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real estate administrative assistant

IVY Luxury Holiday Homes LLC

Salary: AED 2,500 &ndash; 4,000 + Attractive Commission StructureWe are looking for an organized and detail-oriented Real Estate Admin Assistant to support daily operations, developer coordination, CRM management, and contract administration within a growing real estate company.Responsibilities:<ul><li>Follow up with developers regarding registrations, documentation, and transaction updates.</li><li>Manage and update CRM records accurately.</li><li>Maintain company records and organize documents efficiently.</li><li>Prepare, review, and track contracts and agreements with different parties.</li><li>Coordinate internally with agents, management, and external stakeholders.</li><li>Ensure all records and transactions are updated and properly documented.</li><li>Support daily administrative and operational activities.</li></ul>Requirements:<ul><li>Previous experience in Dubai real estate administration (Mandatory).</li><li>Experience using CRM systems.</li><li>Strong organizational and follow-up skills.</li><li>Attention to detail and ability to manage multiple tasks.</li><li>Arabic speaker preferred.</li><li>Good communication skills in English.</li><li>Ability to work full-time from office.</li></ul>Benefits:<ul><li>Fixed salary: AED 2,500 &ndash; 4,000 per month.</li><li>Attractive commission structure based on performance and business growth.</li><li>Growth opportunities within the company.</li><li>Opportunity to earn commissions through sales activities and business contribution.</li><li>Career development within a growing real estate company.</li></ul>Pay: AED2,500.00 - AED4,000.00 per monthWork Location: In person

Real Estate Admin Assistant

Lionheart Real Estate L.L.C

With 24 years of British-managed experience in Dubai, Lionheart Real Estate has built a strong reputation as a trusted and established name in the UAE property market. We are currently seeking a proactive and highly organized Administrative Officer to support our day-to-day operations and assist our dynamic sales team.Key Responsibilities<ul><li>Prepare, process, and manage all real estate documentation, including Forms A, B, F, and MOUs</li><li>Ensure compliance with RERA regulations and manage Trakheesi permit submissions</li><li>Upload, manage, and update property listings on platforms such as Bayut, Dubizzle, and Property Finder, while maintaining the company database</li><li>Coordinate with clients, schedule meetings, and arrange property viewings</li><li>Design marketing materials including flyers, statics, reels, and short promotional videos</li><li>Manage and publish content across social media platforms</li></ul>Requirements<ul><li>Minimum 2 years of experience in a Dubai real estate company</li><li>Strong knowledge of Dubai real estate documentation and local property regulations</li><li>Proficiency in MS Office, Google Workspace, and general computer applications</li><li>Excellent organizational skills with strong attention to detail</li><li>Reliable, professional, and capable of working in a fast-paced environment</li></ul>What We Offer<ul><li>Professional and supportive work environment</li><li>Career development and training opportunities</li><li>Competitive salary package based on experience</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Dubai Real Estate Admin: 2 years (Required)</li></ul>Work Location: In person

Real Estate Admin

Alp Real Estate

Handle outbound and inbound calls to clients regarding property listings and inquiriesAssist in updating and maintaining property databases and client recordsCoordinate communication between clients, agents, and vendorsPrepare and manage real estate documents, contracts, and reportsSupport marketing activities including property showings and open housesEnsure compliance with local real estate regulations and company policiesProvide administrative support to the real estate team as neededLanguages required: English &amp; HindiFemale candidates only*Freshers Welcomed*Job Type: Full-timeWork Location: In person

Telecaller

MASAR AL AMAN REAL ESTATE BROKER

HIRING &ndash; REAL ESTATE ADMIN Location: Dubai, UAEMasar Al Aman Real Estate LLC is looking for a motivated, organized, and experienced Real Estate Admin to join our team.Requirements:<ul><li>Experience in Dubai real estate/property management is preferred</li><li>Knowledge in tenancy contracts, Ejari, and tenant coordination</li><li>Familiarity with UAE real estate portals for property advertising</li><li>Knowledge in Trakheesi and Dubai Land Department (DLD) system/processes</li><li>Good communication and organizational skills</li><li>Ability to handle emails, tenant follow-ups, and administrative work</li><li>Familiarity with Microsoft Office and real estate documentation</li><li>Can work under pressure and manage multiple tasks</li></ul>Responsibilities:<ul><li>Prepare tenancy contracts and related documents</li><li>Coordinate with tenants, owners, and maintenance team</li><li>Handle renewals, notices, emails, and payment follow-ups</li><li>Upload and manage property advertisements on UAE property portals</li><li>Process Trakheesi permits and coordinate with DLD-related requirements</li><li>Maintain records and filing system</li><li>Assist management with daily operations</li></ul>Only shortlisted candidates will be contacted.Pay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Creston Suites Vacation Homes Rental L.L.C

