admin assistant

accounts assistant

administrative assistant (front-office) Jobs in Sharjah

administrative assistant (front-office)

document controller / secretary Jobs in Sharjah

document controller / secretary

floor manager

office manager

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
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 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
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 Prepare and maintain documents, reports, and correspondence.
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 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
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 Serve as Secretary for the AUS Alumni CEO Club:
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 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
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 Maintain accurate records of all club activities, including membership lists and meeting notes.
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 Facilitate communication among members and distribute relevant information.
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 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
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 Collaborate with team members to support ongoing projects and departmental initiatives.
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 Identify and implement improvements to administrative processes to enhance efficiency.
 
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 </ul>
 
 Qualifications And Skills Required
 
 
 
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 Bachelor&rsquo;s degree in related field.
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 Excellent organizational and time management skills.
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 Proficiency in Microsoft Office Suite and other office management software.
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 maintain confidentiality and handle sensitive information.
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 interpersonal skills and the ability to work collaboratively in a team environment.
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 Adaptable and Multitasking skills.
 
 
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 </ul>
 
 How To Apply
 
 
 
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 Interested applicants should fill out the form.
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 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
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 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
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Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Citymax Hotels by Landmark Group

<div>
 About the Company: We are looking for a Front Office Associate to be the first point of contact for our guests. The ideal candidate will have a friendly and easy-going personality while also being very perceptive and disciplined. A customer-oriented approach is essential. The goal is to make guests and visitors feel comfortable and valued while on our premises. Preferred Arabic speaker.About the Role: The Front Office Associate will be responsible for ensuring a positive experience for guests from the moment they arrive until they depart.Responsibilities:Register and room all guest arrivals according to established proceduresPerform check in, check out and room change procedures and ensure all data are accurately entered into the hotel systemMaintain cashier float and ensure accurate daily report of all money received at end of the Shift.Cash hotel guests' personal and travelers&rsquo; vouchers and assist with currency exchangeKeep abreast of all modifications to accounting policies and proceduresAttend to guests' request at all timesKnowledgeable of all special promotion procedures for programs such as Seasonal Packages, Frequent Flyers Programs, and also Hotels Group Loyalty programsAttend to guest's complaints, inquiries and requests, refer problems to supervisor/Assistant Manager if he/she unable to assistEnsure that the guests depart the hotel with a positive impression of hotel servicePerform the audit balances and prepare all reports for audit in an orderly fashionWhen on night shift, check night report, prepare morning report and prepare all necessary forms for guest arrivalsMaintain comprehensive knowledge of standard reservation proceduresMaintain exemplary department standards of behavior and appearance and attitudeEnsure front desk work area is kept clean and in an orderly state at all timesIs fully aware of the Credit policy and adhere to policies and proceduresUpsells the hotel to guests whenever the opportunity arises.Keeps informed of Citymax hotel policies and procedures as they relate to the FO operations and guest service.Blocks and pre-registers rooms according to reservation requests.Blocks rooms for arriving guests according to set procedures.Makes and follows through room-rate-name changes.Immediately processes all checked-in registration cards and sets up an accurate folio in the system.Types all pre-registered and NSR key envelopes prior to guest arrival.Double checks accuracy of pre-registration, room allocation and keys in the key jacket.Attends to every guest requests the best way possible.Keeps informed of the hotel&rsquo;s emergency procedures.Checks supplies weekly in the work area and requisitions accordingly.Keeps updated on the system operation and procedures.Performs other duties as may be assigned from time to time.Updates the Guest experience software with the requisite details.Perform related duties and special projects assigned by Supervisor and manager.Qualifications:Proven work experience as a Receptionist, Front Office Representative, or similar role.Proficiency in Microsoft Office Suite.Hands-on experience with office equipment (e.g. fax machines and printers).Professional attitude and appearance.Solid written and verbal communication skills.Ability to be resourceful and proactive when issues arise.Excellent organizational skills.Multitasking and time-management skills, with the ability to prioritize tasks.Customer service attitude.High school degree; additional certification in Office Management is a plus.
</div>

Front Office Associate

Blackline Travel & Tourism LLC

We are looking for a dedicated and organized Office Coordinator to join our tourism company. The ideal candidate should be able to handle office operations efficiently, support daily tasks, and ensure smooth workflow during day or night shifts.Key Responsibilities:<ul><li>Manage daily office operations</li><li>Handle customer inquiries and bookings</li><li>Coordinate with internal teams and tour staff</li><li>Maintain office records and documentation</li><li>Prepare reports and assist with administrative tasks</li><li>Ensure a professional and welcoming office environment</li></ul>Requirements:<ul><li>Previous experience in administration or office coordination</li><li>Strong communication and organizational skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Ability to work in day or night shifts</li><li>Good customer service skills</li><li>Must be reliable, proactive, and well-presented</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Office Coordinator – Tourism Company (Day & Night Shift)

