administrative assistant

office administrator

safety officer

office assistant

secretary

administrative officer

AL IKHAA CONTRACTING LLC

<p><b>Job Opening: HR and Admin Officer</b></p><p><b>Company:</b> Al Ikhaa Contracting LLC<br/><b>Location:</b> Dubai, United Arab Emirates</p><p><b>Job Description:</b><br/>Al Ikhaa Contracting LLC is seeking a knowledgeable and detail-oriented <b>HR and Admin Officer</b> with hands-on experience in handling <b>MOHRE (Ministry of Human Resources and Emiratisation)</b> and <b>GDFRA (General Directorate of Residency and Foreigners Affairs)</b> processes. The ideal candidate will oversee HR operations, administrative tasks, and government-related documentation to ensure compliance with UAE regulations.</p><p><b>Key Responsibilities:</b><br/><b>Human Resources (HR):</b></p><ul><li>Manage recruitment processes, including job postings, interviews, and onboarding.</li><li>Maintain and update employee records, contracts, and attendance.</li><li>Process employee work permits, labor cards, and employment contracts through MOHRE.</li><li>Handle payroll, leave management, and employee benefits in compliance with UAE labor laws.</li><li>Assist in employee performance management and engagement activities.</li></ul><p><b>MOHRE &amp; GDFRA Works:</b></p><ul><li>Process new visa applications, visa renewals, and cancellations.</li><li>Handle medical fitness tests, Emirates ID processing, and visa stamping.</li><li>Coordinate with PROs for MOHRE and GDFRA-related submissions.</li><li>Ensure compliance with UAE labor and immigration regulations.</li></ul><p><b>Administration:</b></p><ul><li>Manage office supplies, vendor coordination, and maintenance.</li><li>Draft and circulate official memos, correspondence, and reports.</li><li>Support senior management with scheduling, travel arrangements, and meeting coordination.</li><li>Maintain accurate filing systems for HR and administrative documentation.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in human resources, Business Administration, or related field.</li><li>Minimum <b>2-5 years of experience</b> in HR and administration, including MOHRE and GDFRA processes.</li><li>Strong knowledge of UAE labor laws and government systems.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Excellent communication skills and attention to detail.</li><li>Fluency in English &amp; Malayalam.</li></ul><p><b>Salary and Benefits:</b></p><ul><li>Competitive salary (to be discussed during the interview).</li><li>Additional benefits as per UAE labor law.</li></ul><p>Job Types: Full-time, Permanent</p><p>Work Location: In person</p>

