administrative assistant

executive assistant

office administrator

accounts assistant

office assistant

operations assistant

Mercury Freight Services FZE

&middot; Co-ordinates with customers and carriers including shipping lines and airlines for any queries related to shipments.&middot; Follow up with the customer on documents, shipments or approvals on daily basis.&middot; Arranging all the documentation and certification for all import and export shipments&middot; Build good business relationship with customers.&middot; Follow up with the carrier on shipment updates / documents.&middot; Preparing and checking the documentation for all shipments (FCL LCL AIR).&middot; Processing the bookings of the import &amp; export shpts.&middot; Track shipments and update to customers and agents.&middot; Meet the needs of both customer and shipping lines and complete the tasks as per given cut off times.&middot; Work independently and assist the team in realizing goals and standards &ndash; share knowledge and best practices.&middot; Solving the queries and issues of the customers and providing necessary information to the customers related to the shipments and any other work as per the company requirement.&middot; Must have sound knowledge of Calogi Software / Dubai Trade.Qualification and Skills:&middot; Bachelors / Masters preferably in Supply Chain Management (any other bachelors' degree will also considered)&middot; Experience: Minimum 2-3 year in logistics / Freight Forwarding / Shipping industry.&middot; Must possess excellent communication skills &ndash; Written &amp; Verbal (English)&middot; Proficient in MS Office (Excel, PowerPoint) and possess good computer skills.&middot; Good with email drafting.. An excellent team player and able to work well under pressure.&middot; Possess good Time Management and Multi-Tasking skills.Job Types: Full-time, PermanentPay: AED3,500.00 per monthWork Location: In person

Logistics / Operations Assistant

Abiya industries

Job SummaryWe are seeking a proactive Executive Assistant &ndash; Operations to support daily operational activities, coordinate with internal teams, manage schedules, and assist management in ensuring smooth business operations.Key Responsibilities<ul><li>Support management with administrative and operational tasks</li><li>Coordinate with office, factory, and project teams</li><li>Prepare reports, documents, and meeting minutes</li><li>Manage schedules, follow-ups, and communications</li><li>Maintain records, employee documents, and operational files</li><li>Track project updates, deliveries, and pending actions</li><li>Assist in procurement and vendor coordination</li><li>Ensure smooth day-to-day office operations</li></ul>Requirements<ul><li>2&ndash;4 years of experience in administration or operations support in construction industry</li><li>UAE Driving license preferred</li></ul>Application Question(s):<ul><li>What is your visa status and expiry date?</li></ul>Work Location: In person

