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secretary to board secretary

Bapco Energies

<div>
 
 Job Description
 
 
 
 
 Job Purpose:
 
 Provide high-level administrative and organizational support to the Board Secretariat Division, ensuring smooth execution of board secretarial functions. The role involves assisting with preparation and coordination of Board and Committee meetings, maintaining accurate records, supporting compliance with governance standards, and leveraging technology tools (e.g., Diligent board management system) to enhance efficiency. Discretion, attention to detail, and confidentiality are essential.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and organize the Group Board Calendar and schedule all Board and Committee meetings.
 </li>
 <li>
 Coordinate agendas, meeting notifications, and distribution of materials.
 </li>
 <li>
 Handle logistical arrangements, venue booking, and travel for Board members.
 </li>
 <li>
 Ensure timely preparation and circulation of documentation for meetings.
 </li>
 <li>
 Maintain accurate records of Board and Committee meetings and decisions.
 </li>
 <li>
 Assist in developing and maintaining annual Board calendars and work plans.
 </li>
 <li>
 Manage remuneration and fee payments for Board members.
 </li>
 <li>
 Provide administrative support to independent and executive directors.
 </li>
 <li>
 Support induction programs for new Board members and organize training sessions.
 </li>
 <li>
 Arrange educational training sessions for Board and Committee members.
 </li>
 <li>
 Assist in organizing annual evaluations of the Board and its Committees.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 15+ years of administrative or secretarial experience, preferably in corporate/legal settings.
 </li>
 <li>
 Familiarity with corporate governance principles and board secretarial functions.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Proactive and detail-oriented with a strong sense of responsibility
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Bapco Energies operates a portfolio spanning the entire energy value chain in the Kingdom of Bahrain. The portfolio includes wholly-owned subsidiaries and specialized operating companies. Together, these companies drive Bapco Energies' mission to power the next generation.
 
 
 
 About The Team
 
 
 
 The integrated Company leading the energy transition in the Kingdom of Bahrain, powering the next generation.
</div>

Secretary To Board Secretary

<div>
 
 Job Description
 
 
 
 
 Job Purpose:
 
 To provide board secretariat associate services to the Bapco Energies Group Board Secretary and other Board Secretaries across the Group, assisting them in fulfilling governance responsibilities. The role ensures effective coordination of Board and Committee meetings, shareholder engagement, governance compliance, and information flow between Boards and Executive Management.
 
 
 
 Key Responsibilities
 
 
 
 
 Meetings and Shareholder Management
 
 
 
 <ul>
 <li>
 Develop and coordinate agendas for Board and Committee meetings, notify members in advance, distribute materials, and prepare accurate minutes.
 </li>
 <li>
 Liaise with Chairpersons (or their delegates) for agenda approvals and meeting coordination.
 </li>
 <li>
 Act as the primary administrative point of contact between Boards and Executive Management, ensuring smooth communication.
 </li>
 <li>
 Gather and organize relevant information to support effective Board and Committee decision-making.
 </li>
 <li>
 Provide administrative assistance to independent and executive directors, including arranging additional information when required.
 </li>
 <li>
 Organize and manage Board and Committee meetings, acting as Board Secretary and maintaining official records and documentation.
 </li>
 <li>
 Develop annual Board calendars and work plans to ensure comprehensive coverage of all governance matters.
 </li>
 <li>
 Coordinate logistics for Board and Committee meetings across all Group Companies.
 </li>
 <li>
 Assist in pre-registration of shareholder meeting dates, prepare notices, manuals, and minutes in compliance with legal requirements.
 </li>
 <li>
 Manage all logistics for Shareholder meetings (General Assembly and Extraordinary General Meetings) in collaboration with Chairpersons.
 
 
 </li>
 </ul>
 
 Training and Evaluation
 
 
 
 <ul>
 <li>
 Create and maintain a comprehensive Board Induction Handbook for each Group Company.
 </li>
 <li>
 Organize induction programs for new Board members, ensuring distribution of all relevant information.
 </li>
 <li>
 Arrange educational training sessions for Board and Committee members, including induction and ongoing development programs.
 </li>
 <li>
 Assist Chairpersons or Reporting Line Leads in conducting annual evaluations of Boards, Committees, and individual members, including facilitating third-party performance verification when required.
 
