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operations assistant

Master Vr technical services

Job Title: Operations AssistantLocation: Dubai, UAEEmployment Type: Full-TimeJob Description:We are looking for a reliable and proactive Operations Assistant to join our team in Dubai. The ideal candidate should be organized, responsible, and capable of supporting daily operational activities while working collaboratively toward the company&rsquo;s common goals. This role requires someone who can handle tasks efficiently, demonstrate good decision-making skills, and maintain a strong sense of accountability.Key Responsibilities:Provide administrative and operational support to the teamAssist with day-to-day office operations and coordinationPrepare reports, documents, and spreadsheets using Microsoft OfficeMaintain organized records and documentationCoordinate with different departments to ensure smooth workflowSupport management with operational tasks as neededDemonstrate initiative and sound decision-making when handling tasksRequirements:Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Strong sense of responsibility and accountabilityGood organizational and communication skillsAbility to work independently and as part of a teamStrong attention to detail and problem-solving abilitiesImmediate joiners are highly preferredSalary: To be discussed during the interview.If you are motivated, dependable, and ready to contribute to the success of a growing team, we encourage you to apply.Job Types: Full-time, Permanent

Operations Assistant

Ateca

<div>
 
 We are seeking a highly organised and detail-oriented Operations Assistant to join our team. This is a pivotal support role sitting at the heart of our day-to-day operations, providing essential administrative and coordination services across workforce management, supplier and client liaison, visa and compliance documentation, and financial record-keeping.
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 
 
 
 Timesheet &amp; Workforce Administration
 
 
 <ul>
 <li>
 Collect, review and process weekly timesheet submissions from contract staff, ensuring accuracy and timely sign-off.
 </li>
 <li>
 Maintain an up-to-date register of all contract staff, including contract start/end dates, rates, and engagement status.
 </li>
 <li>
 Liaise with line managers and contractors to resolve any discrepancies or missing submissions promptly.
 </li>
 </ul>
 
 
 
 
 
 Supplier &amp; Client Account Management
 
 
 <ul>
 <li>
 Act as a primary point of contact for supplier and client accounts, maintaining strong working relationships and clear communication channels.
 </li>
 <li>
 Coordinate with suppliers on purchase orders, service agreements, and ongoing delivery requirements.
 </li>
 <li>
 Assist in onboarding new suppliers and clients, ensuring all required documentation and compliance checks are completed.
 </li>
 <li>
 Monitor supplier and client communications, escalating issues to senior management where necessary.
 </li>
 </ul>
 
 
 
 
 
 Visa &amp; Immigration Documentation &mdash; UK, Europe &amp; GCC
 
 
 <ul>
 <li>
 Gather, collate and manage all documentation required for work visa and residency applications across the UK, European jurisdictions, and GCC countries.
 </li>
 <li>
 Liaise directly with Public Relations Officers (PROs) in GCC markets to ensure timely processing of government-related applications and renewals.
 </li>
 <li>
 Track visa expiry dates and proactively initiate renewal processes to avoid lapses in compliance.
 </li>
 <li>
 Maintain a secure and organised digital filing system for all immigration and compliance-related documentation.
 </li>
 <li>
 Stay informed of relevant changes in immigration and labour regulations across jurisdictions to ensure ongoing compliance.
 </li>
 </ul>
 
 
 
 
 
 Data Entry, Invoicing &amp; Record Keeping
 
 
 <ul>
 <li>
 Perform accurate and timely data entry across internal systems, ensuring all records are current and consistent.
 </li>
 <li>
 Process, track and file invoices related to contract staff, suppliers and client accounts, coordinating with finance as required.
 </li>
 <li>
 Maintain comprehensive records of all contractual documentation, purchase orders, and correspondence.
 </li>
 <li>
 Generate regular reports on operational metrics including timesheet compliance, invoice status, and contract renewals.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 
 
 
 <ul>
 <li>
 
 Perfect English fluency (written and spoken):
 
 This is an absolute requirement. All internal and external communications are conducted in English at a professional standard.
 </li>
 <li>
 
