accounts assistant

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office coordinator & accounts assistant Jobs in Sharjah

office coordinator & accounts assistant

office manager

Al Murad Sign

Job SummaryWe are seeking a dependable Office Manager &ndash; Accounts &amp; Operations to manage day-to-day office operations, oversee basic accounting activities, track job progress, and control official communication. The role focuses on execution, coordination, tracking, and reporting, while final approvals and strategic decisions remain with management.Key Responsibilities1. Accounts Management (Control &amp; Execution)<ul><li>Prepare and issue sales invoices</li><li>Maintain receivables and payables records</li><li>Track client payments and follow up for collections</li><li>Maintain daily cash flow and expense records</li><li>Organize vouchers, bills, and financial documents</li><li>Coordinate with external accountant for VAT and compliance</li><li>Prepare weekly and monthly finance summaries</li></ul>2. Operations &amp; Job Tracking<ul><li>Track all jobs from approval to completion</li><li>Maintain job status reports (quotation, production, installation, completion)</li><li>Coordinate with design, production, and vendors</li><li>Ensure timelines are met and delays are escalated</li><li>Prepare weekly operations and job progress reports</li></ul>3. Office &amp; Communication Management<ul><li>Manage official email correspondence</li><li>Draft and send client updates, confirmations, and follow-ups</li><li>Maintain organized job files and documentation</li><li>Coordinate internally and externally for smooth office functioning</li></ul>4. Administrative &amp; Reporting Support<ul><li>Maintain office records and documentation</li><li>Prepare daily, weekly, and monthly reports for management</li><li>Support management in follow-ups and coordination</li><li>Ensure discipline and organization in office processes</li></ul>Requirements<ul><li>3&ndash;6 years experience in office management / accounts / operations</li><li>Good knowledge of accounting principles</li><li>Strong Excel and email communication skills</li><li>Organized, responsible, and proactive follow-up attitude</li><li>Ability to manage multiple tasks independently</li><li>Languages: English (mandatory), Hindi / Arabic (advantage)</li></ul>Note: Work Location at Sajja, Shj. Please check before applyingJob Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Office Manager – Accounts And Operations

AL IMAN STEEL BR 1 LLC

An Administrative Assistant to the General Manager (GM) Must be an Arabic national with minimum of 5 years experienced in the UAE. Provides high-level administrative support, manages executive calendars, coordinates meetings, and handles confidential correspondence. They enhance efficiency by preparing reports, acting as a liaison with stakeholders, and handling daily office operations, ensuring the GM can focus on strategic, high-level duties.Key ResponsibilitiesCalendar &amp; Meeting Management: Schedule appointments, manage the GM&rsquo;s calendar, and arrange meetings, including preparing agendas and taking minutes.Correspondence &amp; Communication: Handle incoming emails/calls, draft correspondence, memos, and reports on behalf of the GM.Office Administration: Organize filing systems, maintain office supplies inventory, and manage travel arrangements.Project Coordination: Assist with special projects, research, and data analysis as assigned.Liaison Duties: Act as a key point of contact between the GM, internal staff, and external partners.Document Preparation: Create, edit, and format documents, spreadsheets, and presentations for leadership or board meetings.Required Qualifications &amp; SkillsExperience: Proven experience as an administrative assistant, often requiring 5+ years in a senior or executive support role.Technology Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.Organizational Skills: Exceptional organizational skills and the ability to prioritize tasks independently.Communication: Strong written and verbal communication skills.Discretion: Ability to handle sensitive and confidential information with discretion.Key CompetenciesProactivity: Independent worker capable of handling projects with minimal supervision.Detail-Oriented: High accuracy in preparing reports and documents.Interpersonal Skills: Ability to interact professionally with board members and staff.Work Location: In person

ADMIN ASSISTANT TO THE GENERAL MANAGER

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
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 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
 </li>
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 Prepare and maintain documents, reports, and correspondence.
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 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
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 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
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 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
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 Maintain accurate records of all club activities, including membership lists and meeting notes.
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 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
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 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
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 Collaborate with team members to support ongoing projects and departmental initiatives.
 </li>
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 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
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 Excellent organizational and time management skills.
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 Proficiency in Microsoft Office Suite and other office management software.
 </li>
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 maintain confidentiality and handle sensitive information.
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 interpersonal skills and the ability to work collaboratively in a team environment.
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 Adaptable and Multitasking skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
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 Interested applicants should fill out the form.
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 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Jesr al fasht security devices fix

