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real estate administrative assistant

Aqarco Real Estate

Company: Aqarco Real Estate Broker L.L.C Location: Dubai, UAE Job Type: Full-time Salary: Competitive (based on UAE real estate experience) Visa: ProvidedAbout the RoleAqarco Real Estate Broker L.L.C is seeking a highly experienced Real Estate Administrative Assistant with in-depth knowledge of the Dubai real estate market. This is not an entry-level position.The ideal candidate must have hands-on experience supporting real estate sales and leasing operations, managing property listings, and handling RERA &amp; DLD documentation from start to finish.If you excel in a fast-paced brokerage environment and can confidently manage multiple properties, portals, and transactions, we want to hear from you.Key Responsibilities<ul><li>Manage and update property listings across Property Finder, Bayut, and Dubizzle</li><li>Create and manage property advertising permits, including permit numbers and QR codes via the DLD portal</li><li>Prepare and process tenancy contracts, addendums, Form A, Form B, Form I, and all RERA-related documentation</li><li>Create and manage permits through Trakheesi, ensuring full regulatory compliance</li><li>Coordinate property viewings, client inquiries, and agent schedules</li><li>Handle incoming calls, emails, and general office communication professionally</li><li>Provide daily administrative and documentation support to sales and leasing teams</li><li>Assist with marketing materials, property descriptions, and coordinate property photography</li><li>Organize, maintain, and archive physical and digital records (contracts, licenses, employee files, property documents)</li><li>Always Ensure full compliance with Dubai Land Department (DLD) and RERA regulations</li><li>Support real estate transactions through completion, including payments, NOCs, and transfer appointments</li></ul>Requirements<ul><li>Minimum 3 years of real estate administrative experience in Dubai (mandatory)</li><li>Strong working knowledge of DLD, RERA, Trakheesi, and major property portals</li><li>Experience with developers&rsquo; portals, agency registration, and renewals</li><li>Familiarity with CRM systems and real estate software</li><li>Excellent communication skills in English</li><li>Strong organizational, multitasking, and time-management skills</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Ability to perform under pressure in a fast-paced brokerage environment</li><li>Professional attitude with strong attention to detail and team spirit</li></ul>Why Join Aqarco?<ul><li>Work with a professional, luxury-focused real estate brokerage</li><li>Competitive salary based on UAE real estate experience</li><li>Visa provided</li><li>Long-term career growth and stability</li><li>Supportive, collaborative, and professional team culture</li></ul>Job Type: Full-time

Experienced Real Estate Administrative Assistant –Females only Dubai (RERA | DLD | Trakheesi)