Executive Assistant

Inner Alchemist

Executive &amp; Personal Assistant to FounderPersonal Assistant to Founder, Tilal Al Ghaf, Dubai | Full-time | In-person AED 4,000 &ndash; 5,000/month + bonuses/commission6 days per week. Monday - Saturday.9am - 6pm, sometimes requires extra or flexible hours when required.Confidentiality: NDA required at offer stageCompany DescriptionWe are a Dubai-based group of creative and lifestyle brands led by a founder working across luxury product development, wellness, content creation, and experiential brand building.The businesses include:<ul><li>The Candle Company - a luxury candle and home fragrance manufacturer specialising in bespoke products, private label manufacturing, corporate gifting, and brand collaborations.</li><li>Inner Alchemist - an emerging luxury wellness and lifestyle brand focused on intentional living, self-care rituals, home d&eacute;cor, and elevated everyday experiences.</li><li>Content Creation &amp; Personal Brand - lifestyle, travel, beauty, wellness, and behind-the-scenes creative content shared across social media platforms.</li></ul>This is a small, fast-moving, highly creative environment where no two days are the same. The role is ideal for someone who thrives in a dynamic setting, enjoys variety, takes initiative naturally, and genuinely loves helping bring ideas to life.Role DescriptionWe are looking for a highly organised, proactive, hands-on, and trustworthy Executive &amp; Personal Assistant to support the founder across both business and personal operations.This is a hybrid EA/PA role within a fast-paced luxury candle and lifestyle business environment. The role will involve a strong focus on day-to-day operational support, including preparing quotations, managing customer communications, liaising with clients and suppliers, coordinating orders, preparing samples, assisting with candle manufacturing and packaging, inventory management, logistics coordination, and supporting the smooth day-to-day running of the businesses.The successful candidate will work closely with the founder across multiple brands, assisting with both operational and administrative responsibilities while helping maintain a highly organised and efficient working environment.The role is primarily based within the founder&rsquo;s home environment, which also operates as part of the businesses&rsquo; creative and operational workspace. As such, we are looking for someone who is respectful, organised, adaptable, and comfortable working within a close-knit and trusted environment.Alongside business support, the role also includes personal assistant responsibilities such as helping coordinate schedules, household organisation &amp; support, errands, and occasional support with the founder&rsquo;s dogs, who are an important part of daily life and the wider working environment.Qualifications<ul><li>Previous experience in an Executive Assistant, Personal Assistant</li><li>Strong written and verbal communication skills in English</li><li>Proficient in Google Workspace (Gmail, Google Docs, Google Sheets, Google Calendar) and/or Microsoft Office</li><li>UAE driving license is a strong advantage</li><li>Experience around dogs or pet care is highly preferred</li><li>Experience with office software systems and tools such as Quickbooks is preferred</li></ul>What We&rsquo;re Looking For / Non-Negotiables<ul><li>Excellent communication skills, both written and verbal, with near-native English fluency</li><li>Must genuinely love dogs and be highly confident, responsible, and experienced around animals, with a caring and attentive approach to pet care</li><li>Comfortable assisting with dog sitting and pet care responsibilities when required, treating pets with a high level of care, patience, and attention</li><li>Healthy, well-presented professional. Physically capable of handling the practical aspects of the role, and confident in client-facing environments.</li><li>Professional and confident in client-facing environments.</li><li>Highly organised with exceptional attention to detail</li><li>Proactive and able to anticipate needs before being asked</li><li>Calm under pressure with strong problem-solving abilities</li><li>Trustworthy, discreet, and professional</li><li>Comfortable working in a fast-paced and evolving environment</li><li>Positive attitude with a willingness to learn and adapt</li><li>Able to multitask and manage priorities efficiently</li><li>Strong sense of initiative and ownership</li><li>Comfortable working flexible hours when required, including occasional longer days during launches, events, activations, shoots, or busy periods</li><li>Energetic, dependable, and capable of maintaining a high standard of organisation and efficiency</li><li>Emotionally mature, solution-oriented, and able to maintain a positive, low-drama working environment within a small and close-knit team</li></ul>Key ResponsibilitiesExecutive Support Responsibilities<ul><li>Managing calendars, scheduling appointments, meetings, and reminders</li><li>Assisting with inbox and communication management across multiple businesses</li><li>Liaising with suppliers, manufacturers, clients, agencies, and partners</li><li>Sourcing and researching new suppliers, products, services, and business solutions</li><li>Supporting project coordination across multiple businesses and brand ventures</li><li>Assisting with operational organisation and day-to-day administrative tasks</li><li>Preparing documents, quotations, presentations, spreadsheets, reports, and business materials when required</li><li>Following up on tasks, timelines, and deliverables to ensure smooth execution across projects</li><li>Supporting launches, events, workshops, activations, photoshoots, and content days</li><li>Assisting with social media coordination, content planning, behind-the-scenes support, and content organisation</li><li>Preparing samples, manufacturing orders, packaging orders, and customer shipments</li><li>Assisting with candle production, labelling, packing, quality checking, stock preparation, and workshop setup where required</li><li>Managing inventory, stock levels, supplies, and reordering processes</li><li>Organising, maintaining, and managing storage areas, inventory systems, and operational spaces</li><li>Coordinating deliveries, couriers, collections, and logistics</li><li>Assisting with purchasing, errands, and operational sourcing tasks</li><li>Supporting customer service and client communications when required</li><li>Assisting with business organisation, process improvement, and operational efficiency</li><li>Handling confidential information with discretion and professionalism</li><li>Supporting the wider needs of the businesses as they evolve and grow</li><li>Carrying out ad-hoc tasks, operational support, and additional responsibilities as reasonably required by the company and founder</li></ul>Personal Support Responsibilities<ul><li>Assisting with personal calendar management, appointments, and scheduling</li><li>Coordinating personal travel arrangements, bookings, reservations, and itineraries</li><li>Assisting with pet care responsibilities where required, including helping coordinate feeding, walking, supervision, appointments, transport, and occasional dog sitting support while the founder is travelling or unavailable</li><li>Assisting with personal errands, purchases, and lifestyle administration</li><li>Supporting household organisation and coordination where required</li><li>Assisting with household upkeep and day-to-day household support tasks where required, including organisation, tidying, unpacking deliveries, laundry coordination, steaming clothes, packing and unpacking suitcases, dishwashing, and general household assistance</li><li>Assisting with pet-related scheduling, logistics, and coordination where required</li><li>Managing personal reminders, bookings, and administrative tasks</li><li>Supporting the founder with day-to-day organisation and workload management</li><li>Handling personal matters and confidential information with professionalism and discretion</li><li>Providing flexible, trusted, discreet and dependable personal assistance support when required</li><li>Carrying out ad-hoc personal tasks and responsibilities as reasonably requested by the founder</li></ul>What&rsquo;s Offered<ul><li>Basic salary plus opportunity to earn commission and bonuses</li><li>Opportunity to work closely with the founder across multiple exciting and growing brands</li><li>A highly varied role with exposure to creative projects, business operations, branding, events, and content creation</li><li>Fast-paced, entrepreneurial environment with room for growth into more senior positions and promotions as the businesses grow</li><li>Supportive and collaborative working environment</li><li>Opportunity to be part of building exciting long-term brands from the ground up</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Executive & Personal Assistant to Founder