Full job descriptionWe are seeking a skilled and dedicated Real Estate Administrative Coordinator to join our growing organization. The ideal candidate will provide exceptional administrative and operational support to Management and our team of luxury property agents.Ideal Candidate Requirements:Minimum of 2 years of experience in real estate.Experienced in handling CRM systems and monitoring online property advertisements.Capable of processing property permits and broker IDs through Trakheesi.Familiar with real estate documentation and forms (Form A, B, F, and I) as well as related applications.Agent Contract Transfers: Coordinate and facilitate contract transfers between agents.Tenancy Contract &amp; Addendum Preparation: Draft and finalize tenancy contracts and addendums as required.A-to-A Documentation: Prepare, organize, and maintain A-to-A agreements and related documentation.Knowledge of Anti-Money Laundering (AML) KYC and handling AccountsProficient in Microsoft Office applications (Word, Excel, PowerPoint).Smart, well-presented, and professional in appearance and demeanor.Eager to learn and adapt to new systems or processes.A dedicated team player with a strong sense of responsibility.Excellent command of English, both written and verbal.Strong research, organizational, and multitasking skills.Able to provide comprehensive office and operational support to the team.Capable of working effectively under pressure and meeting strict deadlines.Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthWork Location: Hybrid remote in Dubai

Administrative Coordinator

Roche Bobois

Key Responsibilities1. Administrative &amp; Secretarial Support<ul><li>Manage office correspondence, including emails, calls, and in-person inquiries.</li><li>Prepare, format, and maintain documents such as tenancy contracts, Ejari certificates, quotations, invoices, and official letters.</li><li>Schedule and coordinate meetings, property viewings, and appointments for management or agents.</li><li>Maintain an organized filing system (physical &amp; digital) for contracts, property records, and client information.</li><li>Draft professional letters, memos, and reports.</li></ul>2. Real Estate Documentation<ul><li>Prepare and process tenancy contracts, addendums, and renewals in compliance with UAE tenancy laws.</li><li>Handle Ejari registrations, cancellations, and updates via the DLD portal.</li><li>Track and follow up on lease expiries, rent renewals, and payment schedules.</li><li>Process security deposits, rent receipts, and related financial documentation.</li></ul>3. Client &amp; Tenant Coordination<ul><li>Serve as the primary point of contact for tenants, landlords, and prospective clients.</li><li>Address tenant queries, complaints, and maintenance requests promptly.</li><li>Assist in arranging property inspections, move-in/move-out procedures, and handovers.</li><li>Follow up on overdue payments and coordinate with accounts for collections.</li></ul>4. Regulatory Compliance<ul><li>Stay updated on Dubai tenancy laws, RERA guidelines, and DLD procedures.</li><li>Ensure all contracts and transactions meet regulatory requirements.</li><li>Maintain accurate property listings and marketing materials in compliance with advertising standards.</li></ul>5. Office &amp; Operational Support<ul><li>Order and manage office supplies.</li><li>Assist with marketing materials, social media postings, and property advertisements.</li><li>Support management in preparing presentations, market reports, and other business documents.</li></ul>6. Additional Admin Support<ul><li>Owner has another company (coffeeshop) responsible in placing orders for the food and handling admin works.</li></ul>QUALIFICATIONS<ul><li>Education: Diploma or bachelor&rsquo;s degree in business administration, Real Estate, or related field.</li><li>Experience: Minimum 2 years in an administrative/secretarial role in real estate or property management in Dubai (MANDATORY).</li><li>Technical Skills: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), knowledge of DLD/Ejari portal</li><li>Language: Excellent written and verbal communication skills in English</li><li>Other Skills:</li></ul>Strong organizational and multitasking abilities.Attention to detail and accuracy.Customer service orientation.Ability to work under pressure and meet deadlines.CAN JOIN IMMEDIATELYPay: AED1.00 - AED5,000.00 per monthWork Location: In person