 Experience in operations, administration or office management:
 
 Minimum 2 years in a relevant administrative or operational support role.
 </li>
 <li>
 
 Recruitment industry knowledge:
 
 A sound understanding of how a recruitment or staffing business operates is highly desirable.
 </li>
 <li>
 
 Visa &amp; immigration familiarity:
 
 Prior experience handling visa or residency documentation for UK, EU or GCC jurisdictions is a significant advantage.
 </li>
 <li>
 
 GCC PRO experience:
 
 Familiarity with PRO processes and government portals in the UAE or wider GCC is preferred.
 </li>
 <li>
 
 Attention to detail:
 
 Meticulous approach to data entry, document management and compliance tracking.
 </li>
 <li>
 
 Organisation and time management:
 
 Ability to manage multiple priorities simultaneously and meet deadlines without close supervision.
 </li>
 <li>
 
 Proficiency in Microsoft Office / Google Workspace:
 
 Comfortable working with Excel/Sheets, Word/Docs, and email platforms at an intermediate level or above.
 </li>
 <li>
 
 Discretion and professionalism:
 
 Able to handle sensitive personal and commercial information with appropriate confidentiality.
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION &amp; BENEFITS
 
 
 
 
 
 
 The successful candidate will receive a monthly salary of AED 8,000 &ndash; 10,000 during the probationary period, commensurate with experience. Compensation will be formally reviewed following the completion of a 6-month probation, with scope for increase based on performance and contribution.
 
 <ul>
 <li>
 Probationary salary: AED 8,000 &ndash; 10,000 per month
 </li>
 <li>
 Salary review after 6 months
 </li>
 <li>
 Supportive and dynamic team environment
 </li>
 <li>
 Exposure to international operations across UK, Europe and GCC markets
 </li>
 <li>
 Opportunity to grow within a fast-paced recruitment business
 </li>
 </ul>
 
 
</div>

Al Ghandi Group Enterprises

Role Description:The Operations Assistant supports the daily activities of the operations department in a heavy truck transport company. This role involves coordinating logistics, maintaining records, and ensuring compliance with safety and regulatory requirements. The position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. The Operations Assistant will also be in charge to educate drivers onsite safety instruction, and ensuring all work is carried out accurately in line with safety procedure and within the given timeframe. All Operations activities should be in line with QHSE Policy Statements.Key Tasks:Operational Responsibilities:<ul><li>All drivers/operators are communicated on Safe working practice</li><li>Toolbox talks on safety and environment are conducted at regular intervals</li><li>Customer&rsquo;s onsite Safety rules, procedures and requirements are understood by the drivers/operators</li><li>Ensure all operational relevant activities at customer&rsquo;s facility/site are carried out safely</li><li>Assist drivers/operators with their work-related queries</li><li>Coordinate with concerned onsite supervisors and representatives to obtain work related instruction</li><li>Coordinate with customer&rsquo;s EHS personnel on Safety matters and obtain information and share with the drivers</li><li>Respond to customer and driver inquiries related to transportation schedules and issues</li><li>Keep checks on Vehicle, Equipment for any fault/defect and if noticed coordinate with Workshop personnel for rectification</li><li>Ensure drivers secure content on trailers appropriately and reminded of daily vehicle checklist</li><li>Coordinate with the onsite supervisor, account administrator, EHS personnel in case of any accident and/or injury</li><li>Maintain records of vehicle usage, fuel consumption, and trip logs</li><li>Ensure all paperwork, including delivery notes and invoices, is correctly processed</li><li>Listen to the driver&rsquo;s work-related complaint/problem and come up with solutions in coordination with the Operations Manager/General Manager</li><li>Take immediate action on non-confirming elements in coordination with the QHSE Manager/General Manager/Operations Manager</li><li>Coordinate with the Operations Manager/General Manager on disciplinary action against driver/operator</li><li>Ensure drivers have obtained relevant and applicable training involved in transportation of Hazardous material and have HAZMAT Training</li><li>Ensure Material Safety Data Sheets (MSDS) are available where applicable and drivers trained in the usage of MSDS for quick reference on occurrence of any situation</li><li>Ensure Risk-assessment is carried out to all activities and identified risks are rectified or controls are set in coordination with the QHSE Manager to minimize risk of any accident, incident and/or injury</li></ul>Compliance &amp; Safety:<ul><li>Ensure that all transport operations comply with company policies and government regulations</li><li>Assist in tracking vehicle maintenance schedules and coordinating repairs</li><li>Support safety initiatives, including driver training and compliance checks</li></ul>Knowledge, Qualifications &amp; Skills required:<ul><li>1-2 years of experience in transport or logistics operations, preferably in heavy truck transport</li><li>Diploma or bachelor&rsquo;s degree in logistics, supply chain, business administration, or a related field</li><li>Solid understanding of truck driving rules and regulations</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Excellent communication and coordination skills in English, Arabic Speaker is a plus</li><li>Knowledge of transport regulations and safety standards is a plus</li></ul>Work Location: In person

