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project assistant iii

The University of Chicago

<div><div>Department</div>
BSD PSY - Administrative Operations<div><br>
About the Department</div>
To honor our promise to always put our patients first and to be ever mindful of each patients dignity and individuality, we must also be at the forefront of transformative discovery and innovation in psychiatric care.<div><br>
Job Information</div><div>
Job Summary:</div><div>
The Project Assistant III provides clerical support for the academic, clinical and administrative operations of one or more sections. Supports a wide variety of clerical functions for faculty, fellows, nurses, staff, research assistants, and trainees. Handles general office duties such as making copies, scanning, filing, typing general correspondence, sorting mail and faxes, maintaining office equipment and supplies, running errands, and answering the section telephone. Provides general assistance to visitors and guests, including guiding them to appropriate locations/offices. Responds to general inquiries and triages as appropriate. Assists in coordinating events, meetings, and calendar management for faculty. Responsible for submitting requests for payment of invoices, the purchase of goods and services, and the processing of reimbursements. Other duties as assigned.</div><div></div><div>
Responsibilities:</div><ul><li><div>
Provide administrative support to section faculty and shared support of nurse practitioners and research staff including processing of expense reimbursements in GEMS, travel expense vouchers, disbursements in ePayments, faxing, filing, photocopying, mail, ordering supplies in Buysite, submission of facilities maintenance requests, file maintenance, phone triage.</div></li><li><div>
Coordinate the administrative needs of faculty physicians. Coordination encompasses support of academic, clinical, and administrative needs of the faculty and staff.</div></li><li><div>
Communicate regularly with patients, families, administrators, providers, and other internal and external stakeholders.</div></li><li><div>
Create payment reports and other supporting documentation.</div></li><li><div>
Assist with special projects.</div></li><li><div>
Maintenance of equipment and space and management of the section's computing inventory including purchase of, tracking and filing of agreements, rotation of old equipment and ordering of accessories.</div></li><li><div>
Perform project management and support for faculty and staff.</div></li><li><div>
Create/maintain and update the Attending Schedule.</div></li><li><div>
Provide backup administrative support to other section administrative personnel during times of absence.</div></li><li><div>
Provide administrative support for all steps of recruitment, hiring and onboarding processes: outreach, communications, interview scheduling and coordination, support for onboarding and credentialing, and other needs as determined.</div></li><li><div>
Update/maintain the calendars of the physicians.</div></li><li><div>
Maintain organized filing systems, in electronic and paper systems.</div></li><li><div>
Work with team to develop standardize procedures and communicate ideas and best practices.</div></li><li><div>
Arrange and schedule meetings and special events.</div></li><li><div>
Work closely with administrative leadership and team to optimize processes and share information.</div></li><li><div>
Collaborate with internal and external stakeholders to ensure needs are met in an efficient and timely fashion.</div></li><li><div>
Ensure that patient, physician and program expectations are met by assisting as requested.</div></li><li><div>
Score disseminate information of standardized testing within unit.</div></li><li><div>
Utilize Q-Global to generate online assessments and disseminate information to external resources (parents, guardians and teachers) and internally Faculty, Clinical Staff and trainees.</div></li><li><div>
Create and maintain departmental meeting links via Zoom.</div></li><li><div>
Colloquium organization including contacting speakers, meeting links, payment.</div></li><li><div>
Other duties as assigned.</div></li></ul><div></div><div>
Competencies:</div><ul><li><div>
Ability to successfully handle multiple competing tasks in a competent and professional manner while meeting deadlines required.</div></li><li><div>
Ability to prioritize work to meet needs of faculty, staff and administration required.</div></li><li><div>
Ability to proactively anticipate physician needs and resolve problems required.</div></li><li><div>
High level of initiative, strong editing skills and superb organizational abilities required.</div></li><li><div>
Ability to provide excellent customer service required.</div></li><li><div>
Ability to work effectively with supervision and as part of a team, individually, or while taking direction from others required.</div></li><li><div>
Ability to maintain confidentiality and discretion at all times required.</div></li><li><div>
Ability to learn new methods to improve the position and to effectively incorporate them into the job required.</div></li><li><div>
Attention to detail required.</div></li><li><div>
Collaborative approach to meet needs of section(s) required.</div></li><li><div>
Ability to identify and resolve problems, with input from management, as appropriate, required.</div></li><li><div>
Ability to adjust to changing priorities required.</div></li><li><div>
Ability to solve problems effectively, and to escalate when warranted, required.</div></li><li><div>
Polite, professional and helpful demeanor both in person and on the phone required.</div></li><li><div>
Ability to respond diplomatically to highly stressful, unexpected and nuanced situations required.</div></li></ul><div></div><div>
Additional Responsibilities</div><div>
Education, Experience, or Certifications:</div><div>
Education:</div><ul><li><div>
High School Diploma or equivalent required.</div></li><li><div>
Bachelor's degree strongly preferred.</div></li></ul><div></div><div>
Experience:</div><ul><li><div>
Three (3) years of office experience required.</div></li><li><div>
Hospital or academic medical center experience strongly preferred.</div></li></ul><div></div><div>
Technical Knowledge or Skills:</div><ul><li><div>
Strong verbal and written communication skills required.</div></li><li><div>
Proficiency in Microsoft Word, Excel and Adobe required.</div></li><li><div>
Knowledge of EPIC, GEMS, BuySite, ePayment, and Q-Global preferred.</div></li></ul><div></div><div>
Working Conditions and Physical Requirements:</div><ul><li><div>
Office Setting.</div></li></ul><div></div><div>
Pay Range:</div><ul><li><div>
$21.58 - $31.60 per hour</div></li></ul><div></div><div>
Required Documents:</div><ul><li><div>
Resume</div></li><li><div>
Cover Letter</div></li><li><div>
Professional Reference Contact Information: three (3) references, two (2) must be a current or former manager.</div></li></ul><div><div><div><div><div><div><div><div><br>
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><br>
Benefit Eligibility
</div></div></div></div></div></div></div></div>Yes<div><div><div><div><div><div><div><div>
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.</div></div></div></div></div></div></div></div><div><br>
Pay Rate Type</div>
Hourly<div><br>
Pay Range</div>
$21.58 - $31.60<div>
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.</div><div><br>
Scheduled Weekly Hours</div>
40<div><br>
Union</div>
024- Local 743, I.B.T. Clerical<div><br>
Job is Exempt</div>
No<div><br>
Drug Test Required</div>
No<div><br>
Health Screen Required</div>
No<div><br>
Motor Vehicle Record Inquiry Required</div>
No<div><br>
Posting Date</div>
2026-03-02<div><br>
Posting Statement</div><div>
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <div>University's Notice of Nondiscrimination.</div></div><div></div><div><br>
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <div>Applicant Inquiry Form.</div></div><div></div><div><br>
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.</div><div></div><div>
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <div>http://securityreport.uchicago.edu</div>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div></div><div></div>