Valentin Altergott Real Estate Broker LLC

Role Summary:This is a central and multifaceted role that goes beyond traditional administrative duties. The successful candidate will act as the right hand to the Managing Director, ensuring the seamless operation of both business and personal executive functions. You will be the primary point of coordination for all internal operations, external stakeholders, government bodies, and clients, requiring the highest level of discretion, organization, and initiative.Reporting To: Managing Director / CEO Location: Dubai, UAECompany Overview: Valentin Altergott Real Estate Broker LLC &amp; Allergott - FZCO is a dynamic and growing organization with diversified interests in real estate, and business setup. We are seeking a highly capable, proactive, and adaptable individual to provide comprehensive executive and operational support to the Managing Director.Key Responsibilities:1. Executive &amp; Personal Assistance:<ul><li>Act as the primary point of contact between the Managing Director and clients, partners, and internal staff.</li><li>Provide comprehensive executive and personal support, including complex calendar management, scheduling, and correspondence handling.</li><li>Manage emails, phone calls, and inquiries, ensuring prompt and professional responses.</li><li>Handle sensitive and confidential information with utmost discretion.</li></ul>2. Real Estate Operations Management:<ul><li>Prepare, manage, and file all real estate documentation (Contracts A, B, F, Ejari).</li><li>List, update, and refresh property listings on platforms like Property Finder.</li><li>Coordinate property viewings, assist with transaction closings, and ensure compliance with RERA/DLD regulations.</li><li>Manage all aspects of property advertising permits, including generating permit numbers and QR codes from the DLD portal.</li><li>Maintain and update the company&rsquo;s developer database, relationships, and property portfolios.</li></ul>3. Business Setup &amp; Corporate Compliance (Altergott - FZCO):<ul><li>Lead the company formation process, handling legal documentation, ownership structures, and liaison with government authorities (e.g., IFZA).</li><li>Ensure timely renewal of all trade licenses, visas, and business permits.</li><li>Coordinate with government agencies, legal firms, and financial institutions for all licensing and compliance requirements.</li><li>Establish operational procedures for newly formed entities.</li></ul>4. Marketing &amp; Digital Media Support:<ul><li>Assist in marketing and promotional activities for property listings and the company brand.</li><li>Create and upload video content for property promotions on YouTube.</li><li>Update and manage the company website via Webflow, including property listings and blog content.</li><li>Create and update company marketing materials and ensure a consistent online presence.</li></ul>5. Financial &amp; Administrative Operations:<ul><li>Prepare simple financial reports, handle petty cash, and support bookkeeping tasks using Zoho Books.</li><li>Process salary payments via the WPS system using ENBD Business Online.</li><li>Manage company expenses, beneficiary registrations, and basic financial tracking.</li><li>Oversee general office administration to ensure smooth daily operations.</li><li>Maintain both physical and digital filing systems for all company documents (contracts, licenses, employee records, etc.).</li></ul>6. Platform &amp; System Management:You will be responsible for the operational management of all company platforms, including:<ul><li>Zoho One (CRM &amp; Operations)</li><li>Property Finder &amp; DLD Portals</li><li>Webflow (Website)</li><li>YouTube Channel</li><li>IFZA, MOHRE, FTA, and other government portals</li><li>ENBD Business Online (Banking)</li></ul>7. Document Control &amp; Template Management:<ul><li>Maintain and organize all company documents, templates, logos, and employee files in a structured digital library (Google Drive).</li><li>Ensure all document templates (NDAs, contracts, engagement letters) are up-to-date and readily accessible.</li></ul>Qualifications &amp; Required Skills:<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or Chief of Staff, preferably within the UAE real estate sector.</li><li>Essential: In-depth, hands-on experience with UAE government portals (DLD, RERA, MOHRE, IFZA, FTA).</li><li>Essential: Proficiency in using the Property Finder backend and understanding the real estate transaction lifecycle.</li><li>Strong financial acumen with experience in basic bookkeeping, WPS salary transfers, and expense management.</li><li>Tech-savvy with the ability to quickly learn and master new software platforms (Zoho, Webflow, etc.).</li><li>Basic video editing and content creation skills are a significant advantage.</li><li>Exceptional command of written and spoken English.</li><li>Impeccable organizational, time-management, and multi-tasking abilities.</li><li>Proactive, resourceful, and able to operate effectively in a fast-paced, dynamic environment with minimal supervision.</li><li>High level of professionalism, integrity, and discretion.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Executive Assistant to the Owner / Admin & Operations (Real Estate)

