project manager

senior project manager

project coordinator

assistant project manager

procurement specialist

project support specialist

Keolis

<div><div>The Project Controller is responsible for the coordination within the Enhancement Project support team, providing financial, scheduling, and performance control support to ensure successful delivery of Keolis-MHI support to Enhancement Project within scope, budget, and timelines. The role includes monitoring project costs, progress, and risks, supporting reporting and forecasting, and ensuring effective coordination across the Enhancement Project support team</div><br>
<p></p>
<p><b>
KEY RESPONSIBILITIES</b></p>
<div><b>
Strategic</b></div><br>
<div></div>
<ul>
<li>Assist the Head of Enhancement Project Support in delivering support to Enhancement Projects managed by RTA RPPD.</li>
<li>Ensure the project is in line with the organisation standard and delivered in compliance with the Project Management Framework established by the PMO and Keolis MHI processes.</li>
<li>Put in place governance and control to ensure the Project support is managed consistently and effectively.</li>
<li>Track and report progress against intended benefits of the Project.</li>
<li>Facilitate cross-functional collaboration between departments and stakeholders.</li>
<li>Foster a culture of innovation and improvement, continually refining processes within the Enhancement Project support workstream to enhance efficiency and effectiveness</li></ul><br>
<div></div>
<div><b>
Financial</b></div><br>
<div></div>
<ul>
<li>Ensure budget forecasting, cost control and commercial oversight across the different project&rsquo;s phases.</li>
<li>Coordinate commercial and procurement reporting with Finance, Legal, and Procurement teams.</li></ul><br>
<div></div>
<div><b>
Stakeholder / Customer</b></div><br>
<div></div>
<ul>
<li>Support the Head of Enhancement Project support in providing coordination with RTA RPPD and Contractors for programme oversight and approvals.</li>
<li>Ensure alignment across KM departments (Operations, Engineering &amp; Maintenance, QHSE, Learning &amp; Development).</li>
<li>Prepare and deliver timely updates on progress, risks, and required decisions</li></ul><br>
<div></div>
<div><b>
Operational</b></div><br>
<div></div>
<p>
 1. Project Controls</p>
<ul>
<li><div><div><div><ul><li>Create project briefs and toolkits for projects</li>
<li>Use project toolkits and apply programme processes in controlling projects</li>
<li>Create, update and monitor all weekly trackers and liaise with Projects Team to ensure working level activities are being executed to time and budget</li>
<li>Create weekly/ monthly reports at working and Executive Level</li>
<li>Set up control and administer Project Team Meetings and ensure that all related targets are met and actions completed</li>
<li>Identify and escalate key risks to the Head of Enhancement Project Support in a proactive and timely manner and assist in putting recovery plans in place</li>
<li>Maintain organized audit trail in projects</li>
<li>Maintain, supervise and manage the receipt, timely response to and sending of formal correspondence to client and key stake holders, ensuring ease in establishing correspondence trail</li>
<li>Ensure all formal meetings have agreed TOR, Attendees List, Agenda, Inputs and Outputs and manage the meeting calendar and timely preparation of the inputs and outputs</li>
<li>Have the capacity to launch and manage short, sharp tasks across the functions</li>
<li>Understand the duties of all other Enhancement Project support team members to extent of being able to provide emergency cover during periods of leave and sickness</li>
<li>Assist the Head of Enhancement Project support in monitoring the progress and On-Time support to Enhancement Projects.</li>
<li>Perform and carry out other duties as instructed / directed by the Head of Enhancement project support</li>
</ul></div><ul><li>Drive performance management using key metrics.</li></ul>
<ul><li>Monitor the delivery of each Keolis MHI department (Learning &amp; Development, Engineering &amp; Maintenance, Operations and QHSE), ensuring:
<ul><li>Quality, Change Management (ACCA), Permit To Work (PTW) and risk management procedures are consistently applied.</li>
<li>Project handovers delivered (with lessons learned).</li>
<li>Contractor /vendor alignment and contractual/commercial programme oversights processes.</li>
</ul></li></ul><ul><li>Resolve high-impact issues, escalate decisions as required, and provide executive direction to project teams.</li></ul>
<ul><li>Ensure the Document Control of the Enhancement Projects support workstream</li></ul></div></div></li><br>
</ul>
<div></div> <div><b>Capability/People</b></div><br>
<div></div>
<ul>
<li>Support the availability of tools and allocation of resources across the functions</li>
<li>Monitor workload for Projects and support outsourcing requirements if any.</li></ul><br>
<div></div>
<div><b>
 Dimensions</b></div><br>
<div></div>
<ul>
<li>Reporting: Weekly RTA meeting/ Bi-Weekly Steering Committee / Monthly project progress, KPIs to Project and Innovation Director and the executive team.</li>
<li>Office-based with site inspections (during and after office hours), presence during key delivery phases and stakeholder visits</li></ul><br>
<div></div>
<p><b>
MINIMUM QUAIFICATIONS</b></p><br>
<p></p>
<div>
<div><div><div><div>Min.</div></div><div><br>
<div>
Required</div></div><div><br>
<div>
Desirable</div></div></div><div><br>
<div>
<div>Education</div></div><br>
<div>
<div><ul><li>Bachelor&rsquo;s in engineering or equivalent.</li></ul>
<ul><li>Project Management
</li></ul></div></div><div><div><ul><li>Bachelor or equivalent in project Management</li></ul>
<ul><li>Project Management certification (PMP or PRINCE2)</li></ul></div></div><br>
</div><br>
<div><div><div>Experience</div></div><div><br>
<div>
Experience in large scale capital projects with a proven track record of leading high-performing project teams.</div>
<div>
Construction/ Metro/rail sector experience.</div></div><div><br>
<div>
In Transportation company</div>
<div>
Involvement in building/ operational project</div>
<div>
International experience</div></div></div><div><br>
<div>
<div>Skills / Training</div></div><div><br>
<div>
Proven stakeholder coordination and project governance skills.</div>
<div>
English fluency</div></div><div><br>
<div>
Arabic is a +</div></div></div></div></div></div><p></p>

