executive assistant

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assistant accountant

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administrative assistant

operations assistant

<div>
 We exist to create positive change for people and the planet. Join us and make a difference too!
 
 
 
 Emiratization Opportunity | We&rsquo;re Hiring UAE Nationals
 
 
 
 
 Job title: Training Operations Assistant
 
 
 
 
 Location: Dubai
 
 
 
 
 Purpose Of The Position
 
 
 
 To ensure the effective and efficient processing of all administrative and operational requirements for the successful delivery of our virtual and face to face training courses and qualifications within the BSI Training Academy.
 
 
 
 Key Responsibilities &amp; Activities
 
 
 
 <ul>
 <li>
 To ensure that a continuous first-class service is provided to the internal and external clients of the Training department.
 </li>
 <li>
 To work proactively with all staff in the department and with the sales, marketing and delivery teams to support the overall administrative processes and procedures.
 </li>
 <li>
 Communication with and responding to BSI clients and queries across the full training lifecycle.
 </li>
 <li>
 Communicating with our delivery and sales team, supporting their needs to ensure the smooth running of courses day to day.
 </li>
 <li>
 Managing shared mailboxes and telephone systems
 </li>
 <li>
 Coordinating pre-course logistics, delegate communications, venue bookings and onsite delivery arrangements.
 </li>
 <li>
 Supporting procurement processes, including preparation and processing of LPOs for tutors and suppliers.
 </li>
 <li>
 Ensuring post-course documentation, reporting, and system updates are completed in line with internal and regulatory requirements
 
 
 
 </li>
 </ul>
 
 Candidate Spec
 
 
 
 <ul>
 <li>
 Any prior experience in administration, operations or client-facing roles
 </li>
 <li>
 Strong command of English
 </li>
 <li>
 Competency with MS office
 </li>
 <li>
 Organized and detail-oriented
 </li>
 <li>
 Bachelor's degree
 
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 BSI is a business improvement and standards company and for over a century BSI has been recognized for having a positive impact on organizations and society, building trust and enhancing lives.
 
 
 Today BSI partners with more than 77,500 clients in 195 countries and engages with a 15,000 strong global community of experts, industry and consumer groups, organizations and governments.
 
 
 Utilizing its extensive expertise in key industry sectors - including automotive, aerospace, built environment, food and retail, and healthcare - BSI delivers on its purpose by helping its clients fulfil theirs.
 
 
 Living by our core values of Client-Centricity, Agility, and Collaboration, BSI provides organizations with the confidence to grow by partnering with them to tackle society&rsquo;s critical issues &ndash; from climate change to building trust in digital transformation and everything in between - to accelerate progress towards a better society and a sustainable world.
 
 
 BSI is an Equal Opportunity Employer dedicated to fostering a diverse and inclusive workplace.
 
 
</div>

Training Operations Assistant

Shree Gopal Trading LLC

Responsibilities:1. Manage daily warehouse operations including receiving, storing, and dispatching goods.2. Ensure proper stock organization and maintain accurate inventory records.3. Assist in receiving imported shipments and verifying quantities.4. Supervise and support packing activities, ensuring accurate labeling, quality packing, and timely dispatch.5. Monitor order processing, ensuring all goods are dispatched within cut-off times for smooth and on-time delivery.6. Coordinate with the sales team for order requirements, amendments, and packing instructions.7. Lead and manage warehouse helpers by assigning tasks, monitoring productivity, and ensuring discipline.8. Check and verify the goods' status upon receiving the GRV from customers.9. Prepare daily/weekly reports on orders, dispatch, and stock movement.10. Maintain cleanliness, safety, and overall efficiency of the warehouse.Requirements:Experience: Minimum 2-3 years of UAE experience in a similar role (UAE experience preferred, outside UAE experience will also be considered)* Good knowledge of warehouse operations and inventory management.* Strong leadership skills to manage warehouse helpers.* Familiarity with inventory software and proficiency in Excel for data entry and order processing and reports.* Good organizational and communication skills.Gender: MaleVisa Status: OpenJoining Date: ImmediatelyJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

