real estate agent

property consultant

real estate sales agent

sales coordinator

executive assistant

real estate administrative assistant

Sandcastle Properties

Job Title: Administrative Assistant &ndash; Real EstateLocation: Dubai Media City Department: Real Estate / AdministrationJob Purpose:To provide comprehensive administrative and clerical support to the real estate team, ensuring smooth day-to-day operations, efficient handling of documentation, and effective coordination with clients, agents, and developers.Key Responsibilities:<ul><li>Handle phone calls, emails, and correspondence with clients, developers, and internal teams.</li><li>Maintain property listings, update CRM systems, and manage documentation for sales, leasing, and property management.</li><li>Assist in preparing tenancy contracts, sales agreements, addendums, and other legal documents.</li><li>Coordinate property viewings, client meetings, and follow-up schedules.</li><li>Ensure proper filing, data entry, and record-keeping for all real estate transactions.</li><li>Support the HR/Accounts department in preparing invoices, commission sheets, and payment follow-ups.</li><li>Handle inquiries from walk-in clients and provide accurate property/project information.</li><li>Prepare reports, presentations, and marketing materials when required.</li><li>Liaise with developers for project updates, inventory, and marketing collaterals.</li><li>Provide general administrative support to the management and sales team.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant (preferably in the Real Estate sector).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Familiarity with real estate CRM systems (preferred).</li><li>Excellent communication skills (written and verbal).</li><li>Ability to work under pressure and meet deadlines.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field (preferred).</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary based on experience.</li><li>Health insurance &amp; annual leave benefits as per UAE labor law.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you on Visit Visa? </li><li>How many years of Administration in UAE?</li></ul>

Admin Assistant

Patriot Real Estate

About Us:Patriot Real Estate is a premier brokerage firm and a top 20 agency recognized by the Dubai Land Department. Based in Dubai, we partner with renowned developers to provide a wide range of real estate solutions. At Patriot, we are dedicated to delivering exceptional customer service, integrity, and a seamless experience for clients.Job Description: We are seeking an Executive Assistant cum Administrative Specialist to support our dynamic team and ensure the efficient handling of daily administrative tasks. The ideal candidate will play a key role in maintaining our client database, coordinating documentation, and supporting senior agent with property listings and client communications.Key Responsibilities:<ul><li>Handle administrative duties, including managing client records, property listings, and office documentation.</li><li>Support sales agents by organizing property listings, updating marketing materials, and assisting with client communications.</li><li>Coordinate with developers and clients for property documentation and ensure compliance with company policies.</li><li>Manage schedules, arrange appointments, and coordinate team meetings and site visits.</li><li>Assist in preparing and maintaining up-to-date client reports and property listings for management.</li><li>Provide exceptional customer service and maintain positive client relationships.</li></ul>Qualifications:<ul><li>Previous 1+ year of experience in real estate administration or office management is preferred.</li><li>Strong organizational skills with attention to detail.</li><li>Excellent communication skills in English (additional languages are a plus).</li><li>Proficiency in Microsoft Office Suite and CRM software.</li><li>Ability to work effectively within a fast-paced, team-oriented environment.</li></ul>Why Join Us:Patriot Real Estate offers a collaborative work environment and opportunities to grow within the real estate industry. Join us as we help shape the future of property investment in Dubai!Job Type: Full-timePay: AED3,000.00 per monthApplication Question(s):<ul><li>What is your visa status?</li><li>This position is urgent, will you be able to join immediately?</li><li>How many years of experience as an admin or Executive Assistant in Real Estate Industry?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive Assistant (Real Estate)

Like Home by Dar Al Zain

Job description:Position Overview:We are seeking a highly organized and proactive Admin cum Secretary to join our dynamic real estate team. The ideal candidate will have experience with Trakeeshi and property listing platforms, providing administrative and secretarial support to ensure smooth office operations and efficient property transactions.Key Responsibilities:<ul><li>Handle daily administrative tasks, including filing, scheduling, and document management.</li><li>Prepare, update, and manage property listings on Trakeeshi, MLS, and other real estate platforms.</li><li>Draft, review, and organize contracts, agreements, and real estate documents.</li><li>Coordinate and schedule meetings, appointments, property viewings, and open houses.</li><li>Answer phone calls, emails, and client inquiries promptly and professionally.</li><li>Maintain accurate records of client details, transactions, and property data.</li><li>Prepare reports, presentations, and marketing materials for property promotions.</li><li>Provide secretarial support to management, including calendar management and travel arrangements.</li><li>Follow up on deadlines for contracts, inspections, and other key real estate processes.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as an administrative assistant or secretary, preferably in the real estate industry.</li><li>Familiarity with Trakeeshi software/platform and property listing tools (MLS, Zillow, etc.).</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Excellent communication skills, both verbal and written.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Ability to work independently and handle confidential information with discretion.</li><li>Knowledge of real estate processes and terminology is a strong advantage.</li><li>Arabic speaker</li></ul>Preferred Skills:<ul><li>Experience with CRM systems or real estate management software.</li><li>Basic marketing or social media management skills for property promotions.</li><li>Attention to detail and problem-solving abilities.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per month

