sales coordinator

executive assistant

office administrator

personal assistant

administrative assistant

operations assistant

Cleanco Cleaning Services and Building Maintenance (Al Sahil Al Arabi Workshop)

<ul><li>Compare &amp; analyze monthly timesheets with contract details.</li><li>Reports the variations in the time sheet, to the head of the department and takes appropriate action as per the guidance received.</li><li>Receives job completion reports from the project sites and prepares job orders for special services offered and newly acquired contracts.</li><li>Prepares contract amendments for revision of contracts revenue.</li><li>Receiving mobilization &amp; demobilization requests.</li><li>Updates contract details in ERP software as and when needed and filing all documents in an organized manner.</li><li>Prepares monthly, quarterly and yearly operations achievements reports base on the KRA / KPIs and submits the same to the head of the department.</li></ul>Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED2,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>How many years of Computer Proficiency experience do you have?</li><li>What is the highest level of education you have completed?</li><li>Are you currently available in UAE for an interview?</li><li>Available in Dubai for immediate joining</li><li>Report writing skills</li><li>Available in Dubai for interview</li></ul>Experience:<ul><li>Excel: 5 years (Required)</li><li>ERP software: 1 year (Preferred)</li><li>Facility Management: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Hindi (Preferred)</li><li>Tagalog (Preferred)</li></ul>License/Certification:<ul><li>UAE driving License (Required)</li></ul>

Operations Assistant

Confidential

<div>
 
 
 
 Job Summary:
 
 
 
 
 The is a pivotal role responsible for the day-to-day execution of land transport orders, ensuring seamless communication between drivers, coordinators, clients, and commercial teams. The primary objective is to execute transport orders efficiently, on time, and in full compliance with company standards, leveraging the Transport Management System (TMS) effectively.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 1. Order Execution and Management:
 
 
 <ul>
 <li>
 Receive and process transport requests and orders from clients and the internal commercial team.
 </li>
 <li>
 Accurately plan and allocate appropriate vehicles and drivers for received orders, considering load size, route, and delivery timelines.
 </li>
 <li>
 Create and manage all necessary documentation (e.g., Waybills, Delivery Orders) for transport movements.
 </li>
 <li>
 Monitor ongoing shipments and proactively address any potential delays or issues.
 </li>
 </ul>
 
 
 
 
 
 2. Driver and Coordinator Engagement:
 
 
 <ul>
 <li>
 Serve as the primary point of contact for the transport driver and logistics coordinator fleet.
 </li>
 <li>
 Provide clear, detailed instructions and necessary information to drivers regarding pickup/delivery locations, routes, and special handling requirements.
 </li>
 <li>
 Track driver performance and ensure adherence to safety, service quality, and regulatory standards.
 </li>
 <li>
 Facilitate efficient communication and handover processes between drivers and local/destination coordinators.
 </li>
 </ul>
 
 
 
 
 
 3. Transport Management System (TMS) Efficiency:
 
 
 <ul>
 <li>
 Use TMS as the core tool for all operational activities.
 </li>
 <li>
 Ensure 100% accurate and timely data entry into TMS for order creation, allocation, tracking updates, and completion status.
 </li>
 <li>
 Generate operational reports from the TMS as required by the management team.
 </li>
 </ul>
 
 
 
 
 
 4. Communication and Coordination:
 
 
 <ul>
 <li>
 Communicate proactively with clients regarding the status of their shipments, providing timely updates and managing expectations.
 </li>
 <li>
 Liaise daily with the Commercial/Sales team to confirm order details, capacity, and service requirements.
 </li>
 <li>
 Coordinate with maintenance and administrative teams to ensure vehicle readiness and driver compliance.
 </li>
 </ul>
 
 
 
 
 
 5. Issue Resolution:
 
 
 <ul>
 <li>
 Act as the first point of contact for operational incidents (e.g., breakdowns, accidents, delays).
 </li>
 <li>
 Coordinate a swift response to minimize disruption and resolve issues efficiently.
 </li>
 <li>
 Document all incidents and corrective actions within the TMS and report to management.
 </li>
 </ul>
 
 
 
 
 
 
 Required Skills &amp; Criteria:
 
 
 
