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office manager

Budget Blinds of Mansfield

Office ManagerBudget Blinds &mdash; Mansfield, TXJob Details<ul><li>Salary: $18 - $26 per hour (Based on Experience)</li><li>Job Type: Full-time (W-2 Employee)</li><li>Schedule: Monday to Friday, 8:00 AM &ndash; 5:00 PM</li><li>Dress Code: Business Casual</li></ul>Job SummaryBudget Blinds of Mansfield seeks a highly organized, customer-focused Office Manager to be the operational backbone of our growing business. You will be our clients' first point of contact, the master of our schedule, and the essential force that keeps the office and showroom running efficiently.This role is for a proactive, multitasking go-getter with outstanding attention to detail and a passion for exceeding customer expectations. We provide all necessary tools and training; we ask that you bring a positive attitude and drive daily!Key ResponsibilitiesAs the Office Manager, your focus will heavily involve big-picture organizational and administrative tasks. The role involves overseeing and managing the office. Maintain office services by organizing office operations and procedures, prioritizing and maintaining workloads and schedules, controlling correspondence with customers and vendors, designing filing systems, establishing streamlined processes of office/administrative systems, and monitoring clerical functions and the general direction of all office factors.<ul><li>Client Communications Hub: Serve as the primary point of contact for all incoming calls. Manage client communications via phone, text (Podium), and TouchPoint CRM, logging all details accurately and immediately. Plan, organize, and manage the direction of all customer communications.</li><li>Scheduling &amp; Logistics: Manage the company calendar and efficiently schedule all consultations, installations, and service calls. Proactively monitor routes and schedules, providing immediate communication for any delays or conflicts to clients and staff.</li><li>Order Status Management: Consistently track client orders via vendor sites and TouchPoint. Provide timely, proactive updates to clients&mdash;upon order placement, halfway to the expected ship date, sooner if there are delays/issues, and upon product arrival.</li><li>Office Efficiency &amp; Showroom Readiness: Oversee day-to-day office operations. Maintain a clean, organized, and showroom-ready environment. Manage office supply inventory, check in product deliveries, greet guests, and perform various administrative tasks (filing, typing, emailing, etc.).</li><li>Team Support: Help maintain client databases and files, process vendor payments and manage vendor portals, and support the sales and installation teams as needed (e.g., attending occasional home shows or events, delivering parts or support to installers).</li><li>Other: Create and manage administrative systems for maximum efficiency. Bank deposits. Maintaining inventory of office/showroom supplies. Track client billings, proposals, contracts, and orders. Provide support and input into the company's marketing approach. Processes order remakes quickly and productively as needed.</li></ul>Qualifications<ul><li>Experience: Minimum of 2 years of experience in office administration, assistant, or a related field preferred.</li><li>Tech Proficiency: Proven experience with digital operations, including multi-line phone systems, CRM software, and calendar management.</li><li>Education: A high school diploma or GED is required.</li><li>Key Traits: Exceptional attention to detail, strong organizational skills, clear communication, adaptability, and an insistence on punctuality (&quot;If you're early, you're on time and if you&rsquo;re on time, you&rsquo;re late&quot;). Must exceed expectations.</li></ul>*You will regularly be asked to extend yourself outside of your role; however, it will always be in a way that is complementary to your current role. At times, you may be asked to hand out flyers, attend events, clean areas other than your direct workspace, and perform other assigned tasks not listed here; however, the intention of adding these things to your responsibilities is shared and otherwise meant to enrich your overall role as the Office Manager with Budget Blinds.Key Character Traits:AdaptabilityAttention to DetailCommunication SkillsCustomer Service SkillsOrganizational SkillsProblem SolvingTeam WorkPhysical Requirements<ul><li>Ability to remain stationary, often standing or sitting, for prolonged periods.</li><li>Ability to occasionally lift and move objects up to 0&ndash;45 pounds.</li><li>Raising objects from a lower to a higher position or moving objects horizontally from position to position.</li></ul>Job Type: Full-timePay: $18.00 - $26.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Office Manager

