administrative assistant

office administrator

safety officer

office assistant

admin assistant

administrative officer

Daynamaiz Training Institute L.L.C S.O.C

Job Title: Female Administrative OfficerCompany: Daynamaiz Training Institute Location: Dubai, UAE Job Type: Full-TimeAbout UsDaynamaiz Training Institute is a professional training center committed to delivering high-quality education and skill development programs. We are currently looking for a dedicated and experienced Female Administrative Officer to join our team in Dubai.Key Responsibilities<ul><li>Manage daily office operations and administrative tasks</li><li>Handle calls, emails, and front desk responsibilities</li><li>Prepare reports, documents, and correspondence</li><li>Maintain records and filing systems</li><li>Assist in student registration and coordination</li><li>Support sales and marketing team when required</li><li>Manage invoicing and basic accounting tasks</li><li>Coordinate with management for smooth office operations</li></ul>Requirements<ul><li>Female candidate (as per company requirement)</li><li>Minimum 2 years experience in Dubai (UAE experience required)</li><li>Strong knowledge of MS Word and Excel</li><li>Knowledge of Tally (mandatory)</li><li>Basic sales knowledge is an advantage</li><li>Good communication skills in English (spoken &amp; written)</li><li>Ability to work under pressure</li><li>Well organized and professional attitude</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Admin Officer

BroadPeak Investment Group

<div>
 
 
 PRO &amp; Admin Officer, Broadpeak UAE
 
 
 
 
 BroadPeak is hiring a trusted, senior all-rounder to run our Dubai office and support our regional teams. You own UAE government relations end-to-end, manage banking and administrative documentation, provide direct support to the Founder &amp; CEO, and coordinate with our offices in Pakistan, India, and China. This is a hands-on, high-trust role with real access and real ownership.
 
 
 
 
 About BroadPeak
 
 
 
 
 BroadPeak Investment Group (BIG) is an operator-led private investment firm and family office partnering with exceptional founder-led and family-owned businesses globally. We don't just write checks &mdash; we build alongside you, leveraging the same entrepreneurial spirit that built our own companies. Founded by Tariq Farid, BIG's portfolio spans a large franchise system (Edible&reg;), Roti Modern Mediterranean, and brands across consumer, restaurant, wellness, technology, supply chain, and mobility. This role keeps our UAE base running and supports our regional offices as we grow.
 
 
 
 
 The Role
 
 
 
 
 You own the day-to-day operation of the Dubai office and all UAE government relations for the entity. You manage the full employment-visa lifecycle, keep every license and statutory deadline current, handle banking and insurance documentation, support the Founder directly, and coordinate administrative and documentation needs across our regional offices in Pakistan, India, and China. You deal with government counterparties yourself, you keep clean records, and nothing lapses on your watch. Discretion and reliability are the job.
 
 
 
 
 What You'll Own
 
 
 
 <ul>
 
 <li>
 
 Government relations / PRO
 
 &mdash; the full employment-visa lifecycle (applications, renewals, cancellations, status changes), Emirates ID, medical fitness, and residency, across the Free Zone Authority, GDRFA, and ICP portals.
 </li>
 
 <li>
 
 Licensing and compliance
 
 &mdash; trade-license renewals, establishment card, WPS, and government approvals; the single point of contact with the relevant authorities.
 </li>
 
 <li>
 
 Banking and insurance
 
 &mdash; corporate account administration support and documentation.
 </li>
 
 <li>
 
 Office management
 
 &mdash; vendor coordination, facilities, records, and document management.
 </li>
 
 <li>
 
 Regional coordination
 
 &mdash; administrative and documentation support to our offices in Pakistan, India, and China, working across time zones.
 </li>
 
 <li>
 
 Executive support
 
 &mdash; direct PA support to the Founder &amp; CEO.
 </li>
 
 <li>
 
 Records and deadlines
 
 &mdash; accurate, current records for visas, passports, licenses, and every statutory deadline.
 </li>
 
 </ul>
 
 
 
 What We're Looking For
 
 
 
 <ul>
 
 <li>
 
 5+ years as a PRO / Government Relations officer in the UAE
 
 &mdash; including time at a large UAE company or group, and hands-on free-zone experience. (Non-negotiable.)
 </li>
 
 <li>
 
 Strong command of UAE labor and immigration processes
 
 and the government portals (Free Zone Authority, GDRFA, ICP; MOHRE / Tasheel where relevant).
 </li>
 
 <li>
 
 Fluent English
 
 (essential); Arabic a strong advantage.
 </li>
 
 <li>
 
 Comfortable coordinating across multiple countries and time zones.
 
