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administrative affairs officer Jobs in Dubai

administrative affairs officer

procurement senior officer

Dubai Government Media Office

<div><div><div><div>The Procurement Senior Officer is tasked with overseeing procurement activities and requirements across GDMO. This role involves providing support in the procurement process, aiding the procurement team in sourcing, negotiating, and managing supplier relationships. Your responsibilities encompass various tasks aimed at ensuring cost-effective and efficient procurement operations. Additionally, the Procurement Senior Officer is responsible for collaborating with the Legal Specialist in developing contracts and managing maintenance and supplies for GDMO offices. The ideal candidate will demonstrate strong teamwork skills and perform duties in alignment with relevant business policies and procedures</div></div><div><div> 
Key Focus Area 
 Key Accountabilities</div><div><div> 
General Responsibilities</div><div> 
 &middot; Work collaboratively with Directors/Heads/Managers across GDMO, to support them in their procurement needs, ensuring clear processes, communication and guidance is provided<ul><li> Provide metrics and supporting documents to the Administration and Procurement Manager to assist with producing monthly KPI reports</li></ul><ul><li> Conduct market research to monitor pricing trends and supplier performance</li></ul>
Participate in cost-saving initiatives and procurement process improvements</div></div><div> 
Procurement<div><ul><li> 
 Collaborate with Directors, Heads, and Managers across GDMO to comprehend their procurement needs.</li></ul><ul><li> Support them by presenting preferred and alternative supplier options to fulfill requirements.</li></ul><ul><li> Aid in identifying and evaluating potential suppliers.</li></ul><ul><li> Ensure compliance with procurement policies and procedures throughout the procurement process.</li></ul><ul><li> Identify suitable suppliers for required products and services.</li></ul><ul><li> Issue purchase orders and contracts for approved purchases.</li></ul><ul><li> Maintain accurate procurement records and documentation.</li></ul><ul><li> Coordinate with cross-functional teams to gather procurement requirements.</li></ul><ul><li> Assist in supplier negotiations and contract discussions under supervision.</li></ul><ul><li> Monitor goods and services delivery for timely receipt.</li></ul><ul><li> Handle routine supplier inquiries and address operational issues.</li></ul><ul><li> Contribute to developing and maintaining supplier relations.</li></ul>
Manage ongoing procurement needs and less complex requirements from GDMO departments</div></div><div> 
Contracting and Reporting<div><ul><li> 
 Collaborate with Government Legal/Legal Specialist to develop new contracts and receive approval to initiate the contracting process</li></ul><ul><li> Fulfil any requests to review terms, amend contracts or extend/renew contracts</li></ul><ul><li> Prepare reports and data analysis related to procurement activities</li></ul>
Produce regular reports on supplier/contract performance against agreed measures, which both monitor progress and enable effective decision-making.</div></div></div><div> 
</div></div><div>
Qualifications<div></div><div><div><div> 
Experience Required</div><div> 
Functional Experience<ul><li> 
 A minimum of 3 years of relevant experience in a similar role</li></ul></div><div> 
Leadership/Supervisory<ul><li> 
 A minimum of 3 years working in a team</li></ul></div><div> 
Education and Qualification Required</div><div><div> 
&middot;&middot; Bachelor's degree in Business, Supply Chain Management, Procurement, or a related field
Additional Qualifications: Certification in procurement or supply chain management, such as the Certified Professional in Supply Management (CPSM) or Certified Purchasing Manager (CPM)</div></div><div> 
Key Performance Indicators</div><div><div><ul><li> 
 Procurement lead time: On-time development of contracts within agreed timelines (%)</li></ul><ul><li> Procurement lead time: Contract negotiation within agreed timelines (%)</li></ul><ul><li> Updated and documented contracts (%)</li></ul>
Satisfaction rating of suppliers [from Directors/Senior Managers/Managers] (% or NPS score)</div></div></div></div></div></div><div></div>

Procurement Senior Officer

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 JOB PURPOSE
 
 
 
 The Procurement Senior Officer is tasked with overseeing procurement activities and requirements across GDMO. This role involves providing support in the procurement process, aiding the procurement team in sourcing, negotiating, and managing supplier relationships. Your responsibilities encompass various tasks aimed at ensuring cost-effective and efficient procurement operations. Additionally, the Procurement Senior Officer is responsible for collaborating with the Legal Specialist in developing contracts and managing maintenance and supplies for GDMO offices. The ideal candidate will demonstrate strong teamwork skills and perform duties in alignment with relevant business policies and procedures
 