Project Assistant III

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) - Card Tech<p></p><p>
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.</p><p></p><p>
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives&rsquo; complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.</p><p></p><p><b>
Responsibilities:</b></p><ul><li><p>
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes</p></li><li><p>
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences</p></li><li><p>
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems</p></li><li><p>
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)</p></li><li><p>
Prepare professional business communication documents including memos, letters, and emails</p></li><li><p>
Build and maintain good business relationships with executives and administrative staff across the organizations</p></li><li><p>
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events</p></li><li><p>
Promote a fun and team-oriented work environment</p></li></ul><p></p><p>
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
</p><p></p><p><b>Basic Qualifications:</b></p><ul><li><p>
High School Diploma, GED or equivalent certification</p></li><li><p>
At least 2 years of Administrative experience</p></li><li><p>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite<br>
</p></li></ul><p><b>Preferred Qualifications:</b></p><ul><li><p>
Associates Degree</p></li><li><p>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</p></li><li><p>
At least 3+ years of calendar management supporting multiple executives</p></li><li><p>
At least 1+ year of meeting and event planning experience</p></li><li><p>
Experience setting up video conference and Zoom/Skype technology for meeting user</p></li><li><p>
Experience planning ahead and managing time effectively</p></li><li><p>
Excellent written and verbal communications</p></li><li><p>
Excellent organizational skills</p></li></ul><p><br>
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.</p><p></p><p>
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.</p><p></p>
Chicago, IL: $73,500 - $83,900 for Admin Support Assistant III<p></p><p><br>
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.</p><p></p><p>
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.</p><p></p>
This role is expected to accept applications for a minimum of 5 business days.<p></p>
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.<p></p><p>
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.</p><p></p><p>
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com</p><p></p><p>
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.</p><p></p><p>
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</p></div>

Senior Administrative Assistant (Administrative Support Assistant III) - Card Tech

