administrative assistant

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operations manager

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office administrator

office manager

Jarrell Family Dentistry

<div>Company:
<div></div>
Overview:
<h2 class="jobSectionHeader">Dental Office Manager &ndash; Job Description</h2>
Job Title: Dental Office Manager
Location: Jarrell, Texas 
Employment Type: Full-Time<h3 class="jobSectionHeader">
Job Summary</h3>
The Dental Office Manager is responsible for overseeing the daily administrative operations of the dental practice. This role ensures efficient office workflow, excellent patient experience, proper staff coordination, and financial performance of the practice. The Office Manager serves as the primary point of contact for administrative staff and supports clinical staff to ensure smooth practice operations.<h3 class="jobSectionHeader">
Key Responsibilities</h3>
Office Operations<ul><li>
Manage daily operations of the dental office to ensure efficiency and organization.</li><li>
Oversee appointment scheduling, patient flow, and front desk operations.</li><li>
Maintain office policies and procedures.</li><li>
Ensure compliance with HIPAA, OSHA, and other regulatory requirements.</li></ul>
Staff Management<ul><li>
Supervise and support front office staff and administrative team.</li><li>
Coordinate hiring, onboarding, training, and performance evaluations.</li><li>
Create and manage staff schedules and coverage.</li><li>
Foster a positive, professional work environment.</li></ul>
Patient Relations<ul><li>
Ensure high levels of patient satisfaction and customer service.</li><li>
Handle patient concerns, complaints, and escalations professionally.</li><li>
Monitor patient communication including calls, emails, and reminders.</li></ul>
Financial Management<ul><li>
Oversee billing, insurance verification, and claims processing.</li><li>
Monitor accounts receivable and collections.</li><li>
Manage office budgets, financial reporting, and supply costs.</li><li>
Coordinate with insurance companies and ensure accurate patient billing.</li></ul>
Administrative Duties<ul><li>
Maintain patient records and office documentation.</li><li>
Manage vendor relationships and order office supplies.</li><li>
Track productivity metrics and prepare operational reports.</li><li>
Implement systems to improve office efficiency and profitability.</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
High school diploma or equivalent required; Associate or Bachelor&rsquo;s degree preferred.</li><li>
2&ndash;5 years of experience in dental office management or healthcare administration.</li><li>
Knowledge of dental practice management software.</li><li>
Understanding of dental insurance, billing, and coding procedures.</li><li>
Strong leadership, organizational, and communication skills.</li></ul><h3 class="jobSectionHeader">
Skills &amp; Competencies</h3><ul><li>
Leadership and team management</li><li>
Patient service and conflict resolution</li><li>
Financial and billing knowledge</li><li>
Multitasking and time management</li><li>
Attention to detail</li><li>
Problem-solving and decision-making</li></ul><h3 class="jobSectionHeader">
Work Environment</h3><ul><li>
Fast-paced dental office setting</li><li>
Primarily desk and administrative work with occasional interaction with clinical staff and patients</li><li>
Standard office hours with occasional extended hours if needed</li></ul><h3 class="jobSectionHeader">
Benefits</h3><ul><li>
Health, dental, and vision insurance</li><li>
Paid time off</li><li>
Retirement plan</li><li>
Continuing education opportunities</li><li>
Employee discounts on dental services</li></ul>
Essential Functions: 
<div></div>
Additional Eligibility Qualifications: 
<div></div>
Pay Range: USD $35.00 - USD $40.00 /Hr.</div>

Office Manager

Optimize U Memphis

Overview We are seeking a dedicated and skilled Office Manager to join our team. We treat women and men by optimizing their hormones. We also focus on workout recovery. The ideal candidate will play a crucial role in providing high-quality patient care and administrative support within a fast-paced medical environment. This position requires an understanding of medical terminology, patient service, and the ability to work effectively in an outpatient setting. Experience in customer care and marketing is highly desirable.Responsibilities<ul><li>Assist healthcare providers with patient examinations and procedures.</li><li>Perform Billing entries.</li><li>Perform intake procedures including obtaining vital signs and medical histories.</li><li>Maintain accurate patient records using EHR systems.</li><li>Ensure compliance with safety protocols and basic life support standards.</li><li>Communicate effectively with patients regarding their care and treatment plans.</li><li>Manage scheduling, appointments, and follow-up calls for patients.</li><li>Assist in the coordination of care for patients in the clinic setting.</li><li>Assist in marketing, client acquisition and retention.</li></ul>Requirements<ul><li>Proven experience as a Office Manager or in a similar role preferably within healthcare settings such as clinics or hospitals.</li><li>Knowledge of medical terminology.</li><li>Familiarity with EMR systems and basic life support certification.</li><li>Strong patient service skills with the ability to communicate effectively with diverse populations.</li><li>Ability to perform intake duties including taking vital signs and understanding medication administration protocols.</li><li>Join us in making a difference in patient care while advancing your career in the medical field!</li></ul>Pay: $23.00 - $28.00 per hourWork Location: In person

