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real estate administrative assistant

The Zeal Minds LTD

We are seeking a detail-oriented Administrative Assistant to support our thriving real estate team in Dubai. To manage daily office tasks, coordinate schedules, handle property listings, and assist with a touch of enquiries, ensuring seamless operations and growth.Key Responsibilities:<ul><li>Manage emails, calls, and correspondence with clients and vendors.</li><li>Schedule meetings and maintain team calendars.</li><li>Create and manage property listings, including updates and uploads.</li><li>Maintain accurate records of transactions and client data.</li><li>Assist with marketing materials and property documentation.</li><li>Coordinate office supplies and support team logistics.</li><li>Prepare and organize property contracts, leases, and reports.</li></ul>Requirements:<ul><li>Proven experience as an administrative assistant or similar role.</li><li>Excellent organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and CRM software.</li><li>Basic sales experience or willingness to learn.</li><li>Strong communication skills in English (Arabic is a plus).</li><li>Knowledge of real estate listing platforms is an advantage.</li><li>Ability to handle confidential information with discretion.</li></ul>Qualifications:<ul><li>Minimum high school diploma; bachelor&rsquo;s degree preferred.</li><li>1-2 years of administrative experience, ideally in real estate.</li></ul>Job Type: Full-timePay: From AED1,000.00 per monthApplication Question(s):<ul><li>Do you have valid Residence Visa?</li></ul>Experience:<ul><li>Admin: 1 year (Preferred)</li></ul>

Real Estate Admin - Part time

GOLDEN LIGHT REAL ESTATE DEVELOPMENTS L.L.C

We&rsquo;re Hiring!Job Title: Admin (Real Estate Background)Dubai, UAE | Full-timeSummary:We are seeking a proactive and detail-oriented Administrative Assistant to join our real estate team in Dubai. The ideal candidate will support daily operations, coordinate with agents and clients, and ensure smooth handling of all administrative tasks related to real estate transactions.Key Responsibilities:<ul><li>Manage day-to-day administrative tasks, including document preparation, filing, and data entry.</li><li>Schedule and coordinate appointments, property viewings, and meetings.</li><li>Draft, review, and maintain real estate documents such as tenancy contracts, Form A/B, and MOUs.</li><li>Upload and manage property listings on online portals (Bayut, Property Finder, Dubizzle, etc.).</li><li>Maintain accurate client and property records using CRM systems.</li><li>Assist with Ejari registrations, DLD formalities, Trakheesi procedures, and other government documentation.</li><li>Communicate professionally with clients, agents, developers, and other stakeholders.</li><li>Prepare marketing materials such as brochures, presentations, and email campaigns.</li><li>Track and report property availability, leads, and transaction updates regularly.</li></ul>Requirements:<ul><li>at least 3 years of experience in a real estate administrative role.</li><li>Strong communication skills in English.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and CRM software.</li><li>Knowledge of Dubai real estate procedures, portals, and DLD/Ejari systems.</li><li>Excellent organizational and multitasking skills in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Admin (Real Estate Background)

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Job Opportunity: Real Estate Administrative Assistant &ndash; DubaiCompany: Golden Key Real Estate LLC Location: Dubai, UAE Employment Type: Full-TimeAbout Us: We are a growing real estate company in Dubai, specializing in property management, sales, and leasing. We are looking for a highly organized and proactive Administrative Assistant to support our daily operations and ensure smooth workflow across all departments.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks, emails, and documentation.</li><li>Prepare tenancy contracts, Ejari, NOCs, and other real estate-related paperwork.</li><li>Coordinate property viewings, schedule client appointments, and assist agents.</li><li>Maintain and update property listings on portals (Property Finder, Bayut, etc.).</li><li>Manage incoming calls, customer inquiries, and follow-ups.</li><li>Organize digital and physical files (tenancy agreements, client documents, payments).</li><li>Support the sales and leasing team with documentation and CRM updates.</li><li>Prepare basic reports, spreadsheets, and maintain office inventory.</li><li>Assist in marketing tasks such as posting ads and coordinating with designers.</li></ul>Requirements:<ul><li>Proven experience as an admin or real estate coordinator in Dubai (preferred).</li><li>Knowledge of real estate procedures such as Ejari, RERA forms, tenancy contracts, etc.</li><li>Strong communication skills in English (Arabic is an advantage).</li><li>Proficiency in MS Office and real estate CRM systems.</li><li>Ability to multitask, work under pressure, and meet deadlines.</li><li>Strong organizational and customer service skills.</li></ul>Benefits:<ul><li>Competitive salary (based on experience)</li><li>Health insurance</li><li>Annual leave and UAE labor benefits</li><li>Growth opportunities within the company</li></ul>How to Apply:Please send your CV to: Goldenkey.Propertiesdxb@gmail.comContact : +971525318176Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Administrative Assistant

