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marketing & communications coordinator

podcast coordinator

Binding Minds

Job Title: Legal Practice Coordinator Location: New York, NY Work Type: HybridAbout the Role We are seeking a highly organized and detail-oriented Legal Practice Coordinator to support attorneys and timekeepers in a fast-paced law firm environment. This role provides comprehensive administrative, practice, and billing support while delivering exceptional internal and external client service.Key Responsibilities<ul><li>Manage attorney calendars, deadlines, meetings, travel, and communications</li><li>Serve as a primary point of contact for clients and internal stakeholders</li><li>Create, edit, and proofread legal and administrative documents</li><li>Open and close client matters, process conflicts, and prepare engagement letters</li><li>Coordinate billing, time entry, prebills, and invoicing in collaboration with attorneys and finance teams</li><li>Assist with budgeting, reports, and client billing inquiries</li><li>Organize meetings, events, and virtual conferences</li><li>Maintain electronic and paper files in compliance with firm policies</li><li>Partner with Billing, Marketing, IT, and other departments to support practice needs</li><li>Provide backup support, assist with training, and contribute to process improvements</li></ul>Qualifications<ul><li>Bachelor&rsquo;s or Associate&rsquo;s degree preferred</li><li>3+ years of experience supporting attorneys in a law firm or professional services environment</li><li>Strong knowledge of legal documents, billing processes, and law firm operations</li><li>Proficiency in Microsoft Office, Adobe Acrobat Pro, DocuSign, document management and billing systems (e.g., Aderant or 3E)</li></ul>Job Type: Full-timePay: $80,000.00 - $120,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Experience:<ul><li>Practice Coordinator /Legal Secretary: 3 years (Required)</li><li>Legal Billing: 3 years (Required)</li></ul>Work Location: On the road

Lead Practice Coordinator

Mirage

<div>Mirage is the leading AI short-form video company. We&rsquo;re building full-stack foundation models and products that redefine video creation, production and editing. Over 20 million creators and businesses use Mirage&rsquo;s products to reach their full creative and commercial potential.
We are a rapidly growing team of ambitious, experienced, and devoted engineers, researchers, designers, marketers, and operators based in NYC. As an early member of our team, you&rsquo;ll have an opportunity to have an outsized impact on our products and our company's culture.
Our Products
Captions
Mirage Studio
Our Technology
AI Research @ Mirage
Mirage Model Announcement
Seeing Voices (white-paper)
Press Coverage
TechCrunch
Lenny&rsquo;s Podcast
Forbes AI 50
Fast Company
Our Investors
We&rsquo;re very fortunate to have some the best investors and entrepreneurs backing us, including Index Ventures, Kleiner Perkins, Sequoia Capital, Andreessen Horowitz, Uncommon Projects, Kevin Systrom, Mike Krieger, Lenny Rachitsky, Antoine Martin, Julie Zhuo, Ben Rubin, Jaren Glover, SVAngel, 20VC, Ludlow Ventures, Chapter One, and more.
** Please note that all of our roles will require you to be in-person at our NYC HQ (located in Union Square)
We do not work with third-party recruiting agencies, please do not contact us**
<h3 class="jobSectionHeader">About the Role</h3>
We&rsquo;re hiring a Visual Designer (Contract-to-Hire) to join our Marketing team and help bring our brand to life across multiple platforms. In this dynamic role, you&rsquo;ll create a wide range of visual assets, from webpages and emails to launch videos, digital ads, and event materials, that enhance our storytelling and drive engagement.
This role will start as a contract position with the intention to convert to full-time, pending performance and business needs. You&rsquo;ll play a key role in shaping our visual identity, ensuring consistency while exploring fresh and creative directions.
This is a fully onsite contract role. Candidates must be able to work from our Union Square office five days a week.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Collaborate closely with brand and marketing partners to create visually compelling assets, including email campaigns, app store assets, brand partnerships, event materials, and webpage visuals, ensuring a cohesive and consistent brand identity across all touchpoints</li><li>
Design high-quality storyboards, static visuals, and style frames for product launch videos, defining the look and feel of animations, titles, overlays, and typography to guide motion designers and ensure strong creative execution</li></ul><h3 class="jobSectionHeader">
Requirements</h3><ul><li>
5+ years of experience in graphic design, visual design, or a related field, with a strong portfolio showcasing relevant work</li><li>
Strong understanding of design fundamentals, including composition, typography, and layout</li><li>
Expertise in Figma and Adobe Creative Suite (Photoshop, Illustrator)</li><li>
Proven ability to collaborate effectively with cross-functional teams, including marketing, product, and engineering</li><li>
Passion for staying up to date on design trends and emerging tools in a fast-paced environment</li><li>
Excellent communication skills and a positive, open approach to feedback and iteration</li></ul><h3 class="jobSectionHeader">
Bonus Points</h3><ul><li>
Experience designing for video-first platforms or social media</li><li>
Familiarity with video production and motion design workflows, including tools such as After Effects, Premiere Pro, or similar</li></ul><h3 class="jobSectionHeader">
Benefits:</h3><ul><li>
Comprehensive medical, dental, and vision plans</li><li>
401K with employer match</li><li>
Commuter Benefits</li><li>
Catered lunch multiple days per week</li><li>
Dinner stipend every night if you're working late and want a bite!
</li><li>Grubhub subscription</li><li>
Health &amp; Wellness Perks (Talkspace, Kindbody, One Medical subscription, HealthAdvocate, Teladoc)</li><li>
Multiple team offsites per year with team events every month</li><li>
Generous PTO policy</li></ul>
Captions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Please note benefits apply to full time employees only.</div>