 
 
 Key Focus Area
 
 
 
 
 Key Accountabilities
 
 
 
 General Responsibilities
 
 
 <ul>
 <li>
 Work collaboratively with Directors/Heads/Managers across GDMO, to support them in their procurement needs, ensuring clear processes, communication and guidance is provided
 </li>
 <li>
 Provide metrics and supporting documents to the Administration and Procurement Manager to assist with producing monthly KPI reports
 </li>
 <li>
 Conduct market research to monitor pricing trends and supplier performance
 
 
 </li>
 </ul>
 Participate in cost-saving initiatives and procurement process improvements
 
 
 Procurement
 
 
 <ul>
 <li>
 Collaborate with Directors, Heads, and Managers across GDMO to comprehend their procurement needs.
 </li>
 <li>
 Support them by presenting preferred and alternative supplier options to fulfill requirements.
 </li>
 <li>
 Aid in identifying and evaluating potential suppliers.
 </li>
 <li>
 Ensure compliance with procurement policies and procedures throughout the procurement process.
 </li>
 <li>
 Identify suitable suppliers for required products and services.
 </li>
 <li>
 Issue purchase orders and contracts for approved purchases.
 </li>
 <li>
 Maintain accurate procurement records and documentation.
 </li>
 <li>
 Coordinate with cross-functional teams to gather procurement requirements.
 </li>
 <li>
 Assist in supplier negotiations and contract discussions under supervision.
 </li>
 <li>
 Monitor goods and services delivery for timely receipt.
 </li>
 <li>
 Handle routine supplier inquiries and address operational issues.
 </li>
 <li>
 Contribute to developing and maintaining supplier relations.
 
 
 </li>
 </ul>
 Manage ongoing procurement needs and less complex requirements from GDMO departments
 
 
 Contracting and Reporting
 
 
 <ul>
 <li>
 Collaborate with Government Legal/ Legal Specialist to develop new contracts and receive approval to initiate the contracting process
 </li>
 <li>
 Fulfil any requests to review terms, amend contracts or extend/renew contracts
 </li>
 <li>
 Prepare reports and data analysis related to procurement activities
 
 
 </li>
 </ul>
 Produce regular reports on supplier/contract performance against agreed measures, which both monitor progress and enable effective decision-making.
 
 
 
 Qualifications
 
 
 
 
 Experience Required
 
 
 
 Functional Experience
 
 
 <ul>
 <li>
 A minimum of 3 years of relevant experience in a similar role
 
 
 </li>
 </ul>
 Leadership/Supervisory
 
 
 <ul>
 <li>
 A minimum of 3 years working in a team
 
 
 </li>
 </ul>
 
 Education And Qualification Required
 
 
 
 <ul>
 <li>
 </li>
 <li>
 Bachelor's degree in Business, Supply Chain Management, Procurement, or a related field
 
 
 </li>
 </ul>
 Additional Qualifications: Certification in procurement or supply chain management, such as the Certified Professional in Supply Management (CPSM) or Certified Purchasing Manager (CPM)
 
 
 
 Key Performance Indicators
 
 
 
 <ul>
 <li>
 Procurement lead time: On-time development of contracts within agreed timelines (%)
 </li>
 <li>
 Procurement lead time: Contract negotiation within agreed timelines (%)
 </li>
 <li>
 Updated and documented contracts (%)
 
 
 </li>
 </ul>
 Satisfaction rating of suppliers [from Directors/Senior Managers/Managers] (% or NPS score)
 
 
 
 Job Category
 
 
 
 Procurement
 
 
 
 Advertiser
 
 
 
 Dubai Government Media Office
 
 
 
 Educational-level
 
 
 
 Bachelor
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 10001-20000
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 02/04/2026
 
 
 
 Unposting Date
 
 
 
 03/05/2026
</div>

PureHealth

<div>
 
 
 About the role:
 
 
 