AMA HOLDING LLC

Real Estate Administrative Assistant job summaryWe&rsquo;re hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walk throughs. You&rsquo;ll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today!Send your CV careers.amaholding@gmail.com Or WhatsApp +92 3232 999 889Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per month

We’re Hiring Admint Executive with Real Estate agent (Female-preferred)

Casabella PB

Job Title: HR Recruitment &amp; Administrative Assistant - Real Estate &ndash; Female Only Position Overview:We are seeking a dynamic and enthusiastic Receptionist and Administrative Assistant to join our real estate team. The ideal candidate will be a young and passionate individual who is committed to providing excellent administrative support to enhance the efficiency and productivity of our team. This role will involve handling various administrative tasks, assisting team members with administrative work, and ensuring smooth operations within the real estate office.Key Responsibilities:General Receptionist &amp; Administrative Support:Answering Phone Calls: Managing incoming calls, routing them to the appropriate individuals or departments, and taking messages as needed.Managing Appointments: Scheduling and confirming appointments for clients, customers, or colleagues.Administrative Tasks: Performing various administrative duties, such as filing, data entry, and maintaining office supplies.Maintaining the office Area, Ensuring all places is clean, organized, and presentable.Provide comprehensive administrative support to the real estate team, including managing phone calls, emails, and correspondence.Maintain office filing systems, databases, and records accurately and efficiently.Assist in organizing and scheduling appointments, meetings, and property viewings.Documentation and Paperwork:Prepare, proofread, and edit various documents, contracts, agreements, and other paperwork as required.Ensure all documentation is accurately completed and filed in compliance with regulatory standards.Client Interaction and Communication:Act as a point of contact for clients, addressing inquiries, and providing exceptional customer service.Assist in maintaining positive client relationships through effective communication and follow-up.Marketing Support:Assist in the creation and distribution of marketing materials, including property listings, brochures, and advertisements.Coordinate and update online listings on real estate platforms and websites.Team Collaboration:Collaborate closely with real estate agents and other team members to support them with administrative tasks as needed.Coordinate and communicate effectively within the team to ensure seamless workflow and operations.Qualifications and Skills:Bachelor's degree in Business Administration, Real Estate, or a related field preferred.Previous experience in an administrative role, preferably in a real estate or property management environment.Proficiency in MS Office Suite (Word, Excel, Outlook) and other relevant software.Excellent organizational skills with the ability to prioritize tasks and manage time effectively.Strong attention to detail and accuracy in data entry and documentation.Exceptional communication skills, both verbal and written.Ability to work independently and collaboratively in a fast-paced environment.Passionate about real estate with a desire to learn and grow within the industry.Additional Information:This is a full-time position office based in Dubai.If you are a motivated individual with a passion for real estate and possess excellent administrative skills, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to welcoming you to our team!Job Type: Full-timeApplication Question(s):<ul><li>How do you typically organize and prioritize your tasks in a fast-paced office environment to ensure both existing client relationships are maintained while actively seeking out new business opportunities?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Receptionist : 2 years (Required)</li><li>Admin: 2 years (Required)</li><li>Human Resources : 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

