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office services manager

Bechtel Corporation

<div>
 
 Requisition ID:
 
 288543
 
 
 
 
 <ul>
 <li>
 Relocation Authorized: National - Single
 </li>
 <li>
 Telework Type: Full-Time Office/Project
 </li>
 <li>
 Work Location: Riyadh
 
 
 </li>
 </ul>
 
 Extraordinary Teams Building Inspiring Projects
 
 
 
 Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
 
 
 Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
 
 
 Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .
 
 
 
 Project Overview
 
 
 
 Bechtel Mining and Metals offers engineering, procurement, and construction services for customers in the mining sector across multiple commodities including Iron Ore, Bauxite, Alumina, Aluminium, Copper, Gold, Coal, Lithium and Rare Earths markets.
 
 
 Headquartered in Santiago, Chile, the M&amp;M global business unit also has offices in Brisbane, Perth and Adelaide in Australia along with execution units in the United States, Peru, Kingdom of Saudi Arabia, India and other project locations around the world.
 
 
 To support ongoing and future project delivery, Bechtel is currently seeking a Office Services Manager to join the team at our sites in GCC countries (Arab states: Oman, Saudi Arabia, and the United Arab Emirates).
 
 
 
 Job Summary
 
 
 
 In this role, you will plan and coordinate facility office designs, space allocation and moves, write procedures and instructions, provide guidance to administrative personnel, and stay informed of developments in technology, equipment, software applications, programs, and processes. Your input will help develop and implement new or improved systems and procedures for the facility.
 
 
 
 Major Responsibilities
 
 
 
 <ul>
 <li>
 Plans and coordinates detailed phases of the facilities office designs, construction, major moves, renovation activities, space allocation, furniture and equipment control and disbursement, requiring substantial judgment and experience.
 </li>
 <li>
 Develops and implements new or improved systems and procedures
 </li>
 <li>
 Writes procedures and application instructions
 </li>
 <li>
 May provide input to subcontractors and suppliers
 </li>
 <li>
 Provides guidance and/or direction to administrative support personnel.
 
 
 </li>
 </ul>
 
 Education And Experience Requirements
 
 
 
 Requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience
 
 
 
 Required Knowledge And Skills
 
 
 
 <ul>
 <li>
 Proficiency and experience in budget management and preparation of work plans.
 </li>
 <li>
 Knowledge of Bechtel, Government and industry standards, practices, and regulatory requirements related to facility management, office services, and records and information management.
 </li>
 <li>
 Demonstrated leadership ability, including proven success in managing multiple work priorities, driving process improvements, and developing and executing long term plans.
 </li>
 <li>
 Working knowledge in various O&amp;AS disciplines, including knowledge of O&amp;AS policies and programs preferred.
 </li>
 <li>
 Ability to interface effectively with all levels of a diverse, global organization and to make presentations to senior managers, committees, or large gatherings as necessary.
 </li>
 <li>
 Must have the ability to address the concerns of all levels of Bechtel employees and to resolve problems or issues.
 </li>
 <li>
 An experienced senior manager with previous oversight responsibilities directing the activities mentioned above.
 </li>
 <li>
 Candidate must have demonstrated leadership capabilities, with an emphasis on quality, team building, and work process improvement.
 
 
 </li>
 </ul>
 
 Total Rewards/Benefits
 
 
 
 For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards
 
 
 
 Diverse Teams Build The Extraordinary
 
 
 
 As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.
 
 
 We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.
 
 
 
 Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to
 
 
 acesstmt@bechtel.com
 
</div>

Office Services Manager

Bechtel

<div>Requisition ID: 288543<ul><li>
Relocation Authorized: National - Single</li><li>
Telework Type: Full-Time Office/Project</li><li>
Work Location: Riyadh</li></ul> 
<div><div><div><h2 class="jobSectionHeader">Extraordinary teams building inspiring projects:</h2></div><div>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</div></div><div><div><h2 class="jobSectionHeader">
Project Overview:</h2></div><div>
Bechtel Mining and Metals offers engineering, procurement, and construction services for customers in the mining sector across multiple commodities including Iron Ore, Bauxite, Alumina, Aluminium, Copper, Gold, Coal, Lithium and Rare Earths markets.
Headquartered in Santiago, Chile, the M&amp;M global business unit also has offices in Brisbane, Perth and Adelaide in Australia along with execution units in the United States, Peru, Kingdom of Saudi Arabia, India and other project locations around the world.
To support ongoing and future project delivery, Bechtel is currently seeking a Office Services Manager to join the team at our sites in GCC countries (Arab states: Oman, Saudi Arabia, and the United Arab Emirates).</div></div><div><div><h2 class="jobSectionHeader">
Job Summary:</h2></div><div>
In this role, you will plan and coordinate facility office designs, space allocation and moves, write procedures and instructions, provide guidance to administrative personnel, and stay informed of developments in technology, equipment, software applications, programs, and processes. Your input will help develop and implement new or improved systems and procedures for the facility.</div></div><div><div><h2 class="jobSectionHeader">
Major Responsibilities:</h2></div><div><ul><li>
Plans and coordinates detailed phases of the facilities office designs, construction, major moves, renovation activities, space allocation, furniture and equipment control and disbursement, requiring substantial judgment and experience.
</li><li>Develops and implements new or improved systems and procedures
</li><li>Writes procedures and application instructions
</li><li>May provide input to subcontractors and suppliers
</li><li>Provides guidance and/or direction to administrative support personnel.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Education and Experience Requirements:</h2></div><div>
Requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience</div></div><div><div><h2 class="jobSectionHeader">
Required Knowledge and Skills:</h2></div><div><ul><li>
Proficiency and experience in budget management and preparation of work plans.</li><li>
Knowledge of Bechtel, Government and industry standards, practices, and regulatory requirements related to facility management, office services, and records and information management.</li><li>
Demonstrated leadership ability, including proven success in managing multiple work priorities, driving process improvements, and developing and executing long term plans.</li><li>
Working knowledge in various O&amp;AS disciplines, including knowledge of O&amp;AS policies and programs preferred.</li><li>
Ability to interface effectively with all levels of a diverse, global organization and to make presentations to senior managers, committees, or large gatherings as necessary.</li><li>
Must have the ability to address the concerns of all levels of Bechtel employees and to resolve problems or issues.</li><li>
An experienced senior manager with previous oversight responsibilities directing the activities mentioned above.</li><li>
Candidate must have demonstrated leadership capabilities, with an emphasis on quality, team building, and work process improvement.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Total Rewards/Benefits:</h2></div><div>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</div></div><div><div><h2 class="jobSectionHeader">
Diverse teams build the extraordinary:</h2></div><div>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</div></div></div> 
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com</div>

Hosuktravels

At Hosuk Travels, we pride ourselves on delivering exceptional travel and tourism services with efficiency and professionalism. We are seeking an organized and proactive Office Manager to join our team in Riyadh. The ideal candidate will oversee daily office operations, manage administrative staff, and ensure smooth coordination across departments to maintain a productive and organized workplace. Key Responsibilities <ul> <li>Supervise day-to-day office operations and administrative functions.</li> <li>Manage and coordinate the work of administrative staff to ensure smooth workflow.</li> <li>Maintain office supplies, equipment, and vendor relationships.</li> <li>Oversee scheduling, meetings, and internal communication between teams.</li> <li>Prepare and maintain company records, reports, and documentation.</li> <li>Assist in budgeting, expense tracking, and financial reporting.</li> <li>Ensure compliance with company policies and local regulations.</li> <li>Support HR processes including recruitment, onboarding, and employee engagement.</li> <li>Handle confidential documents and correspondence securely.</li> <li>Foster a positive and efficient office culture.</li> </ul> Requirements <ul> <li>Bachelor's degree in Business Administration, Management, or a related field.</li> <li>3-5 years of experience as an Office Manager or similar administrative role.</li> <li>Strong leadership, organizational, and multitasking abilities.</li> <li>Excellent communication and interpersonal skills.</li> <li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li> <li>Experience in travel or tourism industry is a plus.</li> </ul> At Hosuk Travels, we value efficiency, teamwork, and professionalism. Joining our Riyadh office as an Office Manager provides the opportunity to contribute to a dynamic travel organization while ensuring smooth operations and a supportive work environment.<img src="https://www.jobg8.com/Tracking.aspx?AIWcikCyAyzgBaOW7L0MfWiXBywqUE2jk" width="0" height="0" />

Office Manager

Hosuk Travel

<div>At Hosuk Travels, we pride ourselves on delivering exceptional travel and tourism services with efficiency and professionalism. We are seeking an organized and proactive Office Manager to join our team in Riyadh. The ideal candidate will oversee daily office operations, manage administrative staff, and ensure smooth coordination across departments to maintain a productive and organized workplace.

