receptionist Jobs in Dubai United Arab Emirates

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marketing coordinator

registration coordinator

ARMS Group

Job Purpose:To handle the registration and approval process of veterinary medicines and related products with MOCCAE and other relevant UAE authorities, ensuring compliance with all regulatory and legal requirements.Key Responsibilities:<ul><li>Prepare, compile, and submit registration dossiers for veterinary medicines to MOCCAE.</li><li>Ensure all product documentation (composition, labels, safety data sheets, GMP certificates, etc.) meets regulatory standards.</li><li>Liaise with MOCCAE officials and follow up on application progress, queries, and approvals.</li><li>Maintain up-to-date knowledge of UAE regulations and guidelines concerning veterinary pharmaceuticals and feed additives.</li><li>Coordinate with manufacturers and suppliers to obtain necessary documentation and certificates.</li><li>Ensure compliance with import, labeling, and storage requirements for veterinary products.</li><li>Maintain regulatory files and databases, ensuring timely renewal of product registrations.</li></ul>Bachelor&rsquo;s degree in Pharmacy, Animal Science, Biotechnology, or a related field.Job Type: Full-time

Registration Liaising coordinator

Sobha Realty

Job Summary:We are seeking an experienced and detail-oriented DLD Coordinator with strong expertise in the Oqood system, unit termination and registration processes, and thorough knowledge of RERA regulations. The ideal candidate will have a solid background in customer service and real estate operations, with additional experience in audit and governance functions. Proficiency in Arabic is essential for this role.Key Responsibilities:<ul><li>Manage and execute all tasks related to unit registration, termination, and updates through the Oqood system in compliance with DLD regulations.</li><li>Ensure timely and accurate submission of all real estate transactions and contracts to the Dubai Land Department.</li><li>Liaise with RERA and DLD representatives to stay updated with regulatory changes and guidelines and ensure full compliance.</li><li>Support the termination process for units, coordinating with internal teams and government authorities to ensure legal and procedural accuracy.</li><li>Handle customer service interactions, addressing client inquiries related to ownership registration, Oqood updates, and other DLD-related matters.</li><li>Coordinate with internal departments (Legal, Sales, CRM) to ensure proper documentation and compliance with audit and governance requirements.</li><li>Assist in internal audits related to real estate transactions and registrations.</li><li>Maintain accurate records of all property transactions, ownership documents, and DLD correspondences.</li><li>Provide training and support to internal teams on Oqood system processes and DLD updates.</li></ul>Requirements:<ul><li>Minimum 3-5 years of experience in real estate, preferably in a similar DLD coordination or compliance role.</li><li>Proficient in using the Oqood system and handling DLD portal transactions.</li><li>Strong knowledge of RERA guidelines, DLD regulations, and unit termination procedures.</li><li>Background in customer service and real estate client support.</li><li>Exposure to audit and governance practices in a real estate setting.</li><li>Fluent in Arabic and English (spoken and written).</li><li>Excellent organizational skills with attention to detail.</li><li>Strong communication, coordination, and documentation skills.</li><li>Ability to work under pressure and meet regulatory deadlines.</li></ul>Job Type: Full-timePay: From AED6,000.00 per month

Registration Executive

Gulbahar Tobacco International FZE

<div><div>We are seeking a highly competent common law qualified Legal Coordinator in the corporate business sector. 
</div><div>
The person is responsible for performing both legal/Trademark duties as further contained below:</div><ul><li>
Responsible for preparing and managing corporate legal documents including without limitation; Shareholders Agreements, Joint Venture Agreements, Intercompany Agreements, Articles/Memorandums of Associations, Power of Attorneys, Board and Annual General Minutes.</li><li>
Provide a leading standard of legal document management utilizing the existing legal server; including the maintenance of corporate registers, revisions to LE Structure etc.</li><li>
Maintain relationships with external law firms to support in the resolution of any legal disputes/issues.</li><li>
Responsible for the review, qualification and negotiation of any tenders, contracts, or other corporate legal documents.</li><li>
Responsible for the preparation of contracts (templates) including without limitation; service level agreements, agency agreements, distribution agreements, intellectual property agreements, master service agreements, memorandums of understandings, non-disclosure agreements and other similar agreements to support the business requirements.</li><li>
General legal support and consultation to the business with all internal/external legal matters to mitigate group corporate risk, provide commercially sensible and pragmatic solutions and mitigate disputes.</li><li>
Maintain current knowledge of UAE Laws and other jurisdictions in which the business operates under and advise the business accordingly of any amendments, new regulations etc.</li><li>
Proactively manage renewals/expiries of any documents.</li><li>
Setting up entities in Dubai Mainland, DIFC, DMCC, JAFZA and other free zones in the UAE.</li><li>
Drafting legal documents and commercial agreements in English and supporting throughout the entire process on management instructions.</li><li>
Conducting research on relevant laws and regulations.</li><li>
Drafting and amendments of Memorandum and Articles of Association of companies, legal documents, and commercial agreements.</li><li>
Review and drafting of internal policies.</li><li>
Stay up to date with industry-specific legal developments, regulations, and best practices.</li><li>
Provide legal advice and guidance to internal teams on day-to-day operational matters.</li></ul><div> 