Warehouse & Operations Assistant

DVN Groups

Job Description: Affordable Group of Companies is seeking a proactive Arabic-speaking female Admin &amp; Operation Assistant to support daily office operations, coordinate internal teams, and manage client communication. The candidate must be flexible and willing to travel inside and outside the UAE for business meetings, project visits, and operational support. This role is ideal for candidates with experience in administration, operations, and office coordination in corporate or project-based environments.Key Responsibilities:<ul><li>Handle daily administrative tasks, documentation, and office coordination.</li><li>Communicate professionally with Arabic-speaking clients, vendors, and internal teams.</li><li>Prepare reports, presentations, proposals, and schedules.</li><li>Support operations, HR, finance, and facility management functions.</li><li>Assist management during local and international travel for projects and client visits.</li></ul>Requirements:<ul><li>Fluent in Arabic (mandatory) and proficient in English.</li><li>1&ndash;3 years of experience in administration or office operations.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Highly organized, detail-oriented, proactive, and flexible to travel.</li><li>Strong communication and interpersonal skills.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthWillingness to travel:<ul><li>100% (Required)</li></ul>

Admin & Operation Assistant (Arabic Speaking Female)

Joker Codes

Executive Assistant &amp; HR Operations CoordinatorRole OverviewWe are looking for a highly organized and reliable Executive Assistant &amp; HR Operations Coordinator to support daily administrative, HR, and office management activities. This role is essential to ensuring smooth internal operations, staff support, compliance with company policies, and efficient coordination of administrative processes.The position requires strong attention to detail, excellent organizational skills, and the ability to manage multiple responsibilities independently.Key ResponsibilitiesAdministrative &amp; Executive Support<ul><li>Assist management with daily operational and administrative tasks</li><li>Coordinate schedules, reminders, and internal follow-ups</li><li>Handle documentation, records, and internal communications</li><li>Support management with special requests and priority tasks</li></ul>HR Administration<ul><li>Track employee attendance, lateness, punch-in/punch-out records</li><li>Manage leave requests, approvals, and balances</li><li>Coordinate staff insurance renewals and HR documentation</li><li>Maintain employee files and ensure records are up to date</li><li>Support onboarding and administrative employee processes</li></ul>Office Operations<ul><li>Monitor office supplies and ensure adequate stock levels</li><li>Coordinate with vendors and service providers (cleaning, maintenance, etc.)</li><li>Handle office-related expenses and tracking</li><li>Ensure the workplace environment remains organized and functional</li></ul>Compliance &amp; Organization<ul><li>Maintain structured records of expenses and administrative documents</li><li>Ensure internal procedures are followed</li><li>Track recurring administrative deadlines</li><li>Assist in implementing and improving internal processes</li></ul>Desired Candidate ProfileWe are looking for a responsible, discreet, and highly organized professional who can manage multiple administrative tasks while maintaining accuracy and efficiency.The ideal candidate should:<ul><li>Be extremely organized and detail-oriented</li><li>Have strong time management skills</li><li>Be proactive and solution-oriented</li><li>Be trustworthy and discreet with confidential information</li><li>Be able to multitask efficiently</li><li>Have strong communication skills</li><li>Be dependable and consistent</li></ul>Requirements<ul><li>2&ndash;5 years experience in Administration, HR Support, or Executive Assistance</li><li>Strong proficiency in Microsoft Office / Google Workspace</li><li>Experience handling HR administrative tasks is preferred</li><li>Fluent in English (mandatory)</li><li>Arabic is a strong advantage</li><li>Ability to work independently and manage priorities</li></ul>Key Success IndicatorsPerformance will be evaluated based on:<ul><li>Accuracy of records and documentation</li><li>Timely handling of HR and administrative tasks</li><li>Office operational efficiency</li><li>Responsiveness to management requests</li><li>Organization and process improvement contributions</li></ul>✅ This version is optimized to attract<ul><li>structured profiles</li><li>responsible candidates</li><li>HR-admin hybrids</li><li>operations-minded assistants</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Executive Assistant & HR Operations Coordinator

Indman

<div>
 
 
 Position: Senior Admin Assistant
 
 
 
 
 Location: Initially will be assigned in Indman (Dubai office) but will be transfered to Abu Dhabi
 
 
 
 
 Salary: Gross salary will be disclosed to shortlisted candidates
 
 
 
 
 Duration: Permanent Position
 
 
 
 
 Work Hours: 9:00 AM to 6:00 PM / Monday to Saturday
 
 
 
 
 Leave: 30 Days Paid Leave upon completion of 1 year continuous service
 
 
 
