real estate agent

real estate sales agent

executive assistant

office administrator

real estate consultant

real estate administrative assistant

ayat group

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Real Estate Operations team. The ideal candidate will support day-to-day business activities, ensure smooth administrative processes, and assist in managing client and internal coordination tasks.This role has been created in line with the company&rsquo;s recent expansion, and we are looking to urgently strengthen our Operations team with a capable and proactive professional.Key Responsibilities<ul><li>Provide daily administrative and operational support to the Real Estate and Property Management team</li><li>Manage and update CRM/property management systems with accurate and timely data</li><li>Handle incoming calls, emails, and client inquiries in a professional and timely manner</li><li>Prepare business correspondence, reports, spreadsheets, and internal documents using Microsoft Office</li><li>Coordinate property listings, viewings, inspections, and leasing activities</li><li>Prepare tenancy contracts, renewals, and related documentation in line with UAE real estate practices</li><li>Track tenancy status, payments, rent reminders, and operational updates</li><li>Support tenant onboarding, move-in/move-out processes, and client communication</li><li>Liaise with maintenance teams, contractors, and vendors to ensure timely service delivery</li><li>Coordinate with internal departments and external stakeholders as required</li><li>Maintain organized filing systems for contracts, leases, and property records (digital and physical)</li><li>Assist in preparing operational and leasing reports</li><li>Support day-to-day operational tasks to ensure workflow efficiency</li></ul>Requirements<ul><li>Minimum 3 years of experience in an administrative role (real estate or property management preferred)</li><li>Previous experience in the UAE real estate industry is highly preferred</li><li>Strong proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Hands-on experience with CRM or property management systems (mandatory)</li><li>Excellent written and verbal communication skills in English</li><li>Strong business email writing skills</li><li>Highly organized, detail-oriented, and able to multitask effectively</li><li>Arabic language skills will be considered a strong advantage</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>1. How many years of administrative experience do you have?</li><li>2. Do you have experience in the UAE real estate or property management industry?</li><li>3. Which CRM or property management systems have you used?</li><li>4. How frequently did you update or manage CRM data in your previous role?</li><li>5. Are you comfortable handling large volumes of data and maintaining accuracy?</li><li>6. Have you handled tenancy contracts, renewals, or leasing documentation before?</li><li>7. Are you familiar with UAE real estate processes such as tenancy tracking, rent reminders, and move-in/move-out procedures?</li><li>8. What Microsoft Office tools do you use most frequently? (Excel, Word, Outlook, etc.)</li><li>9. How do you handle client inquiries or complaints?</li></ul>Work Location: In person

Administrative Assistant – Real Estate (Operations Support)

Sustainable Solution Project Management

Job Summary We are looking for a highly organized and detail-oriented Real Estate Administrator to support the day-to-day administrative operations of the real estate department. The role involves handling documentation, coordinating with sales and leasing teams, maintaining property records, preparing reports, and ensuring smooth internal and external communication.Key Responsibilities<ul><li>Handle day-to-day administrative support for the real estate team</li><li>Prepare, organize, and maintain property files, contracts, and client documentation</li><li>Coordinate with sales, leasing, finance, and marketing teams for smooth operations</li><li>Manage listings, property records, and database updates</li><li>Prepare reports, letters, forms, and internal correspondence</li><li>Follow up on client documents, payments, and transaction status</li><li>Schedule meetings, property viewings, and team appointments</li><li>Maintain accurate records of units, availability, bookings, and handovers</li><li>Assist in processing tenancy contracts, sales documents, and related paperwork</li><li>Coordinate with external parties such as brokers, clients, and service providers</li><li>Ensure all records are updated, complete, and properly filed</li><li>Support management with operational and administrative tasks as required</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>Minimum 2 to 4 years of experience in administration, preferably in real estate</li><li>Strong knowledge of administrative processes and document control</li><li>Good command of MS Office, especially Excel and Word</li><li>Strong communication and coordination skills</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Good attention to detail and accuracy</li><li>Professional and presentable personality</li></ul>Preferred Qualifications<ul><li>Experience in a real estate developer, brokerage, or property management company</li><li>Familiarity with property documentation, contracts, and CRM systems</li><li>Knowledge of UAE real estate administrative processes is an advantage</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Professional working environment</li><li>Career growth opportunities</li><li>Opportunity to work in a dynamic real estate company</li></ul>Job Type: Full-timeExperience:<ul><li>Real Estate Admin: 2 years (Required)</li></ul>Work Location: In person

