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administrative assistant (uae national) Jobs in Dubai

administrative assistant (uae national)

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administrative officer

Aura Academy of Arts

Location : Silicon Oasis, DubaiTimings<ul><li>Monday to Friday - evening 4:00 pm to 9:00 pm</li><li>Saturday and Sunday - morning 10:00 am to 13:00 pm &amp; evening 4:00 pm to 9:00 pm.</li><li>Weekly one day off</li></ul>About the companyAura is not just a dance school; it's a dynamic consortium of enterprises that has carved its niche in various entertainment domains. Our diverse offerings include: Aura Academy of Arts, Aura Production, Aura Event Management, Aura Kids School, and an array of other ventures that collectively redefine excellence in the entertainment industry. Established in July 2017 with a team of dedicated professionals, we have consistently set the bar high, delivering exceptional services that resonate with our clients' needs and aspirations.About the jobAre you ready to join an exciting journey as an integral part of our vibrant team? At Aura Academy of Arts, we are on the lookout for an enthusiastic and organized individual to take on the role of Admin.Key Responsabilities<ul><li>Assisting the managers and teachers with administrative tasks: coordination with parents and students, class management, and accountancy.</li><li>Managing incoming calls, emails, and other communications</li><li>Ordering supplies and maintaining the office in good operations</li></ul>Skills and qualifications<ul><li>High school diploma or relevant work experience</li><li>Proven relevant experience offering administrative support</li><li>Expertise with the Microsoft Office Suite and Google Suite.</li><li>Excellent interpersonal, time management, adaptability, and multitasking abilities</li><li>Detail-oriented and capable of working independently</li><li>Excellent organizer and collaborative spirit</li></ul>Note<ul><li>Candidate should be under family sponsorship / husband visa or have own visa</li><li>Living in Silicon Oasis or surroundings</li><li>Available to join immediately</li></ul>Salary<ul><li>1,800.00 AED per month</li></ul>Contactauraartsacademy@gmail.com or 0588090044Job Type: PermanentPay: From AED1,800.00 per monthWork Location: In person

Administrative Officer

GBS Dubai

<div>
 
 
 Job Objective
 
 
 
 &FilledSmallSquare; Student Registration
 
 
 &FilledSmallSquare; Progression &amp; Completion
 
 
 &FilledSmallSquare; Student Request / Customer Services
 
 
 &FilledSmallSquare; Conduct of any Examination
 
 
 &FilledSmallSquare; Student File Management
 
 
 &FilledSmallSquare; Other Administrative duties required
 
 
 
 
 
 
 Operation responsibilities: -
 
 
 
 &FilledSmallSquare; Handling Student Registration
 
 
 ➢ Preparation of student list for new intake students
 
 
 ➢ Coordination with IT team for the creation of GBS student mails
 
 
 ➢ Sending welcome mails to students with their email credentials
 
 
 ➢ Creation of Batches in the system as per the workload allocation / Class Schedule.
 
 
 ➢ Enrolment / Unenrollment of student units in Academia
 
 
 ➢ Notifying IT team on the update of enrolment/ unenrollment of students in Moodle
 
 
 ➢ Short Course student enrolment
 
 
 &FilledSmallSquare; Preparation and Review of Student List for:
 
 
 ➢ PSA Exam
 
 
 ➢ Student Enrolment / Registration
 
 
 ➢ Student Activation in Academia
 
 
 ➢ Student Attendance
 
 
 &FilledSmallSquare; Follow-up pending attendance entry of Student from Faculty
 
 
 &FilledSmallSquare; Closing and Completion of Registration
 
 
 &FilledSmallSquare; Review of Enrolment / Postponement / Deferral / Cancellation
 
 
 &FilledSmallSquare; Review and Register Students for Retake Units and Enrolling students for Retake Units Courses
 
 
 &FilledSmallSquare; Preparation of Class Attendance Sheet
 
 
 &FilledSmallSquare; Review and Re-activate Old PPND / Deferral Students
 
 
 &FilledSmallSquare; Review and Updates of Student Strength
 
 
 &FilledSmallSquare; Preparation of Student Demographic as and when required
 
 
 &FilledSmallSquare; Preparation of KHDA&rsquo;s required data in coordination with Sr. Admin Manager
 
 
 &FilledSmallSquare; Preparation of Pearson Certificates for KHDA attestation
 
 
 &FilledSmallSquare; Preparation and review of Semester Progression and Retention of Students
 