 
 Benefits: As per UAE Labour Law
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
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 Bachelor&rsquo;s degree in Business Administration, Operations, HR, or related field/experience
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 4&ndash;8 years of administrative or operations experience, preferably in Oil &amp; Gas / Manpower Recruitment industry
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 Strong knowledge of UAE onboarding processes (visa, medical, EID, labor contracts).
 </li>
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 Strong proficiency in MS Office
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 Excellent communication, organization, and multitasking skills.
 </li>
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 Problem‑solving mindset with ability to streamline processes.
 </li>
 </ul>
 
 
 
 
 
 Job Description:
 
 
 <ul>
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 Maintain organized filing systems for contracts, invoices, candidate documents, and internal records.
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 Handle incoming calls, emails, and general inquiries, ensuring timely routing and follow‑up.
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 Onboarding of new employees to client projects e.g. collect, verify, and organize all pre‑employment documents (IDs, certificates, medicals, visas, background checks).
 </li>
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 Maintain onboarding trackers for all active candidates, ensuring real‑time status updates.
 </li>
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 Ensure all onboarding files meet internal and client compliance standards before mobilization.
 </li>
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 Arrange travel, accommodation, and relocation logistics for mobilizing candidates.
 </li>
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 Coordinate with PRO/government relations teams for visa processing, EID, medicals, and other regulatory steps.
 </li>
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 Coordinate with finance for payroll setup, bank account documentation, and timesheet.
 </li>
 </ul>
</div>

