project manager

marketing executive

project engineer

executive assistant

hr executive

project executive

Ronak International

Job Summary:The Project Purchase Executive is responsible for managing the procurement activities for specific projects, ensuring timely sourcing, negotiation, and delivery of materials and services within budget and in compliance with company policies. The role involves coordination with internal project teams, suppliers, and logistics to ensure smooth execution of procurement plans.Key Responsibilities:<ul><li>Coordinate with project managers and engineers to understand material requirements and project timelines.</li><li>Source and procure materials, equipment, and services as per project needs.</li><li>Identify, evaluate, and negotiate with vendors to ensure quality, price competitiveness, and timely delivery.</li><li>Prepare and issue purchase orders (POs) and ensure compliance with company procurement policies.</li><li>Track and monitor delivery schedules, and follow up with vendors to avoid delays.</li><li>Maintain and update procurement records, supplier database, and reports.</li><li>Evaluate supplier performance based on quality, delivery, and cost criteria.</li><li>Work closely with inventory, logistics, and warehouse teams to ensure proper material handling and documentation.</li><li>Assist in budget control by obtaining competitive quotations and cost-saving initiatives.</li><li>Handle any discrepancies or issues related to deliveries, quality, or invoicing.</li><li>Ensure all procurement activities are in line with project schedules and cost objectives.</li></ul>Key Skills &amp; Competencies:<ul><li>Strong negotiation and communication skills.</li><li>Strong Understanding of regular materials required for executing marble or flooring projects in the site. </li><li>Ability to work under pressure and meet deadlines.</li><li>Attention to detail and strong organizational skills.</li><li>Knowledge of ERP systems or procurement software.</li><li>Familiarity with contract terms and basic legal aspects of purchasing.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree or Diploma in any field.</li><li>2&ndash;5 years of UAE experience in project procurement role in marble or building material company.</li><li>Driving license is a must.</li><li>Salary is negotiable for the right candidate.</li></ul>Job Type: Full-timePay: From AED5,500.00 per month

Project Purchase Executive

Bare International

<div>Position Summary: Supports Key Account Managers in servicing strategic clients by coordinating communications and tracking deliverables. Ensures smooth operations and timely issue resolution through effective collaboration with internal teams. 
POSITION AVAILABLE: Key Account Assistant / Project Coordination Executive &ndash; UAE 
Key Responsibilities :

Scheduling of Evaluations &amp; Project Management
<ul>
<li>Assist Key Account Manager to ensure 100% completion of project &amp; evaluations</li>
<li>Take charge of all administrative tasks related to the project.</li>
<li>Add required Evaluations on the job board, follow the weekly calendar for assigning &amp; scheduling Evaluations.</li>
<li>Assign the shop to the appropriate Evaluators</li>
<li>Constant and prompt communication (email or calls) with Evaluators</li>
<li>Coordinate with the Quality Control team to assist the Key Account Manager in resolving disputed reports.</li></ul> 


Client Management
<ul>
<li>Assist the Key Account Manager in coordinating and updating Clients</li>
<li>Revert to Clients within 1 business day</li>
<li>Work hand-in-hand with the Key Account Manager to ensure proactive and prompt follow-up on client issues</li></ul> 


Evaluator Recruitment &amp; Management
<ul>
<li>Recruit Evaluators through various channels</li>
<li>Ability to access networks for recruitment in Singapore</li>
<li>Manage evaluators and respond to their queries promptly</li>
<li>Brief, train, engage evaluators</li></ul> 


Miscellaneous
<ul>
<li>Participate in team and company meetings.</li>
<li>Support in ad-hoc reporting tasks</li></ul> 


Experience required
<ul>
<li>Bachelor's Degree 
with 1&ndash;2 years of experience in a coordination, customer support, or operational role.</li>
<li>Strong written English communication skills with the ability to communicate clearly and professionally. Additionally, fluency in Arabic is a must.</li></ul> 


General skills required:
<ul>
<li>Proficient with MS Office (esp. Outlook, Word, Excel, and PowerPoint) and internet-savvy</li>
<li>Good interpersonal skills with excellent written and verbal proficiency in English</li>
<li>Bilingual in any of the local languages would be an advantage</li>
<li>Demonstrate responsible, ethical, and honest behaviour in all tasks &amp; responsibilities</li>
<li>Problem solver: react quickly and appropriately to problems.</li>
<li>Follow up promptly.</li>
<li>Should have a Can-do attitude.</li></ul> 


Reports to: Key Account Manager / Operations Manager / Regional Director. 