Visual Designer, Marketing (Contract to Hire)

Professional Physical Therapy

<div>
 Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience.
 
 
 Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others.
 
 
 $17 - $19 per hour
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Greet patients
 </li>
 <li>
 Answer phones
 </li>
 <li>
 Schedule patient appointments
 </li>
 <li>
 Complete new patient registration and data entry
 </li>
 <li>
 Discuss insurance benefits, authorization requirements and payment responsibilities
 </li>
 <li>
 Collect patient balances (copay/deductible/coinsurance)
 </li>
 <li>
 Perform standard day-to-day clinical administrative responsibilities
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma or equivalent
 </li>
 <li>
 Prior experience in a customer service or administrative role, preferably in a healthcare setting
 </li>
 <li>
 Excellent interpersonal and communication skills
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Ability to multitask, prioritize tasks, and work in a fast-paced environment
 </li>
 <li>
 Proficient in computer skills and ability to learn new software systems
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Monthly performance bonus
 </li>
 <li>
 Sick time earned based on New York State Paid Safe and Sick Law
 </li>
 </ul>
</div>

Part Time Patient Care Coordinator

Paul Hastings LLP

<div>Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients&rsquo; needs take us. As one of the world&rsquo;s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.
We have an opening for a Senior Coordinator, Talent Development.
The Senior Coordinator, Talent Development is a hands-on, detail-oriented professional responsible for the seamless project management, execution, and delivery of the firm's core learning and development initiatives. This role is central to the success of the firm&rsquo;s training programs, including supporting the Associate Training Initiative and the firm's mandatory Continuing Legal Education (CLE)/Continuing Professional Development (CPD) compliance efforts. The Senior Coordinator ensures all training programs, from logistical setup to accreditation, are executed efficiently, providing a high-quality experience for all participants. This role will report directly to the Talent Development Senior Manager.<div>
The hours for this position will be 11:00 a.m. to 8:00 p.m.</div>
In this capacity, the Senior Coordinator, Talent Development will:<ul><li>
Lead coordination of Talent Development in-house training and signature programs, including legal practice group and department and other Associate Training Initiative programming;</li><li>
Responsible for leading scheduling, coordinating logistics, drafting/sending invitations, reviewing/compiling training materials, and preparing/processing surveys;</li><li>
Logistical coordination includes communicating with practice group and department leads regarding training curricula and scheduling;</li><li>
Responsible for hosting high-quality webinars, hybrid, and live classroom trainings and troubleshooting with IT for optimal lawyer training experience;</li><li>
Consult with and advise attorneys and administrative professionals regarding CLE/CPD compliance, including responding to CLE inquiries after researching and confirming CLE protocols and processes;</li><li>
In collaboration with other Sr Coordinators, lead the Firm&rsquo;s CLE/CPD training coordination, including maintaining lawyer CLE database (CE Manager);</li><li>
Prepare CLE application forms and documentation for CLE accreditation of in-house and client programs; responsible for state CLE reporting;</li><li>
Maintain and enter programs in Learning Management System (&ldquo;LMS&rdquo;)/eLearning Library;</li><li>
In collaboration with other Senior Coordinators, lead training reporting, evaluation, and survey management;</li><li>
Seek opportunities to continue to learn, innovate, and improve;</li><li>
Stay current on legal professional development trends/best practices and share with the Talent Development team, and</li><li>
Additional responsibilities and projects, as needed.</li></ul>
Proficiencies:<ul><li>
Strong proficiency in the Microsoft Office Suite;</li><li>
Strong written and verbal communication skills;</li><li>
Strong organizational skills and attention to detail;</li><li>
Advanced problem-solving, research, and analytical skills with the ability to prioritize multiple projects and meet deadlines;</li><li>
Ability to work in a collaborative and fast-paced team environment;</li><li>
Demonstrated proactive and growth mindset;</li><li>
Ability to handle confidential information with discretion and professionalism;</li><li>