Senior Administrative Assistant

Five Hotels and Resorts

<div><h3 class="jobSectionHeader">Job Description</h3>
<div>An Exhilarating Opportunity 
Are You Ready for a Daring Challenge with The World&rsquo;s Hottest Luxury Hotel Group? Disruptive by Design, FIVE Hotels and Resorts is Redefining &lsquo;FIVE-Star&rsquo; Hospitality and Setting the Gold Standard across the Industry. 
Join the FIVE Tribe - and Get Ready to Make Waves. 
The Candidate 
A Driven Self-Starter, you have Excellent Communication, Leadership and Organisational Skills. As an Astute Creative and Critical Thinker, you can Conceptualise and Implement Innovative Solutions in a Fast-Paced Environment. Not even the Smallest Detail Escapes Your Keen Eye and You Execute Tasks Proactively with Precision and Finesse. A &lsquo;Can-Do!&rsquo; Attitude Coupled with An Inherent Flair for Taking Ownership Makes You a Highly Motivated Go-Getter. 
Your Outgoing and Approachable Nature enables you to Seamlessly Connect with other &lsquo;FIVERs&rsquo; and key Stakeholders, ensuring that Their and Your Journey at FIVE is nothing short of Sensational. Joining our Executive Office Team as an Executive Assistant will Empower you to deliver Exceptional Experiences across our award-winning Lifestyle Destinations. Jump on Board and Unlock your Potential in a Buzzing Environment that will take your Career to New Heights! 
What We&rsquo;re Looking For 
<ul><li>
Our ideal candidates will possess a solid background in training and quality management, as well as room operations, underpinned by knowledge of Forbes standards. This expertise is crucial for elevating service quality and guest satisfaction within our luxury setting. 
</li><li>
Demonstrable success as an Executive Assistant within a luxury hospitality environment, adept at managing high-volume operations with grace and efficiency. 
</li><li>
Strong hotel operational knowledge and hands-on hospitality expertise, ensuring that strategic decisions, guest communication, and service standards are fully aligned with operational realities. 
</li><li>
An organized and structured approach to work, with the ability to establish, implement, and continuously refine clear SOPs that drive consistency and operational excellence. 
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Outstanding ability to manage multiple projects, prioritise tasks, and meet tight deadlines without compromising quality. 
</li><li>
Excellent communication and listening skills, capable of building strong relationships and effectively conveying information across all levels of the organisation. A key aspect of this role is professional written guest communication, requiring exceptional English writing skills, the ability to formulate clear and well-structured messages, and a refined sense for tone and positioning depending on the situation. 
</li><li>
Strong critical thinking skills, with the ability to assess complex situations, anticipate challenges, analyse root causes, and make sound, well-reasoned decisions. 
</li><li>
A proactive, hands-on leadership style, complemented by a positive, &ldquo;can-do&rdquo; attitude and the ability to infuse fun and enthusiasm into the workplace. 
</li><li>
A deep-seated passion for delivering unparalleled guest services, with a commitment to exceeding guest expectations at every turn. 
</li><li>
An innovative thinker with the ability to identify and implement creative solutions, taking full ownership of responsibilities. 
</li><li>
A solid understanding of industry regulations, ensuring compliance and operational integrity. 
</li><li>
Fluency in English (both written and spoken) is essential, with additional language skills highly regarded.</li></ul> 
Key Responsibilities 
<ul><li>
Spearhead all operational facets to significantly boost service quality and guest satisfaction. Implement innovative and effective operational strategies to ensure the highest standards of luxury service. 
</li><li>
Oversee and elevate written guest communication standards, ensuring all correspondence reflects professionalism, clarity, emotional intelligence, and brand-appropriate tone. 
</li><li>
Actively engage in the formulation and execution of departmental strategies and action plans, ensuring they align with the overarching goals of the resort. Your role is pivotal in translating vision into reality, driving operational excellence across all departments. 
</li><li>
Establish, document, and continuously improve SOPs to create structured, efficient, and sustainable operational processes across departments. 
</li><li>
Deliver clear, consistent, and motivational messages about departmental objectives to achieve targeted outcomes. Your communication skills will bridge the gap between strategy and execution, inspiring your team to excel. 
</li><li>
Work closely with department heads to ensure seamless implementation of strategies and action plans. Your role is crucial in fostering a collaborative environment that aligns departmental efforts with the resort's strategic vision. 
</li><li>
Maintain a prominent presence among guests to gather firsthand feedback on service quality and satisfaction levels. Your approachability and proactive engagement are key to enhancing the guest experience. 
</li><li>
Apply strong critical thinking and operational insight to resolve challenges effectively, ensuring swift, thoughtful, and guest-centric solutions. 
</li><li>
Champion the continuous improvement of guest experiences by incorporating feedback into actionable strategies. Your commitment to excellence will drive the evolution of service standards. 
</li><li>
Set clear goals and expectations for your team, utilising performance reviews to ensure accountability and foster professional growth. Your leadership will cultivate a high-performing team dedicated to operational excellence. 
</li><li>
Conduct regular progress reviews with department heads, ensuring alignment with goals and timely execution of strategies. Your oversight will ensure consistent advancement and achievement. 
</li><li>
Keep the Hotel General Manager informed about operational achievements and challenges, ensuring transparent communication and strategic alignment.</li></ul> 
The Team 
&lsquo;FIVERs&rsquo; are Cultured yet Chic, Confident yet Self-Effacing, and Work Hard to Play even Harder. As a FIVE Tribe Member, you'll Personify the distinct &lsquo;Vibe at FIVE&rsquo; and apply it to create Insta-Perfect Experiences for our Guests that keeps them Coming Back for More. If you Dream of being surrounded by Like-Minded Individuals who share your Passion for Delivering Unforgettable Moments that last a Lifetime &ndash; then Look No Further and Unleash your Next-Level Potential. 
Sustainable Indulgence at FIVE 
FIVE is a leader in Sustainable Luxury Living and Hospitality, with its UAE-based Destinations being the first and only Hotels in the UAE to obtain the International Renewable Energy Certificates (I-REC) for achieving 100% renewable electricity for 2022. The company's Science-Meets-Styled &lsquo;Sustainable Indulgence&rsquo; Ethos has led to a completely LEED Platinum-certified operational hospitality portfolio. FIVE Palm Jumeirah and FIVE Jumeirah Village are also 3 Star SPIRE Rated Smart Buildings. FIVE Zurich, the only LEED Platinum hotel in Switzerland, achieved an impressive 84 Points under LEED v4's BD+C and ID+C rating system, making it one of just five hotels worldwide to receive Platinum Certification. FIVE illustrates its Commitment to making &lsquo;Sustainability without Compromise on Luxury Living&rsquo; central to its Future Vision, with FIVE LUXE already on track to acquire LEED Platinum (BD+C). These Achievements highlight FIVE&rsquo;s Comprehensive and Committed Scope of Sustainability Strategy permeating Operations, Governance and Community. 
An Equal Opportunity Employer 
The FIVE Tribe represents over 70 nationalities across its over 1500 &lsquo;FIVERs.&rsquo; FIVE is Committed to Hiring a Diverse and Inclusive Workforce as an Equal-Opportunity Employer. Accordingly, FIVE does not discriminate based on disability, race, age, sex, gender, sexual orientation, ethnicity, religion or belief, nationality, marital status, or any other basis protected under national or local laws. Ranked 10th on the Great Workplaces in the UAE 2023 list of Large Organisations, the FIVE Tribe is more than a group of people working together &ndash; it is a Family bonded by common Values and Goals, Celebrating People, Culture and Diversity. 
 