 </li>
 
 <li>
 
 Bachelor's degree
 
 ; UAE driving license preferred.
 </li>
 
 <li>
 
 Highly organized, discreet, and confident
 
 managing government counterparties directly.
 </li>
 
 </ul>
 
 
 
 Compensation
 
 
 
 
 Competitive, tax-free salary. Statutory entitlements are provided in line with UAE Labor Law, and the full package is finalized at the offer stage. This is a trusted role with direct access to the Founder; performance is recognized and rewarded as the office grows.
 
 
 
 
 Location:
 
 On-site at our new Dubai, UAE office (opening August 2026), running the office day to day.
 
</div>

PRO & Admin Officer, BroadPeak UAE

Agha Cleaning Services

Admin &amp; Office ManagerDubai, UAEAGHA Windows Cleaning Services LLC*About AGHA Services*AGHA Windows Cleaning Services LLC is a leading facilities services company in the UAE, specializing in professional cleaning, pest control, and maintenance solutions. We are committed to operational excellence, customer satisfaction, and maintaining the highest standards of professionalism across all our services.We are currently seeking an experienced, highly organized, and detail-oriented Admin &amp; Office Manager to oversee our administrative operations and ensure the smooth functioning of office, HR administration, payroll coordination, transactional record keeping, and daily operational support.*Position Summary*The Admin &amp; Office Manager serves as the central administrative hub of the company, responsible for managing office operations, recording and maintaining business transactions, supporting payroll and HR administration, coordinating reporting requirements, maintaining company records, and ensuring efficient communication between departments and external stakeholders.The successful candidate will play a critical role in supporting management through accurate record keeping, timely reporting, operational coordination, and administrative leadership.Reporting To: Managing Director*Key Responsibilities**1. Administration &amp; Data Management*<ul><li>Maintain accurate administrative records and company documentation.</li><li>Manage company filing systems, databases, and operational records.</li><li>Ensure all company transactions are properly recorded and archived.</li><li>Maintain document version control and administrative procedures.</li><li>Organize and manage office correspondence and communication.</li></ul>*2. Transaction Recording &amp; Invoicing*<ul><li>Record invoices, bills, expenses, receipts, and payments in Zoho Books.</li><li>Ensure all transactions are entered accurately and promptly.</li><li>Issue customer invoices immediately upon job completion confirmation.</li><li>Maintain accurate financial and operational records.</li><li>Support management with data extraction and reporting.</li></ul>*3. Quotation Administration*<ul><li>Prepare and issue client quotations following pricing approvals.</li><li>Ensure quotations are dispatched within approved timelines.</li><li>Maintain quotation records and tracking logs.</li><li>Follow company procedures for quotation control and documentation.</li></ul>*4. Payroll Administration*<ul><li>Manage monthly payroll preparation processes.</li><li>Extract attendance data from BioTime attendance systems.</li><li>Prepare payroll records, salary schedules, and supporting documentation.