Project Controller

AMENAV CONSTRUCTION L.L.C

<ul><li>Assist in the development and maintenance of project documentation, ensuring all records are accurate and up-to-date to facilitate seamless communication among stakeholders.</li><li>Coordinate project schedules, meetings, and travel arrangements, optimizing time management for project leaders and team members.</li><li>Monitor project progress and performance metrics, providing timely updates to ensure all tasks are completed within defined timelines.</li><li>Support the budgeting process by tracking project expenses and ensuring that financial reports align with project goals.</li><li>Facilitate communication between team members and external partners, ensuring all parties are aligned and informed on project objectives.</li><li>Help organize and prepare presentations and reports for stakeholders, translating complex data into clear, actionable insights.</li><li>Conduct research and analysis to support project decisions, using data-driven insights to recommend effective strategies.</li><li>Assist in risk management by identifying potential project risks and helping to devise mitigation strategies.</li><li>Maintain project management software and tools, ensuring data integrity and accessibility for all team members.</li><li>Provide administrative support to project managers, allowing them to focus on high-level decision-making and strategy.</li></ul>

Project Assistant

W Group Holding

<div>
 <strong>
  Job Scope
  <br/>
  <br/>
 </strong>
 The
 <strong>
  Project Coordinator / Administrator
 </strong>
 will support the Engineering Department in managing day-to-day project operations. The ideal candidate will ensure seamless coordination across internal teams, contractors, and clients while maintaining precise documentation and schedule tracking. This role is essential for ensuring project efficiency, accuracy, and timely delivery, allowing engineers to focus on technical and strategic execution.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain project documentation, including submittals, permits, drawings, and correspondences.
  </li>
  <li>
   Track project schedules, follow up on deliverables, and prepare progress reports.
  </li>
  <li>
   Coordinate with procurement for material requests, delivery schedules, and vendor documentation.
  </li>
  <li>
   Prepare and manage RFPs, RFQs, and comparison sheets to support project sourcing.
  </li>
  <li>
   Liaise with authorities and internal departments for approval submissions and follow-ups.
  </li>
  <li>
   Organize and record site visits, minutes of meetings, and coordination meetings.
  </li>
  <li>
   Support project budgeting and invoicing processes by compiling quotations and supporting documents.
  </li>
  <li>
   Maintain structured filing systems (digital and physical) for all projects.
  </li>
  <li>
   Assist in onboarding contractors or suppliers and ensure compliance with company requirements.
  </li>
  <li>
   Provide day-to-day administrative and operational support to the Engineering team.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Technical Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree or diploma in Business Administration, Engineering, or a related field (Required).
  </li>
  <li>
   2&ndash;5 years of experience in project coordination within construction, signage, or advertising environments.
  </li>
  <li>
   Proficient in Microsoft Office (Excel, PowerPoint, Word); knowledge of project tracking tools (e.g., MS Project, Asana) is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Essential Soft Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Time management: Ability to prioritize tasks and meet deadlines for report delivery.
  </li>
  <li>
   Communication: Clear and effective communication with team members, management, and clients.
  </li>
  <li>
   Attention to detail: Ensuring accuracy in reports and information provided to stakeholders.
  </li>
  <li>
   Problem-solving: Identifying issues and finding solutions, particularly in analyzing revenue and cost data.
  </li>
  <li>
   Collaboration: Working closely with cross-functional teams, such as the tech team, to align on cost-related matters.
  </li>
  <li>
   Adaptability: Being flexible to changes in requirements or priorities.
  </li>
  <li>
   Client relationship management: Building rapport with clients and understanding their information needs.
  </li>
  <li>
   Analytical skills: Ability to analyze data and derive meaningful insights to improve reporting and decision-making processes.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 We're not just a workplace; we're a hub of excitement, fun, and challenges, tailor-made for visionary thinkers and top-notch achievers. This is the perfect moment to become a part of our team, as we're on the cusp of rapid growth, especially in the ever-evolving tech media landscape.
 <br/>
 <br/>
 With our headquarters situated in Dubai, Abu Dhabi, and an office in Beirut, we're expanding rapidly and looking for individuals who thrive in a fast-paced environment. We're on the lookout for those who can propel us forward by embracing technology and contributing to our efficiency. We're not interested in those stuck in old-fashioned ways; we want innovators who bring a growth mindset, are eager to learn, and are ready to apply their knowledge to propel us forward.
 <br/>
 <br/>
 Join us if you're passionate about making a difference, enhancing efficiency, and embracing technology. We're on the lookout for individuals who can seamlessly absorb new information and transform challenges into efficient solutions. It's not just a job; it's an invitation to be part of a cutting-edge team shaping the future of tech media.
 <br/>
 <br/>
 W Group  l Hypermedia l DXTA l AiOO Tech
</div>


