project manager

project engineer

administrative assistant

project coordinator

executive assistant

project assistant

Confidential Careers

<div>
 
 We are looking for a Project Assistant to support the Head of Operations in driving key initiatives, improving internal processes, and ensuring smooth execution across the business. This role blends project coordination, operational support, executive assistance, and structured communication. You will work closely with senior leadership, turning direction into organized output, managing priorities, and helping build scalable workflows.
 
 
 
 
 
 
 
 
 
 About the Role
 
 
 
 The ideal candidate is proactive, detail-driven, and able to anticipate needs, structure information clearly, and support decision-making with polished slides, reports, and documentation.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 
 Project &amp; Operational Support
 
 </li>
 </ul>
 
 Support planning and execution of operational initiatives
 
 
 Track tasks, deadlines, risks, and follow-ups across teams
 
 
 Map and document processes, support workflow improvements, and assist in SOP creation
 
 
 Prepare structured briefing notes, reports, and presentations for leadership
 
 
 
 
 <ul>
 <li>
 
 Executive Support
 
 </li>
 </ul>
 
 Manage the Head of Operations&rsquo; calendar, priorities, and key administrative approvals
 
 
 Draft professional communication and manage information flow
 
 
 Organise and maintain project documentation and trackers
 
 
 
 
 <ul>
 <li>
 
 Cross-Functional Coordination
 
 </li>
 </ul>
 
 Liaise across departments to ensure clarity, alignment, and timely execution
 
 
 Identify inefficiencies and support process improvement initiatives
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 2&ndash;4 years of experience in business operations, project coordination, PMO support, or executive/business support roles
 </li>
 </ul>
 
 
 
 
 
 Required Skills
 
 
 <ul>
 <li>
 Strong written and verbal communication; able to create clear decks and reports
 </li>
 <li>
 Skilled in organization, prioritization, and handling confidential information
 </li>
 <li>
 Proactive and comfortable working with limited instruction
 </li>
 <li>
 Familiar with workflow/project tools (Asana, Trello, Miro, Lucid chart, or similar)
 </li>
 <li>
 Strong Microsoft Office / Google Workspace skills (especially Excel/Sheets &amp; Slides/PowerPoint)
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 
 This is an opportunity to work closely with senior leadership, build operational discipline, and gain exposure to high-level decision-making. Ideal for someone looking to grow into operations, PMO, or business management roles.
 
 
 
</div>

Executive Project Assistant

Ryan Vinz ElectroMechanical Works

Job SummaryWe are looking for a responsible and proactive Site Accountant / Project Accounts Assistant to handle day-to-day financial and administrative activities at the project site. The ideal candidate should have strong experience in LPO preparation, invoicing, petty cash handling, and supporting project operations.Key Responsibilities<ul><li>Prepare LPOs, invoices, and payment follow-ups</li><li>Maintain and reconcile petty cash, site expenses, and payment vouchers</li><li>Support the project team with documentation, timesheets, and site records</li><li>Assist in project-related procurement and supplier coordination</li><li>Maintain proper filing of financial and project documents</li><li>Prepare daily/weekly expense statements and submit reports to head office</li><li>Coordinate with accounts and admin departments for smooth workflow</li><li>Assist in site office administrative duties as required</li></ul>Requirements<ul><li>2&ndash;4 years UAE experience in site-based accounts or project accounting</li><li>Knowledge of accounting principles and cash handling</li><li>Proficient in MS Office (Excel, Word) &mdash; accounting software knowledge preferred</li><li>Strong organizational and documentation skills</li><li>Ability to multitask and work independently at the project site</li></ul>Job Type: Full-time

