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administrative officer

Silverleaf Real Estate

Job Title: Administrative OfficerLocation: DUBAICompany: CLICK GROUPEmployment Type: Full-TimeWe are a forward-thinking marketing company focused on delivering data-driven, creative, and performance-oriented solutions. As we expand our capabilities, we are integrating advanced AI technologies into our workflows to enhance campaign effectiveness, personalization, and scalability.Key Responsibilities:<ul><li>Manage daily administrative tasks and office operations</li><li>Handle correspondence, emails, and phone calls professionally</li><li>Maintain and organize company records, files, and documents</li><li>Coordinate meetings, appointments, and schedules</li><li>Prepare reports, presentations, and documentation</li><li>Assist in procurement of office supplies and vendor coordination</li><li>Support HR and finance departments with administrative tasks</li><li>Ensure compliance with company policies and procedures</li></ul>Requirements:<ul><li>Proven experience as an Administration Officer, Administrative Assistant, or similar role</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>Ability to multitask and work under pressure</li><li>Attention to detail and problem-solving skills</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Administrative Officer

Creative Concepts Building Maintenance & Decoration

Job SummaryWe are seeking a motivated and professional Emirati candidate to join our team as an Administrative Officer. The successful candidate will provide administrative support, coordinate office activities, maintain records, and assist various departments in ensuring smooth daily operations.Key Responsibilities<ul><li>Provide general administrative and office support.</li><li>Prepare and maintain company documents, records, and reports.</li><li>Coordinate meetings, appointments, and correspondence.</li><li>Assist with HR, recruitment, and employee documentation.</li><li>Communicate with clients, suppliers, and government authorities when required.</li><li>Manage filing systems and ensure data accuracy.</li><li>Support project teams with administrative requirements.</li><li>Handle telephone calls, emails, and inquiries professionally.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements<ul><li>UAE National (Emirati) with Family Book.</li><li>Bachelor's Degree or Diploma in Business Administration or a related field.</li><li>Fresh graduates are welcome to apply.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication skills in Arabic and English.</li><li>Good organizational and time-management skills.</li><li>Professional attitude and willingness to learn.</li></ul>Preferred Skills<ul><li>Strong interpersonal and teamwork abilities.</li><li>Ability to work independently and meet deadlines.</li><li>Knowledge of UAE government procedures is an advantage.</li></ul>Salary: As per company policy and experience. Benefits: As per UAE Labour Law and company policy.Work Location: In person

Emirati Administrative Officer

Zayed University

<div>
 
 Job Description
 
 
 
 
 The Opportunity
 
 
 
 The College of Interdisciplinary Studies seeks an incumbent who provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.
 
 
 
 The Responsibilities
 
 
 
 <ul>
 <li>
 Prepares correspondence, presentations, reports, agendas and memos for the Dean to include, includes handling of confidential information.
 </li>
 <li>
 Supports the Dean with budget planning and management, submissions and prepares the Dean's expense reports.
 </li>
 <li>
 Supports with the development and preparation of College of Interdisciplinary Studies publications such as reports, brochures and invitations.
 </li>
 <li>
 Supports the College Administrative Officer with monitoring internal control processes and financial analysis, account management/reconciliation.
 </li>
 <li>
 Provides administrative support for the Dean including the arrangement of day to day schedule, travel arrangements, mail handling, supplies control and necessary communications internally and externally.
 </li>
 <li>
 Organizes and schedules meetings, events and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.
 </li>
 <li>
 Coordinates work with other Colleges, school districts and other organizations.
 </li>
 <li>
 Effectively communicates with executives and management within the University, State agencies and various school districts.
 </li>
 <li>
 Provides exam support, including assisting with scheduling and liaising with support departments, and preparing, distributing and collecting exam packs.
 </li>
 <li>
 Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, the preparation of materials for review, and arranging site visits.
 </li>
 <li>
 Performs special projects and assignments as requested by the Dean.
 
 
 </li>
 </ul>
 
 The Requirements
 
 
 
 Must possess a Bachelor&rsquo;s degree from an accredited Institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.
 