Scouting America Montana Council

Job Summary We are seeking a dedicated and organized Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. Reporting directly to the Director of Support Service/Chief Operating Office, the Office Manager provides tactical support for a multi-location organization. This role involves managing office resources, coordinating activities, and maintaining a productive work environment to support the mission of Scouting America. The Office Manager must model and practice high-quality customer service to both internal and external customers, be creative, and enjoy working within a small, community-oriented environment that is mission and results driven. The ideal individual will have the ability to exercise good judgement, flexibility, and a positive attitude in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain balance amongst multiple priorities. The Office Manager will have the ability to work both independently and collaboratively on projects, from conception to completion, and must be able to work under pressure, at times, to handle a wide variety of activities and confidential matters with discretion. The office manager is customer-facing to both internal and external customers and must present a positive and helpful attitude when assisting staff, volunteers, and other customers.Roles &amp; Responsibilities&middot; Oversee and support all administrative support functions and ensure that offices are operating smoothly&middot; Practice and ensure high-quality customer service&middot; Manage office supply inventories and place orders as necessary&middot; Perform receptionist duties: greet visitors, and answer and direct phone calls&middot; Perform store service duties, including customer sales and returns, shipping, and inventory&middot; Lead the initial onboarding process for new employees, including hiring documents, notifications, and background checks as needed.&middot; Manage the offboarding process for employees leaving the council, ensuring proper documentation and exit procedures.&middot; Responsible for Daily Mail Log, receiving and sorting incoming mail/deliveries and manage outgoing mail/shipping processes&middot; Accurately handle, account for and deposit, monies from store, event, and fundraising activities&middot; Develop office procedures and ensure appropriate implementation&middot; Assist with managing and maintaining IT processes&middot; Manage office budget&middot; Identify opportunities for process and office management improvements, and design and implement new systems&middot; Organize and coordinate council events, meetings, and activities.&middot; Manage the processing of volunteer awards, ensuring timely and accurate recognition.&middot; Handle incident reporting, ensuring proper documentation and follow-up.&middot; Process certificate of insurance requests, coordinating with relevant parties.&middot; Oversee vehicle licensing and insurance policies, ensuring compliance with regulations.&middot; Manage and mentor the council&rsquo;s registrar&middot; Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressuresQualifications&middot; Commitment to the mission of Scouting America&middot; Excellent customer service skills&middot; Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail&middot; Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, volunteers, members, external partners, and donors&middot; Outstanding written and verbal communication skills&middot; Demonstrated proactive approaches to problem-solving with strong decision-making capability.&middot; Emotional maturity&middot; Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment&middot; Forward looking thinker, who actively seeks opportunities and proposes solutionsEducation and Experience Requirements&middot; Bachelor&rsquo;s degree preferred&middot; Strong work tenure: two to five years of experience supporting Executives and offices, preferably in a non-profit organization&middot; Experience and interest in internal and external communications&middot; Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe Acrobat, Zoom, and web platforms. Experience with Scouting technology tools is a plusWork Environment and Conditions&middot; Work is indoors and occasionally outdoors&middot; Heavy phone/email volume&middot; Needs to be able to work at a computer for long periods of time&middot; Standing and sitting for long periods of time&middot; Ability to work a flexible schedule including some weekends and evenings as required&middot; Ability to travel to and from meetings and appointments in locations and times throughout Montana; some driving may be required.&middot; Regular lifting required with occasional heavy liftingAbout Scouting America, Montana Council:Scouting America, Montana Council is a 501(c)(3) organization and is chartered to Scouting America National Council as one of 242 councils nationwide. Our mission is to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Scout Law.Scout Oath &ndash; I promise to do my best to do my duty to God and my Country; to obey the Scout Law; to help other people at all times; to keep myself physically strong, mentally awake and morally straight.Scout Law &ndash; A scout is Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind, Obedient, Cheerful, Thrifty, Brave, Clean and Reverent.Job Type: Full-timePay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Required)</li></ul>Experience:<ul><li>Office/Executive assistant: 1 year (Required)</li></ul>Work Location: In person

