project manager

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proposal coordinator

DEC Dynamic Design Studio

<p><b>Job Title: Administrator &amp; Proposal Coordinator</b></p><p><b>Role Summary:</b><br/>The <b>Administrator &amp; Proposal Coordinato</b>r will be responsible for overseeing daily administrative functions, supporting executive leadership, and leading the preparation and submission of project proposals. The role requires a <i><b>well-organized, proactive individual with strong communication and multitasking skills</b></i>, preferably with experience in the architectural, engineering, or construction (AEC) industry.</p><p><b>Key Responsibilities:</b></p><ul><li>Coordinate and compile proposals, EOIs, RFQs, and pre-qualification submissions, ensuring accuracy, quality, and timely delivery.</li><li>Collaborate with technical teams and subconsultants to gather necessary information and documentation for proposals.</li><li>Draft, edit, and format reports, presentations, letters, and internal communications.</li><li>Maintain and organize key operational and project-related documentation, databases, and trackers.</li><li>Monitor upcoming submission deadlines and ensure all internal and external stakeholders are aligned.</li><li>Support firm-wide operational activities, including office coordination, documentation workflows, and process improvements.</li><li>Assist in preparing client-facing materials and ensure consistency with branding and quality standards.</li><li>Handle confidential information with discretion and professionalism.</li></ul><p><b>Qualifications:</b></p><ul><li>Minimum 4&ndash;5 years of experience in a similar role, ideally within the architecture, engineering, or design industry.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe InDesign is essential.</li><li>Strong organizational skills and attention to detail with the ability to prioritize and manage multiple deadlines.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.</li><li>Experience supporting senior executives and coordinating complex proposals is highly preferred</li></ul><p>Job Type: Full-time</p>

Administrator & Proposal Coordinator

KEO International Consultants

<p><b>Responsibilities</b></p>
<ul>
<li>Managing bid from pre-qualification staged through to award and project delivery.</li>
<li>Preparation of technical and financial proposals for INF business and liaison with cross functional divisions as and when required.</li>
<li>Coordinating with division/discipline management to facilitate Go/No-Go decisions and win strategies.</li>
<li>Conducting regular business pipeline meetings to support Improvements in process, performance of existing bids and strategy.</li>
<li>Developing and enhancing proposals materials and bid submission processes to increase project award rates.</li>
<li>Analysing historical pricing and performance data to improve winning bid margins.</li>
<li>Reading and interpreting RFPs to determine client requirements.</li>
<li>Managing and tracking all proposal progress, including post submittal follow up with clients.</li>
<li>Working with proposal coordinator and administrator to help prepare compliance matrix, assign responsibilities, and establish and maintain the proposal schedule.</li>
<li>Leading in the development/discovery of proposal themes, discriminators and win strategies.</li>
<li>Leading the proposal teams, ensuring compliance with established processes and procedures, tracking all proposal progress, including the entire end-to-end process and post-submittal follow-up with clients Leading in the development/discovery of proposal themes, discriminators and win strategies including proposal kick-off and status/review meetings, recording and disseminating minutes and action items / responsibilities and leading in debriefs and lessons-learned, identifying areas in need of improvement and solutions Leading in the creation of proposal documents and formats, tailoring standard draft text, project datasheets and CVs in order to satisfy client evaluation criteria in conjunction with graphic designer input Managing production milestones, administrative requests for information, corporate financial data and file management of proposal information</li>
</ul>

Proposal Manager

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div><br>
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div><br>
We invite you to join us. Why?</div><div></div><div><br>
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div>
Responsibilities:
<div>
Our newest opportunity is for talented <b>Proposals Manager </b>to join our award-winning team based in <b>Abu Dhabi, UAE.</b></div><div></div><div><br>
This critical role will work as part of the Infrastructure team, ensuring that the department continues its rapid growth by ensuring the correct projects are targeted and secured.</div><div></div><div><br>
We envisage success in this role to include:</div><ul><li>
Managing bid from pre-qualification staged through to award and project delivery.</li><li>
Preparation of technical and financial proposals for INF business and liaison with cross functional divisions as and when required.</li><li>
Coordinating with division/discipline management to facilitate Go/No-Go decisions and win strategies.</li><li>
Conducting regular business pipeline meetings to support Improvements in process, performance of existing bids and strategy.</li><li>
Developing and enhancing proposals materials and bid submission processes to increase project award rates.</li><li>
Analysing historical pricing and performance data to improve winning bid margins.</li><li>
Reading and interpreting RFPs to determine client requirements.</li><li>
Managing and tracking all proposal progress, including post submittal follow up with clients.</li><li>
Working with proposal coordinator and administrator to help prepare compliance matrix, assign responsibilities, and establish and maintain the proposal schedule.</li><li><div>
Leading in the development/discovery of proposal themes, discriminators and win strategies.</div></li><li>
Leading the proposal teams, ensuring compliance with established processes and procedures, tracking all proposal progress, including the entire end-to-end process and post-submittal follow-up with clients</li><li>
Leading in the development/discovery of proposal themes, discriminators and win strategies including proposal kick-off and status/review meetings, recording and disseminating minutes and action items / responsibilities and leading in debriefs and lessons-learned, identifying areas in need of improvement and solutions</li><li>
Leading in the creation of proposal documents and formats, tailoring standard draft text, project datasheets and CVs in order to satisfy client evaluation criteria in conjunction with graphic designer input</li><li>
Managing production milestones, administrative requests for information, corporate financial data and file management of proposal information</li></ul>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that your career journey to date will include 112-15 years career experience with a Bachelor Degree and at least 5 years with a recognised engineering consultancy in a bidding or proposals capacity. Proven experience of proposals/bids undertaken in MENA region.</div><div></div><p><br>
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.</p><p>
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</p></div>