Location: UAE (Hybrid), Candidate must be based in the UAE. 


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For questions or requests to revoke this consent you can any time contact us on our Data Privacy Webform at http://sh.baidata.com/PWebForm.</div>

Key Account Assistant / Project Coordination Executive – UAE

MIE GROUPS

Executive &ndash; Operations (Events &amp; Projects): Key Responsibilities<ul><li>Coordinate end-to-end execution of events and project deliverables.</li><li>Liaise with vendors, clients, and internal teams to ensure timely execution.</li><li>Manage logistics, resources, and on-site operations.</li><li>Track budgets, timelines, and project milestones.</li><li>Prepare reports, post-event analysis, and documentation.</li><li>Ensure compliance with client requirements and quality standards.</li><li>Support planning, scheduling, and risk management activities.</li></ul>Job Type: Full-time

Operations Executive (Projects & Events)

Jobs Club

ABOUT US: Jobs Club is a trusted HR and Talent Acquisition partner, serving both local and multinational companies committed to finding, developing, and retaining top talent, while providing organizations tailored solutions to meet their unique talent requirements.JOB SUMMARY: We are hiring for an emerging and rapidly growing private property developer with operations in Dubai and Karachi, seeking a highly organized and proactive Executive Secretary / Office Assistant &ndash; Property Developer to provide executive-level support to senior management and ensure smooth administrative and operational coordination for a landmark real estate project in Karachi.This role will be based in Dubai, acting as a vital bridge between the Dubai head office and Karachi project team. The successful candidate will be responsible for managing executive calendars, preparing high-quality reports, maintaining confidential records, coordinating cross-border communication, and ensuring seamless workflow across departments. The position requires discretion, excellent organizational skills, and the ability to work in a fast-paced property development environment.KEY RESPONSIBILITIES:<ul><li>Provide high-level administrative support to the Managing Director and senior leadership, including scheduling, travel arrangements, and meeting coordination.</li><li>Prepare, review, and maintain professional documentation including contracts, project reports, presentations, and correspondence.</li><li>Act as a central point of communication between Dubai and Karachi offices, ensuring alignment of timelines, deliverables, and project milestones.</li><li>Manage and prioritize executive calendars, ensuring efficient time management and coordination with stakeholders.</li><li>Support project documentation processes including filing, record-keeping, and maintaining confidential property-related files.</li><li>Draft and circulate meeting agendas, take accurate minutes, and follow up on action items with relevant teams.</li><li>Coordinate with legal, finance, sales, and project teams to ensure timely submission of reports, agreements, and compliance documentation.</li><li>Support event planning and coordination for project launches, investor meetings, and stakeholder engagement activities.</li><li>Handle sensitive information with discretion and maintain strict confidentiality at all times.</li><li>Monitor office workflows, assist in budget tracking, and prepare summary reports for management review.</li></ul>JOB REQUIREMENTS:Qualification: Bachelor&rsquo;s degree in Business Administration, Management, or related field. Secretarial or executive assistant certification preferred.Experience:<ul><li>Minimum 5+ years of proven experience as an Executive Secretary, Executive Assistant, or similar role in real estate/property development industry.</li><li>Demonstrated ability to support senior executives in a cross-border or multinational environment</li><li>Strong background in handling corporate documentation, reporting, and confidential records</li></ul>Technical Proficiency:<ul><li>Excellent MS Office Suite (Word, Excel, PowerPoint, Outlook) skills.</li><li>Familiarity with CRM systems, project management tools, and document control systems.</li><li>Strong written and verbal communication skills in English (Urdu/Hindi preferred).</li></ul>Soft Skills:<ul><li>High level of professionalism, discretion, and integrity.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>Excellent interpersonal and stakeholder management skills.</li><li>Ability to work independently with minimal supervision in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Are you fluent in English and Urdu/Hindi for effective cross-border communication?</li><li>How many years of executive secretarial or office assistnat experience do you have supporting senior management?</li><li>Have you previously worked in real estate, construction, or property development sectors?</li><li>Can you share examples of confidential documentation or reporting processes you have successfully managed?</li><li>What tools or systems do you use to manage executive schedules and project workflows?</li></ul>