Office Adminwe are an ELV company we need a male canididate for office admin which know the work MS office Telly and accountJob Types: Full-time, Contract Contract length: 24 monthsPay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Office Administrator

Zaawaya Interior Design

Job Description: We are looking for a responsible, well-mannered, and presentable Office Girl / Administrator to join our team. The ideal candidate will support the daily operations of the office by maintaining cleanliness, assisting with administrative tasks, and ensuring a welcoming environment for clients and staff. This role requires someone who is organized, proactive, and able to work closely with the design and engineering teams when required.Key Responsibilities:<ul><li>Maintain overall cleanliness and organization of the office including workspaces, meeting rooms, and pantry area.</li><li>Prepare and serve tea, coffee, and refreshments to clients and visitors.</li><li>Assist with basic administrative tasks such as filing, document handling, photocopying, and organizing office records.</li><li>Arrange and maintain product catalogs, samples, and materials used by the design team.</li><li>Support designers and office staff with day-to-day office assistance when required.</li><li>Monitor and check office inventory including stationery, pantry supplies, and materials, and report when items need replenishment.</li><li>Occasionally accompany engineers for site visits when required to assist with documentation or coordination.</li><li>Ensure the office environment remains clean, organized, and welcoming for clients and staff at all times.</li></ul>Requirements:<ul><li>Must be well-mannered, polite, and presentable.</li><li>Should be well dressed and maintain a professional appearance.</li><li>Basic understanding of office administration and organization.</li><li>Ability to communicate in English (compulsory).</li><li>Responsible, punctual, and able to follow instructions.</li><li>Ability to work in a team environment and assist different departments when needed.</li></ul>Benefits:<ul><li>Friendly and professional working environment.</li></ul>If you are organized, responsible, and eager to work in a professional office environment, we encourage you to apply.Pay: AED1,500.00 - AED2,000.00 per monthWork Location: In person

Office girl/ Administrator

Citymax Hotels by Landmark Group

<div>
 
 We are looking for a Front Office Associate (Arabic speaker) to be the first point of contact for our guests. The ideal candidate will have a friendly and easy-going personality while also being very perceptive and disciplined. A customer-oriented approach is essential. The goal is to make guests and visitors feel comfortable and valued while on our premises.
 
 
 
 WHAT AWAITS YOU?
 
 
 <ul>
 <li>
 Greet and welcome guests as soon as they arrive at the office.
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 Direct visitors to the appropriate person and office.
 </li>
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 Answer, screen, and forward incoming phone calls.
 </li>
 <li>
 Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures).
 </li>
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 Provide basic and accurate information in-person and via phone/email.
 </li>
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 Receive, sort, and distribute daily mail/deliveries.
 </li>
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 Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
 </li>
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 Order front office supplies and keep inventory of stock.
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 Doing Check In &ndash; Check out.
 </li>
 </ul>
 
 
 WHAT DO WE EXPECT?
 
 
 <ul>
 <li>
 Arabic Speaking is must.
 </li>
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 Proven work experience as a Hotel Receptionist, Front Office Representative, or similar role.
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 Opera knowledge is must.
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 Professional attitude and appearance.
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 Solid written and verbal communication skills.
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 Ability to be resourceful and proactive when issues arise.
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 <li>
 Excellent organizational skills.
 </li>
 <li>
 Multitasking and time-management skills, with the ability to prioritize tasks.
 </li>
 <li>
 Customer service attitude.
 </li>
 <li>
 High school degree; additional certification in Office Management is a plus.
 </li>
 </ul>
 
 
</div>

Front Office Associate

Admin cum Receptionist<ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy ana presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in person and via phone/email</li><li>Receive, sort and distribute daily mail/deliveries</li><li>Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)</li><li>Update calendars and schedule meetings</li><li>Perform other clerical receptionist duties such as filing photocopying transcribing</li><li>Implement clerical duties and administrative processes</li><li>Proven admin or assistant experience</li><li>Knowledge of office management skills and ability to multi-task and prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and planning skills</li><li>Proficient in MS Office</li></ul>job type: full timeVisa preference: Husbands sponsorship visaPay: AED2,000.00 - AED2,500.00Education:<ul><li>Bachelor's</li></ul>Experience:<ul><li>UAE: 2 Years (Required)</li></ul>Language:<ul><li>English</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Visa status</li></ul>Experience:<ul><li>Receptionist cum office administration: 2 years (Preferred)</li></ul>Work Location: In person

Receptionist cum Admin Assistant

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