executive assistant

safety officer

office administrator

office assistant

administrative assistant

administrative officer

Livin' Experts Real Estate

<div>
 
 📍 Business Bay, Dubai
 
 
 🏢 Livin&rsquo; Experts Real Estate
 
 
 🕒 Full-Time | On-Site
 
 
 
 
 
 Livin&rsquo; Experts Real Estate is growing and we are looking for a highly organized, detail-oriented Administrative Officer to become the operational backbone of our office in Business Bay.
 
 
 If you understand the Dubai real estate system, thrive in a fast-paced environment, and enjoy keeping processes structured and compliant, this role is for you.
 
 
 
 
 
 This is not just an admin role. This is a central position within the company where you will support management, sales, marketing, finance, and compliance operations while ensuring everything runs smoothly behind the scenes.
 
 
 
 
 
 
 What you will be responsible for
 
 
 
 
 Office &amp; Team Operations
 
 
 
 &bull; Managing attendance records for Sales &amp; BOH teams
 
 
 &bull; Preparing onboarding kits and workstation setups
 
 
 &bull; Managing internal communication channels and WhatsApp Business
 
 
 &bull; Overseeing office supplies and inventory control
 
 
 
 
 
 
 Portals &amp; Listings Management
 
 
 
 &bull; Publishing and managing listings on Property Finder, Bayut, Dubizzle &amp; company website
 
 
 &bull; Updating, refreshing, and optimizing listings
 
 
 &bull; Maintaining resale and listing trackers in Excel
 
 
 &bull; Handling user verifications and transaction claims
 
 
 
 
 
 
 Contracts &amp; Documentation
 
 
 
 &bull; Preparing and activating Contracts A, B &amp; F
 
 
 &bull; Drafting tenancy contracts and rent NOCs
 
 
 &bull; Preparing referral agreements and POAs
 
 
 &bull; Maintaining SOP documentation and organized contract records
 
 
 
 
 
 
 DLD &amp; Compliance
 
 
 
 &bull; Processing Trakheesi and QR permits
 
 
 &bull; Managing broker card applications, renewals &amp; cancellations
 
 
 &bull; Handling DLD inquiries and follow-ups
 
 
 &bull; Managing developer registrations and renewals
 
 
 &bull; Maintaining ready property inventory records
 
 
 
 
 
 
 Finance &amp; Operational Support
 
 
 
 &bull; Recording bills and payment vouchers
 
 
 &bull; Updating KPI tracking sheets for management
 
 
 &bull; Supporting Holiday Homes administrative processes
 
 
 &bull; Updating Bitrix profiles and supporting agents
 
 
 
 
 
 
 Who We Are Looking For
 
 
 
 &bull; Minimum 2&ndash;3 years of administrative experience
 
 
 &bull; Dubai real estate experience is highly preferred
 
 
 &bull; Strong knowledge of DLD, Trakheesi &amp; broker card procedures
 
 
 &bull; Experience with Property Finder, Bayut &amp; Dubizzle portals
 
 
 &bull; HR experience is considered an advantage
 
 
 &bull; Highly organized and detail-driven
 
 
 &bull; Strong multitasking and problem-solving skills
 
 
 &bull; Professional communication skills (Fluent English required)
 
 
 
 
 
 
 Why Join Livin&rsquo; Experts?
 
 
 
 &bull; Prime office location in Business Bay
 
 
 &bull; Fast-growing real estate company
 
 
 &bull; Dynamic and ambitious team
 
 
 &bull; Opportunity to play a key role in company growth
 
 
 &bull; Stable, structured, and professional environment
 
 
 
 
 
 If you are structured, proactive, and ready to grow within a serious real estate company, we would love to hear from you.
 
 
 
 
 
 📩 Send your CV to meryem.findik@livinexperts.ae
 
 
 Or connect with me directly for a confidential chat.
 