Site Accountant / Project Accounts Assistant

INTERNI

Job Title: Tender &amp; Procurement Assistant (Interior Contracting / Fit-Out)Location: Dubai, UAE (Office-based)Employment Type: Full TimeStart Date: ImmediateSalary: AED 4,000/month + CommissionIndustry: Interior Fit-Out, Design &amp; Build, FF&amp;E Procurement, Villas &amp; HospitalityRole SummaryWe&rsquo;re seeking a Tender &amp; Procurement Assistant with strong technical, organizational, and communication skills to support vendor coordination, quotation workflows, and tender submissions. You will assist in preparing bids, collecting supplier data, and maintaining structured procurement pipelines across luxury residential and hospitality projects.Key Responsibilities<ul><li>Support in the preparation of complete tender submissions (technical &amp; commercial)</li><li>Issue and follow-up RFQs for subcontractors, suppliers, and vendors</li><li>Assist in preparing quotation comparisons, pricing tables, and compliance matrices</li><li>Organize and maintain structured procurement files in Odoo and Excel</li><li>Liaise with designers, quantity surveyors, and project managers to ensure accuracy of BOQs and pricing</li><li>Help develop and maintain a digital vendor catalog (FF&amp;E / OS&amp;E / MEP / finishes / joinery)</li><li>Track lead times, delivery terms, and coordinate with the installation team</li></ul>Qualifications &amp; Skills<ul><li>Minimum 2 years&rsquo; experience in fit-out, interiors, or construction tendering/procurement </li><li>Experience with vendor negotiation and quotation analysis</li><li>Strong proficiency in Excel and ideally Odoo ERP</li><li>Ability to read and understand BOQs, technical drawings, and specifications</li><li>Fluent English (spoken/written);</li><li>Detail-oriented, fast, and methodical in managing multi-line items and submissions</li></ul>How to ApplySend your updated CV, short cover letter, and any relevant files (sample BOQ, vendor list, tender package)Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>How many years of experience do you have in procurement within the interior design or fit-out industry?</li><li>Which types of materials or vendor categories have you worked with?</li><li>Can you describe a successful negotiation you've led that resulted in cost savings?</li><li>Have you previously handled international suppliers or managed imports (e.g., from Italy, Asia, or Europe)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Required)</li><li>arabic (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Tender & Procurement Assistant (Construction & Interiors)

Alpha Signs & Advertising Company

Job Title: Project Coordinator/ Secretary Company: Joseph Advertisers Location: Dubai, UAE Employment Type: Full-TimeAbout the Company:Joseph Advertisers is one of the leading companies in the UAE specializing in signages and branding solutions. We deliver innovative, high-quality projects across multiple industries, driven by a commitment to excellence, teamwork and client satisfaction.Job Summary:The Project Coordinator / Secretary will provide administrative and operational support to the project management team. The role involves coordinating project activities, maintaining proper documentation, ensuring smooth communication across departments, and assisting in the execution and progress tracking of ongoing projects.Key Responsibilities:<ul><li>Support the Department in daily coordination and communication related to ongoing projects.</li><li>Prepare, manage and maintain project documentation, reports and correspondence.</li><li>Assist in scheduling meetings, preparing minutes and following up on action items.</li><li>Coordinate with clients, suppliers, and internal departments to ensure timely flow of information and materials.</li><li>Monitor project timelines and progress, highlighting any delays or issues.</li><li>Maintain an organized filing and document control system for drawings, approvals, and communications.</li><li>Support procurement and material tracking by maintaining records of purchase requests and deliveries.</li><li>Handle administrative duties such as drafting letters, managing emails, travel arrangements and project filing.</li><li>Ensure project compliance with internal procedures and client requirements.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Project Management, or related field.</li><li>Minimum 2 years of experience in a similar role within the advertising, signage, or construction industry (UAE experience preferred).</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and general office management tools.</li><li>Strong organizational and time management skills with attention to detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Ability to multitask and work effectively under pressure in a fast-paced environment.</li><li>A proactive and professional approach with a positive attitude.</li></ul>How to Apply:Interested candidates may apply by using below mentioned google form link:https://docs.google.com/forms/d/e/1FAIpQLSfDZFvw00oHu2BkLtLFsuQ9hlXr0nVCrnQItgsn9AKFLkGm6A/viewform?usp=headerJob Type: Full-time