Real Estate Administrator

SEVENTY TWO Real Estate

Detail-oriented and highly organized Real Estate Admin with specialized expertise in property listings. In this role, you will be responsible for managing and maintaining high quality property listings across various online portals and internal systems. You will work closely with our agents, marketing team, and propertyowners to ensure each listing is accurate, compliant, and professionally presented.Known for exceptional attention to detail, time management, and the ability to handle multiple listings simultaneously in fast-paced environments. Committed to delivering high-quality administrative support that enhances brand presentation and contributes to successful property transactions.Key Responsibilities:Listing Management<ul><li>Create, update, and manage property listings on CRM systems and major UAE real estate portals (Property Finder, Bayut, Dubizzle, etc.).</li><li>Ensure all listings include accurate information, high resolution photos, floor plans, and well written descriptions.</li><li>Monitor listing expirations, renewals, and performance to ensure maximum visibility.</li><li>Upload and organize essential documents such as Form A, Form F, title deeds, IDs, and listing authorizations.</li></ul>Administrative Support<ul><li>Assist 72 Real Estate agents with preparing and submitting complete listing documentation.</li><li>Verify property details with landlords, developers, and agents before publishing.</li><li>Maintain a well organized digital filing system for all listing related content.</li><li>Coordinate with photographers, videographers, and staging teams for property shoots.</li></ul>Quality Control &amp; Compliance<ul><li>Ensure all listings comply with DLD and RERA regulations and 72 Real Estate standards.</li><li>Review listings regularly and correct outdated, duplicated, or inaccurate information.</li><li>Maintain consistent branding and property presentation across all platforms.</li></ul>Coordination &amp; Communication<ul><li>Communicate with property owners, agents, and developers to gather missing information.</li><li>Support the marketing department with content needed for campaigns and social media.</li><li>Provide weekly updates to the sales team regarding listing status, performance, and lead activity.</li></ul>Requirements:<ul><li>Experience in real estate admin or listing management (UAE experience preferred).</li><li>Hands on knowledge of UAE property portals and CRM systems.</li><li>Excellent English communication skills.</li><li>Strong attention to detail and a high level of accuracy.</li><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Ability to work under pressure, prioritize tasks, and meet tight deadlines.</li></ul>Pay: AED4,500.00 - AED5,000.00 per hourWork Location: In person

Real Estate Admin (Listing Specialist)

Lionheart Real Estate L.L.C

24 Years of British-Managed Experience in Dubai Lionheart Real Estate, a well-established and trusted name in Dubai&rsquo;s property market, is looking for a proactive Administrative Officer to support daily operations and assist our sales team.Key Responsibilities<ul><li>Prepare and manage all real estate documentation, including Forms A, B, F, and MOUs</li><li>Ensure full compliance with RERA regulations and handle Trakheesi submissions</li><li>Manage and update property listings on platforms such as Bayut, Dubizzle, and Property Finder, as well as maintain the internal database</li><li>Coordinate with clients, arrange meetings, and schedule property viewings</li><li>Create marketing materials including flyers, statics, reels, and short videos</li><li>Manage and post content across social media platforms</li></ul>Requirements<ul><li>Minimum 2 years&rsquo; experience in a Dubai real estate company</li><li>Strong understanding of local property laws and documentation processes</li><li>Proficient in MS Office, Google Workspace, and general computer use</li><li>Highly organized, dependable, and detail-oriented</li></ul>What We Offer<ul><li>A professional and supportive working environment</li><li>Opportunities for training and career growth</li><li>Competitive salary based on experience</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per monthExperience:<ul><li>Dubai Real Estate Admin: 2 years (Required)</li></ul>Work Location: In person

Real Estate Admin

Duserve Facilities Management

<div>JOB PURPOSE: 

To provide administrative and operational support our client, ensuring the efficient handling of tenancy renewals, listings, leasing coordination, contract issuance, payment follow-ups, and database management as per the defined procedure and policy. 

KEY ACCOUNTABILITIES: 

<ul><li>Coordinate and process lease renewals</li>
<li>Handle property listings across internal systems and external platforms.</li>
<li>Ensure contracts are issued and signed in coordination with relevant departments.</li>
<li>Handle Ejari registrations and renewals in DLD system. Update and maintain internal records and property management databases (MORE, Excel, etc.).</li>
<li>Provide accurate and timely reports on leasing, renewals, and collections to management.</li>
<li>Support payment collection coordination with tenants and finance teams.</li>
<li>Answer the tenant&rsquo;s inquiries and calls, acting as the first point of contact for leasing-related matters.</li>
<li>Liaise with internal departments (Legal, Finance, Maintenance) for issue resolution and contract support. Assist with filing, scanning, and archiving leasing documentation. Follow up on lease renewals and manage tenant communications.</li></ul> 

Minimum Education: 

<ul><li>Diploma</li>
<li>Preferred bachelor&rsquo;s degree in business administration or a related field</li></ul> 

Knowledge &amp; Technical Skills: 