The Atlas Group

Job Overview We are seeking a dynamic and highly organized Office Manager to lead our administrative operations and ensure the smooth functioning of our office environment. This pivotal role involves overseeing daily administrative tasks, managing office staff, coordinating vendor relationships, and supporting overall office efficiency. The ideal candidate will bring energetic leadership, exceptional communication skills, and a proactive approach to problem-solving. Your expertise will help foster a productive workplace where team members can thrive and organizational goals are seamlessly achieved.Duties<ul><li>Supervise daily office activities, including front desk operations, multi-line phone systems, and clerical support to ensure efficient workflow</li><li>Manage scheduling for meetings, appointments, and company events, ensuring calendars are up-to-date and conflicts are minimized</li><li>Support human resources functions such as onboarding new employees, maintaining personnel files, and assisting with training &amp; development initiatives</li><li>Coordinate payroll processing to ensure timely and accurate employee compensation</li><li>Organize office space through filing systems, inventory management, and ensuring compliance with safety standards</li></ul>Experience<ul><li>Strong background in office experience including clerical tasks, front desk management, and administrative support</li><li>Familiarity with QuickBooks or comparable bookkeeping/accounting software for financial record-keeping</li><li>Experience in event planning for meetings or company functions is highly desirable</li><li>Knowledge of human resources procedures including onboarding, training, and payroll management</li><li>Demonstrated ability to manage schedules effectively using calendar management tools</li><li>Excellent communication skills paired with organizational prowess to handle multiple priorities efficiently</li></ul>Join us as an Office Manager and be at the heart of our organization&rsquo;s success! Your energetic leadership will empower our team while your detailed-oriented approach ensures operational excellence. We value proactive problem-solvers who thrive in fast-paced environments and are eager to contribute to a vibrant workplace culture.Job Types: Full-time, Part-timePay: $18.00 - $24.00 per hourExpected hours: 35 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Paid time off</li></ul>Work Location: In person

Lux Dentistry

Job Summary We are seeking an energetic and highly organized Office Manager to lead the daily operations of our dynamic office environment. This pivotal role ensures seamless administrative functions, effective team supervision, and efficient office management. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional communication skills, strong organizational abilities, and a proactive approach to problem-solving. As the backbone of our office, you will foster a positive work environment while managing vendor relationships, overseeing bookkeeping and payroll processes, and supporting team development initiatives.Duties<ul><li>Oversee daily office operations to ensure a productive and welcoming environment for staff and visitors</li><li>Manage scheduling, calendar coordination, and appointment setting for leadership and team members</li><li>Supervise administrative staff, providing training, guidance, and performance feedback to foster team growth</li><li>Coordinate vendor relationships, including service providers, suppliers, and contractors to ensure smooth operations</li><li>Handle bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and financial reporting</li><li>Manage payroll processing in collaboration with human resources to ensure timely and accurate employee compensation</li><li>Organize company events, meetings, and training sessions to promote team engagement and professional development</li><li>Maintain filing systems&mdash;both physical and digital&mdash;and ensure confidentiality of sensitive information</li><li>Oversee front desk responsibilities including multi-line phone systems, phone etiquette, and visitor management</li><li>Assist with human resources functions such as onboarding new employees, maintaining personnel records, and supporting HR initiatives</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles within a professional setting</li><li>Supervising experience with demonstrated leadership capabilities</li><li>Proficiency in QuickBooks or comparable bookkeeping software</li><li>Strong schedule management skills with the ability to prioritize multiple tasks effectively</li><li>Experience managing vendors and coordinating service contracts or supplies</li><li>Knowledge of payroll processing and human resources procedures</li><li>Familiarity with medical office management or healthcare environments is a plus</li><li>Excellent communication skills&mdash;both verbal and written&mdash;along with professional phone etiquette</li><li>Exceptional organizational skills with keen attention to detail in filing, record keeping, and calendar management</li><li>Ability to handle clerical tasks efficiently while maintaining a positive attitude in a busy office setting</li><li>Experience with event planning and training &amp; development activities is desirable</li></ul>Join us as an Office Manager to lead our team toward operational excellence! We value proactive individuals who bring energy, clarity, and dedication to their work. This role offers an exciting opportunity to shape our office culture while supporting the success of our organization through effective management practices.Job Types: Full-time, Part-timePay: $24.32 - $35.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Pure Smiles

