administrative assistant

executive assistant

account manager

office assistant

personal assistant

administrative affairs officer

Mohammed Bin Rashid School of Government

<div><div>Key Duties and Responsibility
1.Process purchase requisitions / orders within purchasing authority.
2.Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
3.Establish and negotiate contract terms and conditions and maintain supplier relationships.
4.Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
5.Assist in the development of specifications for equipment, materials, and services to be purchased.
6.Administer contract performance, including delivery, receipt, warranty, damages, and insurance.
7.Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
8.Prepare Annual procurement plan in coordination with respected departments.
9.Perform travel arrangements such as hotel, flight, transfers bookings.
10.Provide information in accordance with established procedures and policies
11.Refer problems requiring administrative or operational answers to appropriate administrators.
12.Electronically maintain records and generate lists, reports and other materials.
13.Reference developmental policies and review and edit communication in and out of the Administrative Affairs&rsquo; Office.
14.Coordinate with the other departments for their requirements and respond to all related email inquiries and direct such inquiries to appropriate staff.
15.Ensure coordination in communications between all departments within the department.
16. Develop and maintain constructive and cooperative working relationships with colleagues and management.
17. Prepare and maintain purchasing records, reports and price lists and coordinate supplies and materials.
18. Prepare and process requisitions according to established guidelines.
19. Maintain and prepare budget information.<div> 
</div></div><div>
Qualifications<div></div> 
Qualifications
Bachelor degree from an accredited university.
Preferably with:<ul><li>Chartered Institute of Procurement and Supply Diploma (CIPS)</li></ul> 
Experience
3-5 years of experience in a related field, preferably with Knowledge of procurement processes, policy, and systems.</div></div><div></div>

Administrative Affairs Officer

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 Key Duties and Responsibility
 
 
 <ul>
 <li>
 Process purchase requisitions / orders within purchasing authority.
 </li>
 <li>
 Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
 </li>
 <li>
 Establish and negotiate contract terms and conditions and maintain supplier relationships.
 </li>
 <li>
 Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
 </li>
 <li>
 Assist in the development of specifications for equipment, materials, and services to be purchased.
 </li>
 <li>
 Administer contract performance, including delivery, receipt, warranty, damages, and insurance.
 </li>
 <li>
 Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
 </li>
 <li>
 Prepare Annual procurement plan in coordination with respected departments.
 </li>
 <li>
 Perform travel arrangements such as hotel, flight, transfers bookings.
 </li>
 <li>
 Provide information in accordance with established procedures and policies
 </li>
 <li>
 Refer problems requiring administrative or operational answers to appropriate administrators.
 </li>
 <li>
 Electronically maintain records and generate lists, reports and other materials.
 </li>
 <li>
 Reference developmental policies and review and edit communication in and out of the Administrative Affairs&rsquo; Office.
 </li>
 <li>
 Coordinate with the other departments for their requirements and respond to all related email inquiries and direct such inquiries to appropriate staff.
 </li>
 <li>
 Ensure coordination in communications between all departments within the department.
 </li>
 <li>
 Develop and maintain constructive and cooperative working relationships with colleagues and management.
 </li>
 <li>
 Prepare and maintain purchasing records, reports and price lists and coordinate supplies and materials.
 </li>
 <li>
 Prepare and process requisitions according to established guidelines.
 </li>
 <li>
 Maintain and prepare budget information.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualifications
 
 
 
 Bachelor degree from an accredited university.
 
 
 Preferably with:
 
 
 <ul>
 <li>
 Chartered Institute of Procurement and Supply Diploma (CIPS)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 3-5 years of experience in a related field, preferably with Knowledge of procurement processes, policy, and systems.
 
