real estate agent

property consultant

executive assistant

personal assistant

real estate sales agent

real estate administrative assistant

GUG Real Estate

<div>
 
 GUG Real Estate is a dynamic and fast-growing real estate brokerage based in Dubai. We specialize in providing personalized property solutions for both local and international clients. Our team of experienced professionals is dedicated to delivering transparent, efficient, and client-focused services across residential, commercial, and investment properties.
 
 
 
 
 
 Role Summary
 
 
 We are looking for a highly organized and proactive Admin Assistant to join our energetic real estate team in Dubai. If you thrive in a fast-paced environment and are passionate about real estate, we want to hear from you.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Handle day-to-day administrative duties, including document preparation, filing, and office coordination
 </li>
 <li>
 Assist the sales and leasing teams with uploading listings on portals such as Property Finder, Bayut, and Dubizzle.
 </li>
 <li>
 Maintain CRM systems, update leads, and support follow-up processes
 </li>
 <li>
 Coordinate and schedule property viewings
 </li>
 <li>
 Ensure all RERA documentation and compliance requirements are met
 </li>
 <li>
 Manage office inventory and provide basic HR support
 </li>
 </ul>
 
 Requirements
 
 <ul>
 <li>
 Minimum 2 year of UAE Real Estate admin experience
 </li>
 <li>
 Strong command of English (Arabic is a plus)
 </li>
 <li>
 Proficient in Microsoft Office, CRM platforms, and real estate portals,
 </li>
 <li>
 Proficient in Trakheesi System and Dubai Brokers App
 </li>
 <li>
 Attention to detail and ability to multitask efficiently
 </li>
 <li>
 Must be currently based in Dubai and available to join immediately
 </li>
 </ul>
 
 What We Offer
 
 <ul>
 <li>
 Supportive and professional work environment
 </li>
 <li>
 Opportunities for career growth within the company
 </li>
 <li>
 Competitive salary based on experience
 </li>
 <li>
 Only shortlisted candidates will be contacted
 </li>
 </ul>
</div>

Real Estate Administrative Assistant

Real Estate Company - Dubai

Job Description About the role:We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic real estate team. Candidates must have proven experience in real estate administration.Key Responsibilities:<ul><li>Provide administrative support to the real estate team, including scheduling, correspondence, and document preparation.</li><li>Maintain property files, contracts, and client records.</li><li>Coordinate listings, marketing activities, and CRM/database management.</li><li>Handle client inquiries professionally and promptly.</li><li>Support office operations and ensure smooth transaction processes.</li><li>Coordinate with agents, clients, and stakeholders to ensure seamless transactions.</li></ul>Qualifications:<ul><li>2&ndash;3 years of proven experience as an Administrative Assistant in the real estate industry</li><li>Strong knowledge of real estate documentation and procedures.</li><li>Proficiency in MS Office and CRM systems.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>High attention to detail and ability to meet deadlines.</li><li>Proficiency in Arabic is an added advantage</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Growth opportunities within the real estate sector</li><li>Supportive &amp; collaborative work environment.</li></ul>Send mail to assistant.hr@fpproperty.com.Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have in real estate administration?</li></ul>

Administrative Assistant - Arabic & English Speaker

Whitespace Global

Real Estate Administrative AssistantPosition SummaryThe Real Estate Administrative Assistant provides day-to-day administrative support to real estate agents, brokers, property managers, or the real estate department. This role ensures efficient office operations, assists with transaction coordination, manages documentation, and supports client and tenant communications.Key ResponsibilitiesAdministrative Support<ul><li>Provide direct administrative support to real estate agents, brokers, or management team</li><li>Manage calendars, schedule appointments, property showings, and meetings</li><li>Prepare correspondence, reports, presentations, and contracts</li><li>Maintain organized filing systems (digital and paper)</li><li>Answer phones and respond to emails in a professional manner</li></ul>Transaction Coordination<ul><li>Assist with preparing listing agreements, purchase contracts, leases, and addendums</li><li>Track transaction timelines and ensure deadlines are met</li><li>Coordinate inspections, appraisals, and closing appointments</li><li>Collect and organize required documents for closings</li><li>Maintain transaction files for compliance purposes</li></ul>Client &amp; Tenant Support<ul><li>Serve as a point of contact for clients, tenants, and vendors</li><li>Assist with tenant onboarding and move-in/move-out processes</li><li>Respond to inquiries and route maintenance or service requests appropriately</li><li>Maintain updated contact and lease records</li></ul>Marketing &amp; Listings Support<ul><li>Update property listings on MLS and marketing platforms</li><li>Assist with creating flyers, brochures, and email campaigns</li><li>Coordinate signage, photography, and marketing materials</li><li>Manage CRM system and track leads</li></ul>Financial &amp; Reporting Assistance<ul><li>Assist with invoice processing and expense tracking</li><li>Support rent tracking and payment follow-ups</li><li>Prepare basic reports as requested</li></ul>Qualifications<ul><li>High school diploma required; Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li><li>1&ndash;3 years of administrative experience (real estate experience preferred)</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Familiarity with MLS, CRM, or property management software preferred</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (written and verbal)</li></ul>Preferred Skills<ul><li>Basic knowledge of real estate terminology and contracts</li><li>Strong attention to detail and accuracy</li><li>Ability to work in a fast-paced environment</li><li>Customer-service oriented mindset</li></ul>Key Competencies<ul><li>Professionalism and discretion</li><li>Time management and prioritization</li><li>Problem-solving ability</li><li>Team collaboration</li></ul>Requirements:<ul><li>1&ndash;2 years of experience in real estate</li><li>Knowledge of leasing processes, property listings, and sales contracts</li><li>Ability to prepare documentation and support the sales and leasing team</li><li>Familiar with CRM systems and online property portals</li></ul>Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per month