</div>

Administrative Officer

Emac Electromechanical LLC

Roles &amp; Responsibilities &ndash; Administrative Officer/Receptionist<ul><li>Serve as the first point of contact for visitors, clients, vendors, and employees.</li><li>Greet visitors professionally and manage visitor registration and access control.</li><li>Handle incoming calls, emails, and couriers; route them accurately and promptly.</li><li>Maintain front desk discipline, professionalism, and confidentiality at all times.</li><li>Coordinate meeting room bookings and basic meeting arrangements.</li></ul>Administrative Responsibilities<ul><li>Provide day-to-day administrative support to management and departments.</li><li>Manage office stationery, supplies, and inventory; raise purchase requests when required.</li><li>Maintain organized filing systems (physical and digital) for admin and HR records.</li><li>Coordinate with vendors for office maintenance, utilities, housekeeping, and services.</li><li>Ensure administrative tasks are completed end-to-end within timelines.</li></ul>HR Coordination &amp; Support<ul><li>Assist HR in employee onboarding and offboarding processes.</li><li>Coordinate collection of joining documents and maintain employee personal files.</li><li>Support HR in attendance, leave coordination, and record updates.</li><li>Assist in preparing and issuing HR letters (offers, confirmations, memos, notices) as instructed.</li><li>Coordinate with HR/PRO for visa, insurance, and compliance documentation.</li></ul>Follow-up &amp; Task Management<ul><li>Track assigned tasks and ensure timely completion without repeated follow-ups.</li><li>Adhere strictly to target dates and deadlines.</li><li>Proactively escalate delays or issues to the reporting manager.</li><li>Avoid leaving tasks incomplete or unattended without approval or proper handover.</li></ul>Communication &amp; Reporting<ul><li>Maintain clear, professional, and timely communication with all stakeholders.</li><li>Provide regular task status updates without waiting to be asked.</li><li>Seek clarifications when required and implement instructions accurately.</li><li>Maintain written records and confirmations where necessary.</li></ul>Professional Conduct &amp; Workplace Ethics<ul><li>Demonstrate professional behavior, discretion, and teamwork.</li><li>Maintain confidentiality of employee information and company data.</li><li>Raise concerns or challenges through appropriate internal channels (HR/Reporting Manager).</li><li>Uphold company values and contribute positively to the workplace environment.</li></ul>Key Skills &amp; Competencies<ul><li>Strong communication and coordination skills</li><li>Good organizational and time-management abilities</li><li>Basic knowledge of HR and administrative processes</li><li>Proficiency in MS Office (Word, Excel, Email)</li><li>Ability to multitask and work independently</li></ul>Performance Expectations<ul><li>Ownership and accountability for assigned responsibilities</li><li>Accuracy and quality in execution, not just task completion</li><li>Proactive communication and follow-up</li><li>Alignment with company policies and UAE Labour Law</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

ADMINISTRATIVE OFFICER/RECEPTIONIST

Jaan Contracting

We are seeking a reliable and organized Administrative Officer to support daily hotel management operations and ensure smooth coordination between departments.Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality, or related field</li><li>Minimum 2&ndash;4 years of experience in hotel administration</li><li>Strong knowledge of hotel operational procedures</li><li>Proficient in MS Office and hotel management systems</li><li>Strong organizational and documentation skills</li><li>Ability to coordinate between departments efficiently</li><li>Excellent communication skills</li><li>Fluent in English</li></ul>Responsibilities:<ul><li>Support hotel management with daily administrative tasks</li><li>Maintain records, reports, and operational documentation</li><li>Coordinate with front office, housekeeping, and finance departments</li><li>Assist in scheduling, staff documentation, and internal communications</li><li>Monitor inventory and administrative supplies</li><li>Prepare reports for management review</li><li>Ensure compliance with internal policies and procedures</li></ul>Location: DubaiPlease send your CV to: conocrafthiring@gmail.comJob Type: Full-time

Administrative Officer – Hotel Management

Lionheart Real Estate L.L.C

23+ Years of British-Managed Experience in DubaiLionheart Real Estate, a trusted name in the Dubai property market, is seeking a dedicated Administrative Officer to help run our office and support our sales agents.Key Responsibilities<ul><li>Prepare and manage all Dubai property paperwork, including Forms A, B, F, and MOUs.</li><li>Ensure compliance with RERA rules and handle Trakheesi submissions accurately.</li><li>Update property listings on portals like Bayut, Dubizzle, Property Finder, and maintain our internal database.</li><li>Communicate with clients, schedule meetings, and coordinate property viewings.</li><li>Assist the team with social media content and general office tasks.</li></ul>Requirements<ul><li>Minimum of 2 years&rsquo; experience in a Dubai real estate office.</li><li>Strong knowledge of Dubai property laws and documentation.</li><li>Proficient with computers, including email, Google Workspace, Word, and Excel.</li><li>Highly organized, reliable, and attentive to detail.</li></ul>What We Offer<ul><li>A friendly, professional, and supportive work environment.</li><li>Training and development opportunities to advance your career.</li><li>Competitive salary based on experience.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>Dubai Real Estate Admin: 2 years (Required)</li></ul>