 
 
 Job Category
 
 
 
 Procurement
 
 
 
 Advertiser
 
 
 
 Mohammed bin Rashid School of Government
 
 
 
 Educational-level
 
 
 
 Bachelor
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 02/04/2026
 
 
 
 Unposting Date
 
 
 
 03/05/2026
</div>

DNB Construction LLC

Job Title: HSE OfficerExperience: 2-3 years in UAELocation: Dubai, UAEJob Summary: We are seeking a qualified and experienced HSE Officer to join our team. The ideal candidate will ensure compliance with all health, safety, and environmental regulations across our projects, while promoting a strong safety culture within the organization.Key Responsibilities:<ul><li>Implement and monitor company HSE policies, procedures, and programs at project sites.</li><li>Conduct regular site inspections, risk assessments, and safety audits.</li><li>Ensure compliance with UAE safety regulations, standards, and client requirements.</li><li>Prepare and maintain HSE documentation, reports, and incident investigations.</li><li>Provide HSE training, toolbox talks, and awareness sessions to workers and staff.</li><li>Liaise with authorities, consultants, and clients regarding safety-related matters.</li><li>Promote continuous improvement in safety performance across all levels of the organization.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s Degree (attested by MOFA/MOFAIC &ndash; Ministry of Foreign Affairs) in Engineering or related field.</li><li>NEBOSH IGC Certificate (minimum 2 years old).</li><li>Minimum 2&ndash;3 years UAE experience as an HSE/Safety Officer in construction projects.</li><li>Strong knowledge of UAE safety regulations and practices.</li><li>Good communication and leadership skills.</li><li>Added Advantage: Previous experience working as a Safety Officer in Dubai South projects.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Current salary in AED?</li><li>Expected salary in AED?</li><li>Available to join in 15 days or less?</li></ul>Experience:<ul><li>HSE : 3 years (Required)</li><li>Building construction: 3 years (Required)</li></ul>Work Location: In person

HSE Officer

TAMM GROUP LLC

Job description:Job Title: Construction AdministratorJob SummaryWe are seeking a detail-oriented and proactive Construction Admin Officer to support our construction projects from start to finish. This role is responsible for coordinating documentation, managing communication between stakeholders, tracking project progress, and ensuring administrative processes run smoothly throughout the construction lifecycle.Key Responsibilities<ul><li>Prepare, review, and manage construction documents (contracts, submittals, RFIs, change orders, pay applications)</li><li>Need to handle DM portal</li><li>Maintain accurate project records, logs, and filing systems (digital and physical)</li><li>Coordinate communication between project managers, contractors, subcontractors, architects, and clients</li><li>Track project schedules, deadlines, and deliverables</li><li>Assist with procurement, purchase orders, and vendor coordination</li><li>Support budgeting and cost tracking by processing invoices and payment applications</li><li>Schedule meetings, site visits, and inspections; prepare meeting minutes</li><li>Ensure compliance with company procedures, contracts, and regulatory requirements</li><li>Provide general administrative support to the construction/project management team</li></ul>Job Type: Full-timeExperience:<ul><li>5year: 5 years (Required)</li></ul>Work Location: In person