Job Qualifications:</div><ul><li>
We are seeking around 1-2 yr.&rsquo;s post qualification experience in a similar role, preferably within a law firm/in house legal position. Manufacturing, Logistics, Real State &amp; General Trading Industry experience is required.</li><li>
LLB from Common Law Jurisdiction is required.</li><li>
Experience in similar role; compliance /corporate law is required.</li><li>
Knowledge of UAE Laws and Freezones is desirable.</li><li>
Knowledge of Sanctions List, anti-competition, anti-bribery laws are required.</li><li>
First class legal drafting skills, attention to detail and accuracy is mandatory.</li><li>
Must have a mature, positive, and pro-active approach to work with the ability to manage sensitive matters accordingly.</li><li>
Ability to handle large workloads, prioritize tasks, project manage time accordingly.</li><li>
Problem solving skills; ability to provide commercially sensible and pragmatic solutions for the business.</li><li>
Microsoft Package skills are required.</li><li>
Language : ENGLISH, RUSSIAN, &amp; ARABIC.</li></ul><div></div><div> 
Job Type: Full-time 
</div><div>
Experience:</div><ul><li>
Trademarks Registration: 1 year (Required)</li><li>
Legal &amp; Trademark registration process</li></ul></div>

Legal Coordinator

IPL Biologicals Limited

Role &amp; responsibilities :- <ul> <li>Managing the registrations process on a day to day basis</li> <li>Export product registration &amp; Preparation of dossiers for global registration.</li> <li>Data Gap analysis &amp; data generation</li> <li>Sample arrangement for field trials in various countries</li> <li>Producing reports and metrics from the database on upcoming registrations</li> <li>Maintaining up to date knowledge of registration requirements</li> <li>Good understanding of Regulations and guidelines (CIB, OECD, US EPA, EC), registration procedures and data requirements.</li> <li>Liaising with private institutions/ GLP laboratories and universities for data generation.</li> <li>Preparing various technical information e.g. Public health vector control, Agricultural pest control, Physico-Chemical properties, Labels, MSDS , Specification, Toxicological &amp; Eco toxicological data, Bio efficacy, Persistency &amp; Residue, Environmental fate, &amp; data gap analysis etc. required for the products registration as per required regulatory guidelines.</li> <li>Coordinating with foreign clients, consultants for registration updates</li> <li>Documentation work including preparation data sheet , SDS , E-SDS etc.</li></ul>

International Registration

Job Title: DLD Coordinator / Real Estate Compliance SpecialistLocation: DubaiIndustry: Real EstateJob Summary:We are seeking an experienced and detail-oriented DLD Coordinator with strong expertise in the Oqood system, unit termination and registration processes, and thorough knowledge of RERA regulations. The ideal candidate will have a solid background in customer service and real estate operations, with additional experience in audit and governance functions. Proficiency in Arabic is essential for this role.Key Responsibilities:<ul><li>Manage and execute all tasks related to unit registration, termination, and updates through the Oqood system in compliance with DLD regulations.</li></ul><ul><li>Ensure timely and accurate submission of all real estate transactions and contracts to the Dubai Land Department.</li></ul><ul><li>Liaise with RERA and DLD representatives to stay updated with regulatory changes and guidelines and ensure full compliance.</li></ul><ul><li>Support the termination process for units, coordinating with internal teams and government authorities to ensure legal and procedural accuracy.</li></ul><ul><li>Handle customer service interactions, addressing client inquiries related to ownership registration, Oqood updates, and other DLD-related matters.</li></ul><ul><li>Coordinate with internal departments (Legal, Sales, CRM) to ensure proper documentation and compliance with audit and governance requirements.</li></ul><ul><li>Assist in internal audits related to real estate transactions and registrations.</li></ul><ul><li>Maintain accurate records of all property transactions, ownership documents, and DLD correspondences.</li></ul><ul><li>Provide training and support to internal teams on Oqood system processes and DLD updates.</li></ul>Requirements:<ul><li>Minimum 3-5 years of experience in real estate, preferably in a similar DLD coordination or compliance role.</li></ul><ul><li>Proficient in using the Oqood system and handling DLD portal transactions.</li></ul><ul><li>Strong knowledge of RERA guidelines, DLD regulations, and unit termination procedures.</li></ul><ul><li>Background in customer service and real estate client support.</li></ul><ul><li>Exposure to audit and governance practices in a real estate setting.</li></ul><ul><li>Fluent in Arabic and English (spoken and written).</li></ul><ul><li>Excellent organizational skills with attention to detail.</li></ul><ul><li>Strong communication, coordination, and documentation skills.</li></ul><ul><li>Ability to work under pressure and meet regulatory deadlines.</li></ul>Job Type: Full-time

Contracts Executive

Marriott Vacations World...