<div>Overview:
Be part of a family-owned, private practice that is a growing company. We pride ourselves in using state-of-the-art technology, have a team-oriented work environment and give you the opportunity to work independently as well as collaboratively alongside some of the dental industry's most talented doctors, hygiene, assistants and office professionals. In addition, you will be paired with a mentor and a trainer who is invested in you and your success!
NO LATE NIGHTS OR WEEKEND!
OFFICE HOURS:
Monday-Thursday: 7:30am-5:00pm
Description:
Lima Community Dental is offering an exciting career opportunity for a talented, motivated Office Manager who is patient-focused, values our teammates, and has strong leadership skills.
In this Position, You Will:
<ul><li>lead a dynamic team (6-8 people) of dental health care office professionals,</li>
<li>ensure an excellent patient experience is regularly provided,</li>
<li>provide input to the Marketing department to identify opportunities for campaigns, services, and differentiators (like community involvement), that will lead to increased office revenue,</li>
<li>create daily, weekly, and monthly reports and gather statistics</li>
<li>review the daily schedule to identify issues and opportunities for same-day treatment</li>
<li>provide self-development opportunities for all team members to ensure continuous growth</li>
<li>maintain a working knowledge of all statutory regulations affecting practice health and safety</li>
<li>support both the clinical and administrative team to ensure the practice is running smoothly and patients are happy</li>
</ul>
We are Looking For a Leader Who:
REQUIRED:
<ul><li>possesses a proven understanding of the dental industry,</li>
<li>wants to make a positive, lasting difference in the lives of our patients through exceptional customer service,</li>
<li>is passionate, pursues continuous growth, possesses gratitude, and has an abundance mindset,</li>
<li>approaches each day with motivation, determination and confidence,</li>
<li>possesses excellent communication and relationship building skills,</li>
<li>is reliable and able to build trust with patients and teammates,</li>
<li>thrives in a culture of empowerment, advanced technology and education,</li>
<li>possesses high integrity and accountability,</li>
<li>has excellent organizing and strategic thinking skills,</li>
<li>has the ability to create schedules and meet deadlines under stress and interruptions,</li>
<li>possesses critical thinking to provide recommendations and/or identify solutions to improve office efficiency</li>
<li>has a strong knowledge of Microsoft Office, Google Suite, and Open Dental</li>
<li>enjoys working on a team that likes to have fun!</li>
</ul>
Preferred:
<ul><li>Associates or bachelors degree in business, marketing, economics, or a related field or a combination of education and experience.</li>
<li>Previous experience in practice management software such as Open Dental</li>
</ul>
We Provide:
Paid time off, paid sick days, 7 paid holidays, an opportunity for quarterly office bonuses, health, vision and dental insurance, 401(k) and 401(k) matching, annual clothing allowance, new teammate exam, opportunities for continuing education and much more!
If this sounds like YOU, Lima Community Dental is your match! *
Apply today to speak with a recruiter and learn more!
COVID-19 considerations: 
Our office has implemented many safety precautions to keep our patients and teammates safe.
Pure Smiles is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. Pure Smiles prohibits discrimination and harassment and affords equal employment opportunities to teammates and applicants without regard to any characteristic (or classification) protected by applicable law.</div>

Who's Your HR?

Join a Tulsa based team as an Office Manager and take charge of optimizing office operations, streamlining systems, and supporting company-wide efficiency. This role is perfect for someone who thrives on structure, accountability, and delivering high-quality administrative support every day.We&rsquo;re seeking a dependable, detail-oriented professional to oversee daily operations and keep the organization running at its best. If you enjoy improving processes, managing multiple priorities, and supporting both leadership and staff, this is an excellent opportunity to grow your career in office administration and operations management.Key Responsibilities&middot; Manage all aspects of daily office operations and administrative support&middot; Coordinate calendars, meetings, and travel for team members&middot; Oversee vendor relationships, purchasing, and contract coordination&middot; Develop and refine office systems and procedures for maximum efficiency&middot; Serve as the communication hub between employees, leadership, and external partners&middot; Support company initiatives, project execution, and team accountability&middot; Maintain organized digital and physical filing systems&middot; Assist with payroll processing and ensure accurate employee timekeeping records&middot; Assist with employee benefit coordination&middot; Assist with accounting functions such as accounts payable and receivable processing&middot; Provide administrative support for board meetings including taking meeting minutes&middot; Use office and collaboration tools (Microsoft Office Suite, Slack, project-management platforms) to streamline workflowsQualifications&middot; High school diploma or equivalent required; associate or bachelor&rsquo;s degree preferred&middot; At least 1 year of experience in office management, administrative coordination, or executive support&middot; Excellent organization, time-management, and multitasking skills&middot; Strong written and verbal communication abilities&middot; Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); quick to learn new tools&middot; Detail-oriented, proactive, and resourceful problem-solver&middot; Collaborative team player who takes initiative and follows through on commitmentsWork Environment&middot; Professional office environment (climate-controlled, on-site)&middot; Ability to sit, stand, bend, and move throughout the workday&middot; Frequent computer and office-equipment use&middot; Occasionally lift up to 25 lbs&middot; Clear, professional communication required when interacting with clients and colleaguesWhat We Offer&middot; Competitive compensation&middot; Benefits including 401k with match&middot; Paid time off&middot; Professional development assistance&middot; Supportive, team-focused culture&middot; Opportunities for professional growth and advancement&middot; Stable, collaborative work environment where your ideas and contributions matterEqual Employment OpportunityWe are an equal-opportunity employer and value diversity in our workplace. All employment decisions are based on qualifications, merit, and business needs &mdash; without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, or gender identity.Job Type: Full-timePay: $20.00 - $22.75 per hourWork Location: In person