Project Coordinator / Administrator

Zaynum

<p>• Assist in project planning and scheduling. </p><p>• Monitor project progress and update plans accordingly. </p><p>• Support project teams in preparing reports and documentation. </p><p>• Coordinate with other departments to ensure timely project execution.</p>

Planning Engineer

Heidrick & Struggles

<div>
 <p>
  <strong>
   SUMMARY:
  </strong>
 </p>
 <p>
  Responsible for project coordination and performing various administrative functions for multiple
 </p>
 <p>
  client accounts/projects. Partners with Project Managers to assist in execution of various
 </p>
 <p>
  deliverables and management of engagements. Thrives in a team environment to meet production
 </p>
 <p>
  goals, schedule meeting, maintain processes and manage daily work flow. Responsible for all
 </p>
 <p>
  deliverables within client engagements. It is an essential business support role and will suit
 </p>
 <p>
  someone who has excellent numerical skills, an understanding of profit and loss, and fantastic
 </p>
 <p>
  relationship building skills.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ESSENTIAL DUTIES AND RESPONSIBILITIES:
  </strong>
 </p>
 <p>
  (Other duties may be assigned)
 </p>
 <p>
  <br/>
 </p>
 <p>
  To provide a varied project portfolio support service to the Heidrick Consulting business, including:
 </p>
 <ul>
  <li>
   &bull; Owning the full lifecycle management of smaller internal projects or client engagements (i.e., smaller sized assessment work, single workshop/session engagements, etc.). This includes building and managing a project plan tracking work in progress with the account team, creating billing schedules, dealing with Finance team on invoicing of fees and expenses, and could include opportunity logging, supporting proposal creation (overseen by Project Manager).
  </li>
  <li>
   Supports Project Manager or other Coordinators in set up and management of engagement with client PMO by attending meetings and managing tasks.
  </li>
  <li>
   Provide administrative and technical support to client teams throughout the lifecycle of the engagement.
  </li>
  <li>
   Manage day-to-day operational aspects of assigned projects.
  </li>
  <li>
   Supporting other Project Coordinators or Managers on delivery of larger projects as required, enabling us to respond quickly to client demand.
  </li>
  <li>
   Use a variety of software tools to administer and support all aspects of client engagement(s)
  </li>
  <li>
   Collaboration with Project and Product Managers and others to ensure high quality production and logistics of deliverables
  </li>
  <li>
   Format and edit client facing and operational documents, including creation of templates and branding adherence.
  </li>
  <li>
   Understanding HC tools and managing and administering to clients as required
  </li>
  <li>
   Responsible for final assembly and quality of printed and electronic media.
  </li>
  <li>
   Training &ndash; assisting with training of new hires as appropriate.
  </li>
  <li>
   Scheduling internal and external meetings using MS Outlook.
  </li>
  <li>
   Available to work Monday through Friday during normal office hours (for US only).
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   SKILLS NECESSARY TO SUCCEED:
  </strong>
 </p>
 <ul>
  <li>
   Knowledge of project management methodologies and is able to create project plans with some support for internal or client projects/engagements
  </li>
  <li>
   Excellent client services skills: clear communication, knowledge of all products and services, responsive to all needs, ability to troubleshoot with some support.
  </li>
  <li>
   Excellent attention to detail as well as organizational, planning and time management skills; proficient at meeting deadlines, including tight deadlines and working on multiple projects in a fast paced and challenging environment.
  </li>
  <li>
   Flexible with a &lsquo;can do&rsquo; attitude and passion for delivery.
  </li>
  <li>
   Pro-active and logical thinking with creative and collaborative problem-solving ability.
  </li>
  <li>
   Good communication, negotiation and numerical skills.
  </li>
  <li>
   Aptitude to work well with others and delegate as appropriate.
  </li>
  <li>
   Proficient in Excel, PowerPoint, Word and Project Management software.
  </li>
  <li>
   Excellent stakeholder management skills at all levels.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   EXPERIENCE:
  </strong>
 </p>
 <ul>
  <li>
   Minimum of 3 years&rsquo; experience in a similar corporate environment role.
  </li>
  <li>
   Proven record in delivering successful projects, without close supervision.
  </li>
  <li>
   Degree qualification preferred.
  </li>
  <li>
   Professional qualifications in project management preferred, e.g. PRINCE2/PMP equivalent.
  </li>
 </ul>
 <p>
 </p>
</div>