 
 
 Preferred Requirements
 
 
 
 <ul>
 <li>
 Must have strong written and oral communication skills in English, and preferable in Arabic
 </li>
 <li>
 Highly computer literate including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
 </li>
 <li>
 Prepares payment requisitions and reimbursements for professional development, Internships and External reviewers
 </li>
 <li>
 Ability to learn and manage ZU web management software.
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook)
 
 
 </li>
 </ul>
 
 The Benefits
 
 
 
 The University&rsquo;s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
 
 
 
 To Apply
 
 
 
 In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.
 
 
 
 While we appreciate all applications, you will be contacted only if you are selected for an interview.
 
 
 
 
 For any further enquiries, please contact
 
 Recruitment@zu.ac.ae
 
 
 
 About Us
 
 
 
 Zayed University is a national and regional leader in educational innovation. Founded in 1998 and proudly bearing the name of the Founder of the Nation &ndash; the late Sheikh Zayed bin Sultan Al Nahyan, this flagship institution has met the President&rsquo;s high expectations. Today, Zayed University has two modern campuses in Dubai and Abu Dhabi that welcome both national and international students.
</div>

Administrative Officer - College of Interdisciplinary Studies (UAE National)

Alfardan Real Estates LLC

Department: Administration / Facilities / MaintenanceJob Summary: The Maintenance Administrative Officer is responsible for supporting the maintenance department by handling administrative tasks, coordinating maintenance requests, and ensuring smooth day-to-day operations of facility maintenance activities. The role requires basic technical knowledge of maintenance work and strong organizational skills to track, schedule, and document all maintenance-related activities.Key Responsibilities:<ul><li>Receive, record, and track maintenance requests from staff or departments</li><li>Coordinate with technicians and maintenance teams for job assignments and follow-ups</li><li>Prepare and maintain maintenance schedules and service logs</li><li>Monitor ongoing maintenance work to ensure timely completion</li><li>Maintain records of equipment servicing, repairs, and preventive maintenance</li><li>Follow up with suppliers and contractors for quotations, work orders, and service updates</li><li>Assist in procurement requests for maintenance materials and spare parts</li><li>Ensure proper documentation of completed jobs and reports</li><li>Maintain inventory records of maintenance tools and consumables</li><li>Support compliance with safety procedures and company maintenance standards</li><li>Communicate with internal departments regarding maintenance status updates.</li></ul>Requirements:<ul><li>Proven experience in an administrative or maintenance coordination role</li><li>Basic knowledge of building maintenance, repairs, or facility operations</li><li>Good understanding of maintenance workflows (preventive and corrective maintenance)</li><li>Strong organizational and time-management skills</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Good communication and coordination skills</li><li>Ability to multitask and handle urgent maintenance issues</li><li>Attention to detail and accuracy in record-keeping</li></ul>Preferred Qualifications:<ul><li>Diploma or degree in Business Administration, Facilities Management, or related field</li><li>Experience in FM companies, construction, or maintenance services is an advantage</li></ul>Pay: From AED3,000.00 per monthWork Location: In person

Maintenance Admin Officer

Razbar Properties

We are seeking a highly organized and professional Legal &amp; Administrative Officer to join our team in Dubai. The ideal candidate will be responsible for handling legal coordination, corporate administration, document management, compliance follow-ups, and day-to-day office administration activities.The candidate should have experience dealing with legal documentation, government authorities, contracts, corporate records, and administrative operations within the UAE, preferably in the real estate, development, construction, or project management sector.Key ResponsibilitiesLegal &amp; Compliance Responsibilities<ul><li>Draft, review, format, and organize legal documents, agreements, letters, NDAs, MoUs, contracts, and official correspondence.</li><li>Coordinate with legal consultants, authorities, clients, consultants, contractors, and external stakeholders.</li><li>Maintain and manage legal records, company documents, licenses, permits, and corporate files.</li><li>Track contract timelines, renewals, approvals, and compliance requirements.</li><li>Support management with documentation related to real estate, development, construction, and project transactions.</li><li>Assist in preparing documentation for authorities such as:</li><li>Dubai Land Department (DLD)</li><li>RERA</li><li>Dubai Municipality</li><li>DDA</li><li>Trakhees</li><li>DIFC and other relevant authorities</li><li>Maintain confidentiality of sensitive company and client information.</li><li>Support in preparing meeting minutes, official notices, and internal memos.</li></ul>Administrative Responsibilities<ul><li>Manage day-to-day office administration and coordination activities.</li><li>Organize and maintain physical and digital filing systems.</li><li>Coordinate meetings, schedules, appointments, and office correspondence.</li><li>Handle document submissions, approvals, and follow-ups with authorities and third parties.</li><li>Support HR and management with administrative tasks and operational coordination.</li><li>Prepare reports, spreadsheets, presentations, and business documentation.</li><li>Coordinate with vendors, suppliers, consultants, and service providers when required.</li><li>Ensure office operations and documentation processes are properly maintained.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree in Law, Business Administration, Management, or related field.</li><li>Minimum 3&ndash;6 years of UAE experience in legal coordination and administration.</li><li>Strong knowledge of UAE corporate and legal documentation practices.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle confidential information professionally.</li><li>Strong attention to detail and document accuracy.</li><li>Ability to work under pressure and manage multiple priorities.</li></ul>Preferred Qualifications<ul><li>Experience in real estate, development, construction, or project management industry.</li><li>Familiarity with UAE authority procedures and documentation processes.</li><li>Arabic language skills are an advantage.</li><li>Experience with contract administration and compliance tracking is preferred.</li></ul>Pay: From AED3,000.00 per monthWork Location: In person

