real estate agent

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real estate administrative assistant

Roche Bobois

Job Title: Real Estate Administrative Assistant / Secretary Job / Account AssistantTo provide efficient administrative, secretarial and accountant support to the real estate department or management, ensuring smooth day-to-day operations, compliance with Dubai Land Department (DLD) and RERA regulations, and effective communication with clients, tenants, and other stakeholders.Key Responsibilities1. Administrative &amp; Secretarial Support<ul><li>Manage office correspondence, including emails, calls, and in-person inquiries.</li><li>Prepare, format, and maintain documents such as tenancy contracts, Ejari certificates, quotations, invoices, and official letters.</li><li>Schedule and coordinate meetings, property viewings, and appointments for management or agents.</li><li>Maintain an organized filing system (physical &amp; digital) for contracts, property records, and client information.</li><li>Draft professional letters, memos, and reports.</li></ul>2. Real Estate Documentation<ul><li>Prepare and process tenancy contracts, addendums, and renewals in compliance with UAE tenancy laws.</li><li>Handle Ejari registrations, cancellations, and updates via the DLD portal.</li><li>Track and follow up on lease expiries, rent renewals, and payment schedules.</li><li>Process security deposits, rent receipts, and related financial documentation.</li></ul>3. Client &amp; Tenant Coordination<ul><li>Serve as the primary point of contact for tenants, landlords, and prospective clients.</li><li>Address tenant queries, complaints, and maintenance requests promptly.</li><li>Assist in arranging property inspections, move-in/move-out procedures, and handovers.</li><li>Follow up on overdue payments and coordinate with accounts for collections.</li></ul>4. Regulatory Compliance<ul><li>Stay updated on Dubai tenancy laws, RERA guidelines, and DLD procedures.</li><li>Ensure all contracts and transactions meet regulatory requirements.</li><li>Maintain accurate property listings and marketing materials in compliance with advertising standards.</li></ul>5. Office &amp; Operational Support<ul><li>Order and manage office supplies.</li><li>Assist with marketing materials, social media postings, and property advertisements.</li><li>Support management in preparing presentations, market reports, and other business documents.</li></ul>6. Additional Admin Support<ul><li>Owner has another company (coffeeshop) responsible in placing orders for the food and handling admin works.</li></ul>7. Accounts Background<ul><li>Assist with monthly, quarterly, and annual financial reports.</li><li>Assist with preparation and filing of VAT return.</li><li>Reconcile Bank statements, cheque records, customer ledger and vendor accounts.</li><li>Track customer payments, rent collections and follow up on outstanding balances.</li></ul>Skills &amp; Qualifications<ul><li>Education: Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.</li><li>Experience: Minimum 2 years in an administrative/secretarial role, preferably in real estate or property management in Dubai.</li><li>Technical Skills: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), knowledge of DLD/Ejari portal</li><li>Accounts: Proficiency in Tally ERP 9 / Tally Prime.</li><li>Language: Excellent written and verbal communication skills in English</li><li>Other Skills:</li><li>Strong organizational and multitasking abilities.</li><li>Customer service orientation.</li><li>Ability to work under pressure and meet deadlines.</li><li>Excellent analytical and problem-solving skills, with high attention to details and accuracy.</li><li>Strong ethics and integrity, ensuring confidentiality and data security.</li></ul>CAN JOIN IMMEDIATELYJob Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Real Estate Administrative Assistant / Secretary/ Account Assistant

