complex executive office assistant Jobs in International Agreements Jobs In Manama

complex executive office assistant

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coordinator-admin

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engineering administrative assistant

executive secretary Jobs in International Agreements Jobs In Manama

executive secretary

office boy / office assistant Jobs in International Agreements Jobs In Manama

office boy / office assistant

secretary

Grnata Group

<div>
 The
 
 Secretary
 
 is responsible for providing high-level administrative, clerical, and organizational support. This role ensures smooth daily operations, manages official communications, and maintains an organized office environment.
 
 <ul>
 <li>
 
 
 
 Office Administration:
 
 Manage general office tasks, including filing, managing incoming/outgoing mail, and overseeing office supplies.
 
 
 
 </li>
 <li>
 
 
 
 Scheduling &amp; Coordination:
 
 Manage and coordinate complex daily calendars, schedule appointments, and organize internal and external meetings.
 
 
 
 </li>
 <li>
 
 
 
 Communication:
 
 Handle professional phone calls, emails, and correspondence, acting as the first point of contact for the office.
 
 
 
 </li>
 <li>
 
 
 
 Document Preparation:
 
 Draft, format, and edit official documents, reports, and presentations using Microsoft Office tools.
 
 
 
 </li>
 <li>
 
 
 
 Record Keeping:
 
 Maintain confidential records and ensure sensitive information is handled securely and discreetly.
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 
 
 Experience:
 
 Proven experience as a Secretary, Executive Assistant, or in a similar administrative capacity.
 
 
 </li>
 <li>
 
 
 Technical Proficiency:
 
 Expert user of the
 
 Microsoft Office Suite
 
 (Word, Excel, PowerPoint, Outlook) for professional document creation.
 
 
 </li>
 <li>
 
 
 Organizational Skills:
 
 Excellent skills in
 
 time management
 
 , prioritization, and maintaining structured records.
 
 
 </li>
 <li>
 
 
 Communication:
 
 Strong verbal and written
 
 communication skills
 
 in Arabic and English.
 
 
 </li>
 <li>
 
 
 Professionalism:
 
 High degree of
 
 discretion
 
 and professionalism when handling confidential information and interacting with internal and external stakeholders.
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Benefits
 
 
 <ul>
 <li>
 
 Competitive salary package.
 
 
 </li>
 <li>
 
 Annual leave and public holidays.
 
 
 </li>
 <li>
 
 Professional development and training opportunities.
 
 
 </li>
 <li>
 
 Career growth within a dynamic and expanding company.
 
 
 </li>
 <li>
 
 Collaborative work environment with a supportive team.
 
 
 </li>
 <li>
 
 Opportunities to work on high-value real estate projects.
 
 
 
 
 
 </li>
 </ul>
</div>

Secretary

Cinqo Group

Female SecretaryWith at least 3 years work experience in an office setting in the Kingdom of Bahrain.Applicant must be in the Kingdom of Bahrain.<ul><li>Administrative and clerical support: Managing calendars, scheduling meetings and appointments, and handling phone calls and mail.</li><li>Communication: Acting as a point of contact, answering phone calls, taking messages, and handling correspondence.</li><li>Record keeping: Maintaining accurate files, organizing both physical and electronic records, and managing databases.</li><li>Document preparation: Typing, preparing, and collating reports, presentations, and other documents.</li><li>Office management: Ordering and stocking office supplies, and ensuring the office is well-organized.</li><li>Meeting support: Organizing meetings, creating agendas, and taking minutes.</li><li>Travel and event coordination: Assisting with travel arrangements and planning for staff and executives.</li><li>Confidentiality: Handling sensitive information with discretion.</li></ul>Required skills<ul><li>Strong communication and organizational skills.</li><li>Proficiency with office software, such as the Microsoft Office Suite.</li><li>Attention to detail and strong time-management abilities.</li><li>Professional and flexible demeanor.</li></ul>Salary to be discussed to shortlisted applicants only.Job Type: Full-timePay: From BD200.000 per month

Liberal Construction, LLC

<div>About Liberal Construction

Liberal Construction was established in 2010 in support of the U.S. Military&rsquo;s mission in the Middle East. Today, Liberal is a global organization headquartered in the U.S. providing design/build (D/B) and design/bid/build (D/B/B) services for Federal and private sector customers. Liberal is an SBA-registered small business. Based in Virginia, Liberal Construction maintains offices in UAE and Bahrain. 
We have a culture of innovation where our employees can make a difference and we are looking for like-minded, dynamic individuals to come and join our rapidly expanding team. Our employees are our most valuable resources, and we strive to ensure everyone is treated as such. 
 
