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general services assistant Jobs in Turkey

general services assistant

office & management assistant Jobs in Turkey

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administrative assistant

Koç University

<div>
 
 Ko&ccedil; University was founded in 1993 by the Vehbi Ko&ccedil; Foundation with the vision of achieving excellence in education, pioneering scientific research, and contributing value to society. Ranked among the top 500 universities globally, our university is one of Turkey&rsquo;s most prestigious institutions and aims to contribute to scientific, technological, and societal progress with its research-oriented structure. We offer an inspiring and dynamic living environment on our campus, creating a distinctive working atmosphere.
 
 
 
 
 
 At Ko&ccedil; University, our employees advance their careers in a dynamic and supportive work environment as part of a team of experts and innovators. Our workplace fosters continuous learning and offers opportunities for personal and professional development. With our vision and strong values, we invite you to join the Ko&ccedil; University family to achieve new milestones in your career.
 
 
 
 
 
 Ko&ccedil; University's Graduate School of Sciences and Engineering (GSSE) is seeking a qualified candidate for the position of Administrative Assistant with the following qualifications:
 
 
 
 
 
 
 QUALIFICATIONS:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or higher degree in a related field
 </li>
 <li>
 At least 3 years of professional experience
 </li>
 <li>
 Strong communication skills in Turkish and English
 </li>
 <li>
 Prior experience and advanced proficiency in MS Office applications (Word, Excel, PowerPoint)
 </li>
 <li>
 Excellent organizational skills with the ability to prioritize tasks effectively
 </li>
 <li>
 Proactive approach in taking the lead and self-initiating, planning, and execuiting responsibilities.
 </li>
 <li>
 Commitment to continuous learning and adaptation to new software tools (e.g., SAP, PeopleSoft)
 </li>
 <li>
 Accounting experience and/or programming skills are considered a plus
 </li>
 <li>
 Previous experience in reporting is preferred
 </li>
 </ul>
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 
 <ul>
 <li>
 Providing comprehensive support in addressing inquiries from prospective students throughout the application process and regarding applications submitted via the online system.
 </li>
 <li>
 Managing correspondence with faculty, graduate students, staff, and various administrative levels.
 </li>
 <li>
 Ensuring timely processing of all students petition requests.
 </li>
 <li>
 Programing and scheduling graduate program courses, aligning schedules of fulltime and parttime faculty members
 </li>
 <li>
 Adhering to graduate student processes in compliance with Y&Ouml;K legislation.
 </li>
 <li>
 Collaborating with various offices including Registrar&rsquo;s Office, Comptroller Office, HR, Library, and Dormitory to address graduate student, faculty, and program-related matters.
 </li>
 <li>
 Coordinating Graduate School Executive Council meetings, scientific events, and visits, and providing necessary support throughout the processes.
 </li>
 <li>
 Delivering academic and research support services for the Graduate School, including managing student applications, requisitions, and organizing seminars and workshops.
 </li>
 <li>
 Handling financial processes such as disbursing students&rsquo; monthly stipends, processing travel budget requests, and managing expense claims and reimbursements.
 </li>
 <li>
 Handling students administrative and academic needs and affairs
 </li>
 <li>
 Updating databases and managing website and social media contents.
 </li>
 <li>
 Assist with financial and accounting-related processes in coordination with relevant university units
 </li>
 <li>
 Undertaking additional duties as assigned, such as preparing presentations, reports, and facilitating meetings.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Vorwerk Türkiye

<div>
 
 
 
 
 📢 We are looking for a proactive and highly organized Executive Assistant to support our General Manager. This role is key to ensuring smooth day-to-day operations, providing high-level administrative and organizational support, and acting as a communication bridge between the General Manager and internal and external contacts.
 