Executive Secretary / Office Assistant - Property Developer

Royal Smart Limousine L.L.C

We are currently seeking a Senior Operations Executive with strong leadership, coordination, and problem-solving skills to join our dynamic team and support seamless day-to-day operations.Key Responsibilities1. Operational Coordination & Efficiency<ul><li>Oversee daily transport operations to ensure timely and accurate service delivery.</li><li>Manage bookings, schedules, and chauffeur assignments through platforms like ODOO and RSL Web Booker.</li><li>Ensure smooth communication between clients, chauffeurs, and internal teams.</li></ul>2. Client Relationship Management<ul><li>Serve as the primary point of contact for high-profile and corporate clients.</li><li>Build strong, long-term relationships by delivering responsive and tailored service.</li><li>Anticipate client needs and resolve concerns with professionalism.</li></ul>3. Team Oversight & Support<ul><li>Guide and support junior operations staff in executing daily tasks.</li><li>Provide training on internal tools (e.g., ODOO, RSL app) and operational protocols.</li><li>Monitor performance to ensure team accountability and service excellence.</li></ul>4. Real-Time Problem Solving<ul><li>Handle escalations, on-the-ground issues, and unexpected delays or challenges.</li><li>Collaborate with dispatch and chauffeur teams to implement fast solutions.</li></ul>5. Data Management & Accuracy<ul><li>Maintain accurate booking, payment, and client records in the system.</li><li>Ensure data integrity and reporting consistency for analysis and audits.</li></ul>6. Reporting & Analytics<ul><li>Generate daily, weekly, and monthly reports on booking trends, utilization, and service performance.</li><li>Analyze KPIs and recommend process improvements or operational adjustments.</li></ul>7. Customer Experience & Quality Control<ul><li>Ensure all service interactions meet RSL’s high standards of quality, etiquette, and professionalism.</li><li>Follow up with clients post-service to ensure satisfaction and gather feedback.</li></ul>8. Promo Management & App Support<ul><li>Coordinate with the marketing team to manage promotional codes and boost app usage.</li><li>Address app-related issues and ensure client-facing features run smoothly.</li></ul>

Operation Executive

Seddiqi Holding

<div>
 
 Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
 
 
 
 
 
 We are looking to hire an Executive Assistant who will strategically supports the Senior Director -Talent and Culture by ensuring seamless operations, effective communication, and project execution. It enhances organizational efficiency through proactive administrative management and liaison with stakeholders. The role drives operational success by prioritizing tasks, managing schedules, and delivering high-quality support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manages the Executive&rsquo;s complex calendar, ensuring all appointments, meetings, and engagements are scheduled, prioritized, and optimized
 </li>
 <li>
 Act as the primary point of contact, handling confidential correspondence and communications with internal/external stakeholders.
 </li>
 <li>
 Organize meetings, prepare agendas, compile documents, and ensure accurate follow-up and documentation.
 </li>
 <li>
 Attend meetings, record meeting minutes, including decisions made and action items. Maintain accurate records of the meetings, if needed.
 </li>
 <li>
 Arrange detailed travel itineraries, prepare visa documentation, expense reports, travel budget, and hospitality arrangements (e.g., restaurant reservations)
 </li>
 <li>
 Assist and Coordinate agendas for senior management team meetings, department meetings, off-sites, and staff meetings, if necessary.
 </li>
 <li>
 Keep the Executive well informed of upcoming responsibilities, deadlines and follow-ups.
 </li>
 <li>
 Receive and interact with visitors, ensuring professional hospitality.
 </li>
 </ul>
 
 
 
 
 
 
 Office and Project Management
 
 
 