Operations Assistant-Transport

AkzoNobel

<div>
 
 About AkzoNobel
 
 
 
 Since 1792, we&rsquo;ve been supplying the innovative paints and coatings that help to color people&rsquo;s lives and protect what matters most. Our world class portfolio of brands &ndash; including Dulux, International, Sikkens and Interpon &ndash; is trusted by customers around the globe. We&rsquo;re active in more than 150 countries and use our expertise to sustain and enhance the fabric of everyday life. Because we believe every surface is an opportunity. It&rsquo;s what you&rsquo;d expect from a pioneering and long-established paints company that&rsquo;s dedicated to providing sustainable solutions and preserving the best of what we have today &ndash; while creating an even better tomorrow. Let&rsquo;s paint the future together.
 
 
 For more information please visit www.akzonobel.com
 
 
 &copy; 2024 Akzo Nobel N.V. All rights reserved.
 
 
 
 Job Purpose
 
 
 
 The AkzoNobel Site Coordinator role aims to provide graduates with a structured development pathway within a leading global manufacturing organization. The position offers comprehensive on-the-job training and exposure to multiple operational and support functions enabling well rounded professional growth.
 
 
 A Site IMS Coordinator ensures the site operates in full compliance with Quality, Safety, and Environmental standards by coordinating audits, maintaining documentation, driving corrective actions, supporting risk management, and promoting continuous improvement.
 
 
 
 Key Accountabilities
 
 
 
 Under the guidance of Site Manager, Site HSE &amp; IMS coordinator the primary job responsibilities are as below:
 
 
 2. Coordinate Internal &amp; External Audits
 
 
 
 
 3. Drive Compliance With HSE, Quality &amp; Regulatory Requirements
 
 
 
 
 4. Lead Corrective Actions &amp; Continuous Improvement
 
 
 
 
 5. Data Management, Reporting &amp; Performance Monitoring
 
 
 
 
 6. Support Incident Management &amp; Risk Assessments
 
 
 
 
 7. Coordinate Management Reviews
 
 
 
 
 8. Maintain Documented Evidence &amp; Records
 
 
 
 
 9. Cross-functional Coordination
 
 
 