Construction Admin Officer

sasa-real-estate

Real Estate Admin Officer (Brokerage)Location: Business Bay, Dubai Job Type: Full-Time, Permanent Company: SASA Real EstateAbout UsSASA Real Estate is a growing real estate brokerage specializing in Dubai&rsquo;s off-plan and ready properties. We are looking for a skilled and experienced Admin Officer to support our sales team, streamline documentation, and ensure smooth operations across all departments.Role OverviewWe are hiring an experienced Real Estate Admin Officer with a strong background in Dubai&rsquo;s off-plan market, developer coordination, and RERA/DLD procedures. This role requires excellent organizational skills, attention to detail, strong follow-up abilities, and hands-on experience managing real estate transactions.Key ResponsibilitiesOff-Plan Project Coordination (Dubai Focused)<ul><li>Coordinate with major Dubai developers for updated project information, availability, pricing, and booking procedures.</li><li>Handle all RERA documents (Form A, Form B, Form F).</li><li>Assist with Dubai Land Department (DLD) processes and online submissions.</li><li>Maintain updated project brochures, price lists, payment plans, and marketing materials.</li></ul>Administrative &amp; Sales Support<ul><li>Manage client documentation, KYC forms, booking forms, and follow-up processes.</li><li>Support agents with reservation forms, unit selection sheets, and all required paperwork.</li><li>Update CRM systems, lead trackers, deal pipelines, and client records.</li><li>Schedule appointments, meetings, property tours, and presentations.</li><li>Handle daily office operations: emails, calls, filing, data entry, and office coordination.</li></ul>Customer Service<ul><li>Respond promptly to client inquiries and provide accurate information.</li><li>Assist with payment coordination, booking confirmations, and developer communication.</li></ul>Requirements<ul><li>3&ndash;5 years of admin experience in Dubai&rsquo;s real estate market (off-plan experience preferred).</li><li>Strong knowledge of RERA, DLD, and real estate documentation procedures.</li><li>Proficient in MS Office, CRM systems, and digital documentation.</li><li>Excellent communication, organization, and follow-up skills.</li><li>Ability to work in a fast-paced real estate environment.</li></ul>Preferred Skills &amp; Attributes<ul><li>Detail-oriented, professional, and proactive.</li><li>Strong understanding of Dubai&rsquo;s off-plan market and developer processes.</li><li>Team player with strong time-management abilities.</li></ul>How to ApplyIf you meet the above requirements and want to grow with a dynamic real estate company in Dubai, apply now with your updated CV.Job Types: Full-time, PermanentWork Location: In person

Admin Officer – Real Estate (Off-Plan Market) | SASA Real Estate | Dubai

Roads and Transport Authority

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
 <li>
 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
 </li>
 <li>
 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
 </li>
 <li>
 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
 </li>
 </ul>
 
 Operations
 
 
 
 <ul>
 <li>
 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
 </li>
 <li>
 Prepare and process correspondences, memos, and internal communication for review and approval.
 </li>
 <li>
 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
 </li>
 <li>
 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
 </li>
 <li>
 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
 </li>
 <li>
 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
 </li>
 <li>
 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
 </li>
 <li>
 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
 </li>
 <li>
 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
 </li>
 </ul>
 
 Product / Process Improvement
 
 
 
 <ul>
 <li>
 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
 </li>
 <li>
 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
 </li>
 <li>
 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
 </li>
 <li>
 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School/ Diploma in relevant field
 </li>
 <li>
 2+ Years in case of Diploma (5+ Years in case of High School)
 </li>
 <li>
 Strong executive communication and professional correspondence skills
 </li>
 <li>
 Knowledge of general administrative practices and procedures
 </li>
 <li>
 Ability to manage intranet content and ensure governance standards
 </li>
 <li>
 Skilled in presentation design and executive-level reporting
 </li>
 <li>
 Understanding of the organization&rsquo;s business context and operational environment
 </li>
 <li>
 Proficiency in technical and analytical reporting
 </li>
 <li>
 Experience in committee and team governance
 </li>
 <li>
 Competence in knowledge and innovation management initiatives
 </li>
 <li>
 Skilled in policy implementation and compliance monitoring
 </li>
 <li>
 Familiarity with quality, health, and safety compliance standards
 </li>
 <li>
 Ability to manage stakeholder engagement and follow organizational protocols
 
 
 </li>
 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

Explore 196+ Administrative affairs officer in Dubai this April. Find roles across top companies and apply now to boost your career.

196 administrative affairs officer jobs In Dubai

Administrative Affairs Officer

Administrative Affairs Officer

HSE Officer

Construction Admin Officer

Admin Officer – Real Estate (Off-Plan Market) | SASA Real Estate | Dubai

Officer - Corporate Administrative Support Services CEO

Officer - Corporate Administrative Support Services CEO