Secretary

Allure Designs Technical Services LLC

Project Coordination &amp; Support<ul><li>Assist the Accounts Project Manager in coordinating daily project activities and overall project flow.</li><li>Support in preparing project schedules, timelines, and follow-up trackers.</li><li>Organize and update all project documentation including drawings, approvals, material samples, RFIs, and correspondence.</li><li>Track project progress and report any delays, issues, or risks to the Accounts Project Manager.</li><li>Support in coordinating site activities with the site team, suppliers, and subcontractors.</li></ul>Communication &amp; Client Handling<ul><li>Facilitate clear communication between departments (Design, Procurement, Production, Finance, etc.).</li><li>Follow up with suppliers, vendors, and subcontractors on material delivery, quotations, approvals, and timelines.</li><li>Does the follow-up action points, and circulating updates to all stakeholders.</li></ul>Procurement &amp; Documentation<ul><li>Assist in preparing purchase requests, BOQs, and material submittals as instructed.</li><li>Maintain updated logs for RFQs, quotations, material delivery, variations, and approvals.</li><li>Support in verifying invoices, delivery notes, and subcontractor payments for accuracy before passing to accounts.</li></ul>Site &amp; Execution Support<ul><li>Coordinate site requirements, including material deliveries, mockups, inspections, and approvals.</li><li>Attends installation and hand over projects to clients</li><li>Monitor site progress updates, snagging, and project closeout documentation.</li></ul>Administrative Tasks<ul><li>Manage filing systems, records, and databases related to all assigned projects.</li><li>Prepare reports, follow-ups, and project summaries as required.</li><li>Ensure compliance with company procedures, project documentation standards, and client requirements.</li><li>Organize and update all project documentation including drawings, approvals, material samples, RFIs, and correspondence.</li><li>Track project progress and report any delays, issues, or risks to the Accounts Project Manager.</li><li>Support in coordinating site activities with the site team, suppliers, and subcontractors.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,500.00 per monthExperience:<ul><li>Fit out works and Mall activation Field: 2 years (Required)</li></ul>

Project Coordinator

Double Star

1. Project Planning &amp; Support<ul><li>Assist in preparing project plans, schedules, and timelines.</li><li>Coordinate with internal teams to ensure all tasks and milestones are clearly defined.</li><li>Maintain project documentation and ensure all records are up to date.</li></ul>2. Communication &amp; Coordination<ul><li>Serve as the point of contact between project teams, stakeholders, and clients.</li><li>Facilitate meetings, prepare agendas, and document minutes.</li><li>Ensure smooth communication across departments and follow up on action items.</li></ul>3. Monitoring &amp; Reporting<ul><li>Track project progress and ensure tasks are completed on time.</li><li>Identify delays or issues and escalate when necessary.</li><li>Prepare progress reports, status updates, and project summaries for management.</li></ul>4. Resource &amp; Logistics Management<ul><li>Coordinate allocation of resources, equipment, and materials as needed.</li><li>Assist with scheduling and managing project-related logistics.</li><li>Support project team members with administrative tasks.</li></ul>5. Quality &amp; Compliance<ul><li>Ensure project deliverables align with standards and client requirements.</li><li>Assist in implementing quality control processes.</li><li>Monitor compliance with company policies and project procedures.</li></ul>6. Budget &amp; Documentation<ul><li>Assist in tracking project expenses and maintaining budget records.</li><li>Process purchase orders, invoices, and supplier documentation.</li><li>Maintain accurate filing of project correspondence, approvals, and reports.</li></ul>Job Type: Full-timePay: From AED4,000.00 per month

Yogi Group

<ul><li>Assist the Project Manager in planning, organizing, and coordinating all project activities.</li><li>Prepare and monitor project schedules to ensure timely completion of works.</li><li>Maintain and control all project documentation, including drawings, RFIs, submittals, material approvals, and correspondence.</li><li>Prepare daily, weekly, and monthly progress reports, meeting minutes, and project status updates.</li><li>Coordinate communication between the client, consultant, contractor, and internal departments.</li><li>Follow up on meetings, site inspections, and approval processes to ensure smooth project flow.</li><li>Coordinate with the procurement team for timely material submittals, approvals, and deliveries.</li><li>Ensure that all site activities comply with project specifications, quality standards, and safety regulations.</li><li>Support the site team in maintaining quality and safety documentation.</li><li>Coordinate with authorities such as Dubai Municipality, DDA, and Nakheel for necessary submissions and approvals.</li><li>Track project progress and identify potential risks or delays, reporting them for corrective action.</li><li>Monitor manpower, equipment, and subcontractor performance for efficiency and cost control.</li><li>Assist in preparing payment applications, variation claims, and cost tracking reports.</li><li>Ensure proper coordination among civil, MEP, and architectural disciplines at all stages.</li><li>Follow up on consultant comments and ensure timely compliance and resubmissions.</li><li>Participate in site coordination meetings and provide updates to management.</li><li>Assist in preparing as-built drawings, operation and maintenance manuals, and handover documents.</li><li>Ensure all snagging, testing, and final inspections are completed prior to project handover.</li></ul>

Civil Project Coordinator

Explore 2816+ Project assistant in Dubai this November. Find roles across top companies and apply now to boost your career.

2816 project assistant jobs IN Dubai

Executive Project Assistant

Site Accountant / Project Accounts Assistant

Tender & Procurement Assistant (Construction & Interiors)

Secretary

Project Coordinator

Project Coordinator

Civil Project Coordinator