 
 &FilledSmallSquare; Review of Graduating Students and Academic &amp; Admissions Documents
 
 
 &FilledSmallSquare; Review of Pending Students Academic Status &amp; take necessary action
 
 
 &FilledSmallSquare; Student File Management
 
 
 ➢ New
 
 
 o Review of new student files
 
 
 o Auditing of documents
 
 
 o Follow-up missing documents
 
 
 o Updates of documents
 
 
 ➢ Existing
 
 
 o Auditing of documents
 
 
 o Follow-up missing documents
 
 
 &FilledSmallSquare; File Audit Management
 
 
 ➢ Personal Information Updates / Photo
 
 
 ➢ Passport &amp; Visa Updates / Document Expiry
 
 
 ➢ Contact Details (Local &amp; International)
 
 
 &FilledSmallSquare; Student File Scanning and Uploading
 
 
 &FilledSmallSquare; Preparation and Printing of GBS Completion certificates and transcripts
 
 
 &FilledSmallSquare; Preparation of Marks' Transcript upon student request
 
 
 &FilledSmallSquare; Develop and maintain a filing system
 
 
 &FilledSmallSquare; Preparation of student list for Registration to Pearson EOL.
 
 
 &FilledSmallSquare; Compilation and Preparation of Pearson invoices for Finance payment.
 
 
 &FilledSmallSquare; Assist in conduct of all examinations (Diagnostic / PSA / ACCA)
 
 
 &FilledSmallSquare; Class &amp; Attendance Reports
 
 
 &FilledSmallSquare; Handling student request
 
 
 &FilledSmallSquare; Calling students for different purposes
 
 
 &FilledSmallSquare; Coordination with various governing bodies
 
 
 &FilledSmallSquare; Review and calling of Students for the ff:
 
 
 ➢ Missing student documents / details
 
 
 ➢ Retake Units
 
 
 ➢ Postponement / Cancellation / Re-activation
 
 
 ➢ Withdrawal Students
 
 
 ➢ Pending Documents submissions
 
 
 &FilledSmallSquare; Publishing of results
 
 
 &FilledSmallSquare; Assist in the preparation of regularly scheduled reports
 
 
 &FilledSmallSquare; Other Student Administrative duties required
 
 
 
 
 
 
 Key Responsibilities/Duties
 
 
 
 Functional Role:
 
 
 &bull; Student Registration
 
 
 &bull; Progression &amp; Completion
 
 
 &bull; Student Request / Customer Services
 
 
 &bull; Student File Audit
 
 
 &bull; Conduct of Examination
 
 
 
 Job Specifications
 
 
 
 Knowledge/ Skill Area Knowledge Level
 
 
 &squf; Ability to communicate effectively in writing and to prepare written and electronic documents.
 
 
 &squf; Ability to plan, implement, evaluate and report activities conducted
 
 
 &squf; Ability to communicate orally, both in person and by telephone.
 
 
 &squf; Ability to present oneself in an authoritative manner to the students and professional manner to the Faculty members
 
 
 &squf; Ability to be both consistent and flexible as circumstances warrant.
 
 
 &squf; Ability to remain calm and supportive in administrative emergencies and/or crises when provided with appropriate supervision and direction.
 
 
 &squf; Be energetic and have a positive attitude
 
 
 Preferred Qualifications:
 
 
 &squf; A bachelor&rsquo;s degree in any field from an accredited college or university.
 
 
 &squf; Proficient in MS Office (Excel, Word, PowerPoint) and other office applications
 
 
 &squf; Familiar with IT Systems (for data management and reporting purposes)
 
 
 &squf; Excellent communication skills to address student queries (both in person and email queries)
 
 
 &squf; Candidates with experience in Academic Institutions (in the similar role) &ndash; Essential
 
 
 &squf; Good collaborator and team player.
 