Denver Recovery Group

<div>Denver Recovery Group is seeking an experienced and compassionate Office &amp; Administrative Services Manager to support multi-site clinic operations. This role requires strong organizational skills, sound judgment, and the ability to work sensitively with a substance use treatment population in a multicultural environment. The ideal candidate demonstrates a customer-service orientation, maintains confidentiality, and effectively manages administrative staff and complex office operations across multiple clinics.

40 hours per week primarily Monday - Friday; some weekend duty maybe needed; salary range $50,000-$60,000 annually
<h4 class="jobSectionHeader">
Key Responsibilities</h4>
Relate to a substance treatment population in a sensitive, respectful, and professional manner

Demonstrate readiness and effectiveness in a multicultural work environment

Identify, address, and resolve obstacles in a timely and professional manner

Use sound reasoning and judgment when addressing emotional or difficult client and employee situations

Participate in management meetings regarding organizational policies and strategic development

Maintain multi-office and clinic correspondence

Oversee Methasoft programming, coordinate updates, and address tasks through Methasoft Google Chat

Maintain strict confidentiality of sensitive patient and employee information

Track and distribute patient refunds accurately and timely

Ensure annual fire inspections are completed at all clinics

Assist with technology oversight at each clinic

Ensure a safe work environment and confirm all required safety drills are completed at each clinic

Oversee administrative staff scheduling and daily operations

Assist with administrative staff training follow-up and ongoing oversight

Participate in administrative staff performance reviews

Conduct regular administrative meetings and provide feedback as requested by Clinic Leads, Coordinators, or Directors

Maintain office equipment and assist with scheduling repairs, reporting needs and timelines to the Operations/Facilities Manager

Stay current with industry standards through continuing education, workshops, and ongoing learning related to office management best practices

Perform other duties as assigned
<h4 class="jobSectionHeader">
Physical Requirements</h4>
Occasionally involves light physical work, including exerting up to 10&ndash;20 pounds of force and/or a negligible amount of force to move objects
<h4 class="jobSectionHeader">
Required Qualifications</h4>
Prior experience in office management, healthcare administration, or a related field

Experience supervising and supporting administrative staff

Strong organizational, communication, and problem-solving skills

Ability to maintain confidentiality and professionalism at all times

Willingness and ability to travel statewide

Comfort working in a fast-paced, multi-site clinical environment
<h4 class="jobSectionHeader">
Preferred Qualifications</h4>
Experience working in substance use treatment, behavioral health, or healthcare settings

Familiarity with Methasoft or similar electronic health record systems

40 hrs/week

Own vehicle required
<h4 class="jobSectionHeader">
Valid Driver's License</h4>
Bachelor Degree in administration/ management or minimum of three years office and personel management experience required - in Healthcare preferred

Benefits

Accrued Sick
<h4 class="jobSectionHeader">
Accrued PTO</h4>
Medical, Vision and Dental

11 Paid Holidays

401K
<h4 class="jobSectionHeader">
EAP</h4>
The above statements are intended to describe the general nature and level of work being performed by team members assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of team members so classified. All team members may be required to perform duties outside of their normal responsibilities from time to time, as needed.
<h4 class="jobSectionHeader">
About Denver Recovery Group LLC</h4>
Denver Recovery Group is an opioid treatment center that provides medication assisted treatment (MAT) to individuals on the Front Range of Colorado from Boulder to Colorado Springs and Western Slope Colorado communities.</div>

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