operations manager

administrative assistant

operations coordinator

warehouse assistant

accounts assistant

operations assistant

The Emirates Group

Job Purpose: 
The Operations Assistant role is a critical non-chef role within the business, encompassing responsibilities across several areas including ERP, Planning, Specification, New Product Development (NPD), Admin and Food Production. This position supports operational demands by addressing diverse tasks and KRAs tailored to each specific function.
 
Key Result Areas
 
Generic KRAs: -
 
1.Coordinate with internal departments by aligning production schedules, sharing safety best practices, and ensuring consistent communication to achieve production targets and KPIs.
 
2.Collaborate with cross-functional teams and departments, including Food Safety, Quality, Hygiene, Operations Specifications, ERP, Sourcing Solutions, Engineering, and New Product Development (NPD), to support trials and ensure the successful launch of new products.
 
3.Maintain accurate HACCP production records, including wastages, label verification, while recommending and implementing improvements to minimize wastages and errors.
 
4.Ensure compliance with QHSE, food safety standards, and safety protocols by following FIFO methods, verifying work orders, enforcing the use of personal protective equipment (PPE), and adhering to standard operating procedures (SOPs) to reduce risks, maintain regulatory standards, and ensure a safe working environment.
 
ERP: -
 
1.Assist in managing and optimizing ERP data to ensure accurate record-keeping, leading to better inventory control and streamlined procurement processes.
 
2.Generate regular ERP system reports to provide management with actionable insights, improving decision-making and operational efficiency.
 
3.Collaborate in ERP system upgrades and troubleshooting to ensure continuous system improvement, reducing downtime and increasing productivity.
 
4.Identify process improvements within the ERP system to achieve time and cost savings, enhancing overall operational efficiency.
 
5.Upload recipes and update improved versions in the ERP system, informing the finance team for cost roll-up purposes, supporting accurate product costing and financial forecasting.
 
6.Record supplier delivery receipts in real-time to maintain accurate inventory and place raw material orders based on the Master Production Schedule (MPS), ensuring up-to-date stock levels, optimized material availability, and reduced supply chain disruptions.
 
Planning: -
 
1.Update the master production schedule and prioritize meal lists to ensure efficient meal planning and accurate daily/monthly reporting, driving seamless production operation.
 
2.Coordinate daily production activities between high-care and low-care teams to ensure smooth workflow, minimize bottlenecks, and meet production deadlines.
 
3.Monitor demand requirement trends and analyse sales/purchase orders to support material, capacity, and production planning, helping to meet customer expectations and optimize resource utilization.
 
4.Assist in capacity analysis of equipment and material requirements to ensure production capability matches demand, preventing shortages or overproduction while supporting operational efficiency.
 
Specification: -
 
1.Design and manage labels for commercial items by gathering information from multiple stakeholders and navigating the approval process, ensuring compliance with product labelling standards and accuracy in product representation.
 
2.Maintain and update specification documentation, including the creation, revision, and management of assembly routings, to ensure all product specifications are accurate and up to date for seamless production planning.
 
3.Assist senior chefs in preparing for presentations by supporting meal plating and capturing images, contributing to high-quality visual representation and accurate documentation of product presentations.
 
4.Align Food Point Specifications with CAT360 and EKFC product album to ensure consistency across all specification systems, improving data accuracy and compliance with internal standards.
 
New Production Development (NPD): -
 
1.Prepare meals and Ready-to-Heat products for sensory evaluation by defrosting, reheating, documenting through photographs and detailed reports, and ensuring traceability records are maintained in full compliance with established protocols, directly contributing to product quality assurance and refinement.
 
2.Maintain stock and availability of gold-standard meals for sensory evaluations, ensuring consistent benchmarks for product quality and taste.
 
3.Update and maintain meal specifications for sensory evaluation and communicate required changes to the specification team, supporting precise product development and documentation.
 
