secretary Jobs in Dubai United Arab Emirates

secretary

administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

executive assistant Jobs in Dubai United Arab Emirates

executive assistant

front desk receptionist Jobs in Dubai United Arab Emirates

front desk receptionist

hr assistant Jobs in Dubai United Arab Emirates

hr assistant

receptionist

Manpower Middle East

<div>
 
 Contract: 12 months (renewable and extendable)
 
 
 Employment: Outsourced through Manpower Middle East
 
 
 
 
 
 
 Role:
 
 
 
 We are looking for a friendly, organized, and professional Receptionist to be based in our client's Dubai office. The successful candidate will be the first point of contact for visitors and clients, ensuring a welcoming front-desk experience while providing essential administrative support to the office.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 Front Desk &amp; Guest Management
 
 
 <ul>
 <li>
 Greet visitors, clients, and employees in a professional and courteous manner
 </li>
 <li>
 Manage visitor sign-in and coordinate guest waiting and meeting arrangements
 </li>
 <li>
 Handle incoming calls, emails, and general inquiries, directing them appropriately
 </li>
 <li>
 Maintain a welcoming, organized, and professional reception area at all times
 </li>
 </ul>
 
 
 Reception &amp; Office Support
 
 
 <ul>
 <li>
 Ensure the reception desk and common areas are tidy, stocked, and presentable
 </li>
 <li>
 Coordinate meeting room bookings and assist with meeting setup when needed
 </li>
 <li>
 Receive, sort, and distribute mail, deliveries, and courier packages
 </li>
 <li>
 Liaise with office vendors and service providers as required
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Assist with general administrative tasks such as data entry, filing, document management, and scanning
 </li>
 <li>
 Support HR, Finance, and Admin teams with ad hoc administrative tasks
 </li>
 <li>
 Maintain office supplies inventory and place orders when required
 </li>
 <li>
 Assist with travel bookings or courier arrangements if needed
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Qualifications
 
 
 <ul>
 <li>
 Previous experience as a Receptionist, Front Desk Executive, or Admin Assistant preferred
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Professional appearance and positive, service-oriented attitude
 </li>
 <li>
 Excellent organizational and time-management skills
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook)
 </li>
 <li>
 Ability to multitask and handle confidential information discreetly
 </li>
 <li>
 Fluent in English (Arabic or other language will be a plus)
 </li>
 </ul>
</div>

Receptionist

DESIGNSMITH INTERIORS LLC

Role PurposeThe Receptionist is responsible for managing front desk operations and acting as the first point of contact for clients, visitors, vendors, and internal teams. The role ensures smooth communication flow, professional office coordination, and disciplined handling of calls, emails, stationery, and administrative tasks.This role focuses on professional communication, organization, and consistency, ensuring the office functions efficiently on a day-to-day basis.Works closely with: Management, Project Teams, HR, Vendors, and ClientsShould be proficient in HindiOversees and Manages:<ul><li>Front desk operations</li><li>Incoming and outgoing communication</li><li>Office stationery and basic administration</li></ul>Key Role Identity<ul><li>First point of contact, not gatekeeper</li><li>Communicator, not message dropper</li><li>Coordinator, not task avoider</li><li>Professional representative of the company</li></ul>Key Responsibilities1. Front Desk &amp; Client Handling<ul><li>Greet and welcome clients, consultants, and visitors professionally</li><li>Manage visitor entries, appointments, and meeting coordination</li><li>Maintain a presentable and disciplined reception area</li></ul>2. Communication Management (Mandatory)<ul><li>Answer, screen, and direct incoming phone calls efficiently</li><li>Handle official emails, inquiries, and correspondence</li><li>Ensure accurate communication between:</li><li>Management</li><li>Project and site teams</li><li>Vendors and clients</li><li>Follow up on messages to ensure closure</li></ul>3. Office &amp; Stationery Management<ul><li>Monitor and manage office and site stationery requirements</li><li>Maintain stock levels and raise purchase requests on time</li><li>Coordinate pantry and basic office supplies</li></ul>4. Mail &amp; Courier Coordination<ul><li>Receive, record, and distribute incoming mails and couriers</li><li>Arrange outgoing couriers and maintain dispatch records</li><li>Coordinate document movement between office and sites</li></ul>5. Administrative Support<ul><li>Support Admin and HR teams with daily office coordination</li><li>Assist in filing, scanning, record keeping, and documentation</li><li>Maintain registers and basic office records</li></ul>Key Competencies &amp; Experience<ul><li>2&ndash;5 years&rsquo; experience as a Receptionist or Front Office Executive</li></ul>(construction or contracting industry preferred)<ul><li>Strong verbal and written communication skills (mandatory)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Professional appearance and client-handling skills</li><li>Strong organizational and multitasking ability</li><li>Ability to work in a fast-paced construction office environment</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Please share your current Salary</li><li>Please share your expected Salary</li><li>Please share your notice period</li><li>Please share your total experience</li><li>Please rate your Hindi in language skill out of 10</li></ul>Work Location: In person

HYM Investment Group

We are seeking a friendly and professional Receptionist to manage our front desk, greet visitors, and provide excellent support to our team. Arabic speaking is an advantage.Key Responsibilities:<ul><li>Welcome clients, visitors, and staff in a professional manner.</li><li>Answer and forward calls, manage emails, and coordinate appointments.</li><li>Maintain reception area and office supplies.</li><li>Assist with basic administrative tasks as needed.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (office management diploma is a plus).</li><li>Previous receptionist or customer service experience preferred.</li><li>Fluent in English; Arabic speaking is a plus.</li><li>Proficient in MS Office.</li><li>Friendly, organized, and professional.</li></ul>Job Types: Full-time, PermanentPay: Up to AED2,500.00 per month

