executive assistant

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office administrator

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office assistant

operations assistant

Master Vr technical services

Job Title: Operations AssistantLocation: Dubai, UAEEmployment Type: Full-TimeJob Description:We are looking for a reliable and proactive Operations Assistant to join our team in Dubai. The ideal candidate should be organized, responsible, and capable of supporting daily operational activities while working collaboratively toward the company&rsquo;s common goals. This role requires someone who can handle tasks efficiently, demonstrate good decision-making skills, and maintain a strong sense of accountability.Key Responsibilities:Provide administrative and operational support to the teamAssist with day-to-day office operations and coordinationPrepare reports, documents, and spreadsheets using Microsoft OfficeMaintain organized records and documentationCoordinate with different departments to ensure smooth workflowSupport management with operational tasks as neededDemonstrate initiative and sound decision-making when handling tasksRequirements:Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Strong sense of responsibility and accountabilityGood organizational and communication skillsAbility to work independently and as part of a teamStrong attention to detail and problem-solving abilitiesImmediate joiners are highly preferredSalary: To be discussed during the interview.If you are motivated, dependable, and ready to contribute to the success of a growing team, we encourage you to apply.Job Types: Full-time, Permanent

Operations Assistant

Al Ghandi Group Enterprises

Role Description:The Operations Assistant supports the daily activities of the operations department in a heavy truck transport company. This role involves coordinating logistics, maintaining records, and ensuring compliance with safety and regulatory requirements. The position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. The Operations Assistant will also be in charge to educate drivers onsite safety instruction, and ensuring all work is carried out accurately in line with safety procedure and within the given timeframe. All Operations activities should be in line with QHSE Policy Statements.Key Tasks:Operational Responsibilities:<ul><li>All drivers/operators are communicated on Safe working practice</li><li>Toolbox talks on safety and environment are conducted at regular intervals</li><li>Customer&rsquo;s onsite Safety rules, procedures and requirements are understood by the drivers/operators</li><li>Ensure all operational relevant activities at customer&rsquo;s facility/site are carried out safely</li><li>Assist drivers/operators with their work-related queries</li><li>Coordinate with concerned onsite supervisors and representatives to obtain work related instruction</li><li>Coordinate with customer&rsquo;s EHS personnel on Safety matters and obtain information and share with the drivers</li><li>Respond to customer and driver inquiries related to transportation schedules and issues</li><li>Keep checks on Vehicle, Equipment for any fault/defect and if noticed coordinate with Workshop personnel for rectification</li><li>Ensure drivers secure content on trailers appropriately and reminded of daily vehicle checklist</li><li>Coordinate with the onsite supervisor, account administrator, EHS personnel in case of any accident and/or injury</li><li>Maintain records of vehicle usage, fuel consumption, and trip logs</li><li>Ensure all paperwork, including delivery notes and invoices, is correctly processed</li><li>Listen to the driver&rsquo;s work-related complaint/problem and come up with solutions in coordination with the Operations Manager/General Manager</li><li>Take immediate action on non-confirming elements in coordination with the QHSE Manager/General Manager/Operations Manager</li><li>Coordinate with the Operations Manager/General Manager on disciplinary action against driver/operator</li><li>Ensure drivers have obtained relevant and applicable training involved in transportation of Hazardous material and have HAZMAT Training</li><li>Ensure Material Safety Data Sheets (MSDS) are available where applicable and drivers trained in the usage of MSDS for quick reference on occurrence of any situation</li><li>Ensure Risk-assessment is carried out to all activities and identified risks are rectified or controls are set in coordination with the QHSE Manager to minimize risk of any accident, incident and/or injury</li></ul>Compliance &amp; Safety:<ul><li>Ensure that all transport operations comply with company policies and government regulations</li><li>Assist in tracking vehicle maintenance schedules and coordinating repairs</li><li>Support safety initiatives, including driver training and compliance checks</li></ul>Knowledge, Qualifications &amp; Skills required:<ul><li>1-2 years of experience in transport or logistics operations, preferably in heavy truck transport</li><li>Diploma or bachelor&rsquo;s degree in logistics, supply chain, business administration, or a related field</li><li>Solid understanding of truck driving rules and regulations</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Excellent communication and coordination skills in English, Arabic Speaker is a plus</li><li>Knowledge of transport regulations and safety standards is a plus</li></ul>Work Location: In person

Operations Assistant-Transport

TALENTMATE

<div>
 
 Job Description
 
 
 
 
 About Avaya
 
 
 
 Avaya is an enterprise software leader that helps the world&rsquo;s largest organizations and government agencies forge unbreakable connections.
 