 We are looking for a Commercial Specialist &ndash; Admin Support who provides high-level administrative and coordination support to the Chief Commercial Officer and acts as a central point of administrative support for the wider Commercial Office. The role also supports the Marketing team with procurement-related activities, ensuring smooth coordination, compliance, and timely processing across internal stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. PA Support to the Chief Commercial Officer
 
 
 <ul>
 <li>
 Provide comprehensive PA support to the CCO, including diary management, meeting coordination, correspondence, and travel arrangements.
 </li>
 <li>
 Organize meetings by preparing agendas, coordinating logistics, circulating materials, and tracking follow-up actions.
 </li>
 <li>
 Proactively manage priorities and administrative tasks to support effective time management and decision-making.
 </li>
 </ul>
 
 
 2. Commercial Office Administrative Support
 
 
 <ul>
 <li>
 Act as the central administrative point of contact for the Commercial Office.
 </li>
 <li>
 Coordinate administrative activities across all commercial sub-functions to ensure consistency and efficiency.
 </li>
 <li>
 Support internal communications and coordination with cross-functional teams, including Finance, Procurement, Contracts, Strategy, CSR, and PBE.
 </li>
 </ul>
 
 
 3. Marketing &amp; Procurement Support
 
 
 <ul>
 <li>
 Raise Purchase Requisitions (PRs) for the Marketing team and manage end-to-end approval workflows.
 </li>
 <li>
 Liaise with Finance and Procurement to ensure timely processing, policy compliance, and accurate documentation.
 </li>
 <li>
 Maintain organized records of PRs, approvals, and related commercial documentation
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field
 </li>
 <li>
 2&ndash;6 years of experience in a similar role
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Requirement:<ul><li>Bachelor&rsquo;s Degree in Civil Engineering or related field.</li><li>Proven experience in high-rise building construction projects. (Min 4 years experience)</li><li>Strong technical knowledge of civil, structural, and MEP works</li></ul>Key Responsibilities:<ul><li>Site Supervision:</li><li>Monitor daily construction activities and ensure work is carried out as per the approved drawings and specifications.</li><li>Supervise structural, architectural, MEP, and finishing works of the high-rise building.</li><li>Coordinate with contractors, subcontractors, and consultants for smooth workflow.</li><li>Quality Control:</li><li>Ensure materials used and workmanship meet the required quality standards.</li><li>Conduct site inspections and report non-conformities to the QA/QC team.</li><li>Check alignment, levels, and elevations as per design.</li><li>Planning &amp; Coordination:</li><li>Assist the Project Manager in planning and scheduling tasks to meet project deadlines.</li><li>Coordinate with procurement and logistics teams for timely material supply.</li><li>Attend daily/weekly progress meetings and update project status.</li><li>Safety Compliance:</li><li>Ensure all construction activities comply with health and safety regulations.</li><li>Report any safety hazards or incidents to the Safety Officer and ensure corrective action is taken.</li><li>Documentation &amp; Reporting:</li><li>Maintain site records, including daily progress reports, manpower reports, and material consumption.</li><li>Update drawings and as-built documentation in coordination with the design team.</li><li>Prepare reports for senior management on project progress and site issues</li></ul>*Job Types: Full-time, PermanentPay: AED7,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>Expected salary</li><li>Notice period with current employer</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Construction: 4 years (Required)</li></ul>Work Location: In person

Site Engineer

Al-Futtaim

<div>
 
 Job Requisition ID:
 
 177350
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Al‑Futtaim Health is inviting Emirati nationals to join our Procurement team as a Procurement Officer, supporting HealthHub Clinics across Dubai.
 
 
 
 This opportunity is open exclusively to Emiratizations as part of our ongoing commitment to Emiratisation and the development of local talent within healthcare operations.
 
 
 As a Procurement Officer, you will play a key role in ensuring the timely, cost‑effective, and compliant purchasing of clinical and non‑clinical items that enable smooth day‑to‑day clinic operations and high‑quality patient care.
 
 
 
 Work Pattern
 
 
 
 Full‑time position.
 
 
 Clinic and head‑office aligned working hours.
 
 
 5‑day work week designed to support work‑life balance.
 
 
 
 Your Impact
 
 
 
 Support uninterrupted patient care by ensuring clinics have the right supplies at the right time.
 
 
 Contribute to cost control and operational efficiency across HealthHub Clinics.
 