RSU ENT Properties

About us: RSU Ent Properties is a dynamic and rapidly growing subsidiary of RU Holdings Group,dedicated to becoming a leading force in the UAE real estate market. With a strongfoundation built on excellence, innovation, and strategic growth, RSU Ent Properties iscommitted to expanding its portfolio and establishing itself as a market leader in Dubai&rsquo;scompetitive real estate sector.Key Responsibilities:<ul><li>Provide day-to-day administrative support to the management and sales team.</li><li>Prepare, edit, and manage real estate documents including sales agreements, contracts, and listings.</li><li>Handle phone calls, emails, and client inquiries in a professional and timely manner.</li><li>Maintain accurate and updated property listings across online platforms and company CRM.</li><li>Coordinate property viewings, meetings, and client appointments.</li><li>Manage office supplies, documentation, and filing systems.</li><li>Assist with marketing activities, including social media updates and preparing promotional materials.</li><li>Track deadlines, property transactions, and ensure compliance with legal requirements.</li><li>Support HR and recruitment processes as needed for the real estate team.</li></ul>Qualifications &amp; Skills:<ul><li>Minimum 1* + years of administrative experience in real estate* or a related field.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in MS Office Suite and familiarity with real estate CRMs (e.g., Property Finder, Bayut, Dubizzle, or similar platforms).</li><li>Knowledge of real estate procedures, contracts, and regulations.</li><li>Ability to work independently and as part of a fast-paced team.</li><li>High attention to detail and professionalism.</li></ul>What We Offer:<ul><li>Competitive salary and performance incentives.</li><li>Opportunity to work with a dynamic and supportive team.</li><li>Career growth and professional development in the real estate industry.</li><li>Modern and collaborative office environment.</li></ul>Job Type: Full-timePay: From AED3,000.00 per month

Experienced Telesales

ARMAAN CAPITAL REAL ESTATE L.L.C

Position Overview:We are seeking an organized, detail-oriented, and proactive Real Estate Administrator to join our dynamic real estate team in Dubai. The ideal candidate will be responsible for handling day-to-day administrative tasks, supporting the real estate agents, ensuring smooth office operations, and assisting with property onboarding through and other tasks related to client communication and documentation.Key Responsibilities:<ul><li>Administrative Support: Provide administrative assistance to real estate agents and the management team, ensuring smooth office operations.</li><li>Property Listings Management: Update and manage property listings across various online platforms and internal databases. Ensure all information is accurate and up-to-date.</li><li>Property Onboarding: Conduct calling to potential property owners and clients to onboard new properties for sale or rent. Build and maintain relationships with property owners to expand the property portfolio for the agency.</li><li>Client Communication: Respond to client inquiries (via phone, email, or in-person), schedule appointments, and provide excellent customer service to both tenants and property buyers/sellers.</li><li>Document Handling: Prepare, review, and manage contracts, lease agreements, and other legal documents. Ensure all documents are properly filed and stored in compliance with regulatory requirements.</li><li>Market Research: Conduct research on market trends, new properties, and competitors to assist agents in their property searches and sales efforts.</li><li>Database Management: Maintain and update CRM (Customer Relationship Management) system with client information, property details, and transaction status.</li><li>Administrative Coordination: Coordinate meetings, viewings, and property inspections. Assist with managing schedules for agents and clients.</li><li>Financial Administration: Handle invoicing, manage payment schedules for properties, and assist with budgeting for property-related expenses as required.</li><li>Other Tasks: Assist with any ad-hoc administrative tasks or projects as needed by the real estate team.</li></ul>Required Qualifications:Experience: Minimum 2 years of experience in Dubai real estate administration is mandatory.Education: A diploma or degree in Business Administration, Real Estate, or a related field is preferred.Skills:<ul><li>Strong organizational skills with the ability to multitask.</li><li>Excellent communication skills, both written and verbal (Fluency in English required; Arabic is a plus).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM systems.</li><li>Knowledge of real estate terminology, processes, and regulatory requirements in Dubai.</li><li>Strong attention to detail and ability to work independently.</li><li>Comfort and experience in making cold calls to property owners and clients.</li></ul>Personal Traits:<ul><li>Proactive, self-motivated, and able to work under pressure.</li><li>Strong problem-solving abilities.</li><li>A customer-service-oriented attitude.</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Health insurance.</li><li>Opportunity to work in a dynamic and growing real estate market.</li><li>Career development and growth opportunities within the company.</li></ul>How to Apply:Interested candidates are invited to send their CV and cover letter to [hr@armaancapital.com], with the subject line &ldquo;Real Estate Administrator Application.&rdquo;Job Type: Full-timePay: From AED5,000.00 per monthApplication Question(s):<ul><li>Experience in Dubai Real Estate</li><li>Experience in Property Finder listings</li><li>Experience in CRM</li></ul>Language:<ul><li>English (Required)</li></ul>