 
 <ul>
 <li>
 Manage and Maintain the Integrated Management System (IMS)
 </li>
 <li>
 Ensure the site complies with ISO standards (ISO 9001, 14001, 45001, etc.).
 </li>
 <li>
 Maintain the IMS documentation structure: policies, SOPs, work instructions, forms, manuals.
 </li>
 <li>
 Ensure controlled documents are updated, approved, version-controlled, and properly communicated.
 </li>
 <li>
 Conduct periodic reviews to ensure relevance of documents.
 </li>
 <li>
 Develop and execute the annual internal audit plan.
 </li>
 <li>
 Train and guide internal auditors.
 </li>
 <li>
 Conduct internal audits across departments (Production, Warehouse, QC, Maintenance, COS etc.).
 </li>
 <li>
 Coordinate certification and surveillance audits with external bodies.
 </li>
 <li>
 Track and close audit findings with clear corrective actions.
 </li>
 <li>
 Ensure site compliance with corporate standards
 </li>
 <li>
 Monitor implementation of legal and regulatory requirements related to
 </li>
 <ul>
 <li>
 Environmental permits
 </li>
 <li>
 Waste management
 </li>
 <li>
 Chemical safety
 </li>
 <li>
 Fire safety
 </li>
 <li>
 Occupational health
 </li>
 </ul>
 <li>
 Keep a compliance register on Enablon up to date.
 </li>
 <li>
 Facilitate RCA (Root Cause Analysis) sessions using tools like 5 Why, Fishbone, FMEA.
 </li>
 <li>
 Track non-conformities from incidents, audits, customer complaints, or process deviations.
 </li>
 <li>
 Drive CAPAs and ensure timely closure.
 </li>
 <li>
 Identify process improvement opportunities aligned to Lean, CI culture.
 </li>
 <li>
 Maintain IMS performance indicators (KPI dashboards):
 </li>
 <ul>
 <li>
 Quality (defects, complaints, NCRs)
 </li>
 <li>
 Safety (LTIs, near misses, observations)
 </li>
 <li>
 Environmental (waste, emissions, energy)
 </li>
 </ul>
 <li>
 Report monthly KPIs to management.
 </li>
 <li>
 Support investigation of Safety, Quality, and Environmental incidents.
 </li>
 <li>
 Assist in creating and updating Risk Assessments / JSAs.
 </li>
 <li>
 Monitor the effectiveness of implemented controls.
 </li>
 <li>
 Organize periodic Management Review meetings.
 </li>
 <li>
 Compile agendas, KPI summaries, audit results, risk evaluations, and improvement plans.
 </li>
 <li>
 Record minutes and follow up on agreed actions.
 </li>
 <li>
 Ensure all records (calibration, training, inspections, waste disposal, emergency drills) are properly filed and accessible.
 </li>
 <li>
 Maintain electronic and physical archives in compliance with ISO/IMS requirements.
 </li>
 <li>
 Work closely with Production, QC, Maintenance, Warehouse, COS, HR, Supply Chain.
 
 </li>
 </ul>
 Ensure all departments align with IMS standards and requirements.
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Diploma in Science or Engineering discipline
 </li>
 <li>
 Willingness to work in an industrial environment
 </li>
 <li>
 MS Office proficiency
 </li>
 <li>
 Good communication, documentation, and coordination skills
 </li>
 <li>
 High learning agility and high adaptability
 </li>
 <li>
 Willing to learn &amp; experience different functions/knowledge
 </li>
 <li>
 Logical thinking. Analytical skills
 </li>
 <li>
 Desire to live the AkzoNobel Expectations and cultural principles
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Ability to follow structured processes
 </li>
 <li>
 Willingness to learn and handle multi-disciplinary topics
 
 
 </li>
 </ul>
 At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey, as setting the foundations for a diverse environment. For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable. In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.
 
 
 Requisition ID: 50634
</div>

Site Operations Assistant (Emirati National)