HR and Admin Officer

Agha Cleaning Services

<p><b>Admin &amp; Office Manager</b></p><p>Dubai, UAE</p><p>AGHA Windows Cleaning Services LLC</p><p><b>*About AGHA Services*</b></p><p>AGHA Windows Cleaning Services LLC is a leading facilities services company in the UAE, specializing in professional cleaning, pest control, and maintenance solutions. We are committed to operational excellence, customer satisfaction, and maintaining the highest standards of professionalism across all our services.</p><p>We are currently seeking an experienced, highly organized, and detail-oriented Admin &amp; Office Manager to oversee our administrative operations and ensure the smooth functioning of office, HR administration, payroll coordination, transactional record keeping, and daily operational support.</p><p><b>*Position Summary*</b></p><p>The Admin &amp; Office Manager serves as the central administrative hub of the company, responsible for managing office operations, recording and maintaining business transactions, supporting payroll and HR administration, coordinating reporting requirements, maintaining company records, and ensuring efficient communication between departments and external stakeholders.</p><p>The successful candidate will play a critical role in supporting management through accurate record keeping, timely reporting, operational coordination, and administrative leadership.</p><p><b>Reporting To: </b>Managing Director</p><p><b>*Key Responsibilities*</b></p><p><b>*1. Administration &amp; Data Management*</b></p><ul><li>Maintain accurate administrative records and company documentation.</li><li>Manage company filing systems, databases, and operational records.</li><li>Ensure all company transactions are properly recorded and archived.</li><li>Maintain document version control and administrative procedures.</li><li>Organize and manage office correspondence and communication.</li></ul><p><b>*2. Transaction Recording &amp; Invoicing*</b></p><ul><li>Record invoices, bills, expenses, receipts, and payments in Zoho Books.</li><li>Ensure all transactions are entered accurately and promptly.</li><li>Issue customer invoices immediately upon job completion confirmation.</li><li>Maintain accurate financial and operational records.</li><li>Support management with data extraction and reporting.</li></ul><p><b>*3. Quotation Administration*</b></p><ul><li>Prepare and issue client quotations following pricing approvals.</li><li>Ensure quotations are dispatched within approved timelines.</li><li>Maintain quotation records and tracking logs.</li><li>Follow company procedures for quotation control and documentation.</li></ul><p><b>*4. Payroll Administration*</b></p><ul><li>Manage monthly payroll preparation processes.</li><li>Extract attendance data from BioTime attendance systems.</li><li>Prepare payroll records, salary schedules, and supporting documentation.</li><li>Coordinate payroll submissions within company deadlines.</li><li>Ensure payroll documentation is complete and accurate.</li></ul><p><b>*5. HR Administration*</b></p><ul><li>Maintain employee files and personnel records.</li><li>Monitor attendance, leave records, warnings, deductions, and disciplinary documentation.</li><li>Prepare daily attendance reports and monthly HR reports.</li><li>Maintain strict confidentiality of employee information.</li><li>Ensure all HR records comply with company requirements.</li></ul><p><b>*6. Document &amp; Compliance Management*</b></p><p><b>*Monitor expiry dates for:*</b></p><ul><li>Employee visas</li><li>Labor permits</li><li>Trade licenses</li><li>Company insurances</li><li>Regulatory documents</li></ul><p><b>Issue renewal alerts well in advance.</b></p><p>Ensure no company or employee documentation expires.</p><p><b>*7. Office Operations Management*</b></p><ul><li>Oversee day-to-day office administration.</li><li>Manage office supplies, vendors, and administrative requirements.</li><li>Coordinate driver schedules and office logistics.</li><li>Maintain inventory records and office assets.</li><li>Support operational teams with scheduling and administrative coordination.</li></ul><p><b>*8. Receivables Tracking*</b></p><ul><li>Maintain accounts receivable records.</li><li>Update aging reports and collections status.</li><li>Record customer payments and outstanding balances.</li><li>Escalate issues when required.</li></ul><p><b>9. Reporting &amp; Management Support</b></p><p><b>*Prepare and submit regular reports, including:*</b></p><ul><li>Daily Flash Reports</li><li>Daily Attendance Reports</li><li>Monthly HR Reports</li><li>Payroll Documentation</li><li>Petty Cash Reconciliations</li><li>Cash Position Reports</li><li>Receivables Status Reports</li><li>Document Expiry Alerts</li></ul><p><b>*Required Qualifications*</b></p><ul><li>Bachelor's Degree in Business Administration, Management, or related field.</li><li>Minimum 4-6 years of experience in Administration, Office Management, or a similar role.</li><li>Previous supervisory experience is highly preferred.</li><li>Strong knowledge of office administration processes and reporting systems.</li></ul><p><b>*Technical Skills*</b></p><ul><li>Advanced Microsoft Office / Microsoft 365 skills (particularly Excel).</li><li>Experience using Zoho Books.</li><li>Familiarity with attendance management systems such as ZKTeco BioTime.</li><li>Strong data entry and records management skills.</li><li>Excellent report preparation and documentation abilities.</li></ul><p><b>*Key Competencies*</b></p><p>✅ Exceptional organizational skills</p><p>✅ High attention to detail and accuracy</p><p>✅ Strong record-keeping discipline</p><p>✅ Ability to meet strict deadlines</p><p>✅ Professional communication skills</p><p>✅ Confidentiality and integrity</p><p>✅ Problem-solving mindset</p><p>✅ Ability to manage multiple priorities</p><p>✅ Strong leadership and team coordination abilities</p><p>✅ Proactive and results-oriented approach</p><p><b>*What We Offer*</b></p><ul><li>Competitive salary package</li><li>Professional and supportive work environment</li><li>Career development opportunities</li><li>Exposure to a growing and dynamic organization</li><li>Opportunity to work closely with senior management</li></ul><p><b>*How to Apply*</b></p><p>Interested candidates who meet the above requirements are invited to send their updated CV to: info@agha-services.ae</p><p><b>Subject Line:</b> Application for Admin &amp; Office Manager Position</p><p>Only shortlisted candidates will be contacted.</p><p>Pay: AED7,000.00 - AED9,000.00 per month</p><p>Work Location: In person</p>