 <ul>
 <li>
 Degree/diploma in Logistics, Supply Chain Management, Business Administration, or a related field is a plus.
 </li>
 <li>
 2+ years of experience in logistics, transport, or operations role.
 </li>
 <li>
 Proven ability to learn and efficiently use complex software
 </li>
 <li>
 Good English Communication Skills
 </li>
 <li>
 Strong organizational skills, high attention to detail, ability to multitask in a fast-paced environment, and a proactive approach to problem-solving.
 </li>
 </ul>
 
 
</div>

Operations Assistant - Freight

Adamallys LLC

<ul><li>Assist in the creation and management of quotes for clients, ensuring accuracy and timeliness.</li><li>Source products and supplies locally, optimizing for cost-effectiveness and quality.</li><li>Generate delivery notes and sales orders.</li><li>Follow up on orders to guarantee timely delivery, addressing any delays or issues proactively.</li><li>Utilize Excel and ERP systems efficiently for inventory management, order processing, and reporting.</li><li>Collaborate with the logistics team to coordinate deliveries and manage shipping documentation.</li><li>Maintain strong relationships with suppliers to ensure reliable sourcing and favorable terms.</li><li>Support the operations team with administrative tasks and data entry as needed.</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>Quotations &amp; Operations: 1 year (Required)</li><li>Working in Ship Chandler/Ship Supply Company: 1 year (Preferred)</li></ul>Language:<ul><li>Tagalog (Preferred)</li><li>Malyalam (Preferred)</li></ul>

Sales and Operations Assistant

Chinese Palace Restaurant Group

Key Responsibilities <ul><li>Check and monitor the availability of all delivery platforms to ensure seamless operations.</li><li>Ensure all platform menus are updated with accurate item availability.</li><li>Update item photos and descriptions as needed.</li><li>Create and add new dishes to the menu based on business needs.</li><li>Assist store managers in handling delivery-related concerns.</li><li>Coordinate with the Accounts Manager and Support Team for urgent assistance.</li><li>Assist restaurants in resolving dashboard technical issues by coordinating with IT and delivery aggregators.</li><li>Monitor canceled and refunded orders via the delivery group and emails.</li><li>Check the Fresh Service report for all QSR canceled orders and file disputes when necessary.</li><li>Verify and gather additional reports from restaurant managers for further investigation.</li><li>Send clarification and settlement emails to each aggregator.</li><li>Coordinate with the Accounts Department regarding aggregator verdicts and settlements.</li><li>Communicate with aggregators to take the brand live on delivery platforms, ensuring all required documents are submitted.</li><li>Verify the menu before making it live.</li><li>Review delivery platform contracts.</li><li>Inform the Marketing and Accounts teams about new listings.</li><li>Coordinate with IT to create necessary POS buttons.</li><li>Visit stores during new platform launches to ensure smooth implementation.</li><li>Maintain a record of delivery platform launch dates.</li><li>Serve as the substitute for the office receptionist during her absence, ensuring smooth front-desk operations and handling administrative tasks efficiently.</li></ul>Job Types: Full-time, Part-timeExpected hours: No less than 4 per week