Clarkson Eyecare

<div>SUMMARY

 An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company.

ESSENTIAL DUTIES AND RESPONSIBILITIES
<ul>
<li>Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE).</li>
</ul><ul><li>Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team.</li>
</ul><ul><li>Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results.</li>
</ul><ul><li>Conduct performance reviews and compensation evaluations for the office team.</li>
</ul><ul><li>Exercise judgment and utilize tools to achieve revenue and EBITDA growth.</li>
</ul><ul><li>Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way.</li>
</ul><ul><li>Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA &amp; OSHA requirements, hazardous material handling and waste disposal.</li>
</ul><ul><li>Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule.</li>
</ul><ul><li>Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training.</li>
</ul>
 QUALIFICATIONS
<ul>
<li>Industry related experience will be beneficial.</li>
</ul><ul><li>Mangement experience required</li>
</ul><ul><li>Favorable result on background check as required by state.</li>
</ul><ul><li>Must be able to provide proof of identity and right to work in the United States.</li>
</ul>
EDUCATION AND/OR EXPERIENCE
<ul>
<li>HSD or GED</li>
</ul><ul><li>ABO, NCLE, LDO could be preferred</li>
</ul>
 LICENSES AND CREDENTIALS
<ul>
<li>None</li>
</ul>
 SYSTEMS AND TECHNOLOGY
<ul>
<li>Proficient in Microsoft Excel, Word, PowerPoint, Outlook</li>
</ul>
 LOCATION
<ul>
<li>Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities</li>
</ul>
 PHYSICAL REQUIREMENTS
<ul>
<li>This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25&ndash;50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity&mdash;including color, depth, peripheral vision, and the ability to adjust focus&mdash;is required 100% of the time. Occasional driving or climbing may also be necessary.</li>
</ul>
If you need assistance with this application, please contact (636) 227-2600. Please do not contact the office directly &ndash; only resumes submitted through this website will be considered.

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

NOTE: Job descriptions are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.</div>

Connect with a wish 

Connect With a Wish is currently seeking to hire a full time Office Manager. This position would require 36-40 hours/week. The office manager will be responsible for daily tasks concerning office communication, procedures, data management, and bookkeeping.Responsibilities<ul><li>Manage office duties to include but not limited to managing and ordering office supplies with final approval of the director or president.</li><li>Maintain inventory needed for all programs.</li><li>Manage volunteer hours.</li><li>Coordinate all receipts and enter data into Quickbooks for all revenues and expenses, specifically for the operating account at the direction of the treasurer.</li><li>Track credit card spending and pay balance weekly or biweekly, as necessary.</li><li>Handle and direct daily office communications and calendar to include upcoming events, intake of donations and outsourcing of requests.</li><li>Coordinate some office related tasks for interns.</li><li>Keep contact lists up to date.</li><li>Any other needs that may arise in the office.</li></ul>Relevant/Preferred Experience:<ul><li>Proficiency in Quickbooks</li><li>Proficiency in Google Workspace</li></ul>Job Type: Full-timePay: $16.00 per hourExpected hours: 36 - 40 per weekSchedule:<ul><li>Day shift</li><li>Monday to Friday</li><li>Night or Weekend events a few times a year</li></ul>Work Location: In personPay: $16.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Weaver and Sons Excavation

