procurement officer

administrative assistant

office manager

office administrator

admin assistant

administrative officer

Mystic Advertising

Position: Administrative Officer Industry: Real Estate Location: Al BarshaWe are seeking a highly organized, proactive, and detail-oriented Administrative Officer to support our client&rsquo;s real estate development administrative operations. The ideal candidate will be responsible for managing documentation, ensuring smooth communication, handling registrations and renewals, and assisting with day-to-day administrative tasks efficiently.Key Responsibilities:&middot; Maintain and manage physical and digital documentation, including licenses, registrations, renewals, agreements, and other official records.&middot; Organize scanning, filing, and secure storage of important documents to ensure quick retrieval when needed.&middot; Handle administrative coordination for registrations, license renewals, and other government or regulatory requirements.&middot; Manage front desk operations, including receiving visitors and maintaining a professional reception environment.&middot; Respond appropriately to client calls on behalf of the organization, and escalate urgent matters to the CEO in a timely manner.&middot; Maintain and manage the CEO&rsquo;s calendar, schedule appointments, and arrange meetings.&middot; Assist the accounts team with payment follow-up calls and basic invoicing tasks.&middot; Coordinate with internal teams, clients, and vendors for administrative and operational matters.&middot; Provide day-to-day administrative support, ensuring smooth office operations.Required Skills &amp; Qualifications:&middot; Minimum 2 years of experience in an administrative role, preferably in real estate, real estate development.&middot; Exceptional organizational skills with a strong ability to manage documentation.&middot; Excellent written and verbal communication (English).&middot; Tech-savvy proficient in MS Office, Google Workspace, and digital filing systems.&middot; Professional appearance and ability to interact confidently with clients and stakeholders.&middot; Prior experience in handling real estate licenses, registrations, or compliance documents.Job Type: Full-timePay: From AED3,000.00 per monthApplication Question(s):<ul><li>How soon you can join us?</li><li>Please state your current monthly gross salary.</li><li>Please state your expected monthly gross salary.</li><li>Are you able to commute to AL Barsha?</li><li>What is your visa status? (Employment, Sponsored, Freelancer)</li><li>Have you worked in Real Estate or Real Estate Development industry ?</li></ul>

Administrative Officer

IT Max Global

Job Summary:A Female Admin Officer will be responsible for the daily office procedures and should be able to ensure our administrative activities run smoothly on a daily and long-term basis. The Admin Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include organizing company records, managing office stock, preparing regular reports (e.g. petty cash) The ideal candidate also needs to have working knowledge of office equipment and office management tools (e.g MS Outlook, Word, Excel, PPT, CRM, Teams)Key Responsibilities:<ul><li>&middot; Greeting visitors, answering calls and routing callers to the appropriate party</li><li>&middot; Scheduling appointments and maintaining the company&rsquo;s calendars</li><li>&middot; Creating and maintaining filing systems including confidential documents, both electronic and physical</li><li>&middot; Preparing communications such as memos, emails, invoices, reports and other correspondence</li><li>&middot; Distributing correspondence (e.g., letters, emails and packages) to the appropriate party</li><li>&middot; Maintaining and updating the company&rsquo;s databases</li><li>&middot; Answering queries by employees and clients</li><li>&middot; Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations</li><li>&middot; Managing agendas/travel arrangements/appointments etc. for the upper management</li><li>&middot; Organizing in-house and external events such as quotations, reservations and booking flights</li><li>&middot; Assisting the Sales team with quotations and entity registrations on portals</li><li>&middot; Tracking stocks of office supplies and place orders when necessary</li><li>&middot; Negotiating pricing with suppliers</li><li>&middot; Submitting timely reports and preparing presentations as assigned</li><li>&middot; Managing shipping and logistics both import and export</li><li>&middot; Handling the petty cash report</li><li>&middot; Performing other duties as assigned</li></ul>Experience, Skills &amp; Qualifications:<ul><li>&middot;Degree holder in administrative course or similar.</li><li>Solid experience as Administrative Officer or similar role with minimum of 3 years of experience in the field.</li><li>Proficiency with Microsoft office applications, and aptitude for learning new software and systems.</li><li>Excellent written and verbal communication skills.</li><li>Strong time-management and multitasking abilities.</li><li>Strong organization skills with a problem-solving attitude.</li><li>Ability to maintain confidentiality of company&rsquo;s information.</li><li>Desire to be proactive and create a positive experience for others.</li><li>Contribute to team effort by accomplishing related results as needed.</li><li>Fluent in English &amp; Tagalog</li></ul>Job Type: Full-timePay: From AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Previous experience in Accounting and Marketing</li></ul>Language:<ul><li>English (Required)</li><li>Tagalog (Preferred)</li></ul>