 
 </li>
 </ul>
 
 Board Governance
 
 
 
 <ul>
 <li>
 Recommend and implement governance frameworks, policies, and processes for Boards and Committees across Group Companies, ensuring proper documentation and communication.
 </li>
 <li>
 Ensure Boards and Committees have approved Charters and Terms of Reference in place.
 </li>
 <li>
 Maintain and update governance records, including constitutional documents, commercial law references, and governance rules.
 </li>
 <li>
 Review governance procedures upon Board request and provide direct advice on improvements.
 </li>
 <li>
 Support Chairpersons with succession planning for Boards and Committees.
 </li>
 <li>
 Assist Boards and individual members with governance-related advice (excluding legal matters handled by Group General Counsel).
 </li>
 <li>
 Ensure Directors and Officers insurance coverage is in place where applicable.
 </li>
 <li>
 Communicate ongoing governance issues with Boards, Chairpersons, and stakeholders.
 </li>
 <li>
 Develop and oversee subsidiary governance policies for Group Companies.
 </li>
 <li>
 Facilitate meetings for independent directors with relevant executives (e.g., CFO, Internal Audit) to ensure governance best practices.
 </li>
 <li>
 Perform duties assigned by the Board or Group Board Secretary in line with the Corporate Governance Code.
 
 
 </li>
 </ul>
 
 Information Management
 
 
 
 <ul>
 <li>
 Manage the flow of information between Boards, Committees, Executive Teams, and Shareholders for each Group Company, ensuring accuracy and confidentiality.
 </li>
 <li>
 Distribute Board packs, record minutes, and maintain official records of meetings and decisions.
 </li>
 <li>
 Arrange, track, and follow up on actions and resolutions from Board, Committee, and Shareholder meetings, updating action logs regularly.
 </li>
 <li>
 Coordinate attendance, document circulation, and submissions for Board members in collaboration with designated executives.
 </li>
 <li>
 Ensure Board members have access to Committee minutes and include them in meeting papers.
 </li>
 <li>
 Review and approve the release of information regarding Board resolutions to ensure accuracy.
 </li>
 <li>
 File all required Board and Shareholder reports with relevant authorities and regulators in compliance with legal requirements.
 </li>
 <li>
 Monitor confidentiality levels and provide necessary information to Directors for effective communication with Executive Teams.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law or a related field.
 </li>
 <li>
 1&ndash;4 years of experience in legal, board secretariat, or governance roles.
 </li>
 <li>
 In-depth knowledge of board governance frameworks and regulatory requirements.
 </li>
 <li>
 Strong leadership capability.
 </li>
 <li>
 Excellent organizational and communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Bapco Energies operates a portfolio spanning the entire energy value chain in the Kingdom of Bahrain. The portfolio includes wholly-owned subsidiaries and specialized operating companies. Together, these companies drive Bapco Energies' mission to power the next generation.
 
 
 
 About The Team
 
 
 
 The integrated Company leading the energy transition in the Kingdom of Bahrain, powering the next generation.
</div>

Board Secretariat Associate

Grnata Group

<div>
 The
 
 Secretary
 
 is responsible for providing high-level administrative, clerical, and organizational support. This role ensures smooth daily operations, manages official communications, and maintains an organized office environment.
 
 <ul>
 <li>
 
 
 
 Office Administration:
 
 Manage general office tasks, including filing, managing incoming/outgoing mail, and overseeing office supplies.
 
 
 
 </li>
 <li>
 
 
 
 Scheduling &amp; Coordination:
 
 Manage and coordinate complex daily calendars, schedule appointments, and organize internal and external meetings.
 
 
 
 </li>
 <li>
 
 
 
 Communication:
 
 Handle professional phone calls, emails, and correspondence, acting as the first point of contact for the office.
 
 
 
 </li>
 <li>
 
 
 
 Document Preparation:
 
 Draft, format, and edit official documents, reports, and presentations using Microsoft Office tools.
 
 
 
 </li>
 <li>
 
 
 
 Record Keeping:
 
 Maintain confidential records and ensure sensitive information is handled securely and discreetly.
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 
 
 Experience:
 
 Proven experience as a Secretary, Executive Assistant, or in a similar administrative capacity.
 
 
 </li>
 <li>
 
 
 Technical Proficiency:
 
 Expert user of the
 
 Microsoft Office Suite
 
 (Word, Excel, PowerPoint, Outlook) for professional document creation.
 
 
 </li>
 <li>
 
 
 Organizational Skills:
 
 Excellent skills in
 
 time management
 
 , prioritization, and maintaining structured records.
 
 
 </li>
 <li>
 
 
 Communication:
 
 Strong verbal and written
 
 communication skills
 
 in Arabic and English.
 