</li><li>Coordinate payroll submissions within company deadlines.</li><li>Ensure payroll documentation is complete and accurate.</li></ul>*5. HR Administration*<ul><li>Maintain employee files and personnel records.</li><li>Monitor attendance, leave records, warnings, deductions, and disciplinary documentation.</li><li>Prepare daily attendance reports and monthly HR reports.</li><li>Maintain strict confidentiality of employee information.</li><li>Ensure all HR records comply with company requirements.</li></ul>*6. Document &amp; Compliance Management**Monitor expiry dates for:*<ul><li>Employee visas</li><li>Labor permits</li><li>Trade licenses</li><li>Company insurances</li><li>Regulatory documents</li></ul>Issue renewal alerts well in advance.Ensure no company or employee documentation expires.*7. Office Operations Management*<ul><li>Oversee day-to-day office administration.</li><li>Manage office supplies, vendors, and administrative requirements.</li><li>Coordinate driver schedules and office logistics.</li><li>Maintain inventory records and office assets.</li><li>Support operational teams with scheduling and administrative coordination.</li></ul>*8. Receivables Tracking*<ul><li>Maintain accounts receivable records.</li><li>Update aging reports and collections status.</li><li>Record customer payments and outstanding balances.</li><li>Escalate issues when required.</li></ul>9. Reporting &amp; Management Support*Prepare and submit regular reports, including:*<ul><li>Daily Flash Reports</li><li>Daily Attendance Reports</li><li>Monthly HR Reports</li><li>Payroll Documentation</li><li>Petty Cash Reconciliations</li><li>Cash Position Reports</li><li>Receivables Status Reports</li><li>Document Expiry Alerts</li></ul>*Required Qualifications*<ul><li>Bachelor's Degree in Business Administration, Management, or related field.</li><li>Minimum 4-6 years of experience in Administration, Office Management, or a similar role.</li><li>Previous supervisory experience is highly preferred.</li><li>Strong knowledge of office administration processes and reporting systems.</li></ul>*Technical Skills*<ul><li>Advanced Microsoft Office / Microsoft 365 skills (particularly Excel).</li><li>Experience using Zoho Books.</li><li>Familiarity with attendance management systems such as ZKTeco BioTime.</li><li>Strong data entry and records management skills.</li><li>Excellent report preparation and documentation abilities.</li></ul>*Key Competencies*✅ Exceptional organizational skills✅ High attention to detail and accuracy✅ Strong record-keeping discipline✅ Ability to meet strict deadlines✅ Professional communication skills✅ Confidentiality and integrity✅ Problem-solving mindset✅ Ability to manage multiple priorities✅ Strong leadership and team coordination abilities✅ Proactive and results-oriented approach*What We Offer*<ul><li>Competitive salary package</li><li>Professional and supportive work environment</li><li>Career development opportunities</li><li>Exposure to a growing and dynamic organization</li><li>Opportunity to work closely with senior management</li></ul>*How to Apply*Interested candidates who meet the above requirements are invited to send their updated CV to: info@agha-services.aeSubject Line: Application for Admin &amp; Office Manager PositionOnly shortlisted candidates will be contacted.Pay: AED7,000.00 - AED9,000.00 per monthWork Location: In person

