project manager

project engineer

sales coordinator

executive assistant

project coordinator

project assistant

Flatgigs

<div>
 Are you passionate about fintech and mobility technology? We're looking for a
 
 proactive, detail-oriented, and organized professional
 
 to join a fast-growing startup in the mobility-fintech space. This role is ideal for someone who thrives in dynamic environments, enjoys juggling multiple responsibilities, and can seamlessly support both operations and leadership.
 
 
 
 Key Responsibilities
 
 
 
 
 Office Administration
 
 
 
 <ul>
 <li>
 Manage day-to-day office operations to ensure smooth workflows.
 </li>
 <li>
 Organize meetings, appointments, and corporate events.
 </li>
 <li>
 Maintain records, files, and documentation in a secure and organized manner.
 </li>
 <li>
 Support onboarding of new employees and coordinate HR-related activities.
 </li>
 <li>
 Monitor and ensure compliance with company policies and procedures.
 
 
 </li>
 </ul>
 
 Project Coordination
 
 
 
 <ul>
 <li>
 Assist in planning, tracking, and monitoring projects from initiation to delivery.
 </li>
 <li>
 Prepare project timelines, schedules, and trackers to ensure deadlines are met.
 </li>
 <li>
 Facilitate communication between teams, stakeholders, and external partners.
 </li>
 <li>
 Organize project meetings, prepare agendas, capture minutes, and follow up on action items.
 </li>
 <li>
 Identify risks, bottlenecks, or delays and escalate issues promptly for resolution.
 
 
 </li>
 </ul>
 
 CEO Support
 
 
 
 <ul>
 <li>
 Prepare regular reports on project status, progress, and KPIs.
 </li>
 <li>
 Update leadership on critical issues, risks, and opportunities.
 </li>
 <li>
 Support strategic planning initiatives and monitor progress against business objectives.
 </li>
 <li>
 Provide clear summaries of departmental activities and key achievements.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 
 <ul>
 <li>
 Proven experience as a Project Assistant, Coordinator, or similar role (fintech or mobility experience is a plus).
 </li>
 <li>
 Strong organizational and multitasking skills with keen attention to detail.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 Proactive, solution-driven, and collaborative team player.
 </li>
 <li>
 Ability to work in fast-paced environments and manage multiple priorities effectively.
 </li>
 </ul>
</div>

Senior Project Assistant / Coordinator

Wood PLC

<div>Wood is currently looking for a Project Admin Assistant to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.</div>
 <div>Remarkable people, trusted by clients to design and advance the world.
Wood is currently looking for a Project Admin Assistant to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.
#Wood #Dubai #Project Administrator
The role
This is an exciting opportunity for an experienced Project Admin Assistant to support our project controls team.
Our Clients and Projects
Designing the future. Transforming the world.
Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.
Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region
What we can offer
<ul><li>Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
</li><li>Commitment to Diversity and Inclusion ; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
</li><li>Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
</li><li>Commitment to continued professional development; development plans that are tailored to your individual needs and interests
</li><li>Global connections : join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
</li><li>Group Life and Personal Accident Insurance: The company provides Life Assurance cover
</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
</li></ul>Job Objective:
<ul><li>This role provides administrative project support to the day to day operations of the assigned site or project. Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
</li></ul>Key Accountabilities &amp; Responsibilities:
<ul><li>Assists project team with day-to-day support of the project or site
</li><li>Organizes and expedites flow of work through project or site and initiates follow up action
</li><li>Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
</li><li>Assists with setup, development and coordination of site-specific PMP and PIFs
</li><li>Sets up and maintains hard copy and electronic site file directories
</li><li>Issues and approves access to shared project drives and websites
</li><li>Ensures the correct functioning of facilities, office and/or business support services.
</li><li>Performs clerical, administrative and general office duties including transcription, typing, and recording
</li><li>Ensures reports and documents follow company and project standards and quality
</li><li>Manages project specific forms and instructions
</li><li>Coordinates, schedules and prepares information for meetings and appointments
</li><li>Assists field operations with completion of daily time sheets
</li><li>Assists with onboarding/orientation of personnel
</li><li>Assists with internal and external project audits
</li><li>Arranges travel, accommodations and car rentals
</li><li>Prepares letters and memoranda for manager&rsquo;s review
</li><li>Gathers data and material information to be billed
</li><li>Scans, emails, answers phones, makes copies
</li></ul>Working Relationships:
Internal:
<ul><li>Project Manager
</li><li>Project Coordinator
</li><li>Project Superintendent
</li><li>Field Team
</li></ul>External:
<ul><li>Liaises with clients and contractors
</li></ul>Level Of Influence &amp; Decision-Making Authority:
<ul><li>Work is performed under general direction.
</li><li>Overall objectives and resource requirements are communicated to management
</li><li>Anticipates potential problems and proactively resolves complex problems by interfacing with departments on medium complexity projects.
</li><li>Overall performance is reviewed &amp; evaluated.</li></ul></div>
 <div>What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
Expected:
<ul><li>High school education or equivalent is preferred.
</li></ul>Knowledge, skills and experience:
<ul><li>Five years of project/admin experience in the Engineering and Construction industry desirable.
</li><li>Senior Project Admin: At least 7-10 years of project/admin experience
</li><li>Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
</li><li>Oracle experience a plus
</li><li>Ability to correspond and interact with others in a courteous and professional manner
</li><li>Possess good organizational skills
</li><li>Self-motivated to learn
</li><li>Bilingual a plus
</li><li>Must have valid Driver's License
</li></ul>Personal attributes:
<ul><li>Exceptional organisational skills
</li><li>Effective organization &amp; planning skills
</li><li>Ability to handle multiple tasks and changing priorities in a fast paced environment
</li><li>Understands and controls one&rsquo;s emotions with empathy for others
</li><li>Use effective verbal and written communication skills
</li><li>clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to
</li><li>understand others perspectives.
</li><li>Uses initiative and a proactive approach to problem solving
</li><li>Commitment to continuous improvement
</li><li>Demonstrates commitment to Wood Values, Visions &amp; Behaviour</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Project Admin Assistant