Key Responsibilities:
<ul>
<li>Supervise day-to-day office operations and administrative functions.</li>
<li>Manage and coordinate the work of administrative staff to ensure smooth workflow.</li>
<li>Maintain office supplies, equipment, and vendor relationships.</li>
<li>Oversee scheduling, meetings, and internal communication between teams.</li>
<li>Prepare and maintain company records, reports, and documentation.</li>
<li>Assist in budgeting, expense tracking, and financial reporting.</li>
<li>Ensure compliance with company policies and local regulations.</li>
<li>Support HR processes including recruitment, onboarding, and employee engagement.</li>
<li>Handle confidential documents and correspondence securely.</li>
<li>Foster a positive and efficient office culture.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager or similar administrative role.</li>
<li>Strong leadership, organizational, and multitasking abilities.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li>
<li>Experience in travel or tourism industry is a plus.</li>
</ul>
At Hosuk Travels, we value efficiency, teamwork, and professionalism. Joining our Riyadh office as an Office Manager provides the opportunity to contribute to a dynamic travel organization while ensuring smooth operations and a supportive work environment.</div>

PwC Middle East

<div>
 
 Line of Service
 
 
 
 Internal Firm Services
 
 
 
 Industry/Sector
 
 
 
 Not Applicable
 
 
 
 Specialism
 
 
 
 IFS - Internal Firm Services - Other
 
 
 
 Management Level
 
 
 
 Manager
 
 
 
 Job Description &amp; Summary
 
 
 
 Provide strategic leadership for multi-disciplinary office management operations including quality assurance and policy reviews.
 
 
 Responsible for the smooth running of local office operations, including administrative support, material supplies and front desk personnel, under the guidelines set forth by the Senior Manager. In addition, acts as the main liaison between Front Office (LoS) and Back Office (Support functions) staff for directing to services and facilities.
 
 
 Ensures the smooth operations of the office by coordinating administrative support in an efficient and effective manner and that consumables and supplies are arranged for.
 
 
 
 Primary Responsibilities
 
 
 
 
 Financial
 
 
 
 <ul>
 <li>
 In line with Procurement guidelines, work with finance and purchasing with regards to providing office needs including supplies, consumables, stationery, office machinery, shredding, cleaning, and related service agreements
 </li>
 <li>
 Liaise with procurement with respect to RFPs on wider office purchases
 </li>
 <li>
 Manage the relationship with external vendors, develop and maintain vendors portfolio. Review the LPOs issued for vendors, follow up with finance for payments.
 </li>
 <li>
 Coordinate local internal events such as office events with close liaison with Cluster Office Senior Manager while abiding by budget
 </li>
 <li>
 Propose cost saving solutions as appropriate
 </li>
 <li>
 Assist in the preparation of the office budget. Adhere to the allocated budget for the Office Services function
 </li>
 <li>
 Manage the provision of Meeting Room Services- bookings, catering, equipment, e.g. Audio Visual equipment.
 
 
 </li>
 </ul>
 
 Customer
 
 
 
 <ul>
 <li>
 Strategically manage office space in the LV office by maximizing utilization (workspace and parking) and proposing solutions for our fast-growing staff population.
 </li>
 <li>
 Support in the development of policies and procedures and ensure that they are being followed by the team
 </li>
 <li>
 Work towards being a high quality internal service provider and to ensure that all administrative support requirements are being met
 </li>
 <li>
 Handle and report ad-hoc issues as they arise
 </li>
 <li>
 Act as an interface between administrative staff and management
 </li>
 <li>
 Review the LPOs issued for vendors, follow up with finance for payment
 </li>
 <li>
 Act as a key liaison with the LV office landlord to facilitate communication and address any issues.
 