Legal and Administrator Officer

Lionheart Real Estate L.L.C

With 24 years of British-managed experience in Dubai, Lionheart Real Estate has built a strong reputation as a trusted and established name in the UAE property market. We are currently seeking a proactive and highly organized Administrative Officer to support our day-to-day operations and assist our dynamic sales team.Key Responsibilities<ul><li>Prepare, process, and manage all real estate documentation, including Forms A, B, F, and MOUs</li><li>Ensure compliance with RERA regulations and manage Trakheesi permit submissions</li><li>Upload, manage, and update property listings on platforms such as Bayut, Dubizzle, and Property Finder, while maintaining the company database</li><li>Coordinate with clients, schedule meetings, and arrange property viewings</li><li>Design marketing materials including flyers, statics, reels, and short promotional videos</li><li>Manage and publish content across social media platforms</li></ul>Requirements<ul><li>Minimum 2 years of experience in a Dubai real estate company</li><li>Strong knowledge of Dubai real estate documentation and local property regulations</li><li>Proficiency in MS Office, Google Workspace, and general computer applications</li><li>Excellent organizational skills with strong attention to detail</li><li>Reliable, professional, and capable of working in a fast-paced environment</li></ul>What We Offer<ul><li>Professional and supportive work environment</li><li>Career development and training opportunities</li><li>Competitive salary package based on experience</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Dubai Real Estate Admin: 2 years (Required)</li></ul>Work Location: In person

Real Estate Admin

IMGS Group

Job SummaryWe are looking for a dynamic and organized Admin &amp; HR Officer to manage daily administrative operations and support HR functions, ensuring smooth office management and effective employee lifecycle handling.Key ResponsibilitiesAdministration:<ul><li>Manage day-to-day office operations and coordination</li><li>Maintain filing systems, records, and documentation</li><li>Handle office supplies, procurement, and vendor management</li><li>Support travel arrangements, visa processing, and logistics</li><li>Assist management with reports, documentation, and correspondence</li></ul>HR Functions:<ul><li>Support recruitment process (job posting, CV screening, interviews)</li><li>Manage employee onboarding and offboarding processes</li><li>Maintain employee records and HR database</li><li>Track attendance, leave, and update HR systems</li><li>Assist payroll with attendance and HR inputs</li><li>Ensure compliance with company policies and procedures</li></ul>Employee Relations:<ul><li>Act as a point of contact for employee HR/admin queries</li><li>Support internal communication and engagement activities</li><li>Maintain a positive and structured work environment</li></ul>Benefits:<ul><li>Company-sponsored visa</li><li>Medical insurance coverage</li><li>Flight tickets (as per company policy)</li><li>Career growth and development opportunities</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field (preferred)</li><li>1&ndash;3 years of relevant experience in HR/Admin role</li><li>Strong communication and organizational skills</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Ability to multitask and meet deadlines efficiently</li></ul>How to Apply:Interested candidates may send their updated CV to: careers@imgs.caWork Location: In person

HR & Admin Assistant

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