Project Coordinator, Leadership Advisory

Etoile Group

The Role
<br>The Project Coordinator supports the business by handling administrative and organizational tasks to ensure projects are completed on time, within budget, and to scope. Key Responsibilities: • Manage the delivery of all new and renovation projects. • Collaborate with the brands principles ensuring project delivery is efficient and within the scope. • Be the SPOC for the brand and the consultant for project delivery. • Collaborate with the internal stakeholders and external vendors to provide the necessary support during and after the project completion. • Attend all the meetings related to the projects with the brand and consultants. • Ensure the store layout during the design phase is aligned with the store technical requirements. • Manage the appointment process of the contractors alongside the consultant as per company policy. • Monitor the consultants, suppliers, and contractors ensuring project delivery in the most efficient manner and as per the project retro plan. • Ensure all the vendors are created and approved internally prior submitting the invoices for payment. • Ensure all the legal documentation (TL, DEWA, Civil Defense, Fire Fighting, etc) is completed before the store opening and ensure renewals. • Ensure the project financials is aligned as per the approved CAPEX and keeping records of the relevant stages of each project. • Conduct regular visits to monitor the project progress, provide technical inputs and support in resolving any issues during the fitout period. • Maintain a direct communication with the logistics team, ensuring a correct shipping of all the pre-assembly production during the fitout period. • Ensure solving all possible snagging that may come up upon the project handover.
<br><br>
Requirements
<br><ul>
<li>Bachelor’s degree in business administration or equivalent. • A minimum of 4 years of relevant experience with at least 2 years in a similar role. • Strong verbal and written communication skills to manage stakeholders and resolve conflicts. • Problem Solving and Decision Making. Analytical thinking to address challenges and make informed decisions. • Time Management and Organized. Ability to prioritize tasks and manage multiple projects simultaneously. • Proficient in MS Office Suite. • Valid UAE Driving license.</li>
</ul>
About the company
<br>Since 1983, Etoile Group has established at the forefront of the luxury fashion retail industry in the Middle East. It has the ultimate market know-how and regional experience and uses them to continually develop its brands. Its expertise of the industry stretches from launching to establishing brands through innovative multi-brand stores and iconic flagship franchises. The Group has the credentials to back its claims; the fact that all the most respected international fashion brands have chosen Etoile is testament to its leading position.

Project Coordinator

Yogi Group

<ul><li>Assist the Project Manager in planning, organizing, and coordinating all project activities.</li><li>Prepare and monitor project schedules to ensure timely completion of works.</li><li>Maintain and control all project documentation, including drawings, RFIs, submittals, material approvals, and correspondence.</li><li>Prepare daily, weekly, and monthly progress reports, meeting minutes, and project status updates.</li><li>Coordinate communication between the client, consultant, contractor, and internal departments.</li><li>Follow up on meetings, site inspections, and approval processes to ensure smooth project flow.</li><li>Coordinate with the procurement team for timely material submittals, approvals, and deliveries.</li><li>Ensure that all site activities comply with project specifications, quality standards, and safety regulations.</li><li>Support the site team in maintaining quality and safety documentation.</li><li>Coordinate with authorities such as Dubai Municipality, DDA, and Nakheel for necessary submissions and approvals.</li><li>Track project progress and identify potential risks or delays, reporting them for corrective action.</li><li>Monitor manpower, equipment, and subcontractor performance for efficiency and cost control.</li><li>Assist in preparing payment applications, variation claims, and cost tracking reports.</li><li>Ensure proper coordination among civil, MEP, and architectural disciplines at all stages.</li><li>Follow up on consultant comments and ensure timely compliance and resubmissions.</li><li>Participate in site coordination meetings and provide updates to management.</li><li>Assist in preparing as-built drawings, operation and maintenance manuals, and handover documents.</li><li>Ensure all snagging, testing, and final inspections are completed prior to project handover.</li></ul>

Civil Project Coordinator

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