INSPIRE UNIVERSITY COLLEGE

Job Description:We are looking for a responsible and efficient Administrative Officer to coordinate office activities and ensure smooth day-to-day operations in compliance with company policies. The ideal candidate will handle a wide range of administrative tasks including:Managing a busy calendar of appointmentsPreparing expense reports and correspondenceCompiling documents for meetingsRequirements:Proficient in Microsoft Office (Excel, Outlook, Word)Experience with Tally and basic accountingStrong oral and written communication skillsMinimum 1 year of relevant experience Male Candidate Preferred Educational Qualification: MBA preferredJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Alpha Miles Delivery Services

Job Summary:The Administrative Officer is responsible for providing efficient administrative and clerical support to ensure smooth day-to-day operations of the company. The role involves coordinating between departments, managing documentation, supporting HR and finance functions, and maintaining compliance with company policies and UAE labor regulations.Key Responsibilities:<ul><li>Oversee and coordinate office administrative procedures to ensure efficiency and compliance.</li><li>Prepare, manage, and organize official documents, reports, and correspondence.</li><li>Maintain and update employee records, visa and license documents, and company files.</li><li>Support HR functions such as onboarding, leave tracking, and staff communication.</li><li>Handle procurement of office supplies and coordinate maintenance or logistics needs.</li><li>Assist in payroll preparation by providing necessary data such as attendance and deductions.</li><li>Manage communication with suppliers, government authorities, and other external stakeholders.</li><li>Organize internal meetings, prepare meeting minutes, and follow up on action points.</li><li>Ensure timely renewal of trade licenses, vehicle registrations, and insurance policies.</li><li>Maintain confidentiality of company and employee information.</li><li>Support management in preparing periodic reports and ensuring company policies are implemented properly.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 2&ndash;4 years of experience in an administrative or office management role (UAE experience preferred).</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, Outlook) and Google Workspace tools.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Knowledge of UAE labor law and PRO/documentation processes is a plus.</li><li>Ability to work independently and handle confidential information with professionalism.</li></ul>Skills:<ul><li>Time management and attention to detail.</li><li>Problem-solving and decision-making.</li><li>Strong interpersonal and coordination skills.</li><li>Ability to prioritize and meet deadlines.</li></ul>Job Type: Full-time

Platinumlist

<div>About Us: Platinumlist.net, a pioneering leader in the online event guide and ticketing solution industry, has been revolutionizing the event landscape in the Gulf region since 2009. As the largest ticketing provider in the GCC, we proudly serve an extensive array of events across the United Arab Emirates, Saudi Arabia, Oman, Bahrain, Qatar, and Kuwait from our Dubai-based headquarters.
Our Expertise: We specialize in a diverse range of ticketing solutions, catering to various sectors including<ul>
<li>
Large and Small Entertainment Events</li>
<li>Comprehensive Business Events, including Visitor Registration Services and Badging</li>
<li>Diverse Sports Event Ticketing</li>
<li>Tourism Attraction Ticketing</li>
<li>Advanced Box Office Solutions for Venues including Stadiums, Theatres, and Cinemas</li>
<li>Innovative Marketing Solutions for Event Promotion</li>
</ul>
Key Responsibilities:<ul>
<li><ul>
<li>Coordinate with vendors and suppliers for office maintenance and services.</li>
<li>Manage office logistics, including courier services and mail distribution.</li>
</ul></li><li><ul><li>Prepare and edit correspondence, communications, presentations, and other documents in both English and Arabic.</li>
<li>Help with organizing internal and external events, including booking venues, coordinating catering, and managing invitations.</li>
</ul></li><li><ul><li>Maintain an efficient filing and record-keeping system.</li>
<li>Be the central point of contact between HR, Admin and Finance Department</li>
</ul></li>
</ul>Requirements<ul><li>
Must be a UAE National.</li></ul><ul>
<li>High School Diploma required. A diploma or degree in Business Administration, Office Management, or a related field is highly preferred.</li>
<li>Fluency in Arabic and professional proficiency in English (both written and spoken) is essential.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Excellent time management and the ability to prioritize multiple tasks seamlessly.</li>
<li>A keen eye for detail and a commitment to accuracy.</li>
<li>A self-starter who can work independently and maintain strict confidentiality.</li>
<li>A professional and friendly demeanor with strong communication skills.</li>
</ul>
Benefits<ul>
<li>
A competitive salary and benefits package.</li>
<li>Comprehensive health insurance.</li>
<li>Opportunities for professional development and career growth.</li>
<li>A supportive and inclusive work environment.</li></ul></div>