Pure Food Processing Industries LLC

We are looking for an Admin Assistant to join our team and support the day-to-day activities of our Company.Ultimately, you will make sure all operations run smoothly. Responsibilities- As an Admin Assistant, you will need to:<ul><li>Manage overall office administration and provide daily operational support across departments.</li></ul><ul><li>Manage travel arrangements, logistics, and support company meetings and events.</li></ul><ul><li>Coordinate with the accounts team for expenses, invoices, and vendor payments.</li></ul><ul><li>Manage company insurance policies (employee group, vehicle, property), including renewals and claims.</li></ul><ul><li>Provide basic IT support and coordinate with IT vendors for issue resolution.</li></ul><ul><li>Manage IT assets and assist with system setup and user support.</li></ul><ul><li>Oversee company accommodation, including allocation, leasing, maintenance, and utilities.</li></ul><ul><li>Maintain accommodation records and manage employee move-in and move-out processes.</li></ul><ul><li>Manage company fleet operations and support vehicle-related administration.</li></ul><ul><li>Oversee facilities management to ensure a safe, clean, and well-maintained workplace.</li></ul><ul><li>Handle procurement of office supplies, including stationery and pantry items.</li></ul><ul><li>Coordinate with vendors and service providers for maintenance and office-related services.</li></ul><ul><li>Maintain records of office assets, inventory, and administrative documentation.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or equivalent</li><li>1-2 years of experience in administrative roles (preferably in FMCG / manufacturing)</li><li>Strong knowledge of MS Office (Excel, Word, Outlook)</li><li>Good understanding of vendor coordination and office operations</li><li>Strong organizational, multitasking, and communication skills</li><li>Experience with ERP systems is an added advantage</li></ul>What We Offer<ul><li>Company-provided accommodation</li><li>Transportation</li><li>Opportunity to work in a growing food manufacturing company</li><li>Stable and professional work environment.</li></ul>Preferred Profile<ul><li>Candidates with UAE experience</li><li>Experience in factory / production environment</li><li>Immediate joiners preferred</li></ul>Note:<ul><li>Candidates with relevant industry experience will be given preference</li><li>Only shortlisted candidates will be contacted</li></ul>Location: UAE, Dubai Industrial CityIndustry: Food Manufacturing / FMCGJob Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Admin Assistant

Graphite studio

Administrative Assistant (Media Production &amp; Studio Operations)Overview We are seeking a highly organized and proactive Administrative Assistant to support daily operations in a fast-paced media production environment. This role combines general administrative duties with studio rental coordination, client communication, and scheduling management.Requirements<ul><li>Proven experience as an administrative assistant or similar role</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication</li><li>Familiarity with scheduling tools and office software (e.g., Google Workspace, Microsoft Office)</li><li>Ability to work in a fast-paced, deadline-driven environment</li><li>Interest in media production or creative industries is a plus</li></ul>Work Environment<ul><li>Dynamic, creative media production setting</li><li>Interaction with clients, creatives, and production teams</li><li>May require occasional flexibility in working hours based on studio bookings</li></ul>Work Location: In person

Admin Assistant - Part Time (1 month)

Punjabi Dhaba

Job Title: Assistant to Managing DirectorJob Type: Full-TimeLocation: Dubai, UAEJob Summary:We are looking for a smart and detail-oriented Assistant to Managing Director to support daily business operations and executive tasks. The ideal candidate should be organized, proactive, and comfortable working with data, reports, and presentations.Key Responsibilities:<ul><li>Provide administrative and operational support to the Managing Director</li><li>Prepare reports, presentations, and business documents</li><li>Handle data analysis and maintain records using Excel</li><li>Coordinate meetings, schedules, and communications</li><li>Assist in decision-making by providing accurate data insights</li><li>Manage emails, follow-ups, and internal coordination</li></ul>Requirements:<ul><li>Proficiency in Microsoft Excel and PowerPoint</li><li>Basic knowledge of data analysis</li><li>Strong organizational and communication skills</li><li>Ability to handle multiple tasks and meet deadlines</li><li>Professional attitude and attention to detail</li></ul>Preferred Qualifications:<ul><li>Previous experience in administrative or executive assistant role is a plus</li><li>Knowledge of business operations or reporting</li></ul>Salary &amp; Benefits:<ul><li>Attractive Salary &ndash; No Bar for the Right Candidate</li><li>Career growth and learning opportunities</li><li>Professional work environment</li></ul>How to Apply:Interested candidates can apply through Indeed or send their CV to: coo@5h.aeJob Types: Full-time, PermanentPay: From AED1,500.00 per monthWork Location: In person

Executive Assistant to Managing Director

Explore 816+ Operations assistant in Dubai this May. Find roles across top companies and apply now to boost your career.

816 operations assistant jobs In Dubai

Operations Assistant

Operations Assistant

Operations Assistant-Transport

Site Operations Assistant (Emirati National)

Admin Assistant

Admin Assistant - Part Time (1 month)

Executive Assistant to Managing Director