 
 
 
 
 
 
 📋
 
 
 Key Responsibilities for Management Assistancy
 
 
 
 
 
 
 <ul>
 <li>
 Manage and prioritize the General Manager&rsquo;s calendar, schedule meetings, and coordinate travel and accommodation arrangements.
 </li>
 <li>
 Prepare presentations, reports, and correspondence; draft and review documents with high attention to detail and confidentiality.
 </li>
 <li>
 Organize and follow up on all meetings attended by the General Manager, including agenda preparation, minutes, and action tracking.
 </li>
 <li>
 Serve as a liaison between the General Manager and internal teams and external business partners.
 </li>
 <li>
 Ensure timely information flow and support decision-making by providing accurate data and summaries.
 </li>
 <li>
 Coordinate events, conferences, and visits as needed.
 </li>
 <li>
 Handle expense reports, budget tracking, and procurement requests related to the General Manager&rsquo;s office.
 </li>
 </ul>
 
 
 
 
 📋
 
 
 Key Responsibilities for&nbsp;Office Assistancy
 
 
 
 
 
 
 <ul>
 <li>
 Work closely with the Procurement team to regularly track and ensure the timely provision of the office&rsquo;s essential needs (cleaning consumables, kitchen items, etc.)
 </li>
 <li>
 Receive incoming parcels, record them, and promptly route them to the relevant person/department
 </li>
 <li>
 Package outbound items for customers, third parties, and other stakeholders; create shipments and track deliveries
 </li>
 <li>
 Coordinate with teams for corporate events to prepare the required materials (printed documents, promotional items, gift sets, etc.) and organize their dispatch
 </li>
 <li>
 Before meetings, check and prepare meeting rooms, ensuring order and the availability of technical equipment and materials
 </li>
 <li>
 Procure and serve refreshments such as water, coffee, and similar items in a timely manner
 </li>
 <li>
 Focus on general assistancy, office management, and event support; provide on-site assistance during corporate events, ensuring smooth coordination and operational efficiency.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.
 </li>
 <li>
 Minimum 3&ndash;5 years of experience as an Executive Assistant, preferably supporting C-level executives.
 </li>
 <li>
 Excellent written and spoken English and Turkish (other languages are a plus).
 </li>
 <li>
 Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams or SharePoint.
 </li>
 <li>
 Outstanding organizational, multitasking, and time-management skills.
 </li>
 <li>
 Strong communication and interpersonal abilities with a professional and discreet approach.
 </li>
 </ul>
 
 
 
 
 
 Why Vorwerk?
 
 
 
 
 
 
 🌎 Vorwerk is a global brand built on trust, innovation, and a strong people-centric culture. Here, your voice matters, your ideas make an impact, and your growth is supported every step of the way. Join a dynamic, collaborative team where you can contribute meaningfully, develop professionally, and be part of something bigger. At Vorwerk, you don&rsquo;t just work &mdash; you thrive.
 
 
 
 
 
 👉
 
 
 &nbsp;
 
 
 If this sounds like the right place for you, don&rsquo;t wait &mdash; apply now and join the journey!
 
 
 
 
</div>

Office & Management Assistant

Deloitte

<div>
 
 Deloitte provides industry-leading Audit &amp; Assurance, Tax &amp; Legal, Strategy, Risk &amp; Transactions, and Technology &amp; Transformation services to nearly 90% of the Fortune Global 500&reg; and thousands of private companies.
 
 
 With more than 470,000 professionals worldwide, we work together every day to make an impact that matters &mdash; delivering measurable and lasting results that help reinforce public trust in capital markets, enable our clients to transform and thrive, and lead the way toward a stronger economy, a more equitable society, and a more sustainable world.
 
 
 Building on its more than 180 years of history, Deloitte spans more than 150 countries and territories. Our organization has grown significantly in both scale and capabilities; however, our shared culture and mission &mdash; to make an impact that matters &mdash; remains unchanged. This commitment is evident not only in our work for clients, but also in our WorldClass ambition, our WorldClimate initiative, and our ALL IN diversity and inclusion strategy.
 
 
 Here&rsquo;s your chance to gain hands-on business experience among top-talent professionals in their fields and to build a strong network of colleagues and friends. Get ready to meet people who will challenge your perspective, broaden your horizons, and help you learn about business from a truly global point of view.
 
 
 
 
 
 We are seeking high-potential candidates to join our team.
 
 
 
 
 
 Be part of work that delivers meaningful impact &mdash; for businesses, people and the world. Join us.
 