Wood

<div>
 
 Job Description
 
 
 
 Wood is currently looking for a Project Admin Assistant to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.
 
 
 
 Responsibilities
 
 
 
 
 Remarkable people, trusted by clients to design and advance the world.
 
 
 
 Wood is currently looking for a Project Admin Assistant to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.
 
 
 
 
 #Wood #Dubai #Project Administrator
 
 
 
 
 
 The role
 
 
 
 This is an exciting opportunity for an experienced Project Admin Assistant to support our project controls team.
 
 
 
 Our Clients and Projects
 
 
 
 
 Designing the future. Transforming the world.
 
 
 
 Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.
 
 
 Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region
 
 
 
 What We Can Offer
 
 
 
 <ul>
 <li>
 Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
 </li>
 <li>
 Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
 </li>
 <li>
 Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
 </li>
 <li>
 Commitment to continued professional development; development plans that are tailored to your individual needs and interests
 </li>
 <li>
 Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
 </li>
 <li>
 Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
 </li>
 <li>
 Group Life and Personal Accident Insurance: The company provides Life Assurance cover
 </li>
 <li>
 The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
 </li>
 <li>
 Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
 
 
 </li>
 </ul>
 
 Job Objective
 
 
 
 <ul>
 <li>
 This role provides administrative project support to the day to day operations of the assigned site or project. Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
 
 
 </li>
 </ul>
 
 Key Accountabilities &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Assists project team with day-to-day support of the project or site
 </li>
 <li>
 Organizes and expedites flow of work through project or site and initiates follow up action
 </li>
 <li>
 Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
 </li>
 <li>
 Assists with setup, development and coordination of site-specific PMP and PIFs
 </li>
 <li>
 Sets up and maintains hard copy and electronic site file directories
 </li>
 <li>
 Issues and approves access to shared project drives and websites
 </li>
 <li>
 Ensures the correct functioning of facilities, office and/or business support services.
 </li>
 <li>
 Performs clerical, administrative and general office duties including transcription, typing, and recording
 </li>
 <li>
 Ensures reports and documents follow company and project standards and quality
 </li>
 <li>
 Manages project specific forms and instructions
 </li>
 <li>
 Coordinates, schedules and prepares information for meetings and appointments
 </li>
 <li>
 Assists field operations with completion of daily time sheets
 </li>
 <li>
 Assists with onboarding/orientation of personnel
 </li>
 <li>
 Assists with internal and external project audits
 </li>
 <li>
 Arranges travel, accommodations and car rentals
 </li>
 <li>
 Prepares letters and memoranda for manager&rsquo;s review
 </li>
 <li>
 Gathers data and material information to be billed
 </li>
 <li>
 Scans, emails, answers phones, makes copies
 
 
 </li>
 </ul>
 
 Working Relationships
 
 
 