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.CRITICAL TASKSSafety and Security<ul><li>Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.</li></ul>Policies and Procedures<ul><li>Maintain confidentiality of proprietary materials and information.</li><li>Protect the privacy and security of guests and coworkers.</li><li>Follow company and department policies and procedures.</li><li>Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.</li><li>Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.</li><li>Perform other reasonable job duties as requested by Supervisors.</li></ul>Guest Relations<ul><li>Address guests' service needs in a professional, positive, and timely manner.</li><li>Thank guests with genuine appreciation and provide a fond farewell.</li><li>Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible.</li><li>Anticipate guests' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.</li><li>Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process (e.g., LEARN, PLEASED, Guest Response, LEAP) to resolve issues, delight, and build trust.</li><li>Assist other employees to ensure proper coverage and prompt guest service.</li></ul>Communication<ul><li>Speak to guests and co-workers using clear, appropriate and professional language.</li><li>Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.</li><li>Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.</li><li>Talk with and listen to other employees to effectively exchange information.</li></ul>Reservation Coordinator / Marketing Administrator Job Family: Administration<ul><li>Validating the day-to-day new leads &amp; updates in both Goldmine &amp; OTM</li><li>Reservation management, maintaining a good relationship with the hotel s reservation teams</li><li>Proccing all reservations requests (HPs, Package activations, bounce backs, welcome to and owners and TNB premiums) with the local and regional hotel</li><li>Proccing all credit card payments in OTM (Packages, Welcome to &amp; Encores)</li><li>Maintaining credit card reports and validating with CyberSource</li><li>Maintaining and ensuring the credit card filing system with finance to be compliance with MVW internal policies</li><li>Managing the MID Inventory allocated for the site in OTM in parallel with the release back process</li><li>Ensure that internal call center reports, Cognos &amp; other reports are undated and distributed in a timely manner</li><li>Responsible for ensuring payroll, including bonus and/or commission payments are processed within the set deadlines.</li><li>Ensure sales support functions, including customer correspondence, vouchers and preview reservations are managed smoothly and confirmed to clients in a timely manner.</li><li>Act as the Super User liaison for the EME Marketing teams in order to facilitate better control by communicating standard operating procedures (SOPs), helping clarify business processes, highlighting associate training requirements, coordinating change/enhancement requests and validating any system or process issues before they are escalated to the relevant support processes</li><li>Maintaining PII &amp; PCI policies / process in the marketing department &amp; Call center</li><li>Supervising, training &amp; coaching the marketing admin team</li><li>Responsible of training both sales &amp; marketing teams on Goldmine</li><li>Maintain &amp; produce marketing admin process &amp; LSOP s</li><li>Managing In-reach MARSHA reservations</li><li>Produce Ad-hock reports to assist the senior management team</li><li>Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.</li></ul>Working with Others<ul><li>Support all co-workers and treat them with dignity and respect.</li><li>Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.</li></ul>

Reservation Coordinator/Marketing Administrator

DMG Events

This is a crucial time for the energy industry as it rapidly adapts and evolves to meet the global energy transition and deliver secure, affordable and equitable energy for all. dmg events is committed to playing a key role in bringing together the major stakeholders who are driving pragmatic change for future energy ecosystems, and the India and Asia portfolios are bringing the challenges and opportunities of these rapidly growing markets into the spotlight.
The Conference Coordinator role is both an essential component for the successful delivery of dmg s world-class conferences, and an important first step on the dmg Conference Production and Management career path.
The Conference Coordinator assists with the organisation, maintenance and completion of key administrative and logistical tasks that form a core part of Conference Production work. Their contributions allow the Conference Production team more time to focus on the quality, scope, commercial appeal and timely delivery of their programmes. They also help ensure that dmg s Speakers receive a high-standard end-to-end experience, from onboarding, through to featuring in marketing collaterals and campaigns, and during their time on-site at dmg s events.
The Conference Coordinator works extensively with not only the Conference Production team, but also Marketing Managers, designers, Web teams and IT, as well as externally, with Speakers, their Communications teams, and third-party service providers. Conference Coordinators represent an important information conduit between internal departments, and as a key point of contact for speakers and their representatives.
Importantly, the invaluable experience and exposure to core Production tasks, processes and systems as well as dmg s brands, products, markets and company structure offers Conference Coordinators a comprehensive start in Conference Production and Management.
KEY ACCOUNTABILITIES Production Administration 
 Assisting Producer with setting up, overseeing and reporting on Technical Conference campaigns in CMP system.
 Becoming a key point of contact for Strategic and Technical Speakers to deal with bulk of incoming questions, unrelated to content or speaker placement (Producer s remit).
 Assisting with key production administration tasks.
 Inputting speaker campaigns into Salesforce. 
Marketing and Design Related Tasks 
 Website maintenance of Conference/Speaker pages.
 Brochure, EDM and social media banner checks and edits.
 Speaker amplification and promotions. 
Pre-Event and On-Site Conference Delivery 
 Overseeing speaker consent form campaigns.
 Coordinating speaker badge/registration process with registration team.
 On-site speaker photos.
 On-site theatre/Speaker Lounge management.

Conference Coordinator

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