training Reporting Manager / Assistant Manager

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