4.Organize and maintain all sensory records according to standard processes, ensuring data accuracy and accessibility for future product development and reviews.
 
5.Provide administrative and logistical support to the NPD team during menu creation and product development, ensuring smooth operations and timely completion of tasks.
 
Admin: -
 
1.Oversee employee records, manage Coupa requests and generate invoices to ensure accurate processing and enhance operational efficiency.
 
2.Prepare, publish, and maintain comprehensive reports and analyses for management to aid in decision-making and strategic planning.
 
3.Update and maintain files, documentation, and databases in compliance with company policies to ensure confidentiality and adherence to regulations.
 
4.Provide comprehensive administrative support to enhance departmental efficiency, including managing schedules, coordinating daily operations, and overseeing timekeeping, attendance, and leave schedules.
 
5.Serve as a reliable backup within the department to ensure continuity during peak periods or absences.
 
Food Production: 
1.Assist in production resources such as labelling, finished product by developing work schedules, assigning, assisting and verifying tasks to enhance operational efficiency and team productivity.
 
2.Support the Master Production Schedule and Work Order processes by identifying and resolving discrepancies, ensuring that production goals are consistently met.
 
3.Maintain quality standards by monitoring meal presentation and production processes, offering feedback on non-compliant products, and implementing corrective and preventive actions.
 
Equipment Support: 
1.Participate in weekly engineering meetings to communicate key updates, record and track action points, and ensure timely resolution of engineering-related issues.
 
2.Conduct risk assessments and report to engineering and safety team as needed, to identify potential hazards and implement corrective actions to enhance workplace safety.
 
3.Perform basic maintenance and fault diagnosis on equipment to minimize downtime by liaising with the engineering team for prompt fault rectification and keeping detailed records of all maintenance activities.
 
4.Maintain a high degree of accuracy in assembling components according to the BoM(bill of materials), guaranteeing correct placement and alignment with specifications.
 
Minimum Education, Experience and Skills
 
Education Qualification: 
a)A high school diploma or equivalent.
 
b)Additional education or certification in administration or hospitality is preferred.
 
Work Experience: 
a)Minimum 3 years of experience in hospitality or food related industry.
 
Skills: 
a)Proficient in Microsoft Office
 
b)Strong verbal and written communication skills
 
c)Skilled at maintaining professional relationships, working as part of a team, and providing support to colleagues and supervisors
 
d)Ability to manage multiple tasks and responsibilities efficiently
 
e)Ability to cross-verify information
 
f)Excellent time management skills, with ability to prioritize workload
 
g) Demonstrates personal accountability by taking full ownership of actions.

OPERATIONS ASSISTANT

Biosytech Medical Laboratory

We&rsquo;re Hiring: HR Assistant @ uniCare Medical Centre, DubaiAre you passionate about people and processes? uniCare Medical Centre is looking for a proactive and detail-oriented HR Operations Assistant to join our dynamic team and support day-to-day HR operations across our clinics and corporate office.As part of the HR team, you&rsquo;ll play a vital role in ensuring smooth and efficient HR functions &mdash; from employee onboarding and documentation to attendance tracking, HRIS updates, and general employee support.Key Responsibilities<ul><li>Assist in daily HR operations, including employee file management, data entry, and HR documentation.</li><li>Support the onboarding and exit processes, ensuring timely completion of required formalities.</li><li>Maintain and update employee records, attendance, and leave management systems.</li><li>Coordinate with internal departments for HR-related requests and approvals.</li><li>Prepare HR letters, memos, and reports as needed.</li><li>Provide administrative support in recruitment, payroll coordination, and other HR activities.</li><li>Ensure compliance with UAE Labour Law and company policies.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Human Resources or a related field.</li><li>Minim 2 years of hands-on experience in HR operations (preferably in healthcare).</li><li>Must have good knowledge of Human Resources.</li><li>Strong knowledge of MS Office and HRIS systems.</li><li>Excellent communication and organizational skills.</li><li>Ability to handle confidential information with discretion and professionalism.</li></ul>Why Join uniCare?<ul><li>Be part of a respected and growing healthcare organization.</li><li>Work in a collaborative, people-focused environment.</li><li>Gain hands-on HR experience and opportunities for professional growth.</li></ul>Job Types: Full-time, PermanentPay: Up to AED2,500.00 per monthApplication Question(s):<ul><li>Mandatory Question: What is your age?</li><li>Mandatory Question: What is your nationality?</li><li>Mandatory Question: What is your gender?</li><li>Mandatory Question: This is a junior/entry level position, the maximum salary for this role is AED 2,500. Is this acceptable for you? YES or NO?</li><li>Mandatory Question: Have you studied Human Resources Management? YES or NO?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HR Operations/HR Admin: 2 years (Required)</li><li>Hands-on HR Operations: 2 years (Required)</li></ul>