Real Estate Administrative Officer

Excellence Domestic Workers Supply

Job SummaryWe are looking for a highly organized and detail-oriented Administrative Officer to interview newly arrived housemaids and accurately update their CVs online. This role is critical, as sales and client decisions depend directly on the quality, speed, and accuracy of maid profiles.The ideal candidate is fast, focused, and extremely detail-oriented, with strong communication skills and the ability to work efficiently under pressure.Key Responsibilities<ul><li>Conduct detailed interviews with newly arrived housemaids</li><li>Collect, verify, and document complete personal, professional, and skill-related information</li><li>Update and maintain maid CVs and online profiles with high accuracy</li><li>Ensure all information is clear, truthful, and professionally written</li><li>Work closely with internal teams to ensure profiles are ready for sales use</li><li>Maintain strict data accuracy, consistency, and confidentiality</li><li>Meet daily profile completion and quality targets</li><li>Identify and correct missing or inconsistent information immediately</li></ul>Required Skills &amp; Qualifications<ul><li>Excellent attention to detail (mandatory)</li><li>Ability to work fast without mistakes</li><li>Good English communication skills (spoken and written)</li><li>Basic computer skills (online systems, forms, CRM/ERP &ndash; training provided)</li><li>Strong interviewing and information-gathering skills</li><li>Organized, disciplined, and reliable</li><li>Experience in administration, data entry, HR, or recruitment is a plus</li></ul>Benefits<ul><li>Accommodation provided</li><li>Transportation provided</li><li>Stable full-time employment</li><li>Supportive and structured work environment</li><li>Growth opportunities within the company</li></ul>What We&rsquo;re Looking For<ul><li>Someone who understands the importance of accurate CVs</li><li>Comfortable with responsibility and attention-sensitive tasks</li><li>Able to work independently and meet deadlines</li><li>Professional and respectful when dealing with housemaids</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Administrative Officer – Maid Interview & CV Management

Iqraa Arabic Language Centre

We are seeking a Female Arabic-speaking, highly organized, and professional Administrative Officer to join our team.The ideal candidate will support daily office operations, ensure smooth administrative processes, and provide excellent customer service to clients, staff, and students.Job Type: Full-time

Office Administrator

Devenir Cap Financial Instruments Quotations Service

Job Vacancy !!!!!Customer Service OfficerJob description:Job Vacancy !!!!!Customer Service OfficerJob Description:<ul><li>Manage and maintain company records, files, and documents</li><li>Perform data entry and accurately update internal databases</li><li>Follow up with clients for business-related requirements and documentation</li><li>Prepare reports, invoices, and assist with basic accounting tasks</li><li>Coordinate client compliance requirements and document submissions</li><li>Assist with PRO-related tasks and external documentation when required</li><li>Handle email correspondence and general administrative duties</li><li>Fill basic bank forms and business-related forms</li><li>Liaise with bank representatives and UAE Free Zone authorities as needed</li><li>Post content on social media platforms</li><li>Arrange meetings with clients as per their requirements</li></ul>Requirements:<ul><li>Fluent in English ( strong spoken and written)</li><li>Strong multitasking and time management skills</li><li>Proficient in MS Office (Excel, Word, Outlook</li><li>Excellent communication and interpersonal skills</li><li>Ability to follow up and coordinate with clients and external partners</li><li>Basic understanding of bank forms and business documentation</li><li>Knowledge of Canva and other basic editing tools</li><li>Experience in social media handling is a plus</li><li>Bachelor&rsquo;s degree or relevant experience in administration/back-office roles</li><li>Basic understanding of accounting and VAT is an advantages</li></ul>Devenir Corporate Services, a UAE-based company specializing in corporate advisory, company formation, and administrative support services across various jurisdictions.The position is based in Dubai, UAE, with a salary range of AED 3,000 per month.Interested candidates are requested to send their CVs to info@devenircap.com. Shortlisted candidates will be contacted for an interview.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>Customer Service / Back office : 2 years (Preferred)</li></ul>Language:<ul><li>Fluent in English (Preferred)</li></ul>Work Location: In person

Customer Service Officer

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