 
 </li>
 </ul>
 
 Internal Process
 
 
 
 <ul>
 <li>
 Provide efficient internal administrative services including courier, mail, cars, limousine services, office supplies etc
 </li>
 <li>
 Work closely with BR team to ensure Office policies are adhered to with respect to security, fire warden and emergencies
 </li>
 <li>
 Introduce new processes or optimise current ones to improve quality of office services and EAs
 </li>
 <li>
 Ensure that a positive, well-maintained work environment is provided for staff
 
 
 </li>
 </ul>
 
 Learning and Growth
 
 
 
 <ul>
 <li>
 Coach and develop direct reports, overseeing their assigned tasks and dealing with any issues that arise
 </li>
 <li>
 Recruit and onboard new office admin staff
 </li>
 <li>
 Act as people manager for direct reports
 </li>
 <li>
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 </li>
 <li>
 Ensure quality assurance in all day-to-day office management operations, including overseeing the office management team.
 </li>
 <li>
 Maintain high levels of customer service while ensuring that staff feel motivated and productive.
 </li>
 <li>
 Develop KPIs for the office management service to track performance and improvements.
 </li>
 <li>
 Coach and upskill junior team members, overseeing their tasks and addressing any issues that arise.
 </li>
 <li>
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed.
 
 
 </li>
 </ul>
 
 Knowledge, Skills, And Abilities
 
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor's degree required
 </li>
 <li>
 Fluency in spoken and written English, proficiency in Arabic is an advantage
 </li>
 <li>
 7+ years' experience of providing office services in a professional services environment, or equivalent internal experience
 </li>
 <li>
 Experience with a professional services firm preferred
 </li>
 <li>
 Prior people management/team lead experience
 
 
 </li>
 </ul>
 
 Knowledge And Skills
 
 
 
 <ul>
 <li>
 Pragmatic and objective approach to problem solving and ability to multitask
 </li>
 <li>
 Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
 </li>
 <li>
 Strong interpersonal and consultative skills in order to consult and build strong credible relationships with a broad range of stakeholders
 </li>
 <li>
 Strong managerial presence with customer focus and ability to manage a team to provide high level of service
 </li>
 <li>
 Strong coaching and mentoring skills
 </li>
 <li>
 Excellent oral and written communication
 </li>
 <li>
 Demonstrates sensitivity together with the ability to negotiate effectively and influence others when appropriate
 </li>
 <li>
 Seeks and applies knowledge and skills, continually striving to improve within role. Advocate best practice in this regard to others.
 </li>
 <li>
 This role requires an effective team player who is able to promote and demonstrate one Firm and team working, contributing to the goals and objectives of the office management function
 </li>
 <li>
 Should possess a strong focus on customer service for both internal and external clients. Advocate best practice in this regard and demonstrate in role
 </li>
 <li>
 Will need to keep up to date with Office Management best practice, changes to systems policies and procedures
 </li>
 <li>
 Must be flexible, able to work with change, adapting as appropriate and encouraging others to do so
 </li>
 <li>
 Ability to work accurately whilst under tight time constraint and high-quality standards
 </li>
 <li>
 Knowledge of all relevant local legislation and regulations including Contractors
 </li>
 <li>
 Knowledge of the firm's supplier contracts
 </li>
 <li>
 Discretion skills and ability to maintain confidential data
 
 
 </li>
 </ul>
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 Accepting Feedback, Accepting Feedback, Active Listening, Analytical Thinking, Architectural Management, AutoCAD (Drawing Software), CAD Standards, CCURE (Security Management Software), Coaching and Feedback, Communication, Corrective Maintenance, Correspondence Management, Cost Management, Coworking Space Management, Creativity, Cross-Functional Team Coordination, Customer Experience (CX) Strategy, Demand Management, Embracing Change, Emergency Response System Maintenance, Emotional Regulation, Empathy, Environment, Health, and Safety (EHS) Program Development, Event Execution, Facilities Engineering {+ 66 more}
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 Not Specified
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 No
 
 
 
 Government Clearance Required?
 
 
 
 No
 
 
 
 Job Posting End Date
 
</div>

Office Manager - Laysen Valley Office

Samaya Investment Company

<div>
 
 
 About Us
 
 
 
 Samaya Investment is a leading company in developing and managing cultural projects locally and internationally, with 20+ years of expertise in museums, exhibitions, events, and major festivals.
 