Administrator/Receptionist

Seven Stage Real Estate Brokerage LLC 

Job description:We are seeking an experienced and proactive Real Estate Administrative Executive to support our property operations team. The ideal candidate will manage administrative processes, coordinate with agents and developers, and ensure smooth documentation and listings management.Key Duties &amp; Responsibilities<ul><li>Oversee daily office and property-related administrative tasks.</li><li>Prepare contracts, MoUs, and permits through DLD systems.</li><li>Upload and manage property listings on portals such as Bayut, Property Finder, and Dubizzle.</li><li>Liaise with developers for project updates and partnership coordination.</li><li>Handle client calls, schedule property viewings, and support agents with documentation.</li><li>Maintain accurate records of transactions, listings, and client interactions.</li><li>Ensure compliance with RERA regulations and company policies.</li><li>Support marketing efforts, including posting property ads and digital promotions.</li><li>Join property viewings or client meetings when required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree (mandatory).</li><li>Minimum 1-2 years of UAE experience in real estate administration(Mandatory).</li><li>Knowledge of Dubai&rsquo;s real estate procedures and RERA standards.</li><li>Proficiency in MS Office; experience using CRM or listing platforms is an advantage.</li><li>Excellent written and verbal communication skills.</li><li>Highly organized, detail-oriented, and proactive.</li></ul>Why Join Us<ul><li>Be part of a reputable and growing real estate company.</li><li>Opportunity to work with a professional and energetic team.</li><li>Career growth and performance-based incentives.</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthApplication Question(s):<ul><li>Do you have experience in Real estate buying and selling operations?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Real Estate : 1 year (Preferred)</li></ul>

REAL ESTATE ADMIN - FEMALE

FCBS

We are hiring a proactive and organized Real Estate Administrator to support our team in Dubai. The ideal candidate should have experience in real estate operations and excellent administrative skills.Key Responsibilities:<ul><li>Manage property listings, contracts, and client records.</li><li>Responsible to write the content for website posting and other medias</li><li>Coordinate schedules, appointments, and client follow-ups.</li><li>Handle inquiries and maintain efficient office operations.</li></ul>Requirements:<ul><li>Prior experience in real estate administration.</li><li>Strong knowledge of Dubai real estate regulations.</li><li>Proficiency in MS Office and CRM tools.</li></ul>Job Type: PermanentPay: AED4,000.00 - AED5,000.00 per month

Real Estate Admin

Invespy

We are looking for a Real Estate Administrator to support our sales team in Dubai. This role is essential in managing documentation, coordinating transactions and ensuring the smooth operation of the sales process.Location: DubaiResponsibilities:<ul><li>Prepare and manage contracts, MOUs, and other sales documents</li><li>Coordinate with clients, agents, and developers to ensure all paperwork is completed accurately</li><li>Maintain and update CRM systems with client and property details</li><li>Support the sales team with administrative tasks, including scheduling meetings and follow-ups</li><li>Ensure compliance with real estate regulations and company policies</li></ul>Requirements:<ul><li>Previous experience in real estate administration is a must</li><li>Strong organizational and multitasking skills</li><li>Proficiency in Microsoft Office and CRM software</li><li>Excellent communication and attention to detail</li><li>Knowledge of Dubai's real estate market and transaction processes is an advantage</li></ul>Job Type: Full-timeLocation:<ul><li>Dubai (Required)</li></ul>

Real Estate Administrator

Explore 2009+ Real estate administrative assistant in Dubai this January. Find roles across top companies and apply now to boost your career.