Admin / Office Manager

Tate

<div>Location : Tate Global, Dubai, UAE
Positions : 1
Reporting to: TBD
Duration of role: Full-time
Company: Tate (https://www.tateglobal.com/) 
About Tate: 
Tate is a world-class global data centre interiors design, engineering, and manufacturing business operating within the Kingspan Group PLC. With over 60 years of industry leadership, Tate continues to expand its global footprint across the US, Europe, Canada, and Australia. Our commitment to innovation, sustainability, and operational excellence drives our mission to deliver exceptional data centre infrastructure solutions.
We are passionate about what we do and continue to invest in world-class manufacturing tools, sustainable technologies, and a dynamic, inclusive team culture. 
 
Key Purpose of the Role:
The Administration Coordinator will be responsible for supporting the day-to-day administration of the Dubai office, ensuring efficient office operations, compliance with company processes, and coordination of administrative activities across the business. 
Key Responsibilities 
 Manage day-to-day office administration and general office coordination.
 Support employee onboarding, including documentation, joining formalities, access coordination, and internal setup.
 Support the initial administrative setup of new customers, including collecting required documents, coordinating internal approvals, and ensuring customer information is passed to the relevant teams for SAP setup.
 Maintain employee, supplier, contractor, and company records in an organized manner.
 Coordinate travel, hotel bookings, meeting arrangements, and visitor logistics.
 Support management with administrative tasks, reports, presentations, and correspondence.
 Assist with coordination between the Dubai office and global/internal Tate teams.
 Maintain office filing systems, document registers, and shared folders.
 Support procurement and finance teams with administrative documentation such as vendor forms, invoices, purchase orders, delivery notes, and approvals.
 Liaise with external service providers including office vendors, maintenance providers, insurance providers, and government-related service partners where required.
 Assist with company policies, procedures, compliance documentation, and internal communications.
 Support preparation of documents required for customer, contractor, supplier, and government submissions.
 Help maintain a professional office environment and ensure office supplies, facilities, and equipment are available. 
Required Experience &amp; Skills 
 Minimum 8-10 years' experience in administration, office coordination, or business support.
 Previous UAE or GCC experience is preferred.
 Strong organizational and multitasking skills.
 Good understanding of office administration, document control, and business support processes.
 Excellent written and verbal communication skills in English.
 Strong Microsoft Office skills, especially Outlook, Excel, Word, and PowerPoint.
 Ability to coordinate with different stakeholders including employees, managers, suppliers, contractors, and service providers.
 High attention to detail and ability to keep accurate records.
 Professional, discreet, and reliable. 
Preferred Experience 
 Experience in construction, fit-out, engineering, infrastructure, data centers, or manufacturing/supply environments.
 Experience supporting onboarding, HR administration, procurement administration, or finance documentation.
 Familiarity with UAE business documentation and government-related processes would be an advantage. 
Stay connected with us on LinkedIn for insights into life at Tate. 
Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences. 
Join us in our mission to make a difference through exceptional solutions.</div>

Administration Coordinator

Red Blue Flame Fire Safety and Security System LLC

Job Title: Legal Assistant cum AdminCompany: Four Square Steel Constructions Contracting LLC Part of: Blue Square Group of Companies Location: Dubai, UAEJob SummaryFour Square Steel Constructions Contracting LLC, part of the Blue Square Group of Companies, is looking for a proactive and detail-oriented Legal Assistant cum Admin to join our team. The ideal candidate will have an LLB qualification, a strong understanding of legal documentation, and the ability to provide efficient administrative support while ensuring compliance with company policies and applicable UAE regulations.Key Responsibilities<ul><li>Assist in drafting, reviewing, and maintaining contracts, agreements, legal notices, and other legal documents.</li><li>Organize and maintain legal files, records, and confidential documentation.</li><li>Coordinate with external legal consultants, government authorities, and other stakeholders as required.</li><li>Support company licensing, permit renewals, and regulatory compliance activities.</li><li>Prepare legal correspondence, reports, and official documents.</li><li>Provide general administrative support, including document control, filing, scheduling, and office coordination.</li><li>Maintain accurate records and ensure timely follow-up on legal and administrative matters.</li><li>Perform other legal and administrative duties as assigned by management.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor's Degree in Law (LLB) is mandatory.</li><li>Minimum 2 years of relevant experience as a Legal Assistant, Legal Officer, or in a similar role.</li><li>Knowledge of UAE legal documentation and administrative procedures is preferred.</li><li>Strong communication skills in English (written and verbal).</li><li>Proficiency in Microsoft Office applications.</li><li>Excellent organizational and time management skills.</li><li>Ability to handle confidential information with integrity and professionalism.</li></ul>How to ApplyInterested candidates are invited to send their updated CV to hr@bluesquaregroupdubai.com with the subject line:Application for Legal Assistant cum AdminWork Location: In person