Admin cum Secretary (with Trakeeshi & Listing Experience)

Pradhan Real estate

We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support our real estate office with day-to-day administrative tasks. This role plays a crucial part in ensuring smooth operations, supporting agents, maintaining compliance, and enhancing client service.Key Responsibilities:Administrative Support:<ul><li>Manage and organize real estate documents, contracts, and client files</li><li>Prepare listing agreements, buyer representation agreements, and other real estate documents</li><li>Coordinate schedules, meetings, and property showings</li><li>Maintain office supplies, records, and CRM systems</li></ul>Client &amp; Agent Communication:<ul><li>Serve as the first point of contact for client inquiries (phone, email, in-person)</li><li>Support real estate agents with transaction coordination and communication</li><li>Follow up with clients and vendors as needed</li></ul>Listing &amp; Marketing Assistance:<ul><li>Input property listings into portals and company websites</li><li>Coordinate photography, signage, and property brochures</li><li>Manage social media posts and marketing campaigns for listings and company branding</li></ul>Transaction Coordination:<ul><li>Track and manage deadlines for buyer and seller transactions</li><li>Ensure all paperwork is accurate, complete, and submitted on time</li><li>Liaise with title companies, lenders, and clients to ensure smooth closings</li></ul>Compliance &amp; Reporting:<ul><li>Ensure all files comply with legal, regulatory, and brokerage requirements</li><li>Maintain accurate data for reporting, including closings, leads, and marketing ROI</li></ul>Qualifications:<ul><li>Previous experience in real estate or administrative support preferred</li><li>Excellent communication and organizational skills</li><li>Proficient with Microsoft Office Suite, Google Workspace, and CRM software (e.g., Salesforce, Follow Up Boss)</li><li>Knowledge of real estate software (e.g., MLS, Dotloop, DocuSign, ZipForms) is a plus</li><li>Ability to multitask and meet deadlines in a fast-paced environment</li><li>High school diploma or equivalent required; college degree preferred</li></ul>Soft Skills:<ul><li>Attention to detail</li><li>Problem-solving mindset</li><li>Customer-service focused</li><li>Team player with a positive attitude</li></ul>Working Conditions:<ul><li>Office-based or hybrid depending on company policy</li><li>Some flexibility for weekend or evening work during busy periods or open houses</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

REAL ESTATE ADMIN

Fratres Group

About Us: We are a dynamic and fast-growing real estate company based in Dubai, committed to delivering exceptional property solutions and customer service. We are currently seeking a detail-oriented and proactive Admin / Listing Assistant to join our team and support our agents in managing property listings and administrative tasks.Key Responsibilities:Administrative Support:<ul><li>Manage and organize office documentation, contracts, and records.</li><li>Prepare tenancy agreements, MOUs, and other real estate documentation.</li><li>Handle inbound calls, emails, and correspondence in a professional manner.</li><li>Coordinate appointments, meetings, and schedules for the team.</li></ul>Listing Management:<ul><li>Create and update property listings on CRM systems and real estate portals (e.g., Property Finder, Bayut, Dubizzle).</li><li>Coordinate with photographers and graphic designers for high-quality property photos and marketing materials.</li><li>Ensure all listings are accurate, up to date, and comply with company and RERA guidelines.</li><li>Track listing performance and generate weekly reports for management.</li></ul>Support to Agents:<ul><li>Assist agents with listing inquiries, document collection, and property database maintenance.</li><li>Follow up with landlords, tenants, and clients when required.</li><li>Maintain client databases and ensure all client information is accurately recorded.</li></ul>Requirements:<ul><li>Minimum 2 years of experience in a similar role within the Dubai real estate industry.</li><li>Strong knowledge of real estate CRM systems (e.g., PropSpace, Masterkey) and online property portals.</li><li>Excellent English communication skills; Arabic or other languages are a plus.</li><li>Highly organized, detail-oriented, and able to work independently.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Knowledge of RERA regulations is preferred.</li></ul>Working Hours:<ul><li>6 days a week, Monday to Saturday</li><li>9:00 AM &ndash; 6:00 PM</li></ul>What We Offer:<ul><li>Competitive salary based on experience</li><li>Professional work environment with career growth opportunities</li><li>Opportunity to be part of a high-performing and supportive team</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>Admin: 2 years (Preferred)</li><li>Dubai Real Estate: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul>