 
 
 
 
 Preferred Experience:
 
 
 &squf; 3 to 5 yrs. of experience in the same field
 
 
 
 
 
 To check our privacy policy- please go through link :
 
 
 https://gbs.ac.ae/our-policies/
 
</div>

Smart Engineering Leadership & Excellence in Management

About the RoleWe are seeking a highly organized and proactive Administrative Officer to support daily operations. The ideal candidate is bilingual (Arabic &amp; English), detail-oriented, and capable of handling multiple administrative tasks efficiently.Key Responsibilities<ul><li>Manage day-to-day administrative operations</li><li>Handle correspondence (emails, calls, documents) in Arabic and English</li><li>Maintain filing systems and office documentation</li><li>Coordinate meetings, schedules, and appointments</li><li>Prepare reports, presentations, and official documents</li><li>Support HR and finance administrative tasks when required</li><li>Liaise with internal teams and external stakeholders</li><li>Ensure smooth office operations and logistics</li><li>Perform any other tasks assigned by management</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Minimum 5 years of experience in administrative roles</li><li>Fluency in Arabic and English (spoken and written)</li><li>Strong communication and organizational skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Ability to multitask and work under pressure</li><li>High level of professionalism and attention to detail</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Admin: 5 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Work Location: In person

Administrative Officer (Arabic & English Speaker)

CHINA HARBOUR ENGINEERING COMPANY LLC

Job Responsibilities<ul><li>Provide daily administrative support to the management team.</li><li>Coordinate communication between Chinese management and local staff.</li><li>Assist in translation and interpretation (Chinese&ndash;English) during meetings and daily work.</li><li>Arrange meetings, travel schedules, and accommodation for staff.</li><li>Maintain office records, files, and internal documentation.</li><li>Coordinate with different departments to ensure smooth office operations.</li><li>Assist with procurement of office supplies and administrative resources.</li><li>Perform other administrative tasks assigned by management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Fluent in Chinese and English (spoken and written).</li><li>Minimum 2&ndash;3 years of administrative experience (experience in Chinese companies is preferred).</li><li>Good communication and coordination skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li></ul>Job Type: Full-timePay: AED7,000.00 - AED9,000.00 per monthWork Location: In person

Administrative Officer (Chinese Speaking)

Zayed University

<div>
 
 Job Description
 
 
 
 
 The Opportunity
 
 
 
 The College of Interdisciplinary Studies seeks an incumbent who provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.
 
 
 
 The Responsibilities
 
 
 
 <ul>
 <li>
 Prepares correspondence, presentations, reports, agendas and memos for the Dean to include, includes handling of confidential information.
 </li>
 <li>
 Supports the Dean with budget planning and management, submissions and prepares the Dean's expense reports.
 </li>
 <li>
 Supports with the development and preparation of College of Interdisciplinary Studies publications such as reports, brochures and invitations.
 </li>
 <li>
 Supports the College Administrative Officer with monitoring internal control processes and financial analysis, account management/reconciliation.
 </li>
 <li>
 Provides administrative support for the Dean including the arrangement of day to day schedule, travel arrangements, mail handling, supplies control and necessary communications internally and externally.
 </li>
 <li>
 Organizes and schedules meetings, events and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.
 </li>
 <li>
 Coordinates work with other Colleges, school districts and other organizations.
 </li>
 <li>
 Effectively communicates with executives and management within the University, State agencies and various school districts.
 </li>
 <li>
 Provides exam support, including assisting with scheduling and liaising with support departments, and preparing, distributing and collecting exam packs.
 </li>
 <li>
 Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, the preparation of materials for review, and arranging site visits.
 </li>
 <li>
 Performs special projects and assignments as requested by the Dean.
 
 
 </li>
 </ul>
 
 The Requirements
 
 
 
 Must possess a Bachelor&rsquo;s degree from an accredited Institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.
 
 
 
 Preferred Requirements
 
 
 
 <ul>
 <li>
 Must have strong written and oral communication skills in English, and preferable in Arabic
 </li>
 <li>
 Highly computer literate including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
 </li>
 <li>
 Prepares payment requisitions and reimbursements for professional development, Internships and External reviewers
 </li>
 <li>
 Ability to learn and manage ZU web management software.
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook)
 
 
 </li>
 </ul>
 
 The Benefits
 
 
 
 The University&rsquo;s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
 
 
 
 To Apply
 
 
 
 In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.
 
 
 
 While we appreciate all applications, you will be contacted only if you are selected for an interview.
 