Urban Ridge Supplies

Job DescriptionWood is currently recruiting for an experienced Specialist Project Engineer for ADNOC Offshore client to be based in Abu Dhabi within our Oil, Gas &amp; New Energies business.Due to the nature of the projects and client expectation, the position will be initially office based and to be assigned to offshore rotation (6x3) in Abu Dhabi, United Arab Emirates. Remarkable people, trusted by clients to design and advance the world. The Role This is an exciting opportunity for an experienced Project Engineering Specialist with a proven track record in managing and coordinating engineering projects, ensuring they meet technical specifications, safety standards, and project timelines for a high-profile client. Our Clients and Projects Designing the future. Transforming the world. Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonisation and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.What We Can Offer Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector Commitment to Diversity and Inclusion: We are an organisation actively committed to diversity and inclusion across our business Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment Group Life and Personal Accident Insurance: The company provides Life Assurance cover End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years  service of our employees at 5 year service milestones Commitment to continued professional development: Development plans that are tailored to your individual needs and interests Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems   delivered by experts in their field The Key Objectives For This Role Are Manage and coordinate engineering projects to ensure they meet technical specifications, safety standards, and project timelines Provide technical guidance and support to project teams, ensuring the application of best engineering practices Ensure the quality and integrity of engineering deliverables through rigorous review and validation processes Identify and mitigate potential risks associated with engineering projects to ensure safe and efficient operations Responsibilities Review ITT/RFQ documentation and interpret the scope of work for all sizes of projects Work and take ownership of proposals including written proposals, presentations, etc. Prepare/collate manhours/qualifications for the proposal from stakeholders Collaborating with centers of excellence and other affiliate offices as required to prepare a winning proposal Take part in the onshore and offshore site visits for proposal preparation Liaise with subcontractors, vendors &amp; OEMs to obtain the costs for their services Liaise with technology providers / Licensors as required for the proposals Provide customer responses (including expressions of interest, presentations, etc.) Ensure that the proposal is compliant and delivered on time. Prepare/Review/analyze proposal sections for consistency and clarity, compliance with solicitation, requirements, and alignment with proposed solutions and themes, and writes/re-wrote proposal sections as necessary to deliver high-quality, winning proposals Prepare and deliver presentations (pre-proposal or post-proposal) to Clients and other internal stakeholders Take on the responsibility of Proposal Lead or Proposal Coordinator as required due to the workload of the proposals team including (but not limited to) the following: Develop and implement the proposed management plan (responsibility/compliance matrix) Develop and implement the proposal schedule Support and contribute to the continual improvement of proposal procedures and processes Qualifications What makes you remarkable? At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world s most critical challenges. Expected Typically requires 15 years in a project delivery environment Bachelor of Mechanical Engineering Basic knowledge and experience in Project Success and Benefits Management on small, standard projects Basic knowledge and experience in stakeholder and requirements management Experience in developing basic estimates based on past performance and some understanding of the uncertainties in estimates and their currency during the project phases Knows how to calculate costs and has some experience in producing planned and actual cost and invoicing needs Experience in the preparation of proposals for Studies, FEED, and Detail Engineering projects is preferred Basic knowledge of contract models, purpose, value in risk management, and the consequences of default Awareness of project initiation processes and tools Awareness of national and international quality assurance standards Knowledge of the company-specific and general industry practices in locating and acquiring sub-contract goods and services Knowledge of the relevant national and international legal, regulatory, ethical and social requirements and consequences of non-compliance Knowledge of the basic principles of WBS, Networks, CPA.&nbsp;