Invenergy

<div><div>Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.</div><div></div><div>
This position will be open for application for at least 3 calendar days from the posting date. This position will remain open for application based on business need, which may be before or after the 3-day posting window.</div><div></div><div><div><div><div><div><div><div><div>
Job Description</div></div></div></div></div></div></div></div><div></div><div><div><div>
Position Overview</div></div><div><div>
The Business Applications Analyst III &ndash; Workflow &amp; Automation Platforms will be responsible for the administration, maintenance, and technical support of assigned applications and processes within our organization, including analyzing and optimizing operational processes. Your primary objective will be to develop business requirements, implement technical solutions based on business requirements, and provide technical support on assigned applications.</div></div><div></div><div><div><br>
As a Business Application Analyst III, you will play a crucial role in driving operational excellence, optimizing applications, implementing technology solutions to drive organizational improvement, ensuring the security of applications, and enhancing overall productivity within the organization. Your analytical mindset, technical skillset, attention to detail, and ability to streamline processes will contribute to the success and growth of the company.</div></div><div></div><div><div><br>
Responsibilities</div></div><div><ul><li><div>
Analyze Applications &amp; Processes: Conduct thorough evaluations of existing applications and business processes to identify inefficiencies, bottlenecks, and areas for improvement.</div></li></ul></div><div><ul><li><div>
Business Requirements: Work with key stakeholders to develop business requirements and translate those requirements into technical requirements.</div></li></ul></div><div><ul><li><div>
Change Management: Ensure change management process is followed including evaluating risk of the change, appropriate testing of the change, and effective communication with business users.</div></li></ul></div><div><ul><li><div>
Collaboration: Collaborate with cross-functional teams, including other IT teams and business departments, to understand their requirements and identify opportunities for process enhancements.</div></li></ul></div><div><ul><li><div>
Documentation: Create detailed documentation for applications including process maps, flowcharts, diagrams, user guides, and technical guides.</div></li></ul></div><div><ul><li><div>
Implementation: Coordinate and facilitate the implementation of new technology solutions and changes to existing technology services, working closely with stakeholders to ensure smooth transitions and minimal disruption.</div></li></ul></div><div><ul><li><div>
Industry Trends: Keep up-to-date with industry best practices and emerging technologies to drive innovation, increase efficiencies, and enable business growth.</div></li></ul></div><div><ul><li><div>
Performance Measurement: Establish performance benchmarks and key performance indicators (KPIs) to assess the effectiveness of applications and identify trends to develop actionable insights.</div></li></ul></div><div><ul><li><div>
Project Lead: Serve as project lead for small to medium sized technical projects.</div></li></ul></div><div><ul><li><div>
Stakeholder Engagement: Regularly engage with business stakeholders for assigned applications including leading regular user group meetings and ensuring user feedback is added for future improvements.</div></li></ul></div><div><ul><li><div>
Technical Management: Provide advanced technical support and subject matter expertise (SME) for assigned applications.</div></li></ul></div><div><ul><li><div>
Testing: Develops, documents, and maintains user acceptance test scripts; performs user acceptance and other functional tests; and assists tracking and coordinating user acceptance testing.</div></li></ul></div></div><div><div><ul><li><div>
Training and Documentation: Creates training materials, user guides, SOP&rsquo;s, KB&rsquo;s, and process documentation to ensure standardized workflow practices and support organizational knowledge sharing.</div></li></ul></div><div><ul><li><div>
Vendor Coordination- Establish good working relationship with vendors and escalate to these vendors as needed for technical resolution and project implementation.</div></li></ul></div><div></div><div><div><br>
Required Qualifications</div></div><div><ul><li><div>
Bachelor's degree in computer science, business administration, operations management, or a related field.</div></li></ul></div><div><ul><li><div>
4+ years experience as a Business Application Analyst or similar role.</div></li></ul></div><div><ul><li><div>
4+ years experience in a hands-on technical role supporting and implementing workflow and automation platforms such as Microsoft Power Apps, Microsoft Power Automate, Microsoft Forms, Pipefy, or other comparable workflow tools.</div></li></ul></div><div><ul><li><div>
4+ years experience providing Tier 2/3 hands-on application technical support.</div></li></ul></div><div><ul><li><div>
Strong technical knowledge and ability to own a technical issue until resolution.</div></li></ul></div><div><ul><li><div>
Strong documentation skills including experience creating application knowledge base articles, diagrams, and guides for technical staff and end-users.</div></li></ul></div><div><ul><li><div>
Strong interpersonal and communication skills, with the ability to collaborate effectively with stakeholders at all levels of the organization and vendors.</div></li><li><div>
Eligible to work in the United States without the need for employer visa sponsorship now or in the future.</div></li></ul></div><div></div><div><div>
Preferred Qualifications</div></div><div><ul><li><div>
2+ years experience developing business requirements and translating those requirements into technical requirements.</div></li></ul></div><div><ul><li><div>
Strong analytical and problem-solving skills with the ability to analyze data, draw insights, and make data-driven recommendations</div></li></ul></div><div><ul><li><div>
Proficiency in process mapping tools and methodologies such as Visio.</div></li></ul></div><div><ul><li><div>
Excellent organizational and time management skills with the ability to handle multiple projects simultaneously.</div></li></ul></div><div><ul><li><div>
Experience managing small to medium-sized technology projects.</div></li></ul></div><div><ul><li><div>
Knowledge of Lean Six Sigma or other process improvement methodologies.</div></li></ul></div><div><ul><li><div>
Knowledge of Software Development Life Cycle (SDLC).</div></li></ul></div></div><div><div><ul><li><div>
Knowledge of Information Technology Infrastructure Library (ITIL) 4.</div></li></ul><div></div><div>
#LI-ONSITE</div></div></div><div></div><div><div><div><div><div><div><div><div>
Base Pay</div></div></div></div></div></div></div></div><div></div><div>
$85,000.00 - $115,000.00 USD Annual<br>
Bonus: 20% - 30%</div><div></div><div>
The base pay range reflects the minimum and maximum target salary for the position. Invenergy considers a number of factors when determining base pay offers such as the scope and responsibilities of the position and the candidate's experience, education and skills.<br>
<br>
In addition to base pay, the total annual compensation package may also include eligibility to participate in our bonus program(s) which are designed to reward individual and company performance. Your recruiter can share more about bonus eligibility for this position during the hiring process.<br>
<br>
Invenergy offers a variety of other benefits including medical, dental and vision insurance, 401k, paid time off, etc.</div><div></div><div>
Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.</div></div>