 
 
 
 For any further enquiries, please contact
 
 Recruitment@zu.ac.ae
 
 
 
 About Us
 
 
 
 Zayed University is a national and regional leader in educational innovation. Founded in 1998 and proudly bearing the name of the Founder of the Nation &ndash; the late Sheikh Zayed bin Sultan Al Nahyan, this flagship institution has met the President&rsquo;s high expectations. Today, Zayed University has two modern campuses in Dubai and Abu Dhabi that welcome both national and international students.
</div>

Administrative Officer - College of Interdisciplinary Studies (UAE National)

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 Key Duties and Responsibility
 
 
 <ul>
 <li>
 Process purchase requisitions / orders within purchasing authority.
 </li>
 <li>
 Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
 </li>
 <li>
 Establish and negotiate contract terms and conditions and maintain supplier relationships.
 </li>
 <li>
 Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
 </li>
 <li>
 Assist in the development of specifications for equipment, materials, and services to be purchased.
 </li>
 <li>
 Administer contract performance, including delivery, receipt, warranty, damages, and insurance.
 </li>
 <li>
 Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
 </li>
 <li>
 Prepare Annual procurement plan in coordination with respected departments.
 </li>
 <li>
 Perform travel arrangements such as hotel, flight, transfers bookings.
 </li>
 <li>
 Provide information in accordance with established procedures and policies
 </li>
 <li>
 Refer problems requiring administrative or operational answers to appropriate administrators.
 </li>
 <li>
 Electronically maintain records and generate lists, reports and other materials.
 </li>
 <li>
 Reference developmental policies and review and edit communication in and out of the Administrative Affairs&rsquo; Office.
 </li>
 <li>
 Coordinate with the other departments for their requirements and respond to all related email inquiries and direct such inquiries to appropriate staff.
 </li>
 <li>
 Ensure coordination in communications between all departments within the department.
 </li>
 <li>
 Develop and maintain constructive and cooperative working relationships with colleagues and management.
 </li>
 <li>
 Prepare and maintain purchasing records, reports and price lists and coordinate supplies and materials.
 </li>
 <li>
 Prepare and process requisitions according to established guidelines.
 </li>
 <li>
 Maintain and prepare budget information.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualifications
 
 
 
 Bachelor degree from an accredited university.
 
 
 Preferably with:
 
 
 <ul>
 <li>
 Chartered Institute of Procurement and Supply Diploma (CIPS)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 3-5 years of experience in a related field, preferably with Knowledge of procurement processes, policy, and systems.
 
 
 
 Job Category
 
 
 
 Procurement
 
 
 
 Advertiser
 
 
 
 Mohammed bin Rashid School of Government
 
 
 
 Educational-level
 
 
 
 Bachelor
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 02/04/2026
 
 
 
 Unposting Date
 
 
 
 03/05/2026
</div>

Administrative Affairs Officer

Mohammed Bin Rashid School of Government

<div><div>Key Duties and Responsibility
1.Process purchase requisitions / orders within purchasing authority.
2.Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
3.Establish and negotiate contract terms and conditions and maintain supplier relationships.
4.Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
5.Assist in the development of specifications for equipment, materials, and services to be purchased.
6.Administer contract performance, including delivery, receipt, warranty, damages, and insurance.
7.Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
8.Prepare Annual procurement plan in coordination with respected departments.
9.Perform travel arrangements such as hotel, flight, transfers bookings.
10.Provide information in accordance with established procedures and policies
11.Refer problems requiring administrative or operational answers to appropriate administrators.
12.Electronically maintain records and generate lists, reports and other materials.
13.Reference developmental policies and review and edit communication in and out of the Administrative Affairs&rsquo; Office.
14.Coordinate with the other departments for their requirements and respond to all related email inquiries and direct such inquiries to appropriate staff.
15.Ensure coordination in communications between all departments within the department.
16. Develop and maintain constructive and cooperative working relationships with colleagues and management.
17. Prepare and maintain purchasing records, reports and price lists and coordinate supplies and materials.
18. Prepare and process requisitions according to established guidelines.
19. Maintain and prepare budget information.<div> 
</div></div><div>
Qualifications<div></div> 
Qualifications
Bachelor degree from an accredited university.
Preferably with:<ul><li>Chartered Institute of Procurement and Supply Diploma (CIPS)</li></ul> 
Experience
3-5 years of experience in a related field, preferably with Knowledge of procurement processes, policy, and systems.</div></div><div></div>

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437 administrative officer jobs In Dubai

Administrative Officer

Administrative Officer

Administrative Officer (Arabic & English Speaker)

Administrative Officer (Chinese Speaking)

Administrative Officer - College of Interdisciplinary Studies (UAE National)

Administrative Affairs Officer

Administrative Affairs Officer