Operations Assistant - Emirati National

Desert Beat Trading LLC

Job Title: Operations &amp; Logistics Assistant Location: United Arab Emirates Job Type: Full-time Department: Operations / Logistics Reporting To: Operations ManagerPosition Overview:We are looking for a detail-driven and proactive Operations &amp; Logistics Assistant to support and streamline the company&rsquo;s daily operations and logistics functions. This role plays a vital part in ensuring seamless coordination across departments, effective documentation, and timely delivery of goods&mdash;contributing directly to operational efficiency and customer satisfaction.Key Responsibilities:Operations Support:<ul><li>Assist with the execution and coordination of daily operational activities.</li><li>Support the management of AMC (Annual Maintenance Contracts) for retail outlets located within malls.</li><li>Coordinate project activities involving mall management and third-party contractors.</li><li>Maintain comprehensive and accurate operational reports and documentation.</li><li>Compile and submit monthly sales reports to mall management for retail locations.</li></ul>Logistics Support:<ul><li>Coordinate with freight forwarders, transport companies, and warehouse teams to ensure timely shipping and delivery.</li><li>Prepare and manage all shipping, import, and export documentation in accordance with regulatory requirements.</li><li>Track shipments and resolve any delays, customs clearances, or logistics-related issues.</li><li>Maintain organized records of logistics activities and documents for compliance and auditing purposes.</li><li>Liaise with customs officials, freight agents, and other relevant authorities as needed.</li><li>Ensure adherence to UAE import/export regulations and internal logistics policies.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain, Logistics, or a related discipline.</li><li>1&ndash;3 years of relevant experience in operations or logistics (experience within the UAE is preferred).</li><li>Familiarity with logistics procedures, shipping documentation, and regional import/export laws.</li><li>Excellent organizational, coordination, and communication skills.</li><li>Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP systems is a plus.</li><li>Ability to multitask and perform efficiently under pressure.</li><li>Fluency in English is essential; proficiency in Arabic or Hindi/Urdu is an added advantage.</li></ul>Preferred Attributes:<ul><li>Strong problem-solving skills with a proactive, can-do attitude.</li><li>Reliable team player with a high level of accountability and ownership.</li><li>Eagerness to learn and advance within the organization.</li></ul>Work Schedule:<ul><li>6 working days per week (as per company policy)</li><li>Standard office hours: 9:00 AM &ndash; 6:00 PM</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>UAE Shipping and Logistics : 2 years (Required)</li></ul>Language:<ul><li>Tagalog (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Operations & Logistics Assistant

Waycup Coffee Shop LLC

Job description:About Our Company MyCare Home Healthcare is a growing provider of high-quality home healthcare services in Dubai. We are committed to excellence, professionalism, and compassionate care. As we continue to expand, we are looking for a reliable and resourceful Operations &amp; Administrative Assistant to support our daily operations and ensure our office runs smoothly.Job Description: We are seeking a highly organized, proactive, and versatile individual to join our team as an Operations &amp; Administrative Assistant. The ideal candidate will be responsible for handling administrative tasks, managing office logistics, responding to inquiries, and supporting the leadership team in ensuring seamless day-to-day operations.Key Responsibilities:<ul><li>Serve as the first point of contact for all incoming calls, emails, and walk-in inquiries</li><li>Manage office cleanliness, maintenance, and supply inventory (ordering, stocking, coordinating cleaners)</li><li>Maintain and organize internal records and filing systems</li><li>Coordinate courier services and deliveries</li><li>Support HR with scheduling interviews and onboarding documents</li><li>Assist with basic bookkeeping, invoicing, and petty cash tracking</li><li>Coordinate with vendors, landlords, and service providers</li><li>Prepare and distribute internal memos, reports, and documentation</li><li>Handle ad hoc tasks and administrative requests from management</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree preferred (Business Administration or similar field)</li><li>1-3 years of experience in administration or operations</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace</li><li>Positive, can-do attitude with a problem-solving mindset</li><li>Fluency in English (Arabic is a plus)</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>Administrative : 2 years (Required)</li><li>Procurement: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Administrative Assistant

Iqarus

<div>
 
 Company Description
 
 
 
 Iqarus has a proud history, extending over 40 years, of delivering fully-integrated healthcare solutions in complex and demanding operating environments. We operate across the medical spectrum from primary care and occupational health, to advanced pre-hospital trauma care, through to full scale laboratory, radiological, diagnostic and surgical capabilities. Our approach projects the highest standards of clinical care into the environments in which we operate, through a combination of local knowledge, multinational medical staff, integrated global clinical governance, training and medical supply. Our highly-skilled operational teams deliver frontline and preventative services to mitigate health risk and help organisations keep their workforces safe, healthy, resilient and productive. By increasing the quality, simplicity and efficiency of health delivery we enhance our clients&rsquo; return on investment in health and in many instances, help elevate social and/or humanitarian objectives too. Our clients include multinationals and SMEs, governments, non-governmental organisations, supra-nationals, and non-governmental organisations.
 
 
 
 Job Description
 
 
 
 Role summary:
 
 
 The Projects Coordinator forms part of the Operations Team, more specifically, the Business Delivery Unit. Working closely with the Assistant Operations Manager and Senior to Operations Manager, they provide overall support to Operations to ensure the smooth running of all projects from pre-mobilisation of new projects to daily running of current projects. They act as the main point of contact for deployed teams.
 