We are seeking a highly organized and proactive Executive Secretary to provide exceptional administrative support to the President. The ideal candidate will have a strong attention to detail, efficient workflow management, and the ability to support in documents preparation, organized filing systems, communication and coordination. If you thrive in a fast-paced environment and are committed to enhancing executive and operational effectiveness, we want to hear from you. 
Essential Duties and Responsibilities

Calendar &amp; Schedule Management
<ul>
<li>Coordinate and manage the President&rsquo;s daily, weekly, and monthly schedules, including meetings, appointments, and travel arrangements</li>
<li>Draft and respond to routine communications on behalf of the President</li> 
</ul>
Communication Management
<ul>
<li>Handle incoming and outgoing correspondence, emails, and phone calls with professionalism and discretion 
</li>
<li>Act as a liaison between the President, internal teams, and external stakeholders</li>
</ul>
Documentation &amp; Preparation
<ul>
<li>Maintain organized digital filing systems using SharePoint to ensure access, retrieval, and secure storage of documents and records</li>
<li>Draft, proofread, and format reports, presentations, and other executive documents to ensure accuracy and consistency while ensuring all documents are consistent with organizational standards and style guidelines</li> 
</ul>
Expense &amp; Budget Support
<ul>
<li>Assist and coordinate with Finance Department with expense reports and budget tracking as required</li>
<li>Support financial documentation and record-keeping for audits or reviews</li>
</ul>
Planning &amp; Coordination
<ul>
<li>Organize meetings, conferences, and special events, managing logistics, invitations, and materials</li>
<li>Coordinate and follow up with the involved personnel to ensure action items and next steps are completed</li>
</ul>
Administrative Support
<ul>
<li>Provide general office support to enhance operational efficiency and coordinating with other departments</li>
<li>Coordinate with other departments to facilitate workflow and support executive initiatives</li> 
</ul>
Confidentiality &amp; Discretion
<ul>
<li>Handle sensitive information with the highest level of confidentiality and professionalism</li>
<li>Ensure all confidential materials are stored securely and shared only with authorized personnel</li></ul> 


Knowledge, Experience, and Special Skills Required
<ul>
<li>Bachelor&rsquo;s degree or equivalent experience in business administration, office management, or a related field preferred</li>
<li>Minimum of 3&ndash;5 years of experience supporting senior executives</li>
<li>Proficiency in Microsoft Office Suite</li>
<li>Strong knowledge of SharePoint and Teams for document management, collaboration, and communication</li>
<li>Exceptional organizational skills with the ability to prioritize multiple tasks and meet deadlines</li>
<li>Proactive approach to identifying issues, solving problems, and improving workflows</li>
<li>High degree of integrity, reliability, and professionalism</li></ul></div>

Executive Secretary

Almoayyed International Group - Kingdom of Bahrain

Are you a highly organized and detail-oriented professional looking to excel in a fast-paced environment? We are seeking a proactive and resourceful Bahraini Secretary to support our team and ensure seamless daily operations.The ideal candidate will handle a wide range of administrative and coordination duties, ensuring smooth communication and efficient daily operations.Key Responsibilities:<ul><li>Manage calls, emails, visitors, and appointments for the GM .</li><li>Prepare and manage correspondence, reports, and confidential documents.</li><li>Attend meetings, record minutes, and follow up on assigned actions.</li><li>Support department function .</li><li>handle EWA applications and renewals.</li><li>Maintain accurate digital and hardcopy records.</li><li>Coordinate internship programs with universities and assist interns through onboarding and completion.</li></ul>What We&rsquo;re Looking For:&#9989; Gender: Female (Bahraini National) &#9989; Education: Bachelor&rsquo;s degree in Business Management, HR, or a related field. &#9989; Experience: Minimum 1 year in a similar role (Preferable) &#9989; Availability: Ready to join immediately or within one month. &#9989; Languages: Bilingual &ndash; Strong proficiency in English &amp; Arabic. &#9989; Skills &amp; Competencies:<ul><li>Excellent organizational and multitasking abilities.</li><li>Strong attention to detail.</li><li>Proficiency in computer applications and office management tools.</li><li>Professional discretion and ability to handle confidential information.</li></ul>If you are a driven professional eager to contribute to a thriving organization, we want to hear from you!Apply Now!Job Types: Full-time, Contract

Secretary (Bahraini) – Join Our Dynamic Team!