Real Estate Admin Assistant -Females Preferred

Realtree Properties

RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li></ul>Experience:<ul><li>Dubai: 1 year (Required)</li><li>Real Estate: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Admin Assistant

Capital Zone Mortgage Broker

Capital Zone Properties is expanding, and we&rsquo;re looking for a sharp, organized, and experienced Real Estate Administrator to support our brokers and partner real estate companies.If you thrive in a fast-paced brokerage environment, love keeping deals organized, and know how to keep agents on track, this role is for you.What You&rsquo;ll Do<ul><li>Provide direct administrative support to real estate brokers</li><li>Manage listing and transaction files from start to finish</li><li>Prepare, review, and organize contracts and related documentation</li><li>Coordinate with brokerages, agents, title companies, and clients</li><li>Track deadlines and ensure smooth closings</li><li>Maintain CRM systems and compliance records</li><li>Assist with listing input and marketing coordination</li></ul>What We&rsquo;re Looking For<ul><li>2+ years of real estate administration experience (required)</li><li>Strong knowledge of real estate contracts and brokerage operations</li><li>Highly organized with strong attention to detail</li><li>Ability to multitask and meet deadlines</li><li>Professional communication skills</li><li>Tech-savvy</li></ul>Why Join Capital Zone Properties?<ul><li>Competitive pay (based on experience)</li><li>Professional, growth-focused environment</li><li>Opportunity to advance within a growing real estate company</li><li>Work alongside driven, high-performing brokers</li></ul>If you&rsquo;re experienced, dependable, and ready to grow with a strong team, we want to hear from you.Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per month

Real Esate Admin

Emperor homes properties

Are you an organised, proactive professional with experience in the fast-paced world of real estate? We&rsquo;re looking for a confident Administrator with real estate industry experience to join our growing team.About the RoleAs a key part of our office operations, you&rsquo;ll provide essential administrative support to ensure smooth day-to-day running of property sales and management activities. This is a dynamic role suited to someone who thrives under pressure and enjoys working in a client-focused environment.Key Responsibilities:<ul><li>Provide administrative support including handling phone calls, emails, calendar management, and appointment scheduling</li><li>Prepare, review, and manage various documents such as contracts, agreements, and property listings (Property Finder, Dubizzle, Bayut)</li><li>Apply for and manage Trakheesi permits; ensure compliance with RERA regulations</li><li>Prepare Tenancy Contracts, Form A, B, I, and F as required</li><li>Generate tax invoices for commission and follow up on payments</li><li>Assist in WPS payroll processing for agents and staff</li><li>Accurately prepare and file VAT returns with the Federal Tax Authority (FTA)</li><li>Update and manage property listings on MLS and other marketing platforms</li><li>Coordinate transaction timelines and ensure timely task completion</li><li>Track and follow up on commissions to ensure timely payments</li><li>Maintain organized digital and physical filing systems for transactions and compliance</li><li>Communicate professionally with clients, agents, and vendors</li><li>Updating Excel and Google Sheets</li><li>Making cold calls to landlords, tenants, and investors to generate leads (training provided)</li></ul>Requirements:<ul><li>Minimum 2 years of experience in a real estate administrative role (Dubai experience preferred)</li><li>Experience in AML/CFT and compliance officer.</li><li>Strong knowledge of RERA, Trakheesi, VAT filing, and WPS processing</li><li>Experience in property management, commission tracking, and tax invoicing</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and CRM systems</li><li>Excellent written and verbal communication skills in English</li><li>High attention to detail with a proactive, problem-solving attitude</li><li>Willingness to work flexible hours, including weekends and handle urgent requests</li></ul>Benefits:<ul><li>Visa provided after 2-month probation period</li><li>Opportunity to grow within a prestigious real estate firm</li><li>Full training provided on property listing platforms and internal systems</li><li>Professional development and career advancement opportunities</li><li>Performance-based bonuses and development opportunities</li></ul>Job Type: Full-timeSalary: Up to AED 3,500 per monthJob Type: Full-timePay: AED2,000.00 - AED3,500.00 per month

Experienced Real Estate Administrator

IHRPM

Job SummaryWe are seeking a highly organized and detail-oriented Real Estate Administrator to support our real estate operations. The ideal candidate will manage documentation, coordinate with agents and clients, and ensure smooth administrative processes for property transactions and listings.Key Responsibilities<ul><li>Prepare and manage property listings and advertisements</li><li>Maintain client and property databases</li><li>Coordinate with agents, buyers, sellers, and tenants</li><li>Handle contracts, agreements, and documentation</li><li>Schedule property viewings and meetings</li><li>Monitor lease agreements and renewals</li><li>Prepare reports, invoices, and commission statements</li><li>Ensure compliance with local real estate regulations</li></ul>Requirements<ul><li>Proven experience in real estate administration</li><li>Knowledge of property management procedures</li><li>Strong organizational and multitasking skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Good communication skills (written and verbal)</li><li>Ability to handle confidential information</li></ul>Preferred Qualifications<ul><li>Experience with real estate CRM systems</li><li>Knowledge of local property laws and documentation</li><li>Background in property management or brokerage firms</li></ul>Benefits<ul><li>Competitive salary</li><li>Career growth opportunities</li><li>Supportive work environment</li></ul>Job Type: Full-timePay: AED5,000.00 - AED5,500.00 per month

Real Estate Admin

Explore 1227+ Real estate administrative assistant in Dubai this March. Find roles across top companies and apply now to boost your career.