Fitness ladies

Job Title: Admin &amp; Personal Assistant &ndash; Real Estate Agency (Full Time)Company: Ardara EstatesLocation: Dubai, UAEJob Type: Full Time &ndash; On-siteSalary: Depends on experience (to be discussed during interview)About UsArdara Estates is a fast-growing real estate brokerage based in Dubai, specializing in residential and investment properties. We are expanding and seeking a highly organized Admin &amp; Personal Assistant to support daily operations and management.Job ResponsibilitiesAdmin / Office Support<ul><li>Manage daily administrative tasks, calls, emails, and calendars</li><li>Prepare property documents, contracts, and listings</li><li>Maintain CRM and update client records</li><li>Coordinate with agents, developers, and clients</li><li>Handle office supplies, filing, invoicing, and basic accounting tasks</li></ul>Personal Assistant Duties<ul><li>Support management with scheduling, travel arrangements, and meeting prep</li><li>Act as point of contact between CEO and clients/business partners</li><li>Organize follow-ups and reminders for pending tasks</li><li>Assist during property viewings, events, and company activities when required</li></ul>Requirements&#10004; Previous experience in administration or PA role (real estate experience preferred)&#10004; Excellent written &amp; verbal communication skills (English required)&#10004; Strong organizational and multitasking abilities&#10004; Professional appearance and attitude&#10004; Good computer skills (MS Office, Google Workspace, CRM systems)&#10004; Must be available full-time, on-site in DubaiWhat We Offer- Friendly and supportive work environment-Career growth in the real estate industry-Training and development-Performance-based bonusesHow to ApplySend your CV with the subject:&ldquo;Admin &amp; Personal Assistant &ndash; Ardara Estates&rdquo;Email: info@ardaraestates.comJob Type: Full-timePay: AED2,000.00 - AED3,500.00 per monthExperience:<ul><li>Admin in real estate : 1 year (Preferred)</li></ul>Expected Start Date: 01/12/2025

Admin & Personal Assistant – Real Estate Agency (Full Time)

ELITA HOMES REAL ESTATE BROKERS L.L.C

Hiring a highly organized, detail-oriented Property Admin Assistant for a Real Estate Company to support our real estate operations and ensure seamless daily workflow.Benefits:- Possibility to work remotely!- Basic + commission for the right candidate!- Pleasant working environment!Key Responsibilities<ul><li>Handle day-to-day administrative tasks, emails, communication with developers, and documentation.</li><li>Prepare and process tenancy contracts, Ejari, RERA Forms, NOCs, and other property-related paperwork.</li><li>Coordinate and schedule property viewings, client appointments, and agent activities.</li><li>Maintain and update property listings on advertising portals (Property Finder).</li><li>Organize and maintain digital and physical files: tenancy agreements, client KYC documents, payment receipts, etc.</li></ul>Requirements<ul><li>Experience as an Admin Assistant in Dubai (in Real Estate preferred).</li><li>Fast learner and highly motivated</li><li>Good communication skills in English (other languages are an advantage).</li><li>Strong organizational skills with high attention to detail and accuracy.</li><li>Customer-service oriented with a professional, positive attitude.</li><li>Familiarity with property portals, ad posting, and basic admin tasks.</li><li>Flexible, proactive, and able to work independently with minimal supervision.</li><li>Able to work remotely without any distractions.</li></ul>The candidate shall be on your own visa if based in UAE! Attach your CV with a photo! Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Property Administrator

We are looking for a highly organized, detail-oriented Admin Assistant for a Real Estate Company to support our real estate operations and ensure seamless daily workflow.Benefits: - Possibility to work remotely- Basic + commission - Pleasant working environmentKey Responsibilities<ul><li>Handle day-to-day administrative tasks, emails, communication with Developers, and documentation.</li><li>Prepare and process tenancy contracts, Ejari, RERA Forms, NOCs, and other property-related paperwork.</li><li>Coordinate and schedule property viewings, client appointments, and agent activities.</li><li>Maintain and update property listings on advertising portals (Property Finder).</li><li>Organize and maintain digital and physical files: tenancy agreements, client KYC documents, payment receipts, etc.</li></ul>Requirements<ul><li>Experience as an Admin Assistant in Dubai (preferred).</li><li>Fast learner and highly motivated</li><li>Good communication skills in English (other languages are an advantage).</li><li>Strong organizational skills with high attention to detail and accuracy.</li><li>Customer-service oriented with a professional, positive attitude.</li><li>Familiarity with property portals, ad posting, and basic admin tasks.</li><li>Flexible, proactive, and able to work independently with minimal supervision.</li><li>Able to work remotely without any distractions.</li></ul>Candidate shall be on own visa if based in UAE! Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Administrative Assistant Real Esate