 
 Internal:
 
 
 
 <ul>
 <li>
 Project Manager
 </li>
 <li>
 Project Coordinator
 </li>
 <li>
 Project Superintendent
 </li>
 <li>
 Field Team
 
 
 </li>
 </ul>
 
 External
 
 
 
 <ul>
 <li>
 Liaises with clients and contractors
 
 
 </li>
 </ul>
 
 Level Of Influence &amp; Decision-Making Authority
 
 
 
 <ul>
 <li>
 Work is performed under general direction.
 </li>
 <li>
 Overall objectives and resource requirements are communicated to management
 </li>
 <li>
 Anticipates potential problems and proactively resolves complex problems by interfacing with departments on medium complexity projects.
 </li>
 <li>
 Overall performance is reviewed &amp; evaluated.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 What makes you remarkable?
 
 
 
 At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
 
 
 
 Expected
 
 
 
 <ul>
 <li>
 High school education or equivalent is preferred.
 
 
 </li>
 </ul>
 
 Knowledge, Skills And Experience
 
 
 
 <ul>
 <li>
 Five years of project/admin experience in the Engineering and Construction industry desirable.
 </li>
 <li>
 Senior Project Admin: At least 7-10 years of project/admin experience
 </li>
 <li>
 Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
 </li>
 <li>
 Oracle experience a plus
 </li>
 <li>
 Ability to correspond and interact with others in a courteous and professional manner
 </li>
 <li>
 Possess good organizational skills
 </li>
 <li>
 Self-motivated to learn
 </li>
 <li>
 Bilingual a plus
 </li>
 <li>
 Must have valid Driver's License
 
 
 </li>
 </ul>
 
 Personal Attributes
 
 
 
 <ul>
 <li>
 Exceptional organisational skills
 </li>
 <li>
 Effective organization &amp; planning skills
 </li>
 <li>
 Ability to handle multiple tasks and changing priorities in a fast paced environment
 </li>
 <li>
 Understands and controls one&rsquo;s emotions with empathy for others
 </li>
 <li>
 Use effective verbal and written communication skills
 </li>
 <li>
 clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to
 </li>
 <li>
 understand others perspectives.
 </li>
 <li>
 Uses initiative and a proactive approach to problem solving
 </li>
 <li>
 Commitment to continuous improvement
 </li>
 <li>
 Demonstrates commitment to Wood Values, Visions &amp; Behaviour
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
 
 
 
 Diversity Statement
 
 
 
 We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
</div>

Portait cafe

Job Title: Purchase Assistant &ndash; ConstructionJob Purpose:To support the procurement department in sourcing and purchasing construction materials, equipment, and services at competitive prices, ensuring timely availability for ongoing projects in compliance with company policies and UAE regulations.Key Responsibilities:&bull;Assist the Purchase Officer/Manager in day-to-day procurement activities for construction projects.Source and evaluate suppliers of building materials, machinery, tools, and subcontracted services.&bull;Request and compare quotations; prepare price comparison sheets.&bull;Prepare and process purchase orders (POs) as per project requirements.&bull;Follow up with suppliers to ensure on-time delivery to sites.&bull;Coordinate with project engineers, site supervisors, and storekeepers to identify material requirements.&bull;Ensure purchased items comply with project specifications, quality standards, and consultant/client approvals.&bull;Maintain accurate records of procurement documents, supplier details, and contracts.&bull;Assist in negotiating prices, terms, and contracts with vendors.&bull;Track inventory levels and monitor delivery schedules to avoid project delays.&bull;Liaise with accounts for invoice verification and payment follow-up.&bull;Support management in preparing procurement status reports for projects.Skills &amp; Competencies:&bull;Knowledge of construction materials, equipment, and supplier base in the UAE.&bull;Strong negotiation and communication skills.&bull;Proficiency in MS Office (Excel, Word, Outlook); ERP knowledge is an advantage.&bull;Ability to multitask and prioritize in a fast-paced project environment.&bull;Strong organizational skills and attention to detail.&#11835;Qualifications &amp; Experience:&bull;Bachelor&rsquo;s degree/diploma in Business, Supply Chain, or related field.&bull;1&ndash;3 years&rsquo; experience in purchasing/procurement, preferably in the construction industry (UAE).&bull;Familiarity with UAE suppliers, local market, and procurement regulations.&bull;Fluency in English; Arabic/Hindi is an advantage.Job Types: Full-time, Contract