Novus Wellness

Novus Wellness is a premium, founder-led wellness brand delivering exceptional massage and ritual experiences directly to clients' homes, hotels and corporate spaces across Dubai, UAE.We are expanding our team and are looking for a mature, organised and people-oriented professional who takes pride in delivering true 5-star service &mdash; both to our clients and within our team.If you value structure, respect, professional systems and a supportive environment &mdash; this is the right place for you.The RoleAs Wellness Operations Coordinator, you will be the operational backbone of Novus Wellness &mdash; the key link between our clients, therapists, drivers and vendors. You will report directly to the Operations Manager and the Founder, playing a central role in ensuring every booking runs seamlessly and every client interaction reflects our premium standards.We prefer applicants currently living in (or willing to move to) Barsha Heights (TECOM), Al Barsha or surrounding areas as the shift may finish late.Our company is in growth phase, so we need flexible individuals.What You Will Do<ul><li>Manage and respond to client inquiries via phone and WhatsApp with professionalism and warmth.</li><li>Organise and maintain daily schedules for therapists and drivers, ensuring efficient coordination.</li><li>Liaise with vendors and service partners as required.</li><li>Handle booking confirmations, follow-ups and client communications end-to-end.</li><li>Support the Operations Manager and Founder with day-to-day operational tasks.</li><li>Maintain clear records and ensure all administrative processes are followed accurately.</li><li>Act as a reliable point of contact for the team, clients and external parties.</li><li>Uphold the Novus Wellness brand standards in every interaction &mdash; written and verbal.</li></ul>Who We're Looking ForWe are looking for a composed, organised and communicative professional who demonstrates:<ul><li>Impeccable organisational skills &mdash; you stay on top of everything, nothing falls through the cracks.</li><li>Excellent phone-based customer service skills &mdash; confident, warm and professional on every call.</li><li>Excellent spoken and written English &mdash; clear, articulate and polished in all communications.</li><li>A true team player &mdash; you support your colleagues and thrive in a collaborative environment.</li><li>Comfort with managing people &mdash; able to liaise professionally with therapists, drivers and vendors.</li><li>Strong attention to detail and the ability to manage multiple priorities simultaneously.</li><li>Previous experience in an administrative, coordination or customer-facing management role preferred.</li><li>A background in the Spa, Beauty, Wellness or Fitness industry is a MUST &mdash; candidates without this experience will not be considered.</li></ul>Working HoursTraining Period:<ul><li>10:00 AM &ndash; 10:00 PM (full operational coverage during onboarding)</li></ul>Post-Training (once fully operational):<ul><li>Shift A: 9:00 AM &ndash; 7:00 PM</li><li>Shift B: 1:00 PM &ndash; 11:00 PM</li></ul>1 day off per week.Reporting StructureThis role reports directly to the Operations Manager and the Founder of Novus Wellness.What We Offer<ul><li>Monthly salary of 3,500 AED + commission.</li><li>Ad hoc performance bonuses based on contribution and results.</li><li>UAE residence visa provided.</li><li>Medical insurance provided.</li><li>A stable, respectful and well-structured working environment.</li><li>Clear systems, supportive leadership and room to grow with the company.</li><li>A premium, appreciative client base.</li></ul>How to ApplyPlease send emails to contact@novuswellness.ae with a CV (Subject line: Assistant Manager Application &ndash; [Your Name]) or WhatsApp +971 56 759 1096. Please NO phone calls.Only shortlisted candidates will be contacted.Pay: From AED3,500.00 per monthApplication Question(s):<ul><li>Are you willing to Relocate/Move to Barsha Heights (TECOM)?</li></ul>Work Location: In person