Ability to research, analyze, and synthesize data; and</li><li>
Interest in and curiosity about CLE.</li></ul>
Qualifications:<ul><li>
Bachelor&rsquo;s degree (required); and</li><li>
At least 4 years of experience in a professional services environment (law firm or law school experience, preferred).</li></ul>
Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.
The salary wage range that we expect to pay for this position is a minimum of $80,000 and a maximum of $102,000 annually. The actual pay wage may vary based on experience or other relevant factors.
Eligible employees can participate in the Firm&rsquo;s comprehensive benefits program, which include the following:<ul><li>
Medical, Dental, Vision, Life/AD&amp;D, Long Term Care, and Short- and Long-Term Disability</li><li>
Flexible Spending Account and Health Savings Account</li><li>
Healthcare Concierge and Advocacy</li><li>
Lifestyle Spending Account</li><li>
Voluntary 401(k) Plan and Profit Sharing</li><li>
10 Paid Holidays per year and a generous PTO Program</li><li>
Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring</li><li>
Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events)</li><li>
Retirement Plan Consulting</li><li>
Anniversary Bonus Program</li><li>
Professional Development Programs</li><li>
Transportation and Commuter Benefits</li><li>
International Travel Insurance</li><li>
Auto/Home/Pet Insurance</li><li>
Prepaid Legal Insurance</li><li>
Employee Discounts</li><li>
And More!</li></ul>
The Firm has a range of inclusion initiatives including our Paul Hastings Affinity Networks (PHANs), Women&rsquo;s Initiative, and PH Balanced. These initiatives, which are voluntary and open to all, provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests.
Paul Hastings is an equal opportunity employer.</div>

Senior Coordinator

SWA GROUP

<div>Qualifications:
<ul><li>3+ years providing administrative support to leadership/principals at a design firm (preferably landscape architecture)</li><li>
Ability to multitask and meet deadlines in a busy studio environment</li><li>
Proficiency in Microsoft Suite (and Adobe Creative Suite, if possible)</li><li>
Experience coordinating accounting processes</li></ul>
Responsibilities:
<ul><li>Greet guests and clients</li><li>
Answer calls forwarded by the office intern(s)</li><li>
Monitor studio email account, respond to general inquiries and forward RFPs to marketing coordinator and Managing Principal</li><li>
Provide occasional support to marketing coordinator</li><li>
Handle incoming and outgoing packages and distribute subtenant mail</li><li>
Maintain studio's cleanliness, order kitchen and office supplies, and manage minor maintenance</li><li>
Liaise with landlord and building super on building repairs</li><li>
Maintain office license, its alarm and keycards, and City Letters of authorization for business</li><li>
Manage office-wide contact list</li><li>
Maintain general office filing system</li><li>
Properly file proposals and executed contracts for projects you're involved in</li><li>
Manage and renew professional liability insurance and miscellaneous insurance</li><li>
Coordinate notary as needed</li><li>
Provide general and administrative support to principals, including keeping track of CEUs, contact lists, and drafting large documents</li><li>
Create travel itinerary for principals</li><li>
Assist with passport and visa applications for business travel</li><li>
Provide device and computer support to principals alongside IT director</li><li>
Oversee employee calendar, including employee remote schedules and time off</li><li>
Oversee timely submission of employee timesheets and assist principals with their timesheets</li><li>
Oversee all studio job postings, coordinate applicant interviews, orientation &amp; training</li><li>
Liaise between corporate and principals on yearly, in-studio performance reviews</li><li>
Liaise with corporate Admin, HR, IT, and Accounting departments</li><li>
Coordinate with other SWA office managers as needed</li><li>
Arrange catered lunches, holiday party, Staff Lunches, and team-building events</li><li>
Manage weekly events such as Hooch, Principals Lunches, and Finance Meetings</li><li>
Oversee studio billing process, projections, monthly reports</li><li>
Maintain and renew all state licensure for principals</li><li>
Keep studio within its allotted budget and exercise fiscal discipline when necessary</li><li>
Submit all purchases made with the corporate PEX card to Accounting department</li><li>
Manage cash lockbox and submit usage to Accounting periodically</li><li>
Coordinate with other SWA office managers as needed</li></ul></div>