Admin / Office Manager

Keolis

<div><div>To provide high-level executive support to the MEEA Executive team whilst managing and coordinating all office administration and support services across the regional hub. The role ensures seamless execution of executive priorities, efficient office operations, and effective stakeholder engagement across the Middle East and Eastern Asia region.</div><br>
<div></div>
<div><b>
KEY RESPONSIBILITIES</b></div><br>
<div></div>
<div><b>
 Strategic</b></div><br>
<div></div>
<ul>
<li>Coordinate leadership meetings, prepare agendas, briefing materials, and ensure accurate minute-taking and follow-up actions.
</li><li>Track key regional initiatives, ensuring alignment and timely execution.
</li><li>Support preparation of board materials, executive reports, and strategic presentations.</li></ul><br>
<div></div>
<div><b>
 </b><b>Financial
</b></div><ul><li>Manage office and administrative budgets across the regional hub.
</li><li>Monitor and control expenditure related to office operations, travel, and events.
</li><li>Coordinate procurement processes in collaboration with procurement teams.
</li><li>Manage CEO expense tracking, approvals, and reporting</li></ul><br>
<div></div>
<div><b>
Stakeholder / Customer</b></div><br>
<div></div>
<ul>
<li>Serve as the primary point of contact for the CEO with internal and external stakeholders.
</li><li>Manage high-level communications, ensuring professionalism and confidentiality.
</li><li>Coordinate VIP visits, board meetings, and executive engagements including logistics, itineraries, and briefings.
</li><li>Build and maintain effective relationships with regional and global stakeholders.</li></ul><br>
<div></div>
<div><b>
Operational</b></div>
<ul>
<li>Serving the Reception of the MEEA regional office
</li><li>Manage the CEO&rsquo;s calendar, meetings, travel, and correspondence.
</li><li>Ensure efficient day-to-day office operations, including facilities, administration, and office services.
</li><li>Prepare executive-level presentations, reports, and correspondence.
</li><li>Maintain structured filing systems (electronic and physical) ensuring confidentiality and accessibility.
</li><li>Coordinate regional reporting cycles, governance tracking, and action registers.
</li><li>Organize corporate events, leadership workshops, and internal forums.
</li><li>Oversee office supplies, vendors, and service providers.
</li><li>Ensure consistency of templates, documentation, and communication standards.</li></ul><br>
<div></div>
<div><b>
Capability / People</b></div>
<ul>
<li>Support coordination of leadership team activities and internal communications.
</li><li>Assist in organizing recruitment processes, onboarding coordination, and HR-related activities.
</li><li>Provide administrative support to the wider regional team as required</li></ul><br>
<p></p>
<p><b>
DIMENSIONS</b></p>
<ul>
<li>Support to MEEA Executive team.
</li><li>Oversight of regional office management and administrative operations.
</li><li>Coordination across multiple countries and functions.
</li><li>Management of executive-level engagements, communications, and governance tracking.</li></ul><br>
<div></div>
<div><b>
MINIMUM QUALIFICATIONS</b></div><br>
<div></div>
<div>
<div><div><div><div><b>Min.</b></div></div><div><br>
<div><b>
Required</b></div></div><div><br>
<div><b>
Desirable</b></div></div></div><div><br>
<div>
<div><b>Education</b></div></div><br>
<div>
<ul><li>Degree or Diploma in Business Management, Administration, or a related field.</li>
</ul>
</div><div><ul><li>MBA</li></ul></div><br>
</div><br>
<div><div><div><b>Experience</b></div></div><br>
<div>
<ul><li>Experience in administrative and executive support roles</li>
</ul>
</div><div><ul><li>Experience in administrative and executive support roles in rail industry</li></ul></div><br>
</div><br>
<div><div><div><b>Skills / Training</b></div></div><br>
<div>
<ul><li>Fluent in English</li>
<li>Excellent report preparation skill</li>
<li>Microsoft working knowledge</li>
<li>Strong communication and organizational skills, high discretion</li>
</ul>
</div><div><ul><li>Additional languages &ndash; Preferably French</li></ul></div></div></div></div></div><p></p>