Wellness Operations Coordinator (FEMALE ONLY)

Bin hilal group

Operations Coordinator is responsible for planning and coordinating daily grease trap cleaning schedules, assigning vehicles and manpower, handling client requests, and ensuring smooth communication between field teams and customers.Key Responsibilities<ul><li>Prepare and manage daily service schedules for grease trap cleaning teams.</li><li>Coordinate movement of vacuum tankers, drivers, and technicians.</li><li>Receive service requests, complaints, and emergency call-outs from clients.</li><li>Optimize routes and scheduling to improve operational efficiency.</li><li>Maintain records of completed and pending jobs.</li><li>Coordinate with clients regarding job timing, access permits, and work completion.</li><li>Track vehicle movement and technician attendance.</li><li>Update operational logs, job cards, and service reports.</li><li>Follow up with field teams to ensure timely completion of work.</li><li>Coordinate with disposal facilities for waste disposal schedules.</li><li>Assist in invoicing by providing completed job details to accounts.</li><li>Ensure compliance with company SOPs and safety procedures.</li></ul>Requirements<ul><li>Minimum 2&ndash;4 years&rsquo; experience in scheduling, dispatch, logistics, or operations coordination in the UAE.</li><li>Experience in FM, waste management, drainage, or environmental services preferred.</li><li>Good communication skills in English; Hindi/Arabic is an advantage.</li><li>Proficiency in Microsoft Excel, email communication, and scheduling software.</li><li>Ability to work under pressure and manage emergency requests.</li></ul>Work Location: In person