 
 Strengthen procurement governance, compliance, and supplier coordination.
 
 
 Support the UAE&rsquo;s healthcare ecosystem by enabling reliable and efficient healthcare operations.
 
 
 
 Key Responsibilities
 
 
 
 Support purchasing activities for HealthHub Clinics under the supervision of the Procurement Specialist.
 
 
 Process and document purchasing transactions accurately in line with approved policies and procedures.
 
 
 Identify and support clinical and non‑clinical procurement requirements from clinics and stakeholders.
 
 
 Receive, document, and record incoming goods in the system and track stock items.
 
 
 Manage item returns and follow up with suppliers when required.
 
 
 Ensure procurement activities are completed in a timely and cost‑efficient manner.
 
 
 Coordinate with internal stakeholders to support service delivery and operational needs.
 
 
 Maintain accurate procurement records, documentation, and reports.
 
 
 Demonstrate strong customer service and support employee engagement across clinic teams.
 
 
 
 Why Emirati Procurement Officers Choose HealthHub
 
 
 
 Serve the community by supporting healthcare operations behind the scenes.
 
 
 Gain hands‑on exposure to healthcare procurement within a large, reputable organisation.
 
 
 Develop professional procurement and commercial skills within a structured environment.
 
 
 Work in a collaborative, supportive team focused on operational excellence.
 
 
 Access career growth opportunities within Al‑Futtaim Health and the wider Group.
 
 
 Competitive compensation, health and life insurance, and generous leave benefits.
 
 
 
 Who You Are
 
 
 
 Emiratization.
 
 
 Bachelor&rsquo;s degree in Business Management or a related field.
 
 
 Minimum of 2 years&rsquo; experience in a procurement role, preferably within healthcare.
 
 
 Proven experience in healthcare procurement processes, purchasing, and supplier coordination.
 
 
 Knowledge of sourcing and procurement techniques.
 
 
 Familiarity with supplier or third‑party management systems is an advantage.
 
 
 Strong numerical ability and attention to detail.
 
 
 Good decision‑making and problem‑solving skills.
 
 
 Strong communication, organisational, and stakeholder management skills.
 
 
 Ability to work independently while collaborating with cross‑functional teams.
 
 
 
 Ready to make an impact?
 
 
 
 Join a healthcare organisation that values your contribution, supports your development, and invests in your future.
 
 
 
 About Al-Futtaim Healthcare
 
 
 
 
 We Hear Your Ambition.
 
 
 
 For over 90 years, the Al-Futtaim Group has been bringing the world&rsquo;s leading brands of lifestyle watches, cars, home furnishings and fashion to the UAE. The Group has now introduced a whole new way of holistic healthcare through HealthHub Clinics by Al-Futtaim, its multi-speciality chain of more than 20 clinics in Dubai with over 25 specialties offering the right combination of advanced diagnostics, proven medical expertise and specialised services.
 
 
 What gives our clinics an edge is that as a part of the Al-Futtaim Group, you can expect world-class quality standards, with access to the best medical services and facilities within a healing environment. It&rsquo;s a new way of healthcare that&rsquo;s designed to meet a patient&rsquo;s needs with a complete range of smart healthcare solutions. As testimony to this, only recently, we&rsquo;ve earned a rare milestone of being the only primary healthcare network in the UAE to receive the Gold Seal by a reputed international body: Accreditation Canada.
 
 
 As trusted partners to health, we at HealthHub Clinics adopt evidence-based learning that enables us to listen to our patients more carefully. It helps us in treating the cause and not just the symptoms, while applying global best practices to ensure quality of care for every family member. Most of all, we adopt a patient-centric approach to healthcare that is reflected in the promise of our core belief: &ldquo;
 
 We Hear You.
 