 
 The Avaya Infinity&trade; platform unifies fragmented customer experiences, connecting the channels, insights, technologies, and workflows that together create enduring customer and employee relationships.
 
 
 We believe success is built through strong connections &ndash; with each other, with our work, and with our mission. At Avaya, youll find a community that values your contributions and supports your growth every step of the way.
 
 
 Learn more at https://www.avaya.com
 
 
 Short Description
 
 
 We are seeking a motivated and organized Operations Assistant to support our teams daily operations. The ideal candidate will be the central point of contact for the office, ensuring a smooth administrative and operational workflow. This role requires excellent organizational skills, a proactive approach to problem-solving, and the ability to handle a variety of tasks efficiently.
 
 
 Office Operations Management
 
 
 You will coordinate daily administrative tasks, such as managing department-specific email correspondence and ensuring office supplies are consistently stocked.Scheduling and
 
 
 Coordination
 
 
 Your duties will include managing calendars, booking meeting rooms, and organizing travel arrangements or company events to ensure smooth time management for the team.
 
 
 Communication Hub
 
 
 In this role, you will act as the first point of contact for internal and external inquiries, directing phone calls, and greeting visitors with a professional and helpful demeanor. Data Entry and Reporting
 
 
 You will be responsible for accurately maintaining databases, updating records, and preparing basic reports or presentations using software like Microsoft Office or Google Workspace.Financial Administration Support
 
 
 You will also assist with basic bookkeeping tasks, such as processing invoices, tracking expenses, and managing petty cash in alignment with company policy.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience: 1-2 years of relevant experience in an administrative or operations support role.
 </li>
 <li>
 Education: Bachelors Degree or Diploma in a relevant field.
 </li>
 <li>
 Nationality: Must be a Saudi National.
 </li>
 <li>
 Skills: Proficiency in productivity suites (e.g., Microsoft Office, Google Workspace).
 </li>
 <li>
 Attributes: Strong time-management skills, a high level of discretion, and excellent communication abilities.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 1 - 3 Years of Experience
 
 
 Job Details
 
 
 Role Level: Not Applicable Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://tinyurl.com/avayablogs Job Function: Human Resources (HR) Company Industry/
 
 
 Sector: IT Services And IT Consulting Computer Networking Products And Telecommunications
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Human Resources Operations Assistant

Chinese Palace Restaurant Group

Key Responsibilities<ul><li>Monitor the daily performance and availability of delivery platforms across all restaurant locations.</li><li>Maintain menu accuracy by reviewing item availability, pricing, and descriptions on all platforms.</li><li>Support store managers with delivery-related concerns and coordinate with platform representatives when needed.</li><li>Update menu images and descriptions to ensure consistency with brand standards.</li><li>Assist restaurant teams in resolving technical issues on delivery dashboards by liaising with IT and platform support.</li><li>Coordinate with the Executive Chef and marketing team to upload and launch new menu items.</li><li>Track and compile cancelled or refunded orders from internal channels and email communications.</li><li>Investigate discrepancies in orders by working closely with restaurant teams and reviewing reports.</li><li>Communicate with delivery partners to clarify issues and follow up on settlement requests.</li><li>Collaborate with the finance team to ensure accurate reconciliation of refunds and payments.</li><li>Record and report daily sales figures for internal stakeholders.</li><li>Manage and organize invoices from external vendors, ensuring timely and accurate processing.</li><li>Prepare and analyze dine-in and delivery sales reports when required.</li><li>Collect, organize, and validate data from multiple sources to maintain accuracy and consistency.</li><li>Perform data analysis using Excel (e.g., pivot tables, lookup functions, and basic reporting tools).</li><li>Generate both detailed and summary reports for major delivery platforms.</li><li>Compare POS data with financial reports to identify discrepancies and trends.</li><li>Share sales reports with restaurant managers and the marketing team for tracking and planning purposes.</li><li>Support ad hoc reporting requests and provide clear, concise summaries.</li></ul>Qualifications / Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Operations, Hospitality, or a related discipline.</li><li>Prior experience in operations, logistics, or food service is beneficial but not essential.</li><li>Strong organizational and time management skills with the ability to handle multiple priorities.</li><li>Good analytical, problem-solving, and communication abilities, with attention to detail.</li><li>Comfortable working with data, identifying inconsistencies, and suggesting improvements.</li><li>Proficiency in Microsoft Office (especially Excel); familiarity with Google Workspace or similar tools is an advantage.</li><li>Collaborative mindset with a proactive and adaptable approach to work.</li><li>Open to entry-level candidates and fresh graduates.</li></ul>Job Type: Full-time