 
 Duties and responsibilities:
 
 
 <ul>
 <li>
 Devising optimum rotational planning in coordination with Assistant Operations and Senior to Operations Manager and deployed personnel, ensuring Client&rsquo;s requirements, as set in the project contractual scope of work, are met.
 </li>
 <li>
 Ensuring adequate coverage of personnel on medical services sites in alignment with client contractual obligations.
 </li>
 <li>
 Managing all travel arrangements including rotational flights, entry visas, and accommodation.
 </li>
 <li>
 Managing on-boarding and induction of all personnel prior to deployment to site.
 </li>
 <li>
 Informing Operations Support Centre of all new deployments to ensure adequate security briefing.
 </li>
 <li>
 Maintaining and supporting relationship with the Recruiting Team for recruitment needs, proactively identifying and flagging possible staffing gaps.
 </li>
 <li>
 Liaising with Recruiting Team to ensure that all documentation (i.e., qualifications, passport, etc.) are in order prior to deployment.
 </li>
 <li>
 Support HR to ensure renewal of staff qualifications and medical registration in home country.
 </li>
 <li>
 Ensuring that requests and enquiries from deployed personnel are answered in a timely and professional manner.
 </li>
 <li>
 Coordination with the Procurement Team to ensure staff members are issued uniforms and the correct equipment upon deployment.
 </li>
 <li>
 Maintaining appropriate records of staff uniform and equipment allocations, return and replacement.
 </li>
 <li>
 Coordination between deployed personnel and Procurement Team for re-stocking of medical equipment.
 </li>
 <li>
 Recording all expenses against relevant budget and escalating any financial risk to the Operations Manager as they arise.
 </li>
 <li>
 Coordinating payroll data for field staff, submitting to Assistant Operations Manager on a monthly basis and dealing with any payroll queries in a timely manner.
 </li>
 <li>
 Managing CPD enquiries, approvals and overseeing reimbursement of allowances ensuring yearly limit is not exceeded.
 </li>
 <li>
 Providing first draft of monthly timesheets and any supporting documentation required for client billing
 </li>
 <li>
 Providing information related to staff travel arrangements and costs to Commercial and Finance Teams as well as Senior Management.
 </li>
 <li>
 Assisting the Commercial and Accounts Management teams with client enquiries/ requirements and in providing staffing documentation as part of bid processes.
 </li>
 <li>
 Ensuring all clinical governance issues raised by deployed personnel are reported immediately to the relevant Regional Medical Director.
 </li>
 <li>
 Coordination between deployed personnel and Procurement Team for re-stocking of medical equipment including the support of the Inventory Control system and support of the SAGE release system with the procurement and finance teams.
 
 
 </li>
 </ul>
 Qualifications
 
 
 <ul>
 <li>
 High school, or higher education qualifications
 </li>
 <li>
 Previous experience in a similar role, dealing with international personnel logistics, travel experience or similar roles
 </li>
 <li>
 Demonstrable experience working in a fast-paced and
 
 
 </li>
 </ul>
 Additional Information
 
 
 Key Skills:
 
 
 <ul>
 <li>
 Excellent interpersonal and communication skills.
 </li>
 <li>
 Exceptional organizational skills with the ability to work on own initiative and as part of a team. Resourceful with strong problem-solving skills
 </li>
 <li>
 Effective time management skills and ability to efficiently manage own workload
 </li>
 <li>
 Proficient in Microsoft Office (Excel, PowerPoint, and Word)
 </li>
 <li>
 Demonstrable understanding of dealing with confidential and highly sensitive information
 
 
 </li>
 </ul>
 Essential Capabilities:
 
 
 <ul>
 <li>
 Ability to correctly interpret and apply relevant company policies and procedures
 </li>
 <li>
 Ability to work under pressure whilst remaining client focused.
 </li>
 <li>
 Result oriented, including out of standard office hours Critical thinking and ability to assess situations with a view to proactively pre-empt or resolve problems, liaising with relevant stakeholders.
 </li>
 </ul>
</div>

Project Coordinator - Dubai

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