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receptionist

SPS Global

<p></p><div><p>Providing reception services, coverage and being the liaison for the scheduling and maintenance of conference duties.<br>
Greeting visitors, answer phones, and direct call appropriately<br>
Be well spoken, clear and patient with all interactions<br>
Remain calm and professional in stressful situations<br>
Enforce and handle security compliance standards regarding visitor's badges<br>
Coordinate conference room reservations and room preparation<br>
Maintain conference room standards as designated<br>
Bundles of mail and make deliveries<br>
Handle time-sensitive and confidential material<br>
Participate in cross-training and be flexible to perform varying roles whenever necessary<br>
Serve as focal point for communication with customer and company personnel<br>
Semi casual dress199</p>
<p></p><div><p><b>
WHAT WE OFFER</b></p>
<ul>
<li><b>Career Growth: </b>An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!</li>
<li><b>Learning &amp; Development:</b> At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!</li>
<li><b>We Recognize Talent:</b> We offer a variety of recognition programs for all levels of employees!</li>
<li><b>Benefit Offerings: </b>Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, &amp; Paid Time Off.
<ul><li>Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.</li>
</ul>
</li></ul><p><b>About SPS</b></p>
<p><b>
SPS</b> is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence &amp; Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. <b>SPS</b> is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.</p>
<p>
At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.</p>
<p><b>
SPS provides equal employment opportunities (EEO) to all employees</b> and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.</p>
<p><i>
Colorado only:</i><b> </b>We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.</p>
<p><b>
Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.</b></p>
<p><b>
SPS offers reasonable accommodations</b> in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.</p>
<p><b>
To view our privacy policy, click on the link below: </b>Data Privacy Statement</p>
<p><b>
Acknowledgement Section: </b>By submitting an application, by hitting &quot;Submit Application&quot;, you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.</p></div></div><p></p>

Receptionist

Mayer Brown LLP

<div>Overview:
<div>
Mayer Brown is an international law firm positioned to represent the world&rsquo;s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.<br>
<br>
We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm&rsquo;s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.<br>
<br>
If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Office Services department in our Los Angeles office, as an Assistant: Office Services.</div><div></div><div><br>
The Assistant: Office Services opens reception, manages reception desk and assists with day-to-day operations of firm, validating guest parking and communicating with building management regarding facilities issues.</div>
Responsibilities:
<p><b>
Essential Functions:</b></p><ul><li>
Coordinates conference center and visiting attorney offices, including reserving rooms, gathering and relaying information to respective departments and confirming bookings. Prepare visiting attorney offices as needed</li><li>
Greets guests, vendors, job applicants and other visitors</li><li>
Directs guests to appropriate meeting rooms</li><li>
Offers assistance, information, refreshments and updates as needed to make the client&rsquo;s wait comfortable and pleasant</li><li>
Updates all lists and documents maintained on a monthly basis including lobby directory, conference room manual, update monthly printed directory and employee logon lists</li><li>
Coordinates interview meetings, new hire and visiting attorney process with Managers as needed
</li><li>In order to provide back up to the department, must maintain knowledge of audio-visual equipment including teleconference equipment, video conference equipment and TV/VCR along with knowledge of each conference room equipment ports</li><li>
Provides a daily summary of conference center activities for the catering department and review any special needs or setting specifications with catering, office services and IT support.</li><li>
Coordinates vendor repairs and maintenance, as needed</li><li>
Maintains database for access keycards, coordinate with building security for new and replacement access cards and manage temporary access cards</li><li>
Maintains validation inventory and purchase additional validations as needed. Send daily validation tally sheet with client and matter numbers to Chicago for processing</li><li>
Answers incoming calls on switchboard and ability to use paging system</li><li>
Assists with processing invoices for the department through Chrome River</li><li>
Orders flower arrangements for reception desk and milestone anniversaries and coordinate delivery</li><li>
Performs other duties as assigned or required to meet Firm goals and objectives</li></ul>
Qualifications:
<p><b>
Education/Training/Certifications:</b></p><ul><li>
High School Diploma or GED</li><li>
Prefer some college or College Degree.</li></ul><p></p><p><b><br>
Professional Experience:</b></p><ul><li>
Prior experience working in a law firm not a prerequisite</li></ul><p></p><p><b><br>
Technical Skills:
</b></p><ul><li>Proficiency in Microsoft Office products, Outlook, electronic calendars, conferencing software programs, and databases</li></ul><p></p><p><b><br>
Performance Traits:
</b></p><ul><li>Ability to multi-task and work well under pressure</li><li>
Ability to operate office equipment (copiers, personal computer, printers, cost accounting system, and multi phone line, etc.)</li><li>
Ability to perceive and communicate accurate completion time estimates in projects and regular assigned responsibilities</li><li>
Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors</li><li>
Ability to work in a diverse team environment and effectively support the demanding needs of the Firm</li><li>
Ability to work under pressure, meet deadlines with shifting priorities</li><li>
Must be a self-starter with a high level of initiative</li><li>
Strong customer service skills and able to anticipate needs</li><li>
Strong attention to detail, organizational skills and the ability to handle multiple projects
</li><li>Maintains confidentiality and exercises discretion</li><li>
Exercises solid strategic thinking and problem-solving skills</li></ul><p></p><div><b><br>
Physical Requirements:
</b></div><ul><li>May require occasional lifting of up to 20 lbs.</li></ul><div></div><div><br>
The typical pay scale for this position is between $45,500 and $60,000, although the actual wage or salary could be lower or higher if the candidate&rsquo;s education, experience, skills and internal pay alignment are different from those specified.</div><div></div><div><br>
The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.</div><div></div><div><br>
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.</div><div></div><div><br>
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&amp;D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.</div><div></div><div><br>
Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</div><div></div><div><br>
#LI-ONSITE #LI-LG1</div></div>

Assistant: Office Services

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Receptionist

Assistant: Office Services