Executive Assistant & Office Manager

Wayz Digitally

<p><b>Executive Assistant / Office Manager (HR Background)</b></p><p>Dubai, UAE<br/>On behalf of our client | Recruitment by Daxin Global</p><p><b>About the Opportunity</b><br/>Daxin Global is recruiting on behalf of a client in Dubai for an experienced Executive Assistant to take on Office Manager responsibilities, with a strong HR background to support recruitment, people operations and other HR responsibilities. This is a hands-on, multi-hat role suited to someone who thrives on structure and can manage both executive support and day-to-day office/HR functions.</p><p><b>Key Responsibilities</b></p><ul><li>Provide executive-level administrative support (scheduling, correspondence, travel, meeting coordination)</li><li>Oversee daily office operations and administration</li><li>Support recruitment activities: CV screening, interview coordination, candidate communication</li><li>Assist with HR functions: onboarding, employee records, attendance, policy compliance</li><li>Manage vendor relationships and office supplies/logistics</li><li>Prepare reports, presentations, and documentation as needed</li><li>Act as a point of contact between management, staff, and external parties</li></ul><p><b>Requirements</b></p><ul><li>Bachelor's degree (HR, Business Administration, or related field preferred)</li><li>2+ years of experience in an EA, office management, or HR support role</li><li>UAE experience preferred; must be based in or willing to relocate to Dubai</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication in English</li><li>Proficiency in MS Office / Google Workspace</li><li>Ability to handle confidential information with discretion</li></ul><p><b>What's on Offer</b></p><ul><li>Competitive salary (based on experience)</li><li>Dynamic, professional work environment</li><li>Growth potential within the company</li></ul><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Office executive and HR: 2 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant / Office Manager with HR Background

First Option Contracting LLC

<p><b>Safety Officer (Construction)</b></p><p>We are seeking a qualified <b>Safety Officer</b> to join our construction team in Dubai, UAE.</p><p><b>Key Responsibilities:</b></p><ul><li>Ensure compliance with UAE HSE regulations, company policies, and project safety requirements.</li><li>Conduct daily site safety inspections and identify potential hazards.</li><li>Prepare and review Risk Assessments (RA), Method Statements (MS), Job Safety Analysis (JSA), and Permit to Work (PTW) documentation.</li><li>Conduct safety inductions, toolbox talks, and HSE training for site personnel.</li><li>Monitor the proper use of Personal Protective Equipment (PPE) and safe work practices.</li><li>Investigate accidents, incidents, and near misses, and implement corrective and preventive actions.</li><li>Maintain HSE records, inspection reports, permits, and statutory documentation.</li><li>Coordinate with project managers, engineers, subcontractors, and consultants to ensure compliance with safety requirements.</li><li>Monitor high-risk activities such as lifting operations, work at height, excavation, scaffolding, and confined space entry.</li><li>Support emergency preparedness, fire prevention, and evacuation procedures on site.</li></ul><p>Work Location: In person</p>