Office Manager/Administrative Assistant

<div>At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world&rsquo;s financial system we touch nearly 20% of the world&rsquo;s investible assets. 
We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what #LifeAtBNY is all about. 
Job Summary:
The Financial Content Writer &amp; Editor will support BNY&rsquo;s Integrated Marketing team by creating, curating, and governing high-impact content across our website content, and related digital channels. This role drives storytelling that reflects BNY&rsquo;s strategic pillars, strengthens client engagement, and elevates the firm&rsquo;s market presence. The writer will translate complex financial concepts into authoritative thought leadership while partnering across marketing, product, compliance, legal, and subject-matter experts. This is a hybrid role based in New York, NY or Pittsburgh, PA. Remote is also possible. 
Key Responsibilities:<ul><li>Content Strategy &amp; Creation: Drive the creation, curation, and governance of high-impact financial content that aligns to BNY&rsquo;s strategic pillars and marketing campaigns. Turn complex financial topics into compelling storytelling that reflects BNY&rsquo;s global voice.</li><li>Editorial Development: Participate in editorial planning for our website content, and related web channels; ensure accuracy, clarity, regulatory compliance, and adherence to industry standards.</li><li>Cross-Functional Collaboration: Partner with product, platform, segment marketing, compliance, legal, and SMEs to develop authoritative content. Consult with marketing teams to refine concepts, outlines, and narratives for thought leadership pieces.</li><li>Campaign Support: Manage content strategy through the full production lifecycle; support broader awareness and marketing campaigns by coordinating with teams working on email, digital, and client-facing channels.</li><li>Data Integration &amp; Visualization: Interpret charts, data, and financial visuals; integrate insights into content and identify opportunities for improved visual storytelling on web pages and digital experiences.</li><li>Editorial Calendars &amp; Governance: Manage and socialize editorial calendars, ensuring alignment on content cadence, visibility, and capacity.</li><li>Performance Measurement: Assess content performance data and use insights to refine strategy, positioning, and prioritization.</li><li>AI-Enabled Content: Leverage digital platforms, analytics tools, and AI to generate content outlines, accelerate production, and support-versioning/personalization for targeted segments.</li><li>Stakeholder Management: Act as a high-functioning content strategy consultant&mdash;asking sharp questions, driving clarity, ensuring continuous improvement, and coordinating across multiple internal stakeholders.</li><li>Culture &amp; Principles: Ensure all content reflects BNY&rsquo;s principles&mdash;client-obsessed, own it, spark progress.</li></ul> 
Qualifications:<ul><li>5&ndash;7+ years of content strategy, editorial leadership, or financial content writing experience (financial services or financial news strongly preferred).</li><li>Familiarity of financial markets, financial products, private credit, collateralized loan obligations, and broader industry trends.</li><li>Experience producing thought leadership, product narratives, and campaign-oriented content across digital channels.</li><li>Ability to independently manage complex, multi-stakeholder content projects with minimal oversight.</li><li>Strong writing, editing, storytelling, and strategic thinking skills; attention to detail.</li><li>Ability to analyze charts, data, and financial visuals&mdash;and integrate them into compelling narratives.</li><li>Familiarity with digital architecture, enterprise web UX best practices, and content governance.</li><li>Strong stakeholder management and comfort working with senior subject-matter experts.</li><li>Bachelor&rsquo;s degree required.</li></ul> 
Preferred Experience:<ul><li>Experience with Workfront or similar content management platforms.</li><li>Strong comfort using AI for ideation, outline creation, and content acceleration.</li><li>Exposure to personalizing or versioning content by segment.</li><li>Marketing campaign experience across digital, video, podcast, and print channels.</li><li>Ability to guide marketers on narrative development, positioning, and visual opportunities.</li></ul> 
Why Join Us:
You&rsquo;ll shape strategic storytelling for one of the world&rsquo;s leading financial institutions&mdash;transforming complex financial insights into compelling narratives that influence clients, strengthen BNY&rsquo;s brand, and support enterprise-wide initiatives. This role offers high visibility, cross-functional collaboration, and the opportunity to help modernize how BNY produces content at scale, including future AI-driven content personalization efforts. 
At BNY, our culture speaks for itself. Here&rsquo;s a few of our awards:<ul><li>
America&rsquo;s Most Innovative Companies, Fortune, 2024</li><li>
World&rsquo;s Most Admired Companies, Fortune 2024</li><li>
Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024</li><li>
Best Places to Work for Disability Inclusion, Disability: IN &ndash; 100% score, 2023-2024</li><li>
&ldquo;Most Just Companies&rdquo;, Just Capital and CNBC, 2024</li><li>
Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024</li><li>
Bloomberg&rsquo;s Gender Equality Index (GEI), 2023</li></ul>
<div>Pay Rate Range
<div><div><div><div>Min Pay Rate</div> <div>Max Pay Rate</div> <div>Currency</div> <div>Unit</div>
</div> 
<div><div>72.89</div> <div>91.11</div> <div>USD</div> <div>hourly</div>
</div> 
</div></div></div><div>Additional Notes
Applications will be accepted on an ongoing basis. 
This posting is for a contract assignment with Tundra Technical Solutions to provide services to Bank of New York (BNY). Please note that this is not a full-time employment opportunity. Candidates selected for this role will be engaged as contractors for the specified duration of the project. For any inquiries regarding the terms of the contract or engagement, please contact Tundra Technical Solutions directly.
</div><div>Benefits Information
Optional benefits offering include medical, dental, vision and retirement benefits via Tundra Technical Solutions.</div></div>