Iqraa Building Materials LLC

Location: Dubai Job Type: Full-TimeAbout Us: We are a growing real estate company seeking a reliable and detail-oriented Real Estate Admin to join our team. The ideal candidate will have an accounts/finance background and previous experience in administrative roles within real estate or similar industries. Male candidates with 2&ndash;3 years of experience are preferred.Key Responsibilities:<ul><li>Handle daily administrative tasks and office coordination</li><li>Maintain and update property listings, documents, and client records</li><li>Support accounting tasks</li><li>Assist with property management activities</li><li>Communicate with clients, partners, and internal teams</li><li>Prepare reports, follow up on leads, and support sales team when needed</li></ul>Requirements:<ul><li>2&ndash;3 years of relevant administrative experience (real estate preferred)</li><li>Accounts or finance background is highly preferred</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Strong communication and organizational skills</li><li>Ability to work independently and manage multiple tasks</li><li>Male candidates are preferred</li></ul>Benefits:<ul><li>Competitive salary</li><li>Friendly work environment</li><li>Career growth opportunities</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Real estate admin

Absolute Barbecues

A Real Estate Administrator's job revolves around providing comprehensive administrative support to a real estate office or team, ensuring smooth operations and efficient workflow. This includes managing documents, coordinating appointments, maintaining listings, and handling client inquiries.Responsibilities <ul><li>Manage and organize real estate documents and files</li><li>Coordinate appointments, showings, and meetings for agents</li><li>Maintain and update property listings and databases</li><li>Assist with marketing materials and online property postings</li><li>Handle client inquiries and provide excellent customer service</li><li>Ensure compliance with legal and regulatory requirements</li><li>Process contracts, leases, and other real estate documents</li><li>Order and manage office supplies and equipment</li><li>Support agents with administrative tasks and reporting</li><li>Liaise with vendors, clients, and service providers</li><li>Prepare documents for Sales/invoices (forms for Land dept)</li><li>Prepare and executive approvals for advertisements from land department</li></ul>Requirements <ul><li>High school diploma or equivalent; associate&rsquo;s or bachelor&rsquo;s degree preferred</li><li>Previous experience in real estate administration or office management</li><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication skills</li><li>Proficiency with Microsoft Office and real estate management software</li><li>Attention to detail and accuracy in documentation</li><li>Ability to work independently and as part of a team</li><li>Knowledge of real estate processes and terminology</li><li>Customer service orientation</li><li>Ability to handle confidential information with discretion</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have experience in handling all documentations for authorities including land department?</li></ul>Application Deadline: 15/07/2025

Real Estate Administrator

ADD Hong Kong Limited

RECOM Real Estate is expanding and looking for a highly organized, detail-oriented Real Estate Admin to support our growing team. This role is ideal for someone who thrives in a fast-paced property environment, has a minimum of 3 years of relevant real estate administrative experience, and can manage multiple tasks with precision and professionalism.Key Responsibilities:<ul><li>KYC checks &amp; AML compliance assistance</li><li>Handling commission requests</li><li>Developer registrations &amp; coordination</li><li>Bayut &amp; Property Finder management</li><li>Creating and updating property listings</li><li>Calendar &amp; appointment management</li><li>Office maintenance coordination</li><li>Petty cash management</li><li>Basic bookkeeping support</li><li>Email management &amp; correspondence</li><li>Handling A, B, and F contracts</li><li>Deal preparation &amp; support</li><li>Entering deals in Excel/CRM</li><li>Developer launch summaries</li><li>Marketing support</li></ul>Qualifications:<ul><li>Minimum 3 years of real estate administrative experience</li><li>Strong organizational and multitasking skills</li><li>High attention to detail &amp; accuracy</li><li>Excellent written and verbal communication</li><li>Proficiency in Excel, CRM platforms &amp; general office software</li><li>Ability to manage confidential information responsibly</li><li>Proactive, reliable, and solution-oriented attitude</li></ul>What We Offer:<ul><li>Professional and supportive work environment</li><li>Clear structure and stable working hours</li><li>Modern office setup &amp; efficient digital tools</li><li>Growth opportunities within the company</li><li>Exposure to top developers and premium real estate projects</li><li>A dynamic and motivated team</li></ul>Working Hours:<ul><li>Monday &ndash; Friday: 10:00 &ndash; 19:00</li><li>Saturday &amp; Sunday: Reachability only (no office presence)</li></ul>If you are ready to take on a key role in a growing, professional real estate firm, join RECOM Real Estate.Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Real Estate Admin

Explore 2695+ Real estate administrative assistant in Dubai this December. Find roles across top companies and apply now to boost your career.