Modular Design Engineering Consultants

Job description:We Modular Design Engineering Consultants are seeking a polite, organized, and professional Receptionist/Secretary to join our team. The successful candidate will be the first point of contact for visitors, handle administrative tasks, and support smooth office operations.Key Responsibilities1. Front Desk &amp; Visitor Management<ul><li>Welcome and assist visitors, clients, and staff in a professional and courteous manner.</li><li>Manage visitor logs and issue access passes where applicable.</li><li>Ensure reception area is clean, organized, and presentable at all times.</li></ul>2. Communication &amp; Correspondence<ul><li>Answer, screen, and direct incoming calls and emails efficiently.</li><li>Handle incoming and outgoing mail, courier services, and official communications.</li><li>Draft, format, and proofread correspondence, reports, and presentations.</li></ul>3. Administrative Support<ul><li>Schedule appointments and meetings</li><li>Maintain and update office files, records, and databases.</li><li>Assist management with daily administrative tasks and office coordination.</li></ul>4. Office Coordination &amp; Supplies<ul><li>Monitor and manage office supplies and inventory.</li><li>Coordinate with vendors and service providers for office maintenance and logistics.</li><li>Ensure smooth day-to-day operations of the office.</li></ul>5. Confidentiality &amp; Professionalism<ul><li>Handle sensitive and confidential information with discretion.</li><li>Maintain professionalism in all internal and external interactions.</li></ul>6. UAE Compliance &amp; Standards<ul><li>Ensure all office practices comply with UAE labor laws and workplace regulations.</li><li>Be aware of cultural sensitivities and promote a professional environment suitable for the UAE workplace.</li></ul>7. Support to Teams<ul><li>Assist other departments and staff members as needed.</li><li>Facilitate internal communication and coordination among team members.</li><li>Help organize events, meetings, and office functions.</li></ul>Qualifications &amp; Requirements&middot; Diploma or Degree in Business Administration, Office Management, or related field.&middot; Previous experience as a receptionist or secretary is preferred.&middot; Excellent communication and interpersonal skills.&middot; Proficient in MS Office (Word, Excel, PowerPoint, Outlook).&middot; Professional appearance and courteous demeanor.&middot; Strong organizational and multitasking abilities.&middot; Willingness to transfer to the site office when requiredSalary:<ul><li>Will be discussed during the interview (based on experience, qualifications, and negotiation).</li></ul>Job Type: Full-timePay: From AED2,500.00 per monthExperience:<ul><li>Receptionist/secretary: 1 year (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Health Plus Investment LLC

Hiring: Medical ReceptionistWe are looking for a Medical Receptionist to join our Clinic in Dubai.Requirements:<ul><li>Arabic speaking (mandatory)</li><li>Experience in a Dermatology clinic (preferred)</li><li>Previous experience in a medical clinic or hospital</li><li>Good communication and customer service skills</li><li>Female candidate preferred</li></ul>Location: DubaiJob Type: Full-timeApplication Question(s):<ul><li>What is your joining availability? (Immediate / 1 Month / 2 Months / 3 Months)</li></ul>Work Location: In person

Medical Receptionist

Lotus Dental Clinic

We Are Hiring! &ndash; Receptionist (Female)Lotus Dental Clinic, Silicon Oasis BranchLotus Dental Clinic LLC is looking for a smart, confident, and friendly Receptionist to join our team at the Silicon Oasis branch.✨ Responsibilities:Greeting and assisting patients with a warm and professional approachManaging appointment bookings and coordinating schedulesHandling phone calls, WhatsApp inquiries, and follow-upsManaging patient files, insurance documents, and front-desk administrative tasksEnsuring smooth clinic flow and excellent customer service✨ Requirements:Previous experience in a dental or medical clinic (preferred)Excellent communication skills (English required; Arabic is a plus)Strong customer service and multitasking abilitiesProfessional appearance and positive attitudeCan join immediately (preferred)Location: Lotus Dental Clinic LLC, Dubai Silicon OasisJob Type: Contract Contract length: 24 monthsPay: AED2,000.00 - AED2,500.00 per month

Female Receptionist

FAST FIXER CONTRACTING LLC

The Administrative Receptionist is responsible for managing front desk operations while providing administrative support to ensure smooth office functioning. This role serves as the first point of contact for visitors and clients, maintaining a professional and welcoming environment.Key Responsibilities:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer, screen, and direct phone calls to the appropriate departments.</li><li>Handle incoming and outgoing correspondence (emails, couriers, and mail).</li><li>Maintain visitor logs and issue access passes when required.</li><li>Schedule meetings and manage conference room bookings.</li><li>Provide general administrative support such as filing, data entry, and document preparation.</li><li>Coordinate with different departments for administrative tasks.</li><li>Ensure the reception area is clean, organized, and presentable at all times.</li><li>Assist in office supply management and inventory tracking.</li></ul>Requirements:<ul><li>Proven experience as a receptionist or administrative assistant is preferred.</li><li>Good communication and interpersonal skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to multitask and handle pressure in a fast-paced environment.</li><li>Professional appearance and attitude.</li><li>Strong organizational and time management skills.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthExperience:<ul><li>UAE: 2 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Administrative Receptionist

Explore 62+ Receptionist in Dubai United Arab Emirates this April. Find roles across top companies and apply now to boost your career.

62 receptionist jobs In Dubai United Arab Emirates

Receptionist

Receptionist

Receptionist

Receptionist

Medical Receptionist

Female Receptionist

Administrative Receptionist