 <ul>
 <li>
 Track and follow up on projects and deliverables assigned to functional teams and departments on behalf of Senior Director
 </li>
 <li>
 Maintain systems to monitor key initiatives, deadlines, and reports, ensuring timely updates and execution
 </li>
 <li>
 Act as a liaison between the Senior Director&rsquo;s office and other departments/ business units to drive operational efficiency.
 </li>
 <li>
 Support / carries out special projects as assigned by the Senior Director, if required.
 </li>
 </ul>
 
 
 
 
 
 
 Documentation and Communication
 
 
 
 <ul>
 <li>
 Draft, review, and proofread high-quality correspondence, presentations, reports, for the Senior Director
 </li>
 <li>
 Maintain organized digital and physical filing systems for accurate documentation.
 </li>
 <li>
 Screen and prioritize calls, emails, and correspondence, escalating critical matters to the executive&rsquo;s attention, and ensures timely follow up.
 </li>
 <li>
 Ensure smooth communication between Senior Director and internal / external stakeholders.
 </li>
 <li>
 Manages approvals on behalf of the executive using platforms such as SAP Concur, SuccessFactors, Ariba, and others, as needed.
 </li>
 </ul>
 
 
 
 
 
 
 Data and Technology
 
 
 
 <ul>
 <li>
 Analyze functional data to prepare executive summaries or dashboards as required.
 </li>
 <li>
 Utilize tools like Excel to track performance metrics and project progress.
 </li>
 <li>
 Support the implementation and use of digital tools and platforms for departmental efficiency.
 </li>
 </ul>
 
 
 
 
 
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Manage and update contact databases, tracking VIP relations and correspondence.
 </li>
 <li>
 Build and maintain strong relationships with key stakeholders in the organization.
 </li>
 <li>
 Anticipate and prepare information for meetings, appointments, and presentations.
 </li>
 <li>
 Handle matters requiring attention or delegate appropriately in the executive&rsquo;s absence.
 </li>
 </ul>
 
 
 
 
 
 In order to be successful in this role, you should have:
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent.
 </li>
 <li>
 5-8 years job related experience and 3-4 years of experience supporting Senior Leaders/C-Level Executive.
 </li>
 <li>
 Proven experience as an Office Assistant or Manager
 </li>
 <li>
 Functional experience (for eg: HR) is an added advantage.
 </li>
 <li>
 Exceptional communication skills (verbal and written)
 </li>
 <li>
 English - Excellent verbal and written communication.
 </li>
 <li>
 Arabic - Good verbal and written communication is an added advantage.
 </li>
 <li>
 Project management knowledge is an added advantage.
 </li>
 </ul>
 
 
 
 
 If you are ready for your next challenge, apply now!
 
</div>

Executive Assistant

OnTime HealthCare Services

<div>
 Ontime Healthcare is looking for a dedicated and efficient Executive Assistant to support our executive team. In this role, you will be the backbone of our operations, helping to facilitate communication, manage schedules, and ensure smooth workflow within the organization. The ideal candidate thrives in a fast-paced environment while maintaining a high level of professionalism and attention to detail.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily administrative functions for the executive team, including managing calendars and scheduling meetings
 </li>
 <li>
 Prepare and distribute agendas, minutes, and reports to ensure efficient follow-up
 </li>
 <li>
 Handle incoming communications, both written and verbal, with discretion and professionalism
 </li>
 <li>
 Coordinate travel arrangements, accommodations, and itineraries for executives
 </li>
 <li>
 Assist in project management tasks and preparation of presentations and documentation
 </li>
 <li>
 Serve as a point of contact for internal and external stakeholders
 </li>
 <li>
 Support the organization of company events and meetings
 </li>
 <li>
 Maintain a high level of confidentiality and manage sensitive information appropriately
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or in a similar administrative role
 </li>
 <li>
 Exceptional organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication abilities
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software
 </li>
 <li>
 Strong problem-solving skills and attention to detail
 </li>
 <li>
 Ability to work autonomously and as part of a team
 </li>
 <li>
 High degree of professionalism and discretion
 </li>
 <li>
 Strong interpersonal skills and adaptability in a dynamic environment
 </li>
 <li>
 Fluency in English required; additional languages are preferable
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Salary + Benefits
</div>

Arabic Executive Assistant

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