Asst. Safety Officer

Giesecke+Devrient

<div><div><p>G+D makes the lives of billions of people around the world more secure. We create trust in the digital age with integrated security technologies in three business areas: Digital Security, Financial Platforms and Currency Technology. We have been a reliable partner for our customers for over 170 years with our innovative solutions for SecurityTech! We are an international technology group and traditional family business with over 14,000 employees in 40 countries. Creating Confidence is our path to success. Trust is the basis of our co-operation within G+D.</p>
<p>The whole world trusts us when it comes to physical or digital currencies. We increase the security and efficiency of the cash cycle in collaboration with central banks and the entire currency industry. As the market leader in advanced currency management, would you like to join us in shaping the future of payments?</p>
</div>
<div><div><h2 class="jobSectionHeader"><b>Scope and Purpose:</b></h2>
<ul><li>Define bid strategy in alignment with Bid Core Team (deal shaping)</li>
<li>Project Management responsibility for the complete bid process</li>
<li>Creation of competitive offers for systems and products including their calculation, taking into account technical and commercial aspects based on the relevant internal guidelines and processes</li>
<li>Coordinate with all necessary interface departments and local entities/HQ in order to develop a custom tailored cost-optimized solution</li>
<li>Commercial and administrative tasks within the sales process, especially with offer and risk reviews, approval process, approval by public authority, debriefings + lessons learned</li>
</ul><h2 class="jobSectionHeader"><b>Key Tasks:</b></h2>
<ul><li>View, analysis and qualification of complex tenders or offer requests</li>
<li>Coordinate Core Bid Team</li>
<li>Manage the technical, commercial and legal aspects of tenders/offers</li>
<li>Preparation of a bid structure and responsibility for calculation of competitive offers in accordance with customer requirements, taking into account internal guidelines and processes</li>
<li>Prepare bid-no bid decision for board members</li>
<li>Manage all commercial and legal aspects and involve the necessary internal and external experts in the bid process (e.g. tax, controlling, legal, compliance, technical sales, HUBs etc..)</li>
<li>Support of Application of financing instruments, e.g. guarantees, bid-bonds, HERMES, Letter of Credit</li>
<li>Coordinate with Contract Manager and Legal for contracts drafts and finalisation</li>
<li>Coordination of overall early risk assessment -&gt; responsibility for risk assessment tool</li>
<li>Initiate and moderate bid team meetings (e.g. kick-off, debriefing)</li>
<li>Coordinate, prepare, support and participate in customer negotiations</li>
<li>Ensure complete Handover of won projects to execution team</li>
<li>Analysis and optimization of bid management processes and tools</li>
</ul><h2 class="jobSectionHeader"><b>Job Requirements</b></h2>
<ul><li>International Business Administration and capable to work under time pressure</li>
<li>Project Management skills</li>
<li>Insurance skills and experience</li>
<li>Profound commercial understanding (incl. financial KPI&rsquo;s and financial instruments)</li>
<li>Structured way of working</li>
<li>Analytical skills for reporting/ risk assessment</li>
<li>Ability to motivate and guide people</li>
<li>Strong communication skills and customer-oriented behavior</li>
<li>Strong negotiation skills</li>
<li>Presentation skills</li>
<li>Good knowledge of products/services and sales activities.</li>
<li>Ability to understand complex tenders/contracts</li>
<li>Excellent team player with good soft skills for use in cross functional and international teams</li>
<li>French and English fluent + any other language welcome</li></ul></div><div></div><div><div><br>
</div><p></p><div><h3 class="jobSectionHeader"><b>Contact</b></h3>
<div><b>HR Team Dubai</b>
 </div>careers-dxb@gi-de.com
</div><div>
 <p>Job offer
</p></div></div></div><div><div><h2 class="jobSectionHeader"><b>Job Details</b></h2>
<ul><li><p><b>Job Title</b>
<br>
Bid Officer</p>
<p><b>Business Sector</b>
<br>
Giesecke+Devrient Currency Technology FZE
<br>
B1
<br>
Dubai Digital Park
<br>
Dubai Silicon Oasis</p>
<p><b>Requisition ID</b>
<br>
27587</p>
</li><li><p><b>Location</b><br>
<br>
</p><ul><li>Dubai, AE</li>
</ul><p><b>Career level</b>
<br>
Experienced and Graduates</p>
<p><b>Job Type</b>
<br>
Fulltime, Permanent<br>
<br>
</p></li><li><p><b>Contact</b>
<br>
HR Team Dubai
<br>
careers-dxb@gi-de.com<br>
<br>
<br>
</p></li></ul></div></div><div><p>We are an equal opportunity employer! We promote diversity in all its forms and create an inclusive work environment, free from prejudice, discrimination and harassment, in which all employees feel a sense of belonging. We warmly welcome all applications regardless of gender, age, race or ethnic origin, social and cultural background, religion, disability and sexual orientation.</p></div></div>

Bid Officer

Beverly Hills Specialist Hospital

HR Officer for hospital

Explore 126+ Administrative officer in Dubai this August. Find roles across top companies and apply now to boost your career.