Lead Writer and Editor (contract)

Winston Retail

<div>Description 
 
Job Title: Retail Engagement Visual Merchandising Coordinator 
Location: SoHo, New York City 
Job Type: Temporary Part-Time (October 27, 2025 &ndash; January 30, 2026) 
Pay: $20&ndash;23 per hour (based on experience) 
Expected Hours: 25+ hours, Part-time, including weekends and holidays as needed 
 
Join Winston Retail in Bringing a Bold New Pop-Up Experience to Life in SoHo! 
 
Job Overview: 
 
Winston Retail is hiring Retail Engagement Visual Merchandising Coordinator team members to help launch a dynamic, discovery-driven pop-up concept in SoHo. This immersive retail space blends rotating assortments, creative collaborations, and bold visual storytelling to create a one-of-a-kind shopping experience. 
 
As part of this exciting three-month activation, you&rsquo;ll play a behind-the-scenes role in keeping the store guest-ready, product flowing, and the experience seamless. 
 
Responsibilities<ul><li>
Execute merchandising plans, product resets, and promotional displays</li><li>
Cultivate trusted partnerships with store personnel to drive collaboration</li><li>
Deliver personalized assistance to guests on the sales floor, ensuring an exceptional shopping experience</li><li>
Ensure brand consistency and visual excellence across all touchpoints</li><li>
Monitor inventory levels to ensure key items are displayed on the sales floor</li><li>
Maintain an organized, efficient stockroom</li><li>
Support Retail Support Merchandisers with product placement and execution</li><li>
Reporting to the Team Lead, you will monitor inventory and flag any concerns to leadership</li><li>
Submit visit reports and photos via the Winston App</li></ul> 

Experience &amp; Skills<ul><li>
2+years working in retail, customer service, stockroom, or support experience
</li><li>Strong mindfulness and organizational skills</li><li>
Ability to multitask in a fast-paced environment</li><li>
Collaborative with clear communication skills</li><li>
Comfortable with flexible schedules, including potential overnights, weekends, and holidays</li><li>
Physically able to lift and carry up to 30 lbs., climb ladders, and stay active on the floor</li><li>
Smartphone required for reporting:
<ul><li>iOS: iPhone 11 or newer</li><li>
Android: 2020 or newer, OS no more than 4 versions behind</li></ul></li></ul> 

Benefits<ul><li>
Competitive hourly rate</li><li>
Paid online and in-person training</li><li>
Flexible scheduling within the project timeframe</li><li>
Opportunities for advancement with Winston Retail</li></ul> 

At Winston, we are ALL IN! 
 
At Winston, we celebrate our diverse talent and unique skill sets, embracing change to grow stronger together. Our goal is to ensure every member of the Winston community feels valued, respected, and heard daily, including our applicants. As an equal opportunity employer, we consider all qualified candidates without regard to race, color, religion, gender, sexual orientation, national origin, genetics, disability, age, veteran status, or any other legally protected characteristic. We also uphold fair employment practices concerning citizenship and immigration status. 
 
Please visit our site to learn more about who we are and what we do! 
 
www.winstonretail.com</div>

Retail Engagement Visual Merchandising Coordinator

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