office administrator

administrative assistant

executive assistant

office assistant

accounts assistant

operations assistant

You Smart

Company: You Smart Communication Networks LLC Location: Al Quoz 1, Dubai, UAE Website: www.yousmart.ae Employment Type: Full-Time Salary: AED 2,000 &ndash; AED 3,000 (Based on Experience) Joining: ImmediateAbout UsYou Smart Communication Networks LLC is one of the UAE's growing technology companies specializing in Smart Home Automation, ELV Systems, CCTV, Access Control, Networking, Wi-Fi, Audio Video, Home Cinema, Gate Barrier Systems, and Building Technology Solutions.We are looking for a highly organized, proactive, and trustworthy Executive Assistant to work directly with the GM.This role is ideal for someone who enjoys managing multiple tasks, coordinating projects, solving problems, and ensuring daily business operations run smoothly.The Executive Assistant will become the GM. right-hand person and help manage projects, staff, customers, documents, schedules, and business operations.Key Responsibilities Executive Support<ul><li>Assist the GM with daily operational activities.</li><li>Manage the GM's calendar, appointments, meetings, and reminders.</li><li>Prepare meeting agendas and record meeting minutes.</li><li>Follow up on pending tasks until completion.</li><li>Prioritize daily work and coordinate activities.</li></ul>Project Coordination<ul><li>Monitor ongoing projects across the UAE.</li><li>Collect daily progress reports from engineers and site supervisors.</li><li>Update project trackers and dashboards.</li><li>Follow up on project deadlines.</li><li>Ensure customer commitments are met.</li><li>Coordinate with procurement and technical teams.</li></ul>Customer Communication<ul><li>Update customers regarding project progress.</li><li>Respond professionally to emails, WhatsApp messages, and phone calls.</li><li>Schedule customer meetings.</li><li>Coordinate maintenance visits.</li><li>Handle customer complaints professionally.</li></ul>Documentation &amp; Administration<ul><li>Maintain project documentation.</li><li>Organize quotations, LPOs, invoices, contracts, warranties, and reports.</li><li>Prepare professional letters and correspondence.</li><li>Ensure all documents are filed correctly.</li><li>Maintain digital records and cloud storage.</li></ul>Operations Support<ul><li>Coordinate with technicians regarding daily schedules.</li><li>Track attendance and leave records.</li><li>Monitor material requests.</li><li>Follow up on purchase requests.</li><li>Assist in inventory documentation.</li><li>Support HR and recruitment activities.</li></ul>Business ReportingPrepare daily reports for the GM including:<ul><li>Daily project status</li><li>Pending customer issues</li><li>Staff attendance</li><li>Sales follow-ups</li><li>Outstanding quotations</li><li>Procurement status</li><li>Material shortages</li><li>Cash collection follow-ups</li><li>Tasks completed</li><li>Pending action items</li></ul>AI &amp; Technology SupportUse AI tools to improve productivity.Required Skills<ul><li>Excellent English communication skills.</li><li>Arabic is an advantage.</li><li>Minimum 2 years of experience as an Executive Assistant, Office Administrator, Project Coordinator, or Operations Assistant.</li><li>Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).</li><li>Excellent computer and typing skills.</li><li>Strong organizational skills.</li><li>Excellent time management.</li><li>Ability to manage multiple tasks simultaneously.</li><li>High attention to detail.</li><li>Professional communication skills.</li><li>Positive attitude and willingness to learn.</li><li>Ability to work independently with minimal supervision.</li></ul>Personal QualitiesWe are looking for someone who is:<ul><li>Honest and trustworthy</li><li>Highly organized</li><li>Self-motivated</li><li>Fast learner</li><li>Proactive</li><li>Professional</li><li>Reliable</li><li>Customer-focused</li><li>Detail-oriented</li><li>Able to maintain confidentiality</li></ul>Key Performance Indicators (KPIs)The successful candidate will be evaluated on:<ul><li>Customer response time</li><li>Project follow-up completion</li><li>Accuracy of reports</li><li>Document organization</li><li>Task completion rate</li><li>Meeting deadlines</li><li>Customer satisfaction</li><li>CEO task completion</li><li>Team coordination efficiency</li><li>Administrative accuracy</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Executive Assistant to GM / Operations Coordinator

Al-Futtaim

<div>Job Requisition ID: 179033
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 


Overview of the role 
As an Administrative Executive, you will play a key role in supporting day-to-day automotive operations and ensuring smooth coordination across multiple business functions. This role is ideal for someone who is organized, detail-oriented, and confident managing a mix of sales support, administration, system coordination, and operational follow-up in a fast-paced environment. 