Weaver and Sons Excavation is a small business in Hellam, PA 17406. We are agile, inclusive, rewarding and our goal is to keep growing as one of York County's most trusted excavation and site work companies.Office manager needed for mid-size excavation and sitework company. You will be working in close conjunction with one or more owners. Responsibilities would include but would not be limited to: organizing and maintaining office, employee records and relations, equipment records, light payroll, etc. Must have good math skills and be familiar with Office, Excel and Quickbooks. We will train, but you must be a self-starter and have some of the above skills. Male or female, high school or college graduates would be considered. This position has room for advancement. Preferable Full-time but part time considered. Email or text replies only. Starting at $22 per hour with possibility for more depending on experience. More pay available if experienced with Quickbooks or accounting in general.Office Manager Duties:<ul><li>Entering receipts &amp; bills into Quickbooks with accurate coding.</li><li>Creating invoices and submitting them on time</li><li>Account Receivable and Payable knowledge</li><li>Processing payroll as well as liabilities</li><li>Work with Project Manager in getting accurate information for coding receipts, assist in ordering and scheduling as needed.</li><li>IFTA knowledge a plus</li><li>Sales Tax filings</li><li>Maintain and schedule vehicle registrations and inspections</li><li>Maintain employee files</li><li>Experience with AIA&rsquo;s a plus but not necessary</li><li>Communicate and arrange COI for new customers</li><li>Create and maintain job folders</li><li>Run requested reports via Quickbooks</li></ul>** Health Benefits are NOT offered **Job Type: Part-timePay: $24.00 - $26.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Schedule:<ul><li>Day shift</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li><li>Quickbooks or similar: 5 years (Required)</li></ul>Work Location: In person

mission trace homeowners association

General ResponsibilitiesGeneral Responsibilities:&middot; Performs bookkeeping functions: recording invoices into accounts receivable, accounts payable, and for the preparation of financial statements. Software programs currently being used are Buildium and Doorking.&middot; Maintains a database of resident information using HOA software (Buildium) and tracks ownership and other vital information for performing the association's business.&middot; Assists with coordination community-related meetings, including Board of Directors and Annual Members Meetings, and committee meetings, as needed, and may include attendance at some meetings, and preparation of related and/or required meeting notices and drafting meeting minutes.&middot; Acts as a liaison between the homeowners and the Board of Directors, problem solving whenever possible to ease the workload of the all-volunteer Board. Maintaining positive communication and an open line of communication between all parties.&middot; Assists the Board of Directors in scheduling common area maintenance.&middot; Prepares association correspondence and certificates in support of property sales.&middot; Assists with various forms of communication to owners, including e-blasts, emails, letters and provides a welcome packet which includes governing documents, checklist information, and login access links for new residents.&middot; Works with the treasurer and assists with preparing financial documents for the annual audit.&middot; Answers phones, monitors messages and correspondence by mail and email. Serves as the first contact point for most persons having business with the association.&middot; Maintains and updates a calendar of events in a timely fashion which should include Clubhouse rentals, HOA business meetings, and social events to avoid scheduling conflicts. The office manager coordinates the agreement, collects the deposit and fee, and schedules before and after cleaning of the Clubhouse.&middot; Maintains accurate records and files, to include proper document retention period as required.&middot; Works with the Controlled Access Chair on issuing remote access decals to residents, activating those decals in Doorking.&middot; Assist in issuing parking decals and keeping an Excel spreadsheet of permits issued.Experience<ul><li>Administrative experience: 1 year (Required)</li><li>Microsoft Office: 1 year (Preferred)</li><li>Bilingual: Spanish (Preferred)</li></ul>About UsEstablished in 1973, Mission Trace was the first Planned Unit Development in San Antonio, officially opening January 19, 1974. Mission Trace is a homeowners association community of 260 privately owned homes, grouped in clusters, leaving approximately half of the total community available as open and natural spaces for the enjoyment of all residents.Mission Trace is a beautiful community designed with homeowner privacy and enjoyment in mind, offering tennis courts, swimming pools, a clubhouse, walking trails, private streets, off-street parking, useable recreational areas and conservation of the natural environment. Plus, homeowners enjoy added peace of mind with 24-hours a day, 7-days a week security guard.Mission Trace Homeowners Association is self-managed by an all-volunteer, nine member board of directors.Mission Trace is a not-for-profit Homeowners Association with an all-volunteer nine-member Board of Directors.The HOA Office Manager must understand the importance of providing outstanding customer service and be able to interact effectively with homeowners. The HOA Office Manager must have detailed knowledge of Mission Trace governing documents. This position reports directly to the Administrative Chair, one of the officers (president, vice president, secretary or treasurer) but assists the elected board of nine directors with some duties. The HOA Office Manager performs administrative duties, as needed, in support of the association's mission to maintain and preserve residences, lots and common areas.Pay: $18.00 - $22.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: Hybrid remote in San Antonio, TX 78230

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