Purchase assistant construction company experience

Iqraa Building Materials LLC

We Are Hiring &ndash; Purchase assistant (Building Materials)We are seeking a Purchase assistant with solid experience in building materials procurement to strengthen our team.Key Responsibilities:<ul><li>Sourcing and purchasing building materials at competitive prices</li><li>Developing and maintaining strong vendor relationships</li><li>Ensuring timely delivery of materials to meet project deadlines</li><li>Coordinating with project, store, and accounts teams for smooth operations</li><li>Monitoring stock levels and preparing purchase orders</li></ul>Requirements:<ul><li>Experience in purchasing/procurement of building materials</li><li>Strong negotiation and vendor management skills</li><li>Knowledge of supply chain and inventory management</li><li>Good communication and coordination abilities</li></ul>Job Type: Full-time

Purchase Executive

Gulf Engineering & Consultants

Job Title: Assistant Resident Engineer (ARE)Location: Dubai, UAE Experience: 8&ndash;10 years in Engineering Consultancy Industry: Consultancy / Engineering / High-Rise Buildings Job Type: Full-timePosition Summary:We are seeking a highly motivated and detail-oriented Assistant Resident Engineer (ARE) to join our supervision team in Dubai. The ideal candidate will bring 8&ndash;10 years of experience in consultancy engineering and will support the Resident Engineer in the day-to-day management and supervision of construction activities, ensuring project compliance, quality standards, and smooth coordination with stakeholders.Key Responsibilities:<ul><li>Assist the Resident Engineer (RE) in supervising and coordinating on-site construction activities.</li><li>Review and provide technical feedback on shop drawings, material submittals, and Requests for Information (RFIs).</li><li>Monitor ongoing site works to ensure compliance with project specifications, drawings, and applicable standards.</li><li>Conduct inspections and maintain detailed site inspection records, daily reports, and quality assurance documentation.</li><li>Ensure that all construction activities adhere to safety and quality protocols.</li><li>Liaise with contractors, subcontractors, and relevant stakeholders to resolve site issues promptly.</li><li>Act as the Resident Engineer in their absence, taking over duties as required.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in Civil Engineering or related discipline.</li><li>8&ndash;10 years of relevant experience, preferably with a reputable consultancy firm.</li><li>Strong understanding of construction supervision practices, site coordination, and project documentation.</li><li>Proven experience in reviewing technical submittals, shop drawings, and RFIs.</li><li>Familiarity with local building codes, Dubai Municipality regulations, and international standards.</li><li>Excellent communication, organizational, and leadership skills.</li><li>Proficient in MS Office, AutoCAD, and other relevant engineering software.</li></ul>Qualified candidates may send their CV to gecdubai@gmail.com with the subject line: &ldquo;Assistant Resident Engineer (ARE) &ndash; Dubai&rdquo;Job Type: Full-time

Assistant Resident Engineer (ARE)

Ralshypermarket

Job Summary:The Admin Assistant &ndash; Electromechanical will provide administrative and clerical support to the Electromechanical division, ensuring smooth day-to-day operations. The role involves handling documentation, coordinating with internal teams, managing records, and supporting project and maintenance activities.Key Responsibilities:<ul><li>Provide administrative support to the Electromechanical department, including filing, documentation, and correspondence.</li><li>Prepare, review, and maintain reports, project records, and technical documents.</li><li>Assist in scheduling meetings, preparing minutes, and following up on action points.</li><li>Maintain and update databases, contracts, and vendor/contractor records.</li><li>Support procurement activities by preparing requests, quotations, and follow-ups.</li><li>Coordinate with engineers, technicians, and external vendors for project-related activities.</li><li>Handle office communication, including emails, phone calls, and inquiries.</li><li>Assist with timesheets, attendance, and manpower allocation records.</li><li>Ensure compliance with company policies and maintain confidentiality of sensitive information.</li><li>Perform other administrative duties as assigned by the line manager.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant, preferably in Electromechanical/Construction/Facilities field.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Good knowledge of document control practices.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and within a team.</li><li>Diploma / Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of relevant experience.</li></ul>Job Type: Full-time

Admin Assistant – Electromechanical

Explore 2396+ Project assistant in Dubai this October. Find roles across top companies and apply now to boost your career.

2396 project assistant jobs IN Dubai

Senior Project Assistant / Coordinator

Project Admin Assistant

Project Admin Assistant

Purchase assistant construction company experience

Purchase Executive

Assistant Resident Engineer (ARE)

Admin Assistant – Electromechanical