Administrative officer (UAE Nationals Only)

STEEL DISTRICT GLASS & ALUMINUM INSTALLATION LLC

About the Role: We are looking for a proactive and detail-oriented Admin &amp; Procurement Officer to join our team. This role combines administrative support with procurement coordination for our aluminum, glass, and steel fabrication projects. The ideal candidate will be organized, resourceful, and capable of managing multiple priorities in a fast-paced environment. We encourage female candidates to apply for this role, as the position involves administrative tasks that require frequent coordination with clients, suppliers, and office visitors. However, all qualified applicants will be considered.Key Responsibilities:<ul><li>Coordinate with suppliers for quotations, purchase orders, and delivery follow-ups</li><li>Track procurement status and maintain material logs for ongoing projects</li><li>Assist in verifying supplier invoices and coordinating with accounts for payments</li><li>Handle logistics arrangements, including material pickups and deliveries</li><li>Maintain and organize company documentation and administrative records</li><li>Support management and production teams with day-to-day operational requirements</li><li>Ensure compliance with company procurement and documentation procedures</li></ul>Requirements:<ul><li>Minimum 3 years of experience in procurement or administration (preferably in aluminum, glass, or construction industry)</li><li>Strong communication and negotiation skills</li><li>Proficient in Microsoft Excel, Outlook, and general office software</li><li>Highly organized, detail-oriented, and able to meet deadlines</li><li>Good command of English (written and spoken)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin & Procurement Officer

Apt Resources Pvt.Ltd.

Apt Resources is currently seeking a highly organized and proactive European Experienced Admin Officer to join a leading multinational trading company. The successful candidate will play a pivotal role in supporting administrative operations and ensuring the smooth running of daily activities within the organization.
 
Key Responsibilities: 
<ul>
<li>Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and organizing travel arrangements.</li>
<li>Maintain and update records, databases, and filing systems to ensure accurate and efficient information management.</li>
<li>Assist in the preparation of reports, presentations, and other documentation as required.</li>
<li>Coordinate communication between departments and serve as a point of contact for internal and external inquiries.</li>
<li>Support the onboarding process for new employees and assist with HR-related administrative tasks.</li>
<li>Manage office supplies and equipment, ensuring a well-stocked and efficient working environment.</li>
<li>Contribute to process improvements and the implementation of administrative best practices.</li>
</ul>
Requirements: 
<ul>
<li>Bachelor’s degree in Business Administration, Management, or a related field.</li>
<li>A minimum of 3-5 years of experience in an administrative role, preferably in a multinational environment.</li>
<li>Strong fluency in English; knowledge of additional European languages is a plus.</li>
<li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.</li>
<li>Excellent organizational, time management, and multitasking abilities.</li>
<li>Strong attention to detail and problem-solving skills.</li>
<li>Ability to work independently and as part of a team in a fast-paced environment.</li>
<li>Strong interpersonal and communication skills.</li>
<li>Knowledge of local UAE or Freezone company formation would be a big plus.</li>
<li>Should be conversant in any European language</li>
</ul>
Benefits: 
AED 12 to 14 K based on experience

European Experienced Admin Officer - Multinational Trading Company

Explore 905+ Administrative officer in Dubai this November. Find roles across top companies and apply now to boost your career.

905 administrative officer jobs IN Dubai

Administrative Officer

Administrative Officer

Administrative Officer

Administrative Officer

Administrative officer (UAE Nationals Only)

Admin & Procurement Officer

European Experienced Admin Officer - Multinational Trading Company