HR Operations Assistant

Bulunmaz

Bulunmaz is a leading Turkish manufacturer of high-tech machinery for the jewellery industry. With decades of experience, we offer CNC engraving machines, diamond and PCD cutting tools, micromotors, and other precision equipment to customers across the globe.We are looking for a dedicated and detail-oriented Warehouse Operations Assistant to work in our Dubai branch.Responsibilities:<ul><li>Manage and execute import and export procedures in compliance with local and international regulations.</li><li>Coordinate with logistics providers, freight forwarders, and transportation companies to organize incoming and outgoing shipments.</li><li>Re-crating, packaging and preparation for shipment of the machines</li><li>Prepare, review, and maintain all required shipping and customs documentation</li><li>Track shipments, monitor delivery schedules, and resolve any logistics issues</li><li>Ensure proper warehouse organization and inventory handling</li><li>Support continuous improvement initiatives in logistics and warehouse processes</li></ul>Requirements:<ul><li>Valid UAE work eligibility</li><li>Good command of English</li><li>Proficiency in MS Office and basic inventory/warehouse management tools</li><li>Ability to work independently and manage multiple tasks simultaneously</li><li>Excellent communication and coordination skills</li><li>Hands-on ability to work in a warehouse environment, including participating in packing/re-crating tasks</li><li>Valid driver&rsquo;s license</li></ul>Job Type: Part-time

Warehouse Operations Assistant

Shamal LLC

<div>Overview:
<div>
Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and assets to generate meaningful outcomes. The investments we make are strategically chosen and thoughtfully nurtured, mirroring Dubai&rsquo;s ambition, spirit and energy. As a global investor, asset owner and developer we utilise our resources, know-how and connections, to deliver long-term value, wherever we operate. 
 
This role falls under our X Dubai umbrella and we are seeking someone who will be responsible for supporting Xine operations to ensure the smooth and efficient operation of the attraction.</div><div></div><div> 
Location - X Line Dubai - Dubai Marina Mall.</div><div>
Please note - Driving license is a must for this role.</div>
Responsibilities:
<ul><li>Zip Line equipment and platforms maintenance</li><li>
Equipment inspection</li><li>
Equipment logistic between platforms planning</li><li>
Carrying the equipment</li><li>
Coordinating communication between the teams</li><li>
Assisting with equipment collection from suppliers and spare parts procurement (driving license required)</li><li>
Participating 3rd party inspections</li><li>
Perform all other duties assigned by supervisor or</li></ul>
Qualifications:
<div>
Preferred Educational Qualifications and Professional Certifications
</div><ul><li>Bachelor's degree in a relevant field.</li></ul><div>
Experience</div><ul><li>
A minimum of 5 years of customer service experience with at least 3 years in a supervisory role.</li></ul><div>
For or more information about Shamal, please visit our LinkedIn page https//www.linkedin.com/company/shamalholding/ 
 
Note Due to a high influx of profiles, only shortlisted candidates will be contacted</div></div>