Operations Assistant (Tagalog Speaker)

ANA Real

Job Summary:800 Truck is seeking a reliable, organized Operations Assistant to support the day-to-day operations of residential and commercial moving services across the UAE. The ideal candidate will lead on-site teams, ensure safe and efficient moving operations, and deliver excellent customer service while maintaining company standards.This role requires strong leadership, hands-on moving experience, and the ability to manage crews, coordinate logistics, and handle on-site challenges professionally.Key Responsibilities:<ul><li>Lead and supervise movers, helpers, and drivers during residential and commercial moves</li><li>Plan and coordinate packing, loading, transportation, unloading, and unpacking related activities</li><li>Ensure proper wrapping, packing, and securing of items to prevent damage</li><li>Handle furniture dismantling and reinstallation when required</li><li>Assign tasks to team members and ensure timely completion of jobs</li><li>Maintain discipline, teamwork, and productivity on-site</li><li>Communicate professionally with customers and address concerns promptly</li><li>Resolve site-related issues and report updates to the operations team</li><li>Ensure tools, equipment, and materials are properly used and maintained</li><li>Follow all safety regulations and company policies</li></ul>Requirements:<ul><li>Minimum 2-3 years of experience in the moving industry (UAE experience preferred)</li><li>Previous supervisory or leadership experience is an advantage</li><li>Valid driver&rsquo;s license with a clean driving record (Mandatory)</li><li>Basic English communication skills</li><li>Strong problem-solving ability and ability to work under pressure</li><li>Knowledge of professional packing standards and safe handling procedures</li></ul>Benefits:<ul><li>Competitive salary package based on experience</li><li>Overtime as per company policy</li><li>Visa and medical insurance provided</li></ul>What you&rsquo;ll get:<ul><li>Continuous improvement opportunities for career growth</li><li>Opportunity to be a part of a leading logistics provider in the UAE</li></ul>NOTE:Only experienced and shortlisted candidates matching the above criteria and requirement will be contacted.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthExperience:<ul><li>Operation Assistant: 2 years (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Operation Assistant Moving Company

Car Tuning Parts

Office Administrator (Operations Team) cum Logistics AssistantSending replies/quotations to customers choosing lowest tariffs to particular destinations, resolving payment difficulties, making reports on our crm platform- This job requires:<ul><li>Good Clerical background and good in MS office -Excel</li><li>Good pronunciation to be able to communicate with customers</li><li>Ability to work independent (quick learners)</li><li>Flexible about time to assure that work is done before leaving the office</li></ul>we are located in Dubai, Al QusaisMake sure that you are:(1) available to join immediately only (currently unemployed) (2) relevant work experienceJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>ARE YOU FOCUSED AND WELL ORGANIZED? QUICK LEARNER?</li><li>YOUR AGE / CIVIL STATUS / NATIONALITY</li><li>WHAT RELEVANT WORK EXPERIENCE YOU HAVE?</li><li>ARE YOU READY TO JOIN? VISA STATUS?</li><li>CLERICAL SKILLS /MS OFFICE?</li><li>WHAT PART OF DUBAI YOU ARE CURRENTLY RESIDING?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Office Administrator & Logistics Assistant FEMALE (E-commerce) with Skills - Al Qusais

Ounass

<div>
 
 
 Role Overview
 
 
 As the Middle East&rsquo;s premier luxury e‑commerce destination, Ounass is committed to developing Emirati talent to play a central role in the future of luxury merchandising. The UAE National Merchandising Administration Assistant will provide essential administrative and operational support to the Merchandising team, learning core merchandising processes while contributing local insight and a strong service mindset.
 
 
 This is an entry‑to‑mid level position designed for UAE Nationals who are organised, curious about retail operations, and eager to grow a career within a fast‑paced, high‑standards luxury environment. The role blends day‑to‑day administrative duties with cross‑functional coordination and basic data handling to ensure smooth merchandising execution across channels.
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 Merchandising Administration
 
 
 
 
 <ul>
 <li>
 Support the Merchandising team with daily administrative tasks including purchase order preparation, file management, and maintenance of merchandise records.
 </li>
 <li>
 Assist in updating product master data (descriptions, attributes, categories) in internal systems to ensure accuracy across the catalogue.
 </li>
 <li>
 Help manage pricing updates, promotions, and seasonal assortment changes under the guidance of Merchandisers.
 </li>
 <li>
 Prepare and distribute internal documentation such as product briefs, sample trackers, and margin reports as required.
 