<div>
What you will do 
<ul><li>Support sales operations through discount maintenance, lease deal coordination, and resolution of invoicing discrepancies.</li><li>Assist with account reconciliation and collections-related follow-up to support accurate financial reporting.</li><li>Participate in UAT activities for systems and process enhancements, including identifying issues and coordinating timely resolution.</li><li>Respond to day-to-day operational and administrative requests from internal stakeholders across departments.</li><li>Help maintain smooth workflow across functions by coordinating tasks, tracking follow-ups, and supporting process efficiency.</li></ul></div> 

<div>
Required skills to be successful 
<ul><li>Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.</li><li>Good understanding of sales support, administrative coordination, and operational processes.</li><li>Attention to detail, especially when handling invoicing, reconciliations, and cross-functional follow-up.</li><li>Strong communication and interpersonal skills to work effectively with different teams and stakeholders.</li></ul></div> 

About the team 
You will be part of a collaborative operations environment within the automotive business, working closely with sales, finance, and internal support teams. The team plays an important role in ensuring operational accuracy, process efficiency, and strong internal service support across the business. 

<div>
What equips you for the role 
<ul><li>You will ideally have a bachelor&rsquo;s degree in business administration or a related field, along with prior experience in an administrative, operations, or support role.</li><li>Experience within the automotive industry will be an advantage, particularly if you have worked with sales processes, invoices, reconciliation support, or system testing activities in a dynamic business setting.</li><li>Comfortable working with Microsoft Office and business systems such as SAP, CRM platforms, or similar tools.</li></ul></div> 
About Al-Futtaim Automotive 
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa. 
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world&rsquo;s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM. 
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences. 
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial &amp; construction equipment. 
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.</div>

UAE National

Belhasa Group

Requirements<ul><li>Basic knowledge of the Food &amp; Beverage (F&amp;B) industry is preferred.</li></ul><ul><li>Familiarity with store operations and inventory management processes.</li></ul><ul><li>Basic proficiency in Microsoft Excel (data entry, sorting, filtering, simple formulas).</li></ul><ul><li>Good communication and coordination skills.</li></ul><ul><li>Ability to work effectively with store operations and Head Office teams.</li></ul><ul><li>Maintain accurate documentation of stock transfers, receiving, and adjustments.</li></ul><ul><li>Support inventory audits and other administrative tasks as assigned.</li></ul>Skills<ul><li>Inventory Management</li></ul><ul><li>Microsoft Excel</li></ul><ul><li>Data Entry</li></ul><ul><li>Stock Control</li></ul><ul><li>Communication</li></ul><ul><li>Teamwork</li></ul>Employment Type<ul><li>Full-time</li></ul>Preferred Experience<ul><li>0&ndash;2 years in inventory, warehouse, retail, or F&amp;B operations.</li></ul>Work Location: In person

Junior Inventory Assistant ( F&B Industry )

Sudhir Gensets FZE

Job Title: Storekeeper AssistantLocation: UAE Salary: AED 2,000 &ndash; AED 2,500 per monthJob DescriptionWe are seeking a reliable and hardworking Storekeeper Assistant to support daily warehouse and store operations. The successful candidate will assist in receiving, storing, issuing, and maintaining inventory while ensuring accurate stock records and proper organization of materials.Key Responsibilities<ul><li>Assist the Storekeeper in managing daily store activities.</li><li>Receive, inspect, and record incoming materials and supplies.</li><li>Issue materials as per approved requisitions.</li><li>Maintain accurate inventory records and stock movements.</li><li>Arrange and organize materials in designated storage locations.</li><li>Conduct regular stock checks and inventory counts.</li><li>Ensure cleanliness and proper housekeeping within the store area.</li><li>Report any stock discrepancies, shortages, or damages immediately.</li><li>Follow company safety procedures and store policies.</li></ul>Requirements<ul><li>High School Certificate or equivalent.</li><li>1&ndash;2 years of experience in a warehouse or storekeeping role.</li><li>Basic knowledge of inventory management.</li><li>Familiarity with MS Excel and basic computer operations.</li><li>Good organizational and communication skills.</li><li>Ability to handle physical work and lift materials when required.</li></ul>Interested candidates with relevant experience may apply through Indeed or share their CV to hruae@sudhirrentals.comJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Store Keeper Assistant