Operations Assistant - X Line - X Dubai

Anasia

Job descriptionWe are looking for a responsible Female Operations &amp; Admin assistant to organize our company&rsquo;s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily operations activities.She should be highly organized and able to multitask with ease.Duties and responsibilities&middot; Managing Company Internal requirements, documents, and procedures&middot; Update office policies and ensure compliance with them&middot; Track stocks of office supplies and place orders when necessary&middot; Handling basic office tasks, such as filing, delivering mail, answering emails and data entry.&middot; Handling &amp; monitoring Governmental documents.&middot; Support the HR department&middot; Fleet Management&middot; Handle queries from managers and employeesQualifications&middot; Bachelor&rsquo;s degree&middot; 1-2 years proven work experience.&middot; Fluent in English and Russian Languages&middot; Experience with office management tools -MS Office&middot; Can handle multi tasks and able to work under pressure&middot; Excellent organizational and time-management skills&middot; Flexible and fast learner&middot; Strong analytical and problem-solving skills.Special requirements:&middot; Mandatory to send your updated CV with a recent pictureJob Type: Full-timeExperience:<ul><li>Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Russian (Required)</li></ul>

Operations & Admin Assistant-Female

Myrite

A logistics and operations company in Dubai is seeking an entry-level candidate to provide administrative support and coordinate operational activities. The ideal candidate has a Bachelor's degree and 1-3 years of experience in roles related to operations or logistics. Responsibilities include order processing, maintaining records, and coordinating shipments. This full-time position requires proficiency in Microsoft Excel and Google Workspace, along with a valid UAE driving license and own car.

Operations & Logistics Assistant

Avoria GmbH

Subject LineSenior Business Development Executive &ndash; International Markets &ndash; Dubai | Experienced Candidates Only&#11835;JOB DESCRIPTION (Final Version with Strong Sales Requirement)Position: Senior Sales Executive Location: Dubai, UAE Employment Type: Full-Time Start Date: Immediate&#11835;About the RoleWe are expanding rapidly and looking for a proven sales professional, not a beginner. This role requires several years of hands-on sales experience, ideally in fast-moving consumer goods or similar high-demand sectors. You will work internationally in the English-speaking market, supported by a strong brand and established product lines &mdash; but we expect you to already master the fundamentals of sales.We will explain the product. We will not teach you how to sell.If you have a history of building pipelines, closing deals, and driving revenue, this role offers fast growth and real responsibility.&#11835;Key Responsibilities<ul><li>Manage and grow B2B and B2C sales pipelines across the UAE and international English-speaking markets.</li><li>Identify opportunities, win new clients, and expand existing accounts.</li><li>Conduct professional sales calls, meetings, and negotiations independently.</li><li>Prepare sales forecasts, performance tracking, and reports.</li><li>Collaborate closely with management on strategy, pricing, and market positioning.</li><li>Represent the company confidently in multilingual, multicultural environments.</li></ul>&#11835;Requirements - Very Important<ul><li>Minimum 3&ndash;5 years proven experience in sales.</li><li>Strong track record of pipeline management, negotiation, and deal closing.</li><li>Ability to operate independently without sales training or guidance.</li><li>Fluent English; additional languages (German, Arabic, Turkish, etc.) are a strong advantage.</li><li>Experience in FMCG, consumer goods, or fast-paced industries preferred.</li><li>High level of ownership, professionalism, and communication skills.</li><li>UAE residency or willingness to relocate immediately.</li></ul>&#11835;What We Offer<ul><li>Competitive salary + attractive performance-based bonuses.</li><li>A role where experience is valued and growth is fast.</li><li>International exposure with clients across multiple regions.</li><li>A modern, driven work culture where results matter.</li><li>The opportunity to help shape a fast-scaling sales organisation.</li></ul>Job Type: Full-time

Sales and Office Operations Assistant - DUBAI

Explore 3560+ Operations assistant in Dubai this December. Find roles across top companies and apply now to boost your career.