Business Applications Analyst III – Workflow & Automation Platforms

<div><p><b>Description</b>
</p><p>At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It&rsquo;s why we&rsquo;re coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we&rsquo;re headed. We&rsquo;re proud to share our story and Make Amazing Happen at CDW.</p><p><b>
Job Summary</b><br>
The Executive Assistant supports a C-level executive, ensuring efficient operations through proactive calendar management, communication support, and project coordination. This role requires exceptional organizational skills, discretion, and the ability to operate effectively in a fast-paced, high-visibility environment. This role requires someone who brings experience is supporting a C-Level executive in a large, global corporate environment.</p><p><b><br>
What you will do:</b></p><ul><li>
Serve as primary point of contact for internal and external stakeholders on behalf of executive, as needed</li><li>
Manage complex calendars, prioritize meetings, and coordinate cross-functional scheduling</li><li>
Coordinate global travel arrangements and process expense reports</li><li>
Prepare executive level presentations, correspondence, and internal communications</li><li>
Support leadership team meetings: securing meeting location, accommodations, catering, as well as drafting documents, reports, and presentations</li><li>
Effectively interact with all stakeholders, both internal and external</li><li>
Coordinate and process all invoices and purchase orders</li><li>
Handle confidential information related to company strategy, personnel, and performance</li><li>
Communicate effectively with a variety of stakeholders both inside and outside the company</li><li>
Bring a process improvement mindset and ensure that enhancements are made to the executives&rsquo; operating system to ensure a seamless and well run schedule</li><li>
Prepare the executive for travel and other important events with prep materials,</li><li>
Check all aspects of travel and calendar to ensure that each day runs smoothly and according to plan</li><li>
Understand executives preferences and ensure that they are reflected in travel and calendar plans</li><li>
Assist with special projects as assigned</li></ul><p></p><p><b>
What we expect of you:</b></p><ul><li>
Bachelor&rsquo;s degree and 5+ years of executive assistant experience, including prior support of C-suite executives OR 9+ years of executive assistant experience with no degree, including prior support of C-suite executives</li><li>
Strong written and verbal communication skills</li><li>
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), SharePoint, and virtual communication tools (Teams, Webex, Zoom)</li><li>
High emotional intelligence, executive presence, and the ability to influence without authority</li><li>
Proven track record managing sensitive and confidential information</li><li>
Strong project management, organizational and time management skills</li><li>
Demonstrate ability to manage remote/hybrid work environments</li><li>
Ability to build relationships across all levels of the organization and with external partners</li><li>
Work independently with minimal direction, demonstrating sound judgment and initiative</li><li>
Proactively anticipate executive needs and resolve issues before they arise</li><li>
Pivot quickly and adapt to shifting priorities in a fast-paced, dynamic environment</li><li>
Manage multiple tasks and projects simultaneously, ensuring deadlines are met</li><li>
Maintain composure and professionalism under pressure and in ambiguous situations</li><li>
Leverage AI tools (e.g., Microsoft Copilot, automated transcription tools) to streamline administrative tasks such as meeting prep, email drafting, and follow-ups</li></ul><p>
Pay range: $84,000 - $125,000 depending on experience and skill set<br>
Benefits overview: https://cdw.benefit-info.com/<br>
Salary ranges may be subject to geographic differentials</p><p></p><p><b><br>
CDW is committed to being an AI-fluent organization</b></p><p><br>
We&rsquo;re looking for people who bring curiosity, a learner&rsquo;s mindset, and a willingness to engage with ever-evolving technology and tools. We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI. Our goal is to create a culture where AI enhances&mdash;not replaces&mdash;human creativity and decision-making. You don&rsquo;t need to be an expert today; what matters is your readiness to explore, adapt, and grow with us as we integrate AI responsibly and effectively into our work.</p><p><b>
We make technology work so people can do great things.</b></p><p>
CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&amp;P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive.</p><p>
CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.</p><p>
CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, CDW&rsquo;s goal is to get to know you as an applicant and understand your experience, strengths, skills, and qualifications. While AI can help you present yourself more clearly and effectively, the essence of your application should be authentically yours. To learn more, please review CDW's AI Applicant Notice.</p></div>