HR Recruitment & Administrative Assistant Real Estate – Female Only

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Job Title: Admin &amp; Personal Assistant &ndash; Real Estate Agency (Full Time)Company: Ardara EstatesLocation: Dubai, UAEJob Type: Full Time &ndash; On-siteSalary: Depends on experience (to be discussed during interview)About UsArdara Estates is a fast-growing real estate brokerage based in Dubai, specializing in residential and investment properties. We are expanding and seeking a highly organized Admin &amp; Personal Assistant to support daily operations and management.Job ResponsibilitiesAdmin / Office Support<ul><li>Manage daily administrative tasks, calls, emails, and calendars</li><li>Prepare property documents, contracts, and listings</li><li>Maintain CRM and update client records</li><li>Coordinate with agents, developers, and clients</li><li>Handle office supplies, filing, invoicing, and basic accounting tasks</li></ul>Personal Assistant Duties<ul><li>Support management with scheduling, travel arrangements, and meeting prep</li><li>Act as point of contact between CEO and clients/business partners</li><li>Organize follow-ups and reminders for pending tasks</li><li>Assist during property viewings, events, and company activities when required</li></ul>Requirements&#10004; Previous experience in administration or PA role (real estate experience preferred)&#10004; Excellent written &amp; verbal communication skills (English required)&#10004; Strong organizational and multitasking abilities&#10004; Professional appearance and attitude&#10004; Good computer skills (MS Office, Google Workspace, CRM systems)&#10004; Must be available full-time, on-site in DubaiWhat We Offer- Friendly and supportive work environment-Career growth in the real estate industry-Training and development-Performance-based bonusesHow to ApplySend your CV with the subject:&ldquo;Admin &amp; Personal Assistant &ndash; Ardara Estates&rdquo;Email: info@ardaraestates.comJob Type: Full-timePay: AED2,000.00 - AED3,500.00 per monthExperience:<ul><li>Admin in real estate : 1 year (Preferred)</li></ul>

Admin & Personal Assistant – Real Estate Agency (Full Time)

BUCKINGHAM REAL ESTATE

Buckingham Real Estate is seeking an experienced Administrative Assistant with a strong background in real estate. The ideal candidate will provide high-level administrative and operational support to ensure the smooth running of daily real estate activities. This role is perfect for a detail-oriented, organized, and proactive individual who thrives in a fast-paced environment and has experience in real estate or a similar industry.Key Responsibilities<ul><li>Manage daily office operations and provide administrative support to agents and management.</li><li>Prepare, proofread, and process real estate documents, contracts, listings, and agreements.</li><li>Maintain and update property listings on MLS and other platforms.</li><li>Coordinate property showings, open houses, and client appointments.</li><li>Handle incoming calls, emails, and client inquiries professionally.</li><li>Prepare marketing materials including brochures, flyers, social media posts, and listing presentations.</li><li>Maintain client databases and CRM systems, ensuring accuracy and compliance.</li><li>Assist with transaction coordination from contract to closing.</li><li>Manage office supplies, schedules, record-keeping, and general administrative tasks.</li><li>Liaise with vendors, inspectors, lenders, and other external partners.</li><li>Support event planning and team meetings when required.</li></ul>The candidate is expected to have the following competencies:<ul><li>Expert with all MS Office suite applications</li><li>Excellent marketing research skills</li><li>Capable of managing multiple tasks</li><li>Good English communication skill, smart and presentable</li><li>Provides general office and operational support</li><li>Eager to learn</li><li>Well informed of all related online property advertisement(Property finder, Dubizzle, etc)</li><li>Adhere to RERA rules and regulations (Full knowledge of Trakheesi)</li><li>Knowledgeable of all real estate related forms (Forms A, B and I, etc.)</li><li>Office administration</li><li>Corporate communications</li><li>Working knowledge of Canva is an added advantage</li><li>Organizational skills</li><li>Salary and numeration will depend on the experience</li><li>Degree in Business Administration or Information Technology (Preference)</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Admin in Real Estate: 1 year (Preferred)</li></ul>

Real Estate Admin

Explore 2165+ Real estate administrative assistant in Dubai this November. Find roles across top companies and apply now to boost your career.