 
 
 
 
 
 Qualifications;
 
 
 <ul>
 <li>
 1 - 4 years of experience as a Department Assistant in a reputable firm (preferably a professional services firm)
 </li>
 <li>
 University degree in a related field
 </li>
 <li>
 Distinctive planning, organizational and organization skills
 </li>
 <li>
 Able to work within a dynamic environment and flexible work hours
 </li>
 <li>
 Having good communication and pronunciation skills
 </li>
 <li>
 Good command of written and spoken English is a plus
 </li>
 <li>
 Advanced knowledge of Microsoft Office
 </li>
 <li>
 Stress and time management skills,
 </li>
 <li>
 Problem solving skills
 </li>
 <li>
 Ability to be a team member,
 </li>
 <li>
 Positive attitude,
 </li>
 <li>
 Multi-tasking abilities.
 </li>
 <li>
 Proactivity,
 </li>
 <li>
 Attention to details
 </li>
 </ul>
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Provide quality support service and maintain operational efficiency in the office by undertaking all administrative affairs for the practice,
 </li>
 <li>
 Provide administrative/secretarial support such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries,
 </li>
 <li>
 Schedule meetings, events, interviews, appointments, and/or other similar activities and to make travel and lodging arrangements,
 </li>
 <li>
 Establish, maintain, and update files, databases, records, and/or other documents as determined by standards and practices,
 </li>
 <li>
 Process SAP shopping carts, vendor invoices and contracts; help administer time sheets and other administrative forms,
 </li>
 <li>
 Liaise with Accounting/Finance and Human Resources departments to help manage daily operations,
 </li>
 <li>
 Sort, screen, review, and distribute incoming and outgoing mails; compose, prepare, or ensure timely responses to a variety of written inquiries.
 </li>
 </ul>
 
 
</div>

Department Assistant

Hilton

<div>
 
 Personal Assistant (PA) to Director of Operations
 
 
 
 
 Reports To:
 
 Director of Operations
 
 
 
 Department:
 
 Executive Office
 
 
 To provide high-level administrative and operational support to the Director of Operations, ensuring effective coordination of daily activities, smooth communication across operational departments, and efficient follow-up of strategic and operational initiatives.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage the Director of Operations&rsquo; daily calendar, meetings, and travel arrangements
 </li>
 <li>
 Coordinate communication between the Director of Operations and operational departments (Front Office, Housekeeping, F&amp;B, Engineering, etc.)
 </li>
 <li>
 Prepare meeting agendas, take minutes, and follow up on action items
 </li>
 <li>
 Support the preparation and consolidation of operational reports (KPIs, budgets, productivity, guest satisfaction metrics, etc.)
 </li>
 <li>
 Handle internal and external correspondence professionally and confidentially
 </li>
 <li>
 Maintain strict confidentiality when dealing with sensitive and strategic information
 </li>
 <li>
 Act as a key point of contact on behalf of the Director of Operations
 </li>
 <li>
 Support cross-functional projects and ensure timely follow-up
 </li>
 <li>
 Assist in preparing management presentations and reports
 </li>
 <li>
 Identify opportunities to improve administrative and operational processes
 
 
 
 </li>
 </ul>
 
 Required Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field
 </li>
 <li>
 Minimum 2 years of experience in an administrative or coordination role (hospitality experience is a plus)
 </li>
 <li>
 Excellent command of English and Turkish, both written and spoken
 </li>
 <li>
 Advanced proficiency in MS Office (especially Excel and PowerPoint)
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment
 </li>
 <li>
 Strong interpersonal and communication skills
 </li>
 <li>
 Proactive, detail-oriented, and solution-focused mindset
 
 
 
 </li>
 </ul>
 
 Core Competencies
 
 
 
 <ul>
 <li>
 Planning &amp; Organization
 </li>
 <li>
 Analytical Thinking
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Stakeholder Management
 </li>
 <li>
 Multitasking
 </li>
 <li>
 Proactive Approach
 
 
 
 </li>
 </ul>
 
 Work Locations
 
 
 
 Hilton Istanbul Bosphorus
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Personal Assistant to Director of Operations

DEVA Holding A.Ş.