 
 </li>
 </ul>
 
 
 Inventory &amp; Sample Coordination
 
 
 
 
 <ul>
 <li>
 Coordinate sample receipt, tagging, storage and return processes to support buying and content teams.
 </li>
 <li>
 Maintain clear inventory tracking and support stock reconciliation activities with the warehouse and operations teams.
 </li>
 <li>
 Liaise with suppliers, couriers and internal stakeholders to resolve sample or stock queries promptly.
 
 
 </li>
 </ul>
 
 
 Systems &amp; Data Support
 
 
 
 
 <ul>
 <li>
 Enter and maintain basic merchandising data within ERP, PIM and reporting tools, ensuring adherence to data quality standards.
 </li>
 <li>
 Run routine reports and extract simple datasets to assist Merchandisers with performance monitoring and inventory planning.
 </li>
 <li>
 Support the team with administrative tasks in Jira or other workflow platforms, tracking requests and following through to completion.
 
 
 </li>
 </ul>
 
 
 Cross‑functional Coordination
 
 
 
 
 <ul>
 <li>
 Work closely with Buying, Trading, Creative and Operations to facilitate timely product launches and merchandising activities.
 </li>
 <li>
 Assist with scheduling meetings, preparing agendas and circulating meeting notes to ensure clear follow‑up on action points.
 </li>
 <li>
 Support quality assurance checks on product listings and creative assets to ensure consistency and brand compliance prior to publication.
 
 
 </li>
 </ul>
 
 
 Customer &amp; Stakeholder Support
 
 
 
 
 <ul>
 <li>
 Respond to routine internal and external enquiries related to product information, sample status or basic merchant requests, escalating as needed.
 </li>
 <li>
 Contribute to a customer‑first culture by ensuring internal stakeholders receive timely, accurate support from the Merchandising team.
 </li>
 <li>
 Capture and share local market feedback or trends observed through stakeholder interactions to inform merchandising thinking.
 
 
 </li>
 </ul>
 
 
 Performance &amp; Reporting Assistance
 
 
 
 
 <ul>
 <li>
 Compile simple performance summaries and assist with data visualisation tasks to help the team understand product and campaign outcomes.
 </li>
 <li>
 Maintain logs of merchandising activities, asset usage and campaign attributions to support accurate reporting.
 </li>
 <li>
 Support ad hoc tasks and analysis as directed by senior Merchandisers to surface operational improvements.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 
 
 Education
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent qualification in Business, Retail, Merchandising, Supply Chain, or a related discipline, or relevant practical experience.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 0&ndash;2 years of experience in retail, merchandising, operations or administrative roles; internships and part‑time experience are valued.
 
 
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 
 
 <ul>
 <li>
 Proficient with Microsoft Office (Excel, Word) and comfortable learning new merchandising or inventory systems.
 </li>
 <li>
 Good written and verbal communication skills in English; Arabic language skills are highly desirable.
 </li>
 <li>
 Strong organisational skills, attention to detail, and the ability to manage multiple tasks to meet deadlines.
 </li>
 <li>
 Numerically literate with the ability to compile and interpret simple datasets and reports.
 </li>
 <li>
 Collaborative mindset, responsive to stakeholder needs and able to take direction from senior colleagues.
 </li>
 <li>
 Proactive, adaptable, and comfortable working in a dynamic retail environment with evolving priorities.
 
 
 </li>
 </ul>
 
 
 Core Competencies
 
 
 
 
 <ul>
 <li>
 Collaboration
 </li>
 <li>
 Customer Focus
 </li>
 <li>
 Instils Trust
 </li>
 <li>
 Agile Learning
 </li>
 <li>
 Managing Diversity
 
 
 </li>
 </ul>
 
 
 Nationalisation Commitment
 
 
 Ounass is dedicated to supporting the UAE&rsquo;s vision for Emirati talent development. This role offers a clear pathway for UAE Nationals to build merchandising expertise, receive structured mentorship and progress within a leading luxury e‑commerce business operating across the region and beyond.
</div>

UAE National Digital Merchandising Administration Assistant

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