Admin / Listing Assistant Real Estate

Harries Group

The Role
 We are seeking a highly organized and proactive Real Estate Admin to support our dynamic team in Dubai. In this role, you will play a crucial part in ensuring smooth administrative operations, managing client communications, and facilitating transactions in the fast-paced real estate industry. Responsibilities: - Manage day-to-day administrative tasks including scheduling appointments, handling correspondence, and maintaining records. - Coordinate property listings, prepare and process contracts, and ensure compliance with company policies and local regulations. - Act as the primary point of contact for clients, agents, and stakeholders, providing exceptional customer service and addressing inquiries promptly. - Assist with marketing efforts such as updating property listings on multiple platforms and preparing promotional materials. - Collaborate with sales teams to track leads, follow up with potential buyers or tenants, and maintain the CRM database. - Support financial tasks such as invoicing, payment tracking, and budget reporting as needed. - Organize and maintain physical and digital files related to properties and transactions for easy retrieval and audit readiness.
 
Requirements
 <ul>
<li>Proven experience as an administrative assistant or in a similar supporting role, preferably within the real estate sector. - Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously. - Excellent communication skills in English; proficiency in Arabic is an advantage. - Familiarity with real estate software and Microsoft Office Suite (Word, Excel, Outlook) is preferred. - Ability to work independently and as part of a team in a fast-paced environment. - Discreet and trustworthy with sensitive client and company information. - A proactive attitude and problem-solving mindset to support business operations effectively.</li>
</ul>
About the company
 Business disrupter and innovator, the group has grown based on innovative thinking underwritten with old-fashioned values. The brand values are integrity, honesty, service, value and above all outstanding customer care. In a world where people have become numbers, our customers are our strategic partners, and their success is our success. The company has grown through horizontal integration from education, to consultancy, to human resource solutions, from the earliest interaction with our customers we recognize their value and we have always referred to human resources as human assets as we believe this is exactly what they are.

Real Estate Admin

Genesis Real Estate Brokerage

Genesis Real Estate is seeking a detail-oriented and highly organized Real Estate Administrative Assistant to support our team with day-to-day operations. The ideal candidate will ensure smooth transaction processing, accurate documentation, and exceptional support for our clients and team.Key ResponsibilitiesContracts &amp; Compliance<ul><li>Draft, review, and process tenancy contracts, MOUs, Form A/B/F, and addendums.</li><li>Manage Ejari registrations, DLD formalities, and Trakheesi permits with precision.</li><li>Keep property and client files updated, ensuring all records meet regulatory standards.</li></ul>Listings &amp; Marketing Support<ul><li>Publish and maintain property listings across major portals (Property Finder, Bayut, Dubizzle).</li><li>Monitor and refresh listings regularly to stay competitive and visible.</li><li>Assist with preparing marketing materials such as brochures, presentations, and client email campaigns.</li></ul>Client &amp; Team Coordination<ul><li>Organize property viewings, meetings, and schedules for agents and clients.</li><li>Act as a professional link between landlords, tenants, brokers, and developers.</li><li>Track property availability, leads, and transaction progress, providing timely updates.</li></ul>Office Administration<ul><li>Deliver back-office support to the sales and leasing team.</li><li>Oversee day-to-day office needs, including supplies and basic operational tasks.</li></ul>Requirements<ul><li>1&ndash;3 years of real estate administration experience (UAE market strongly preferred).</li><li>Solid understanding of DLD/Ejari processes, real estate documentation, and property portals.</li><li>Proficiency in Microsoft Office and CRM platforms.</li><li>Strong communication skills in English</li><li>Organized, detail-driven, and able to manage multiple priorities.</li><li>Professional appearance with a positive, client-focused attitude</li></ul>Job Type: Full-timeExperience:<ul><li>Real Estate: 1 year (Required)</li></ul>

Property Administrator

Explore 1864+ Real estate administrative assistant in Dubai this October. Find roles across top companies and apply now to boost your career.