CoRE MENA

Admin Assistant &ndash; Pharmaceutical Company Experience: 7-10+ years Education: Bachelor&rsquo;s degree minimumAbout Us: Join a leading pharmaceutical company where precision, professionalism, and teamwork drive everything we do. We&rsquo;re looking for a proactive and reliable Admin Assistant to support our marketing and supply chain department, helping us maintain seamless operations.Role &amp; Responsibilities:<ul><li>Handle day-to-day administrative duties: meetings, correspondence, and filing (both physical and digital)</li><li>Coordinate meetings, appointments, and event arrangements</li><li>Prepare presentations, reports, and other business documents</li><li>Support documentation: contracts, company events.</li><li>Support a clean, well-organized office environment and liaise with vendors</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree</li><li>7-10 years of experience in admin</li><li>Excellent organizational, communication, and multitasking skills</li><li>Professional level of MS Office (Word, Excel, PowerPoint, Outlook)</li><li>High level of discretion and ability to handle sensitive information</li><li>Team-oriented and able to work with different departments</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Positive and supportive work environment</li><li>Opportunities for professional growth within the company</li></ul>Work Location: In person

Admin Assistant

Nimbus Logistics Cargo LLC

We are looking for a highly organized and professional Executive Secretary to provide dedicated administrative and secretarial support to our Managing Director.Key Responsibilities:- Manage the MD's calendar, appointments, meetings, and travel arrangements- Handle confidential correspondence, emails, and documentation- Prepare reports, presentations, and meeting minutes- Coordinate with internal departments and external stakeholders on behalf of the MD- Screen and prioritize calls, emails, and visitors- Maintain filing systems and ensure smooth day-to-day office operations.Requirements:- Minimum 3 to 5 years of experience as an Executive Secretary or Personal Assistant, preferably supporting C-level executives- Excellent command of written and spoken English- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)- Professional, discreet, and highly reliable- Ability to multitask and work under pressure with minimal supervision- Valid UAE residence visa preferredInterested candidates may send their CV to: hr@neelkamal.comSubject Line: Application &ndash; Executive Secretary | MD OfficePay: AED1,940.85 - AED5,000.00 per monthWork Location: In person

Executive Secretary – Managing Director's Office

Kaya Skin Clinic

We are seeking a proactive and detail-oriented Executive Assistant to support the Finance Head and assist the Finance Department in day-to-day operations. The ideal candidate should have a finance or accounting background, strong organizational skills, and the ability to handle confidential information with professionalism.Key Responsibilities:<ul><li>Provide administrative and operational support to the Finance Head.</li><li>Assist in preparing financial reports, presentations, and management summaries.</li><li>Coordinate meetings, appointments, and calendars for the Finance Head.</li><li>Maintain and organize financial records, documents, and correspondence.</li><li>Assist with invoice tracking, payment follow-ups, and expense reporting.</li><li>Support month-end and year-end finance activities.</li><li>Liaise with internal departments regarding finance-related matters.</li><li>Prepare meeting minutes and follow up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist in data entry, reconciliation, and financial documentation as required.</li><li>Perform general administrative duties to support the Finance Department.</li></ul>Requirements:<ul><li>Bachelor's degree in Finance, Accounting, Commerce, or a related field.</li><li>1&ndash;2 years of experience in an administrative, finance, or accounting support role.</li><li>Strong proficiency in Microsoft Excel, Word, and PowerPoint.</li><li>Excellent organizational and time-management skills.</li><li>Strong verbal and written communication skills.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>High level of accuracy and attention to detail.</li><li>Professional, proactive, and eager to learn.</li></ul>Preferred:<ul><li>Experience working in a finance department.</li><li>Familiarity with ERP systems or accounting software.</li><li>Immediate availability is an advantage.</li></ul>Work Location: In person

Executive Assistant to Finance Head (Junior Level)

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