<div>
 
 DEVA has been operating since 1958 and is one of the pioneering pharmaceutical companies in Turkey. DEVA, having R&amp;D in focus, manufactures with international quality standards and currently exports products to other countries worldwide.
 
 
 
 
 
 DEVA is seeking for an
 
 "Executive Assistant"
 
 ;
 
 
 
 
 <ul>
 <li>
 Graduation from university or associate degree
 </li>
 <li>
 Minimum 5 years of Executive Assistant job experience and Personal Assistant experience is a plus
 </li>
 <li>
 Advanced command of both spoken and written English
 </li>
 <li>
 Advanced in using MS Office applications
 </li>
 <li>
 Excellent interpersonal and communication skills
 </li>
 <li>
 Excellent coordination, problem solving, dealing and analytical thinking capabilities
 </li>
 <li>
 Having excellent time management and organizational skills
 </li>
 <li>
 Detail oriented, self-directed and multitasking
 </li>
 </ul>
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 <ul>
 <li>
 Assisting the executive role in reporting, presentations, organisations and daily businesses
 </li>
 <li>
 Handling internal and external communication, organising the agenda
 </li>
 <li>
 Managing all travel and accommodation bookings
 </li>
 <li>
 Coordinating the communication among divisions
 </li>
 <li>
 Scheduling appointments and coordinating arrangements for meetings
 </li>
 <li>
 Greeting, receiving and guiding visitors
 </li>
 </ul>
 
 
 
 
 
 Bir &ccedil;al&inodot;&scedil;an aday&inodot; olarak, sizinle aram&inodot;zdaki t&uuml;m ileti&scedil;imde bilgilerinizi 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu&rsquo;na, yasal mevzuata ve Ki&scedil;isel Verileri Koruma Kurumu kararlar&inodot;na uygun olarak i&scedil;liyoruz. Detayl&inodot; bilgiye ve ayd&inodot;nlatma metnimize link &uuml;zerinden ula&scedil;abilirsiniz. https://www.deva.com.tr/tr/kvkk
 
 
</div>

Executive Assistant

AKIN GLOBAL MEDICAL

<div>
 
 We are hiring English Speaker Executive Assistant&nbsp;!
 
 
 
 
 
 We are looking for a team member who perceives different perspectives and cultures as assets, learns from others, enjoys and gets inspired by innovation in a volatile environment and inspires others to find the best in themselves.&nbsp;
 
 
 
 
 
 What does an Executive Assistant do at Akin Global Medical?
 
 <ul>
 <li>
 Primary responsibility of supporting CEO,
 </li>
 <li>
 Doing necessary market research for potential countries,
 </li>
 <li>
 Scheduling international appointments, internationa interviews, and teleconferences,
 </li>
 <li>
 Arranging travel, visas, accommodation, transport,
 </li>
 <li>
 Coordinate purchasing order and approval processes.
 </li>
 <li>
 Assist with event planning and execution.
 </li>
 </ul>
 
 
 
 
 What are the qualifications we look for in an Executive Assistant at Akin Global Medical?
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related departments of universities,
 </li>
 <li>
 Excellent command of both written and oral English,
 </li>
 <li>
 Experience in similar jobs is a big plus,
 </li>
 <li>
 Excellent communication skills,
 </li>
 <li>
 Experience in developing internal processes and filing systems,
 </li>
 <li>
 Exhibits confidence, composure and professionalism in a fast-paced environment,
 </li>
 <li>
 Demonstrates strong organizational skills,
 </li>
 <li>
 Knowledge of Microsoft applications including Outlook, Word, PowerPoint and Excel,
 </li>
 <li>
 Excellent multi-tasking skills with an ability to prioritize tasks and work within deadlines
 </li>
 <li>
 Team the player with a positive attitude,
 </li>
 <li>
 Ability to work flexible schedules.
 </li>
 <li>
 Extremely detail oriented and organized, good in time management.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 If you find this position to be suitable for you, we are looking forward to your application!
 