PMC Specialist Project Engineer

NexaXpert FZE

<p>We&rsquo;re looking for a talented Proposal Engineer to join our client in the Oil &amp; Gas piping industry.</p><p>If you have a passion for technical proposals and coordination, this role is for you!</p><p>Requirements:</p><p>&#9989; Bachelor&rsquo;s Degree in Mechanical Engineering</p><p>&#9989; 2&ndash;3 years of proposal-making experience in the Oil &amp; Gas piping field</p><p>&#9989; Strong analytical &amp; communication skills</p><p>&#9989; Proficient in MS Office (ERP knowledge is a plus)</p><p>Key Responsibilities: &bull;</p><p>Prepare and review technical &amp; commercial proposals</p><ul><li>Analyze tender documents and prepare cost estimates</li></ul><ul><li>Coordinate with procurement, engineering &amp; project teams</li></ul><ul><li>Ensure timely submission of bids and related documents</li></ul><p>Apply now: hr@nexaxpert.com</p><p>Job Type: Full-time</p><p>Pay: From AED6,000.00 per month</p><p>Application Question(s):</p><ul><li>Current salary</li><li>Expected salary</li><li>Notice period</li><li>Number of years of experience as a proposal engineer</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul>

Proposal Engineer

ProClipse, Change Is Goo...

<p><b>Job Overview</b></p><p>As a skilled and specialized Proposal Manager, you will be focusing on managing UAE public sector portals (+KSA, Oman, and Qatar) and will be responsible for managing submissions of RFIs, RFPs, and RFQs, specifically related to government projects and initiatives whilst ensuring that our submissions are not only competitive and aligned to our growth aspirations but they also meet the unique requirements of those specific public sector entities.</p><p>This role requires strong organizational skills, attention to detail, and the ability to work collaboratively across departments as they will also be acting as the Branch Manager.</p><p><b>Key Responsibilities</b></p><p>Portal Management: Oversee and maintain public sector proposal portals in the UAE, ensuring all relevant information and documentation are current and accessible.</p><p>RFI, RFP, and RFQ Responses: Lead the preparation and submission of RFIs, RFPs, and RFQs for government contracts, ensuring that all responses are comprehensive, accurate, and submitted on time while ensuring compliance with local regulations and requirements.</p><p>Collaboration with Government Entities: Work closely with cross-functional teams (Technical, Functional and Specialized) and government stakeholders to gather necessary information and insights for proposals, ensuring alignment with public sector priorities.</p><p>Proposal Development: Craft compelling and compliant proposals that effectively communicate our value proposition and address the specific needs of government clients.</p><p>Quality Assurance: Review and edit proposals for clarity, consistency, compliance, and alignment with the strategic goals of our clients.</p><p>Market Research: Conduct thorough research on industry and sector trends, competitors, policies, and regulations in the UAE (KSA, Oman, and Qatar) to inform proposal strategies and enhance competitiveness.</p><p>Process Improvement: Identify opportunities to streamline the proposal process, enhancing efficiency and effectiveness in submissions.</p><p>Workload Management: Overseeing daily operations of the branch office, including staffing, budgeting, and compliance with company policies by serving as the primary point of contact for clients and stakeholders in your region.</p><p>Autonomous Decision-Making: Empowered to make decisions regarding proposal strategies and portal management without needing constant oversight, allowing for quicker responses to opportunities and challenges.</p><p>Agile Proposal Development: Utilize agile methodologies to develop proposals, enabling rapid iteration and collaboration with cross-functional remote teams to enhance the quality and competitiveness of submissions.</p><p>Self-Organizing Teams: Foster a culture of self-organization within the team, encouraging team members to take ownership of their tasks and collaborate effectively without micromanagement.</p>