<ul><li>Strong understanding of real estate operations and lease documentation</li>
<li>Knowledge of MORE, Microsoft Office (especially Excel)</li>
<li>Familiarity with contract issuance processes and payment coordination</li>
<li>Basic knowledge of IT support for system data entry and records management</li>
<li>Excellent communication and coordination skills</li>
<li>Integrity in handling sensitive tenants and contract data</li>
<li>Ability to follow up and execute timely documentation</li>
<li>Ability to collaborate across departments</li>
<li>Ability to deliver Professionalism with the Client</li>
<li>Accuracy and service excellence</li>
<li>Attention to Detail</li>
<li>Time Management and Prioritization</li>
<li>Problem Solving</li>
<li>Stakeholder Coordination</li>
<li>Process Compliance</li>
<li>Written and Verbal Communication</li>
<li>PC Knowledge with MS Office</li>
<li>Language Proficiency: English and Arabic (preferably but mandatory)</li></ul> 

Minimum Experience: 

<ul><li>2&ndash;3 years of administrative experience in property management or real estate, with hands-on involvement in renewals, listings, and tenancy coordination.</li></ul> 

Candidates may submit their CV along with other credentials to: careers@duservefm.ae. Please note the subject line asper the Job Tittle.
<div>Location: Dubai, UAE</div></div>

Admin Assistant – with Real Estate experience

Ownerss International Real Estate LLC

About Ownerss Ownerss International Real Estate LLC is a French Dubai-based luxury real estate company specializing in premium property investment opportunities. We work with international clients and deliver high-quality real estate experiences through innovation, professionalism, and strong client relationships.Job Overview We are looking for a highly organized and professional Personal Assistant to support the CEO in managing daily operations, schedules, meetings, and business coordination. The ideal candidate must be fluent in French and English, proactive, detail-oriented, and capable of handling confidential matters in a fast-paced luxury real estate environment.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Coordinate internal and external communications professionally</li><li>Handle emails, calls, reports, and confidential documents</li><li>Prepare meeting agendas, presentations, and follow-up reports</li><li>Assist with administrative and operational tasks</li><li>Coordinate with brokers, clients, developers, and business partners</li><li>Organize business meetings, events, and client appointments</li><li>Maintain proper filing systems and documentation</li><li>Follow up on pending tasks and ensure timely execution</li><li>Support the CEO with day-to-day business operations and personal assistance when required</li></ul>Requirements<ul><li>Fluent in French and English (spoken and written)</li><li>Minimum 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Dubai real estate experience is preferred</li><li>Strong communication and organizational skills</li><li>Professional appearance and presentation</li><li>Ability to multitask and work under pressure</li><li>Proficiency in Microsoft Office, Google Workspace, and calendar management tools</li><li>High level of confidentiality and professionalism</li><li>UAE driving license is an advantage</li></ul>What We Offer<ul><li>Competitive salary package (based on experience and profile)</li><li>Opportunity to work directly with leadership in a luxury real estate company</li><li>Professional and dynamic work environment</li><li>Career growth opportunities within a fast-growing company</li></ul>Working Days: Monday &ndash; Friday Location: Business Bay, DubaiApply now and become part of Ownerss International.Interested candidates can send their CV to hr@ownerss.com. Only shortlisted candidates will be contacted.Pay: AED5,000.00 - AED10,000.00 per monthLanguage:<ul><li>French (Required)</li></ul>Work Location: In person

Personal Assistant to CEO (French Speaker)

BLUE DIAMOND GENERAL L.L.C

Job Summary: We are seeking a reliable and proactive Admin Officer who will provide administrative support to the organization while assisting the Managing Director (MD) with day-to-day business and personal matters. The ideal candidate should be highly organized, trustworthy, and capable of handling confidential information with discretion. Basic knowledge of real estate operations is an advantage but not mandatory.Key Responsibilities:Administrative Duties:<ul><li>Manage office operations and ensure smooth day-to-day administrative functions</li><li>Handle correspondence, emails, phone calls, and document filing</li><li>Maintain records, databases, and office supplies inventory</li><li>Coordinate meetings, appointments, and internal communications</li><li>Assist in preparing reports, presentations, and documents</li></ul>Executive Support to MD:<ul><li>Manage the MD&rsquo;s calendar, meetings, and travel arrangements</li><li>Handle personal and confidential matters on behalf of the MD</li><li>Coordinate with internal and external stakeholders as required</li><li>Follow up on tasks, deadlines, and commitments assigned by the MD</li><li>Assist in organizing events, meetings, or personal engagements</li></ul>Real Estate Support (Basic):<ul><li>Assist with documentation related to real estate transactions (if required)</li><li>Coordinate with agents, clients, or relevant authorities</li><li>Maintain property records and basic listings</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Proven experience as an Admin Officer, Executive Assistant, or similar role</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (written and verbal)</li><li>High level of discretion and confidentiality</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Basic knowledge of real estate is a plus but not required</li><li>Immediate availability to join is mandatory</li></ul>Preferred Skills:<ul><li>Ability to work independently and take initiative</li><li>Strong attention to detail</li><li>Time management and problem-solving skills</li><li>Flexible and adaptable to changing priorities</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li></ul>Work Location: In person

Admin Officer

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