Operations Co-ordinator

One Point Businessmen Services

About UsOnepoint is a dynamic and fast-growing business setup and corporate services provider based in Dubai. We specialize in helping local and international entrepreneurs, investors, and corporations seamlessly establish and manage their businesses in the UAE. We are looking for an energetic, detail-oriented, and eager-to-learn PRO to join our operations team.Job SummaryWe are seeking a highly motivated fresher to step into the role of a Public Relations Officer (PRO). If you have a foundational understanding of Dubai Mainland (DED) and Freezone company regulations, visa processing, and government compliance, this is the perfect opportunity to kickstart your career.You will work closely with our senior consultants and operations team, receiving hands-on training to navigate UAE government portals, manage document clearing, and facilitate smooth business setups for our clients.Key Responsibilities<ul><li>Company Formation Support: Assist in preparing, typing, and submitting documentation for new business setups across Dubai Mainland (Department of Economy and Tourism) and various UAE Freezones (e.g., IFZA, Meydan, DMCC, JAFZA).</li><li>Visa Processing: Support the processing of investor, employment, and dependent visas. Assist with drafting and submitting applications through government portals (MOHRE, GDRFA, ICP).</li><li>Document Clearing &amp; Attestation: Handle document attestations, legal translations, and notarization processes required for corporate structuring.</li><li>License Renewals &amp; Amendments: Track expiry dates and assist the team in executing trade license renewals, Ejari registrations, and establishment card updates.</li><li>Government Liaison: Act as a representative to submit and collect essential documents from government departments, ministries, and Freezone authorities.</li><li>Medical &amp; Emirates ID Processing: Guide clients through medical fitness tests, biometrics capturing, and the Emirates ID issuance process.</li><li>Record Keeping: Maintain accurate, up-to-date digital and physical records of all client applications, visas, passports, and company licenses.</li></ul>Requirements &amp; Qualifications<ul><li>Experience: Fresher or 0&ndash;2 years of administrative/PRO experience in the UAE.</li><li>Industry Knowledge: Must possess a basic, solid understanding of the differences between Dubai Mainland and Freezone business structures, trade licenses, and general UAE immigration/labor laws.</li><li>Language Skills: Excellent written and spoken English is mandatory. Proficiency in Arabic, Hindi is a strong advantage.</li><li>Tech-Savvy: Highly comfortable using MS Office and quick to learn online government typing portals.</li><li>Driving License: A valid UAE driving license is highly preferred.</li><li>Key Attributes: Detail-oriented, organized, and capable of multitasking in a fast-paced environment. Must have strong interpersonal skills and a professional, problem-solving mindset.</li></ul>What We Offer<ul><li>Hands-on training from industry experts on UAE business setup and PRO operations.</li><li>Employment Visa, Medical Insurance, and standard UAE labor law benefits.</li><li>A supportive, fast-paced team environment.</li><li>Clear pathways for career advancement as you build your expertise.</li><li>Competitive entry-level salary.</li></ul>Pay: AED1,500.00 - AED2,500.00 per monthWork Location: In person

Entry-Level Public Relations Officer (PRO) – Business Setup Services

LUXBURY PROPERTIES L.L.C

Job Title: Personal Assistant to CEO (Female Only) Location: Dubai, United Arab EmiratesCompany: Luxbury Properties LLCAbout UsLuxbury Properties LLC is a dynamic and growing real estate company specializing in both residential and commercial property sales, rentals, and management. We pride ourselves on providing exceptional service to our clients and fostering a supportive, professional environment for our team.Job DescriptionWe are looking for a professional and organized Personal Assistant to the CEO, providing direct administrative and executive support. The successful candidate will be responsible for managing schedules, coordinating meetings, handling communications, and ensuring the CEO's daily operations run efficientlyKey Responsibilities<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Handle correspondence, emails, phone calls, and follow-ups on behalf of the CEO.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Coordinate with internal departments, clients, and external stakeholders.</li><li>Maintain confidential records and sensitive business information.</li><li>Assist in organizing company events, meetings, and business activities.</li><li>Track deadlines, schedules, and important tasks to ensure smooth operations.</li><li>Perform general administrative and office support duties as assigned.</li></ul>Educational &amp; Professional Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2&ndash;3 years of Proven experience as a Personal Assistant, Executive Assistant, preferably at CEO level.</li><li>Experience in the real estate industry is mandatory.</li><li>Strong verbal and written communication skills in English.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Ability to manage both corporate and personal responsibilities efficiently</li><li>Presentable, professional, and capable of working independently.</li></ul>Benefits<ul><li>Competitive salary based on experience.</li><li>Professional work environment.</li><li>Career growth opportunities within the company.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Personal Assistant or Executive Assistant: 3 years (Required)</li></ul>Work Location: In person

Personal Assistant to CEO

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