Propel Consult

KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIESGeneral &middot; Draft, review, and amend a wide range of contracts including vendor agreements, sponsorship contracts, artist/performer agreements, supplier contracts, and service-level agreements.&middot; Ensure all contracts comply with Bahraini laws and internal policies.&middot; Maintain an organized and up-to-date contract database.&middot; Support the Legal Counsel in providing clear, timely advice to internal departments (Operations, Events, Finance, HR, Marketing).&middot; Conduct legal research and prepare summaries, briefs, and risk assessments on relevant matters.&middot; Assist with compliance reviews for new initiatives, partnerships, and event concepts.&middot; Ensure compliance with relevant laws and regulations, including commercial, labor, safety, IP, and data protection requirements.&middot; Support the preparation and submission of required licenses, permits, and documentation for events and operations.&middot; Track regulatory updates and flag changes affecting the business.&middot; Prepare initial responses, documentation, and background materials related to disputes or legal claims.&middot; Liaise with external counsel when necessary.&middot; Maintain accurate legal records and case files.&middot; Work collaboratively with multiple teams to ensure legal requirements are embedded into day-to-day operations.<ul><li>Support policy drafting and implementation across departments.</li></ul>BACKGROUND, QUALIFICATIONS &amp; EXPERIENCEQualifications&middot; Bachelor&rsquo;s degree in Law (LLB) or equivalent from a recognized university.&middot; 2&ndash;3 years of legal experience, ideally within corporate, commercial, entertainment, events, hospitality, or similar industries.&middot; Experience in contract drafting and review is essential.&middot; Exposure to the events or entertainment sector is an advantage but not mandatory.Skills&middot; Strong understanding of Bahraini commercial and civil laws.&middot; Excellent contract drafting and negotiation skills.&middot; Strong research, analytical, and problem-solving abilities.&middot; High attention to detail and accuracy.&middot; Ability to work under pressure and handle multiple tasks simultaneously.&middot; Strong communication skills&mdash;written and verbal.&middot; Professional integrity and ability to maintain confidentiality at all times.Job Type: Full-time

Junior Legal Officer

AHK Realty

<ul><li>Front Desk Operations: Greet and welcome visitors warmly, ensuring a professional and friendly first impression of the company.</li><li>Telephone Handling: Answer, screen, and direct incoming calls promptly and courteously; take accurate messages and forward them to the appropriate staff.</li><li>Visitor Management: Maintain a log of all visitors, issue visitor passes, and inform relevant departments of guest arrivals.</li><li>Appointments &amp; Scheduling: Manage and organize appointments, meetings, and conference room bookings as required.</li><li>Correspondence: Handle incoming and outgoing mail, emails, and courier services efficiently.</li><li>Customer Service: Assist clients, guests, and staff with inquiries or requests, ensuring timely and helpful responses.</li><li>Administrative Support: Perform basic clerical tasks such as data entry, filing, photocopying, scanning, and maintaining office records.</li><li>Office Coordination: Support the HR and administration departments with documentation and office organization as needed.</li><li>Supplies Management: Monitor office and pantry supplies, and coordinate with suppliers for replenishment.</li><li>Professional Appearance: Maintain a neat and professional appearance at all times, upholding the company&rsquo;s image and standards.</li><li>Safety &amp; Security: Follow visitor access protocols and ensure security procedures are observed at all times.</li><li>Other Duties: Perform additional tasks as assigned by management to support daily office operations.</li></ul>Job Types: Full-time, Permanent

Receptionist

Position Summary-The Administrative Assistant is responsible for handling day-to-day administrative tasks, drafting professional emails, managing documents, and preparing reports using Excel. The role supports smooth office operations and effective communication across departments.Key Responsibilities-Email Drafting &amp; Communication<ul><li>Draft, edit, and send professional emails on behalf of the department or management.</li><li>Maintain clear and organized email communication.</li><li>Follow up on pending emails and ensure timely responses.</li><li>Prepare official letters, notices, and internal memos.</li></ul>Excel &amp; Data Management<ul><li>Create and maintain spreadsheets (data entry, formatting, formulas).</li><li>Prepare daily/weekly/monthly reports using Excel.</li><li>Analyze data and generate summary sheets or dashboards as required.</li><li>Maintain accurate and updated records of documents, lists, and logs.</li></ul>General Administrative Support<ul><li>Organize files, documents, and office records.</li><li>Assist with scheduling meetings and coordinating appointments.</li><li>Provide administrative support to different departments when needed.</li><li>Handle basic office tasks such as scanning, printing, and documentation.</li></ul>Qualifications<ul><li>High school diploma or bachelor&rsquo;s degree preferred.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Strong written communication skills.</li><li>Previous experience in administration is an advantage.</li></ul>Skills<ul><li>Good typing and email communication skills.</li><li>Strong knowledge of Excel (formulas, formatting, data handling).</li></ul>Job Types: Full-time, PermanentPay: From BD250.000 per month

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Explore 10+ Secretary in International Agreements Jobs In Manama this December. Find roles across top companies and apply now to boost your career.

10 secretary jobs IN International Agreements Jobs In Manama

Secretary

Secretary

Executive Secretary

Secretary (Bahraini) – Join Our Dynamic Team!

Junior Legal Officer

Receptionist

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