 &rdquo;
</div>

Emiratization Procurement Officer, HealthHub, Dubai Festival City

Roads and Transport Authority

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
 <li>
 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
 </li>
 <li>
 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
 </li>
 <li>
 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
 </li>
 </ul>
 
 Operations
 
 
 
 <ul>
 <li>
 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
 </li>
 <li>
 Prepare and process correspondences, memos, and internal communication for review and approval.
 </li>
 <li>
 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
 </li>
 <li>
 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
 </li>
 <li>
 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
 </li>
 <li>
 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
 </li>
 <li>
 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
 </li>
 <li>
 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
 </li>
 <li>
 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
 </li>
 </ul>
 
 Product / Process Improvement
 
 
 
 <ul>
 <li>
 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
 </li>
 <li>
 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
 </li>
 <li>
 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
 </li>
 <li>
 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School/ Diploma in relevant field
 </li>
 <li>
 2+ Years in case of Diploma (5+ Years in case of High School)
 </li>
 <li>
 Strong executive communication and professional correspondence skills
 </li>
 <li>
 Knowledge of general administrative practices and procedures
 </li>
 <li>
 Ability to manage intranet content and ensure governance standards
 </li>
 <li>
 Skilled in presentation design and executive-level reporting
 </li>
 <li>
 Understanding of the organization&rsquo;s business context and operational environment
 </li>
 <li>
 Proficiency in technical and analytical reporting
 </li>
 <li>
 Experience in committee and team governance
 </li>
 <li>
 Competence in knowledge and innovation management initiatives
 </li>
 <li>
 Skilled in policy implementation and compliance monitoring
 </li>
 <li>
 Familiarity with quality, health, and safety compliance standards
 </li>
 <li>
 Ability to manage stakeholder engagement and follow organizational protocols
 
 
 </li>
 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

NMC Health plc

<div>The Approval Officer &ndash; Pharmacy Department is responsible for reviewing, verifying, and approving pharmacy-related requests, prescriptions, procurement documents, and controlled medication processes in accordance with hospital policies, regulatory requirements, and insurance guidelines. The role ensures accuracy, compliance, and timely authorization of pharmacy transactions to support safe and efficient patient care.</div>
 <div>Key Responsibilities
1. Prescription &amp; Medication Approval
<ul><li>Review prescriptions for accuracy, completeness, and compliance with medical guidelines.
</li><li>Approve or escalate prescriptions requiring clinical or financial validation.
</li><li>Ensure controlled and high-risk medications are properly authorized.
</li></ul>2. Procurement &amp; Inventory Approval
<ul><li>Verify pharmacy purchase requisitions and stock requests.
</li><li>Approve procurement based on budget, necessity, and policy compliance.
</li><li>Monitor inventory movement to avoid overstocking or shortages.
</li></ul>3. Insurance &amp; Billing Coordination
<ul><li>Validate medication charges for insurance and billing purposes.
</li><li>Ensure compliance with payer rules and reimbursement policies.
</li><li>Coordinate with billing and finance teams for approvals and corrections.
</li></ul>4. Regulatory Compliance
<ul><li>Ensure all approvals comply with healthcare regulations and internal policies.
</li><li>Maintain documentation for audits and inspections.
</li><li>Support adherence to pharmacy laws and accreditation standards.
</li></ul>5. System &amp; Documentation Management
<ul><li>Process approvals in hospital information systems (HIS/ERP).
</li><li>Maintain accurate records of all approvals and rejections.
</li><li>Generate reports as required by management.
</li></ul>6. Communication &amp; Coordination
<ul><li>Coordinate with pharmacists, physicians, and finance teams.
</li><li>Clarify discrepancies in requests before approval.
</li></ul>Provide guidance on approval requirements and procedures.</div>
 <div>Qualifications
<ul><li>Bachelor&rsquo;s degree in Pharmacy, Healthcare Administration, or related field.
</li><li>Prior experience in hospital pharmacy or healthcare approvals preferred.
</li><li>Knowledge of pharmaceutical regulations and hospital workflows.
</li></ul>Skills Required
<ul><li>Attention to detail and accuracy
</li><li>Knowledge of pharmacy operations and medications
</li><li>Strong analytical and decision-making skills
</li><li>Familiarity with HIS/ERP systems
</li><li>Good communication and coordination skills
</li><li>Understanding of compliance and audit requirements</li></ul></div>

Approval Officer

Explore 785+ Procurement senior officer in Dubai this April. Find roles across top companies and apply now to boost your career.

785 procurement senior officer jobs In Dubai

Procurement Senior Officer

Procurement Senior Officer

Administrative Assistant

Site Engineer

Emiratization Procurement Officer, HealthHub, Dubai Festival City

Officer - Corporate Administrative Support Services CEO

Approval Officer