 
</div>

Constructor Knowledge

<div>
 
 Reports to:
 
 CEO and Executive Director
 
 
 
 Start date:
 
 ASAP
 
 
 
 About The Role
 
 
 
 We are hiring a highly organized, proactive Executive Assistant to support the CEO and Executive Director remotely. You will manage complex calendars, communications, travel, and day-to-day coordination&mdash;ensuring leadership priorities are executed smoothly and confidentially. The role includes occasional travel to Bremen for onsite support during key meetings, workshops, and events.
 
 
 Key responsibilities
 
 
 
 Calendar &amp; meeting management
 
 
 
 <ul>
 <li>
 Own and optimize CEO and Executive Director calendars: scheduling, prioritization, rescheduling, and conflict resolution.
 </li>
 <li>
 Coordinate meetings across global time zones, ensuring clear confirmation of time zones, attendees, and meeting details in every invitation and follow-up.
 </li>
 <li>
 Prepare meetings end-to-end: agendas, pre-reads, briefing notes, logistics, and follow-ups.
 
 
 </li>
 </ul>
 
 Executive communications
 
 
 
 <ul>
 <li>
 Serve as a professional point of contact for internal and external stakeholders.
 </li>
 <li>
 Coordinate communications with key partners, board members, clients, and senior leaders.
 
 
 </li>
 </ul>
 
 Travel &amp; expenses
 
 
 
 <ul>
 <li>
 Plan domestic and international travel: flights, hotels, transfers, visas (when needed), itineraries.
 </li>
 <li>
 Manage expense submissions and approvals; track budgets related to travel and events.
 
 
 </li>
 </ul>
 
 Confidentiality &amp; judgment
 
 
 
 <ul>
 <li>
 Handle sensitive information with absolute discretion.
 </li>
 <li>
 Anticipate risks and resolve issues calmly with minimal escalation.
 
 
 </li>
 </ul>
 Requirements (must-have)
 
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant / Senior Administrative Assistant supporting senior leadership (C-level).
 </li>
 <li>
 Strong calendar management skills in complex, high-volume environments.
 </li>
 <li>
 Excellent written and verbal communication (English).
 </li>
 <li>
 High attention to detail and strong organizational habits (documentation, task tracking, follow-ups).
 </li>
 <li>
 Discretion and professionalism with confidential topics.
 </li>
 <li>
 Proficiency with Microsoft 365 (calendar, docs, spreadsheets), Zoom/Teams.
 
 
 </li>
 </ul>
 Nice-to-have
 
 
 <ul>
 <li>
 Experience supporting two executives simultaneously and/or working with international stakeholders.
 </li>
 <li>
 Event planning (executive meetings, workshops, offsites) and vendor coordination.
 </li>
 <li>
 Experience in fast-growth tech, consulting, or multinational companies.
 </li>
 <li>
 Additional languages (e.g., Russian, German).
 
 
 </li>
 </ul>
 Key competencies
 
 
 <ul>
 <li>
 Prioritization and calm under pressure
 </li>
 <li>
 Stakeholder management and diplomacy
 </li>
 <li>
 Clear, polished writing
 </li>
 <li>
 Structured execution and follow-through
 
 
 </li>
 </ul>
 
 About Constructor Group
 
 
 
 Founded in 2019 by tech and education entrepreneur Dr. Serg Bell, Constructor Group is a global institution dedicated to revolutionizing education and driving innovation in Machine Intelligence, Quantum Technology, Intelligent Materials, Hybrid Reality, and Life Engineering. Our ecosystem includes Constructor Knowledge, offering education tools and services worldwide; Constructor, a software company delivering advanced tech solutions; and Constructor Capital, providing early-stage funding for science, technology, and digital transformation projects. Backed by a diverse network of academic partners, business leaders, and Nobel laureates, Constructor Group is redefining education and technology for the future.
</div>

Executive Assistant to C>Labs CEO & Executive Director of Constructor Cyber Labs

Explore 70+ Administrative assistant in Turkey this March. Find roles across top companies and apply now to boost your career.

70 administrative assistant jobs In Turkey

Administrative Assistant

Office & Management Assistant

Department Assistant

Personal Assistant to Director of Operations

Executive Assistant

Executive Assistant

Executive Assistant to C>Labs CEO & Executive Director of Constructor Cyber Labs