 
 
 
 
 
 Job Title: CEO Office Manager
 
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 Department:
 
 Office of the CEO
 
 
 
 Reports To:
 
 Chief Executive Officer
 
 
 
 
 
 
 Role Purpose
 
 
 
 The CEO Office Manager plays a critical role in supporting the Chief Executive Officer by ensuring the smooth operation of the executive office. This includes managing daily activities, coordinating across departments, representing the CEO in selected meetings, and handling sensitive communications with the utmost professionalism and confidentiality.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive Support
 
 
 <ul>
 <li>
 Act as the primary liaison between the CEO and internal/external stakeholders.
 </li>
 <li>
 Manage the CEO&rsquo;s calendar, travel, and meeting logistics.
 </li>
 <li>
 Prepare agendas, presentations, reports, and follow-up actions.
 </li>
 <li>
 Handle confidential documents with discretion.
 </li>
 </ul>
 
 
 2. Office &amp; Operations Management
 
 
 <ul>
 <li>
 Oversee daily operations of the CEO&rsquo;s office.
 </li>
 <li>
 Ensure availability of office resources and coordinate facility needs.
 </li>
 <li>
 Liaise with HR, Finance, and Administration for support services.
 </li>
 <li>
 Monitor workflows and prioritize tasks to enhance productivity.
 </li>
 </ul>
 
 
 3. Communication &amp; Coordination
 
 
 <ul>
 <li>
 Draft and manage correspondence, memos, and emails on behalf of the CEO.
 </li>
 <li>
 Maintain effective communication between the CEO and all departments.
 </li>
 <li>
 Facilitate timely information flow and follow-up on requests.
 </li>
 <li>
 Represent the CEO in meetings when required and document outcomes.
 </li>
 </ul>
 
 
 4. Project &amp; Task Management
 
 
 <ul>
 <li>
 Track strategic initiatives and ensure timely execution.
 </li>
 <li>
 Follow up on action items and prepare progress reports.
 </li>
 <li>
 Support special projects and business initiatives.
 </li>
 </ul>
 
 
 5. Stakeholder &amp; Relationship Management
 
 
 <ul>
 <li>
 Build and maintain relationships with partners, clients, and government entities.
 </li>
 <li>
 Organize high-level meetings, conferences, and events.
 </li>
 <li>
 Manage protocol and hospitality for VIP visitors.
 </li>
 </ul>
 
 
 6. Confidentiality &amp; Governance
 
 
 <ul>
 <li>
 Safeguard sensitive information and ensure policy compliance.
 </li>
 <li>
 Support board meetings through documentation and minute-taking.
 </li>
 <li>
 Maintain organized filing systems for executive records.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Public Administration, or related field.
 </li>
 <li>
 Minimum 5 years of experience in executive support or office management.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in office software and productivity tools.
 </li>
 <li>
 High level of professionalism and confidentiality.
 </li>
 <li>
 Fluency in Arabic and English (spoken and written).
 </li>
 </ul>
 
 
</div>

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
 <li>
 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
 <li>
 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
 <li>
 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
 <li>
 Experience:Robust experience in a similar role.
 </li>
 <li>
 Self-Motivation:Proactive and self-driven approach to office management.
 </li>
 <li>
 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
 </li>
 <li>
 Attention to Detail:Strong focus on accuracy and detail in all tasks.
 </li>
 <li>
 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
 </li>
 <li>
 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
 </li>
 <li>
 IT Proficiency:Strong proficiency in office software and IT systems.
 </li>
 <li>
 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
 </li>
 <li>
 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
 </li>
 </ul>
 
 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
 <ul>
 <li>
 Professional, international working environment
 </li>
 <li>
 Challenging, rewarding career
 </li>
 <li>
 Collaborative environment
 </li>
 <li>
 Competitive compensation package, including performance based annual bonus
 </li>
 <li>
 25 working days vacation
 </li>
 <li>
 Health Insurance
 
 
 </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>

Office & Administration Manager

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Office Manager

Office Manager

Office Manager - Laysen Valley Office

Office Manager

Office & Administration Manager