Executive Assistant, C-Suite - Hybrid - Chicago, IL

Pete's Fresh Market

<div><p><b>General Information:
</b></p><p>Job Title: Human Resources Assistant</p><p>
Major Department: Management: Human Resources</p><p>
Minor Department: Human Resources</p><p>
Reports to: Human Resources Director</p><p>
DOL Classification: Non Exempt</p><p><b>
Position Summary:</b></p><p>
The Human Resources Assistant is responsible for providing administrative support to all members of the Human Resources Corporate Team. They are responsible for the highest level of detail in managing day-to-day administrative tasks related to employee records and HR systems, as well as assisting team members with various ongoing projects as assigned. As a team member of Petes Fresh Market, it is important that Petes Four Pillars of Value, Aesthetic, Quality, and Customer Service are always exemplified.</p><p><b>
Essential Functions and Duties:</b></p><p>
Maintain accurate and updated records of employee information, such as personal details, benefits, and performance reviews.</p><p>
Handle confidential information with sensitivity and in compliance with data protection regulations.</p><p>
Process new hire documentation (e.g., applications, I-9s, uniform orders, etc.).</p><p>
Generate and maintain well-organized employee files and payroll reports.</p><p>
Perform administrative or project duties as assigned by the HR Director with a high degree of accuracy.</p><p>
Respond to General Employee Service Requests.</p><p>
Provide data and technical support to the HR Team as needed.</p><p>
Act as a liaison with other departments to streamline communication for HR Team.</p><p>
Represent Petes Market in a professional manner.</p><p><b>
Education, Certifications, and Qualifications:</b></p><p>
High School Diploma or G.E.D. certificate and five (5) years of full-time work experience in a Human Resources Department in an administrative or clerical role (must provide copy of High School Diploma or GED) <b>or</b></p><p>
Graduation from an accredited college or university with a bachelors degree or higher and one (1) year of full-time work experience in a Human Resources Department in an administrative or clerical role (must provide official transcripts at time of interview)</p><p><b>
Other Knowledge, Skills, and Abilities:</b></p><p>
Must be Bilingual (Spanish) - Advanced</p><p>
Must be proficient in Microsoft Office with a <b>high </b>concentration in Excel spreadsheets</p><p>
Prefer some HRIS experience (e.g., Paycom)</p><p>
Prefer strong project management skills</p><p><b>
Physical Demands and Work Environment:</b></p><p>
Physical demands include, but are not limited to:</p><p>
The potential for prolonged sitting, standing, walking, squatting and/or bending</p><p>
The ability to lift up to 30 lbs. on occasion</p><p>
Travel to store locations required</p><p>
Occasional high stress when dealing with systems, customers, and/or staff members</p><p><i>
In accordance with applicable disability laws, Petes Market works with employees to make reasonable accommodations to the job or work environment when doing so will enable a qualified individual with a disability to satisfactorily perform the essential functions of the job.</i></p><p><b>
Acknowledgement and Signatures</b></p><p><i>
I understand that the above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job.
</i></p><p><i>Rather, they are intended only to describe the general nature of the job.</i></p><p>
The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.</p><p></p><p><b><br>
Benefits</b></p><ul><li>Health Insurance Plan (Medical, Dental, Vision)</li><li>401K with employer match</li><li>Supplemental Insurance Plans (Voluntary Life Insurance, Short-Term Disability Insurance, Accident Insurance, Critical Illness Insurance, and Hospital Indemnity Insurance)</li><li>Paid Vacation</li><li>Paid Lunch Break</li><li>Direct Deposit</li><li>Employee Lunch Program and more!</li></ul><p><br>
</p><p><i>Starting hourly rates will be no less than the local minimum wage and will vary based on things like location, experience, and qualifications. All positions are eligible for Overtime, and some positions will have guaranteed Overtime available.</i></p><p></p><p><br>
Hourly rate is $20-$25</p><br>
<br>
Brand: Pete's Fresh Market
<br>
Address: 4343 S. Pulaski Road Chicago, IL - 60632
<br>
Property Description: Petes Fresh Market #3
<br>
Property Number: 3</div>