About FIVE Hotels and Resorts 
FIVE Hotels and Resorts prides itself on being Disruptively Different and Daringly Unique. Our Growing Portfolio of Lavish Destinations are the epitome of Glamour and Experiential Luxury, and currently consists of FIVE Palm Jumeirah, FIVE Jumeirah Village, FIVE Zurich and FIVE LUXE. Joining our Exceptional FIVE Tribe means you are part of a team who Breaks Boundaries and offers Unbeatable Next-Level Experiences at FIVE&rsquo;s award-winning Hotels, Dining Concepts, and 360-Degree Immersive Nightlife Venues. As part of the Accomplished FIVE Tribe, you will be part of a group of High Achievers who Fearlessly Challenge Conventions on a Global Stage. 
Find out more here: fivehotelsandresorts.com</div></div>
 <ul><div>Department Name
<div>Executive Office
</div></div><div>Date Opened
<div>02/17/2026
</div></div><div>Job Type
<div>Full time
</div></div><div>Industry
<div>Hospitality
</div></div><div>Work Experience
<div>4-5 years
</div></div><div>City
<div>Dubai
</div></div><div>State/Province
<div>Dubayy (Dubai)
</div></div><div>Country
<div>United Arab Emirates
</div></div><div>Zip/Postal Code
<div>337-1500</div></div></ul>

Executive Assistant

Al-Futtaim

<div>
 
 Job Requisition ID:
 
 175770
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The Backoffice Assistant role is essential for assisting customer orders and ensuring their fulfillment in a professional manner. Success in this position involves maintaining accurate records of order deliveries and providing timely monitoring and support to the IKEA Delivery team to enhance customer shopping experiences. The role also requires strong communication and organizational skills to maintain high standards of service and efficiency in the home delivery operations.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 Financial
 
 
 <ul>
 <li>
 Maintain and submit KPI reports to track delivery performance.
 </li>
 <li>
 Ensure adherence to system procedures as per established protocols.
 </li>
 <li>
 Classify, sort, file, and archive documents properly.
 </li>
 <li>
 Post completed delivery orders daily and follow up with stores/service providers for pending orders.
 </li>
 <li>
 Perform daily reconciliation of postings in the system based on POD confirmations and fulfillment records.
 
 
 </li>
 </ul>
 Customer
 
 
 <ul>
 <li>
 Conduct regular spot checks and monitor team performance to ensure quality standards are met.
 </li>
 <li>
 Utilize reasoning skills to solve problems as they arise.
 </li>
 <li>
 Work to increase the last mile service level with On-Time Fulfillment (OTF) while maintaining shopping experience standards.
 </li>
 <li>
 Provide excellent customer service to enhance the shopping experience.
 
 
 </li>
 </ul>
 Operational
 
 
 <ul>
 <li>
 Lead the last mile teams to ensure timely order fulfillment.
 </li>
 <li>
 Ensure all equipment is safely maintained in good condition.
 </li>
 <li>
 Check output to ensure the highest quality of order fulfillment.
 </li>
 <li>
 Maintain a clean work environment and comply with all safety requirements.
 </li>
 <li>
 Keep records of Proof of Delivery (POD) for handling future customer escalations.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Analytical Skills
 </li>
 <li>
 Effective Communication
 </li>
 <li>
 Customer Focus
 </li>
 <li>
 Continuous Improvement
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 High School diploma or equivalent educational qualification.
 </li>
 <li>
 2 to 3 years of experience in last mile delivery services and operations.
 </li>
 <li>
 Experience with kitchen furniture delivery and assembly.
 </li>
 <li>
 Proficiency in analytic methodology and effective communication.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Retail
 
 
 
 Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa &amp; Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka and P&amp;B) across Asia. We are also one of the largest Global partners of Marks and Spencer&rsquo;s in both regions with over 75 stores offering both fashion &amp; food options.
 
 
 Most recently we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&amp;Q and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference&hellip;
 
 
 
 About Al-Futtaim IKEA
 
 
 
 GROWING TOGETHER...
 
 
 We are a values-driven company with a passion for life at home. Our vision is to create a better everyday life for the many people.
 
 
 Al-Futtaim IKEA holds the franchise rights for IKEA in Egypt, Oman, Qatar and the United Arab Emirates.
</div>

Back Office Assistant | Retail | IKEA Dubai Industrial City

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