Iron Gate LLC

About Us:We are a growing property development company based in Sharjah, dedicated to delivering high-quality residential and commercial projects. We are currently seeking an Office Administrator to support our Sales Department with documentation, customer coordination, and administrative tasks.Key Responsibilities:<ul><li>Prepare and issue receipts, quotations, and booking forms for clients</li><li>Assist in unit reservations, tracking availability and updating reservation logs</li><li>Organize and maintain filing systems for client records and sales documents</li><li>Coordinate with the Sales Team for client follow-ups and document processing</li><li>Maintain updated sales inventory and assist in report generation</li><li>Answer basic client inquiries through phone, email, or WhatsApp</li><li>Liaise with accounts for payment tracking and documentation</li><li>Provide general administrative support to the sales office</li></ul>Qualifications:<ul><li>Experience in real estate or property development is a plus</li><li>At least 2 years of experience in administrative or sales support role</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and time-management skills</li><li>Attention to detail and accuracy in documentation</li><li>Professional communication skills in English</li><li>Currently residing in Sharjah or nearby Emirates</li></ul>Job Types: Full-time, PermanentJob Type: Full-timePay: From AED3,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Office Administrator

Zaawaya Interior Design

Position Overview:We are looking for an experienced and highly organized Project Engineer with a background in architecture engineering to oversee the operations and project execution within our interior design firm. The ideal candidate will have strong leadership skills, a deep understanding of design and construction processes, and the ability to manage both people and projects efficiently.This role combines responsibilities in office management, team leadership, and end-to-end project coordination.Key Responsibilities:Office &amp; Team ManagementOversee day-to-day office operations ensuring efficiency and structure.Lead and manage the design team to ensure accountability and performance.Maintain a collaborative, productive, and professional work environment.Handle procurement, vendor coordination, and general administrative oversight.Project ManagementPlan and manage interior design projects from concept through completion.Create and maintain detailed project schedules and timelines.Allocate tasks and manage team workload according to project phases.Monitor project budgets, timelines, and deliverables.Client &amp; Stakeholder EngagementOrganize and lead client meetings, design presentations, and project briefings.Serve as the main point of contact for clients throughout the project lifecycle.Coordinate approvals, manage expectations, and ensure client satisfaction.Reporting &amp; DocumentationPrepare daily and weekly project reports for management and clients.Maintain accurate records of project milestones, site visits, and communications.Identify risks, delays, or design issues and communicate timely solutions.Qualifications &amp; Requirements:Bachelor&rsquo;s degree in architecture engineering or a bachelor&rsquo;s degree in interior design/ interior architecture or any related field (required).10&ndash;15 years of proven experience in project management and office management within the interior design, architecture, or construction industry.Strong knowledge of interior design processes, construction techniques, materials, and codes.Proven ability to manage design teams, timelines, and budgets.Proficient in MS Office, project management software (Asana, MS Project), and familiarity with design software (AutoCAD, SketchUp, etc.).Excellent communication, leadership, and organizational skills.Valid driving license and own vehicle (required).PMP certification or equivalent is a plus.Job Types: Full-time, ContractContract length: 24 monthsAbility to commute/relocate:Sharjah: Reliably commute or planning to relocate before starting work (Required)Job Type: Full-timePay: AED7,500.00 - AED8,500.00 per month

Project Engineer

DEEP SEA AIR CONDITIONS SERVICES

CAN START WORK IMMEDIATELY!Apply only Female applicantsPreferably residing in SharjahCandidate must speak in fluent EnglishSubmit your CV to gm@deepseaservices.comWebsite: www.deepseaservices.comBenefits: Working Visa, Health Insurance, Yearly evaluation for increase based on performance<ul><li>Identify and pursue new business opportunities to achieve sales targets.</li><li>Develop and maintain relationships with existing clients to ensure repeat business.</li><li>Conduct market research to identify trends and competitor activities.</li><li>Negotiate and close deals with clients.</li><li>Plan and execute digital marketing campaigns (email, social media).</li><li>Handle incoming calls, emails and inquiries.</li><li>Support daily administrative and office management tasks.</li><li>Performs clerical works such as photocopying, scanning &amp; filing.</li><li>Must have knowledge in Word and Excel.</li><li>Must be confident on writing email and letters.</li></ul>Job Type: Full-time<ul><li>Sharjah: Reliably commute or planning to relocate before starting work</li><li>(Preferred) Visiting Visa or Cancelled Visa</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Office Admin

XAD Technologies

Job SummaryResponsible for managing staff accommodation facilities in line with UAE labor laws and municipality standards. Ensures safe, clean, and well-maintained housing, supervises accommodation staff, and handles resident welfare and daily operations.Key Responsibilities<ul><li>Oversee daily operations of staff housing, including room allocation and occupancy records.</li><li>Ensure compliance with UAE labor, Civil Defense, and municipality regulations.</li><li>Conduct regular inspections and coordinate maintenance and repairs.</li><li>Address employee concerns and support a positive living environment.</li><li>Supervise housekeeping, security, and maintenance staff.</li><li>Manage budgets, utilities, and accommodation supplies; prepare periodic reports.</li></ul>Requirements<ul><li>Experience in UAE staff accommodation or facility management.</li><li>Knowledge of UAE labor laws and safety regulations.</li><li>Strong leadership, communication, and problem-solving skills.</li><li>Proficiency in MS Office; relevant diploma/degree preferred.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>How many years of experience do you have managing staff accommodation or labour camps in the UAE?</li><li>Have you previously managed large accommodation facilities? If yes, how many residents/rooms?</li><li>Can you provide an example of how you handled a major maintenance or emergency situation?</li><li>How do you handle resident complaints or conflict situations?</li><li>What is the maximum size you have managed?</li><li>What is your current salary?</li><li>What is your current visa status?</li><li>What is your notice period?</li></ul>

Accommodation Manager

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