Human Resources Assistant

Gainor Staffing

<div>
 <p>
  A prominent communications firm in Downtown Chicago is seeking an experienced
  <strong>
   Executive Assistant
  </strong>
  to support a senior professional.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who You Are
  </strong>
 </p>
 <ul>
  <li>
   You have a bachelor's degree and 7+ years of experience supporting a senior executive in one of the following industries: consulting, communications, or professional services
  </li>
  <li>
   Highly organized with strong time and project management skills
  </li>
  <li>
   Exceptional written and verbal communication abilities
  </li>
  <li>
   Tech-savvy with proficiency in Microsoft Office Suite
  </li>
  <li>
   Known for discretion, confidentiality, and proactive problem-solving
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Do
  </strong>
 </p>
 <ul>
  <li>
   Manage complex calendars and schedule meetings to optimize executive time
  </li>
  <li>
   Coordinate travel arrangements including flights, accommodations, and transportation
  </li>
  <li>
   Prepare agendas and materials for meetings, ensuring smooth execution and follow-up
  </li>
  <li>
   Track and process expenses accurately and promptly
  </li>
  <li>
   Draft and edit documents, presentations, and reports with precision
  </li>
  <li>
   Support communication efforts by monitoring emails and calls for timely responses
  </li>
  <li>
   Assist with special projects and initiatives as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What Success Looks Like
  </strong>
 </p>
 <ul>
  <li>
   The executive&rsquo;s schedule and travel run seamlessly
  </li>
  <li>
   Expense reports are accurate and timely
  </li>
  <li>
   Meetings are well-coordinated with all materials prepared
  </li>
  <li>
   Communications are managed effectively for strong stakeholder engagement
  </li>
  <li>
   Projects and assignments are completed on time and exceed expectations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Salary Range:
  </strong>
  $120,000 &ndash; 130,000 annually, based on experience
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Chicago, IL &ndash; Hybrid
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 </p>
</div>