Legal Assistant/Admin

Easy cut gents salon

ReceptionistLocation: Dubai, UAE Employment Type: Full-time Salary: AED 3,000 per monthJob SummaryWe are looking for a professional, friendly and well-organized Receptionist to join our team in Dubai. The successful candidate will welcome visitors, handle calls, manage appointments and support daily administrative operations.The ideal candidate will have good communication skills, a professional attitude and the ability to manage multiple tasks efficiently.Key Responsibilities<ul><li>Welcome visitors and provide a professional first point of contact.</li><li>Answer, screen and direct incoming phone calls.</li><li>Respond to general enquiries by phone, email and in person.</li><li>Manage appointments, meeting schedules and visitor bookings.</li><li>Maintain the reception area and keep it clean and organized.</li><li>Receive, sort and distribute mail, deliveries and courier packages.</li><li>Maintain visitor records and follow company access procedures.</li><li>Support the team with data entry, filing, printing and document preparation.</li><li>Coordinate meeting rooms and prepare them when required.</li><li>Monitor office supplies and report shortages to management.</li><li>Assist with basic administrative and clerical duties.</li><li>Handle confidential information professionally.</li><li>Perform other reception and administrative duties as assigned.</li></ul>Requirements<ul><li>Previous experience as a Receptionist, Front Desk Officer, Customer Service Representative or in a similar role is preferred.</li><li>Good verbal and written communication skills in English.</li><li>Professional appearance and customer-service attitude.</li><li>Basic knowledge of Microsoft Office, email and office systems.</li><li>Strong organization and time-management skills.</li><li>Ability to manage calls, visitors and administrative tasks efficiently.</li><li>Attention to detail and accuracy.</li><li>Reliable, punctual and able to work as part of a team.</li><li>Availability to work on-site in Dubai.</li></ul>Application RequirementsPlease submit:<ul><li>Updated CV</li><li>Current location</li><li>Notice period or earliest available joining date</li><li>Summary of relevant reception or customer-service experience</li></ul>We are an equal-opportunity employer.Employment decisions are based on relevant skills, qualifications, experience and business requirements.Pay: AED3,000.00 per monthExperience:<ul><li>Front desk: 3 years (Required)</li></ul>Work Location: In person

Receptionist

Northwest Clinic Day Surgical 

Job SummaryWe are seeking an experienced Clinic Billing and Insurance Officer with a minimum of 2 years of UAE healthcare experience to manage billing operations, insurance claims processing, and revenue cycle activities. The ideal candidate must be a Medical Coder as well as familiar with UAE insurance regulations and submission systems, ensuring accurate and timely claim processing in compliance with local healthcare authorities.Key ResponsibilitiesInsurance / Medical Coding &amp; Claims Management<ul><li>Verify patient insurance eligibility and benefits before treatment.</li><li>Obtain pre-authorizations and approvals from insurance providers.</li><li>Prepare and submit insurance claims through approved UAE portals (e.g., eClaim/DHA systems).</li><li>Follow up on pending, rejected, or partially paid claims.</li><li>Resubmit corrected claims in a timely manner.</li><li>Coordinate with insurance companies and third-party administrators (TPAs) for claim resolution.</li></ul>Billing &amp; Revenue Cycle<ul><li>Generate accurate patient invoices (insurance and self-pay).</li><li>Post payments received from insurance companies and patients.</li><li>Reconcile daily collections and maintain proper financial records.</li><li>Prepare insurance aging reports and follow up on outstanding balances.</li><li>Ensure compliance with clinic billing policies and UAE healthcare regulations.</li></ul>Regulatory Compliance<ul><li>Ensure all billing and claims activities comply with guidelines set by the Dubai Health Authority (DHA).</li><li>Maintain confidentiality of patient records in line with UAE data protection standards.</li><li>Assist in internal and external insurance audits.</li></ul>Patient &amp; Administrative Support<ul><li>Respond to patient inquiries regarding billing and insurance coverage.</li><li>Provide clarification on co-payments, deductibles, and claim statuses.</li><li>Coordinate with front desk and clinical teams to resolve documentation discrepancies.</li></ul>Qualifications &amp; Requirements<ul><li>Minimum 2 years of experience in medical billing / medical Coding and insurance processing within the UAE.</li><li>Bachelor&rsquo;s degree in Healthcare Administration, Accounting, Finance, or related field.</li><li>Strong knowledge of UAE insurance policies, claim submission processes, and TPAs.</li><li>Experience using medical billing software and insurance portals.</li><li>Familiarity with ICD-10 coding is an advantage.</li><li>Good communication skills in English (Arabic is an advantage).</li><li>Strong attention to detail and ability to work under pressure.</li><li>ONLY IMMEDIATE JOINERS</li><li>DUBAI RELEVENT EXPERIENCE IS A MUST OF 2 YEARS</li></ul>Pay: AED5,000.00 - AED5,500.00 per monthWork Location: In person

Insurance & Medical Billing Officer

Explore 100+ Administrative officer in Dubai this August. Find roles across top companies and apply now to boost your career.