GardaWorld

<div><p><b>Overview:</b></p>
<p>The Bid Manager plays a key role within the Commercial Services Team (CST), reporting to the Senior Manager, CST, and is responsible for managing the end-to-end bid process across a range of client opportunities. This includes supporting opportunity qualification, developing tailored proposal content, and coordinating input from cross-functional teams to produce compliant, high-quality submissions. The role works closely with regional and country leadership, subject matter experts, and the pricing team to ensure bids are strategically aligned and competitively positioned. The Bid Manager also contributes to continuous improvement initiatives, maintains bid content libraries, and supports post-submission and handover activities.</p>
<p><b>Key Responsibilities:</b></p>
<ul><li>Manage the full bid lifecycle, from Expression of Interest and Pre-Qualification through to the bid stage, including leading bid kick-offs, developing win themes, and producing high-quality content in collaboration with subject matter experts.</li>
<li>Initiate and coordinate bid review meetings and develop comprehensive Bid Plans, including compliance matrices and timelines.</li>
<li>Coordinate contributions from Legal, Finance, Regional Management, and other key stakeholders to ensure a coherent and fully compliant response.</li>
<li>Structure and format proposal content in line with client requirements, ensuring clarity, consistency, and alignment with bid strategy.</li>
<li>Create and coordinate visual elements such as graphics, flow charts, diagrams, and presentation slides to support written content.</li>
<li>Organize and lead document reviews throughout the bid process, incorporating feedback from internal reviewers at each stage.</li>
<li>Ensure timely submission of bids, whether through online platforms, email, or hard copy, following the client&rsquo;s specific instructions.</li>
<li>Maintain accurate bid data in Salesforce and ensure all documentation is stored in the designated secure file management system in accordance with internal protocols.</li>
<li>Respond to post-submission requests such as clarifications or final offers, coordinating internal responses and ensuring accuracy.</li>
<li>Provide support for post-win activities including contract review and operational handover, as required.</li>
<li>Conduct Lessons Learned exercises post-submission, capturing feedback, competitor insight, and recommendations for future improvements.</li>
<li>Contribute to the continuous improvement of GardaWorld&rsquo;s proposals through feedback integration and process development.</li>
<li>Support the preparation of client-facing presentations and related materials.</li>
<li>Carry out any other duties as assigned by the Senior Manager, CST.</li>
</ul><p><b>Competencies</b></p>
<ul><li><b>Bid Leadership:</b> Demonstrates the ability to manage all bid phases, including opportunity qualification, bid planning, and delivery, with clear accountability.</li>
<li><b>Writing and Communication:</b> Skilled in producing, reviewing, and editing high-quality written content tailored to client specifications and tone.</li>
<li><b>Collaboration:</b> Works effectively with internal stakeholders including Legal, Finance, Regional Ops, and SMEs, ensuring timely contributions and aligned messaging.</li>
<li><b>Attention to Detail:</b> Maintains accuracy in content, compliance matrices, and document formatting, ensuring no requirements are overlooked.</li>
<li><b>Strategic Thinking:</b> Understands win themes, differentiators, and how to position the company&rsquo;s value proposition effectively.</li>
<li><b>Organization and Project Management:</b> Manages timelines, dependencies, and reviews efficiently using structured planning tools. Produces high-quality work while identifying opportunities to improve processes.</li>
<li><b>Dependability:</b> Delivers work consistently and on time, fulfils commitments reliably, and remains accountable under pressure.</li>
<li><b>Risk and Compliance Awareness:</b> Understands basic risk factors in bid development and escalates appropriately. Ensures proposals align with internal governance and client requirements.</li>
<li><b>Technical Coordination:</b> Able to engage with subject matter experts to translate technical input into clear, accurate proposal content.</li>
<li><b>Digital Proficiency:</b> Proficient in standard business software for document creation, collaboration, and project tracking.</li>
<li><b>Resilience and Initiative:</b> Maintains focus and a positive attitude under pressure. Takes ownership of tasks, anticipates needs, and actively seeks solutions.</li>
</ul><p><b>Qualifications &amp; Experience</b></p>
<ul><li>Bachelor's Degree in Business Administration, Marketing, Communications, or a related field; equivalent professional experience may be considered.</li>
<li>Minimum of three years&rsquo; experience managing complex and high-value bids, preferably in the security or government services industry.</li>
<li>Demonstrated experience in drafting technical narratives and developing bid strategies.</li>
<li>Strong track record in coordinating multi-stakeholder inputs and producing winning proposal content under tight deadlines.</li>
<li>Previous work with geographically dispersed teams and senior stakeholders is advantageous.</li>
<li>APMP Foundation (or higher) certification is highly desirable.</li>
<li>Familiarity with public and private sector procurement processes and documentation standards.</li>
<li>Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with collaborative proposal tools.</li>
<li>Experience with proposal management software such as XaitPorter would be an asset.</li>
</ul><p></p><h2 class="jobSectionHeader"><b>GardaWorld: Make the world a safer place</b></h2><p>
GardaWorld, a global leader in security, offers exciting career opportunities in an evolving industry. We celebrate diversity and invite talent from all backgrounds to apply.</p><p></p><p><b><br>
Job Segment: </b>Compliance, Marketing Manager, Communications, Marketing Communications, Document Management, Legal, Marketing, Technology</p></div>

Bid Manager, Commercial Services Team

Explore 630+ Proposal coordinator in Dubai this October. Find roles across top companies and apply now to boost your career.

630 proposal coordinator jobs IN Dubai

Administrator & Proposal Coordinator

Proposal Manager

Proposal Manager

PMC Specialist Project Engineer

Proposal Engineer

Proposal Manager

Bid Manager, Commercial Services Team