Executive Assistant

American Osteopathic Association

<div><p><b>This is a hybrid position requiring in-office presence on Tuesday and Wednesday of each week. The AOA office is located in the Streeterville/Mag Mile area of downtown Chicago, IL.</b></p>
<p></p><p><b>Job Summary</b></p>
<p>The Administrative Specialist, Communications Marketing and Board Governance Support provides high-level support to the Vice President, Communications and Marketing, serving as a trusted partner in advancing the department&rsquo;s strategic goals. This role manages executive operations, strengthens Board and stakeholder engagement, and ensures effective coordination across the Communications and Marketing team and with external partners.</p>
<p>The successful candidate is a proactive, tech-savvy professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings precision, discretion and innovation to the Communications and Marketing Department.</p>
<p></p><p><b>Essential Functions</b></p>
<p><b>Executive Operations</b></p>
<ul><li>Manage the Vice President&rsquo;s calendar, communications, and priorities to align with the department&rsquo;s strategic goals.</li>
<li>Liaise with Board members, external organizations, partners and stakeholders on behalf of the Vice President.</li>
<li>Coordinate travel, meeting logistics and expense reporting.</li>
</ul>
<p></p><p><b>Board &amp; Governance Support</b></p>
<ul><li>Plan and organize Communications and Marketing meetings with the Board of Directors and team meetings, including agenda preparation, minutes, reports and follow-up on action items.</li>
<li>Maintain corporate documents, official records and filings in compliance with AOA policies and nonprofit governance requirements.</li>
<li>Liaise with Board and committee members, ensuring timely communication and a professional experience.</li>
</ul>
<p></p><p><b>Operations &amp; Organization</b></p>
<ul><li>Coordinate internal staff meetings, retreats, and team-building sessions, ensuring clear agendas, timely documentation, and actionable follow-up.</li>
<li>Manage finance workflows including invoice processing, vendor coordination, contract management with Finance/Legal, and expense reconciliation.</li>
<li>Oversee department mail, office logistics, supply ordering, and document management to keep daily operations running smoothly.</li>
<li>Maintain organized digital and physical filing systems, ensuring compliance with document retention policies and easy access to information.</li>
<li>Coordinate Communications and Marketing team logistics, shipments, and onsite support for major AOA events, including OMED and the House of Delegates.</li>
<li>Serve as the point person for operational problem-solving, helping the team stay efficient and focused.</li>
</ul>
<p></p><p><b>Analytics &amp; Reporting</b></p>
<ul><li>Collect, track, and synthesize key organizational data including Google Analytics, KPIs and departmental performance measures.</li>
<li>Prepare concise dashboards and reports to support Vice President decision-making.</li>
</ul>
<p></p><p><b>Additional Responsibilities
</b></p><ul><li>Partner with the Vice President on special projects, including emerging initiatives that strengthen Communication and Marketing innovation culture and advance the department&rsquo;s strategic priorities.</li>
<li>Other duties as assigned.</li>
</ul>
<p></p><p><b>Minimum Qualifications</b></p>
<p></p><p><b>Education:</b> Bachelor&rsquo;s degree preferred</p>
<p></p><p><b>Certification: </b>PMP or other certifications a plus.</p>
<p></p><p><b>Experience:</b> 5-7 years in an executive assistant, administrative, or project management role; previous work Board of Directors/decision making body.</p>
<p></p><p><b>Technical Skills:
</b></p><ul><li>Advanced proficiency in Microsoft Office 365 Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint/OneDrive) and strong skills with project management tools (e.g., Asana, Monday.com, Jira).</li>
</ul><ul><li>Working knowledge of Salesforce/Fonteva, Google Workspace, scheduling and document-signing platforms, survey tools, financial/expense systems, online travel booking, analytics platforms (including Google Analytics), generative AI tools, virtual meeting software (Zoom), and basic website/CMS editing (e.g., WordPress, Squarespace).</li>
</ul>
<p></p><p><b>Additional Skills:
</b></p><ul><li>Strong organizational and time management skills with the ability to manage competing priorities.</li>
<li>Exceptional written and verbal communication skills, particularly in support of Board governance and executive reporting.</li>
<li>Proven discretion and ability to handle confidential and sensitive information.</li>
<li>Detail-oriented with a solution-focused mindset and capacity to stay a step ahead<b>.</b></li>
</ul>
<p></p><p><b>Working Environment &amp; Requirements</b></p>
<ul><li>Hybrid position: 2 in-office days weekly in Chicago, IL.</li>
<li>Ability to lift/move up to 25 lbs. and manage event logistics as needed.</li>
<li>Extended hours may be required during major meetings or deadlines.</li>
</ul>
<p></p><p>This is a non-exempt position.</p>
<p>Salary: $28.85/hr - $31.25/hr</p>
<p>The AOA offers the following benefits:</p>
<p>Medical, Dental , Vision, FSA/HSA</p>
<p>Life and AD&amp;D</p>
<p>Long and Short-term Disability</p>
<p>Commuter Benefits</p>
<p>401(k) with match</p>
<p>We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.</p>
<p></p><p>American Osteopathic Association is unable to sponsor work visas at this time.</p></div><p></p>

Communications and Marketing Administrative, Governance Support Specialist

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