Leasing Coordinator

Al Naboodah Properties Management

Customer Service1. Attend to tenants&rsquo; queries with respect to their unit, lease terms and conditions, lease administration processes, collections, payments, and any other matter affecting their stay in the property.2. Keep up to date information about the portfolio assigned and provide occupancy and vacancy reports when requested by management.3. Prepare and distribute circulars and letters to tenants to keep them informed about property and facilities management operations affecting their units.Lease Administration4. Maintain a database of existing tenants. Ensure that all proper and legal documents required are received, valid, accurately verified and updated into the Leasing system, Ejari application and stored in the tenant file.5. Manage tenants&rsquo; files and coordinate with the Property Coordinators to ensure all required documents (Lease Agreements, receipts, invoices, notices, correspondence, personal information etc.) are complete and properly stored in the filing room for safe keeping.6. Initiate, document, follow up and complete all lease administration related processes including new leases, renewals, amendments, terminations, violations where and when applicable.7. Ensure during all lease administration processes that proper documentation is prepared, issued and properly received by tenants, and that deadlines notices are met in line with the current laws and regulations.8. Ensure payment collection and refunds from/to tenants are completed in line with the lease terms and the lease administration processes. Collection and refund to include rent and all associated fees (security deposits, maintenance fees, agency fees, utility fees, admin fees, ejari fees etc &hellip;) where and when applicable.9. Ensure renewal notices are prepared according to the latest RERA Index, reviewed by the Property Coordinator, issued, and properly received by Tenants, and that deadlines notices are met in line with the current laws and regulations.10. Ensure that leases (new or renewals) and all required documentation and information (passport/residency visa/Emirates ID/mobile number/P.O.box/email address) are updated in the Leasing System and Ejari application.11. Arrange for printing the Lease Agreements (approved formats only) once the lease terms have been finalized by the Property Coordinators and ensure that Lease Agreements are properly signed by the Tenant and payments are collected before being processed by the Landlord.12. Arrange for Landlord signature of the Lease Agreements by preparing the relevant file for Head of Property review.13. Arrange for issuing to the Tenant the Lease Agreement/Ejari certificate once signed by the Landlord, along with receipts/invoices and other correspondence when and where required.14. Administer both, the Leasing System and Ejari application and ensure that access is restricted and protected to the nominated users only. At all times, maintain custody and confidentiality of the username / passwords required to access the Leasing System and the Ejari application.15. Keep up to date with all changes and updates affecting the Ejari application and inform the Head of Property when changes or notifications are received from RERA.16. Assist in preparing/review of lease contracts (lease agreements, sale and purchase contracts, booking forms etc .) with legal department and other departments (facilities/operations/development).Reporting and analysis17. Participate in the preparation and presentation of departmental reports (weekly/monthly/yearly) relating to Portfolio performance, goals, standards, benchmarks, etc.18. Update on weekly basis, the vacancy and upcoming vacancy reports.19. Participate in the preparation of the annual budget and accurately and thoroughly complete assigned deliverables under the direction of the Head of Property within established timeframes.General20. Maintain an up-to-date knowledge of government housing/property laws and policies.21. Ensure that all tasks are completed according to policies and procedures set the by the company, and in line with laws and regulations for real estate transactions applicable in the Emirate of Dubai as set by RERA, Dubai Land Department, and any other government related agency.22. Conduct any other tasks or duty as entrusted by the management.23. Maintain at all times customer confidence and protect Company operations by keeping Company and customer information confidential.Job Type: Full-timeExperience:<ul><li>Real Estate: 1 year (Preferred)</li></ul>

Property Administration Assistant

Explore 1059+ Real estate administrative assistant in Dubai this June. Find roles across top companies and apply now to boost your career.

1059 real estate administrative assistant jobs In Dubai

Real Estate Admin Assistant

Real Estate Admin

Telecaller

Real Estate Admin

Administrative Coordinator

Leasing Coordinator

Property Administration Assistant