 
 </li>
 <li>
 
 
 Professionalism:
 
 High degree of
 
 discretion
 
 and professionalism when handling confidential information and interacting with internal and external stakeholders.
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Benefits
 
 
 <ul>
 <li>
 
 Competitive salary package.
 
 
 </li>
 <li>
 
 Annual leave and public holidays.
 
 
 </li>
 <li>
 
 Professional development and training opportunities.
 
 
 </li>
 <li>
 
 Career growth within a dynamic and expanding company.
 
 
 </li>
 <li>
 
 Collaborative work environment with a supportive team.
 
 
 </li>
 <li>
 
 Opportunities to work on high-value real estate projects.
 
 
 
 
 
 </li>
 </ul>
</div>

Secretary

Khereiji Showrooms Company Limited

<div>
 
 
 About the job:
 
 
 
 To provide high-level administrative, organizational, and communication support to the Chief Executive Officer (CEO), ensuring the efficient operation of the Executive Office and enabling the CEO to focus on strategic priorities, business development, and stakeholder engagement.
 
 
 
 
 
 
 Roles and Responsibilities:
 
 
 
 1) Executive Support:
 
 <ul>
 <li>
 Manage and maintain the CEO&rsquo;s calendar, appointments, and meetings ensuring all required documentation and materials are prepared in advance.
 </li>
 <li>
 Deal with confidential correspondence, reports, and presentations related to CEO office.
 </li>
 <li>
 Take meeting minutes and follow up on action items.
 </li>
 <li>
 Requires broad organizational knowledge.
 </li>
 <li>
 Oversight of special projects.
 </li>
 <li>
 Office management.
 </li>
 <li>
 Ability to manage the board of directors meeting agenda, schedule meetings &amp; subcommittee meetings as well.
 </li>
 </ul>
 
 2) Communication Management:
 
 <ul>
 <li>
 When required act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Draft, edit, and proofread official communications, reports, memos, and emails.
 </li>
 <li>
 Ensure timely and professional responses to inquiries and requests directed to the CEO.
 </li>
 </ul>
 
 3) Travel and Event Coordination:
 
 <ul>
 <li>
 Organize domestic and international travel arrangements, including flight bookings, visas, accommodation, and itineraries for the CEO.
 </li>
 <li>
 Plan and coordinate executive meetings, board meetings, and company events, including logistics and agenda preparation for the CEO.
 </li>
 <li>
 Manage administrative works and logistical support for the CEO.
 </li>
 </ul>
 
 4) Information &amp; Records Management:
 
 <ul>
 <li>
 Maintain and update files, records, and documents relevant to the CEO's office in an organized and confidential manner.
 </li>
 <li>
 Assist in preparing materials for board meetings, strategic reviews, and operational updates.
 </li>
 </ul>
 
 5) Office Administration:
 
 <ul>
 <li>
 Liaise with internal departments such as HR, Legal, Finance, and Operations to facilitate executive-level requests.
 </li>
 <li>
 Monitor office supplies and manage service requests for the Executive Office.
 </li>
 <li>
 Oversee the CEO's office operations, ensuring alignment with company strategies and managing cross-departmental tasks.
 </li>
 <li>
 Assist with special projects and confidential assignments as directed by the CEO.
 </li>
 </ul>
 
 
 Qualifications and Experience Required:
 
 
 
 Qualifications:
 
 
 &bull; Bachelor&rsquo;s degree in business administration, Management, or a related field.
 
 
 &bull; Professional certifications (e.g., Executive Assistant Certification, PMP) are a plus.
 
 
 Experience:
 
 
 &bull; 5+ years of experience as an Executive Secretary or Executive Assistant, preferably supporting C-level executives.
 
 
 
 Competencies and Skills:
 
 
 
 &bull; Excellent written and verbal communication skills in English and Arabic.
 
 
 &bull; High level of professionalism and discretion in handling confidential information.
 
 
 &bull; Strong organizational and time-management skills.
 
 
 &bull; Detail-oriented with a high degree of accuracy in all tasks.
 
 
 &bull; Quick learner with the ability to grasp new systems and processes efficiently.
 
 
 &bull; Attentive and responsive to the CEO&rsquo;s needs and company priorities.
 
 
 &bull; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 
 
 &bull; Ability to multitask and work under pressure with minimal supervision.
 
 
 &bull; Strong interpersonal and stakeholder management abilities.
 
 
 &bull; Demanding workload.
 
 
 
</div>

Personal Assistant to Chief Executive Officer

Tap Payments

<div>About Tap
Tap Payments is revolutionizing online payments across the MENA region by connecting businesses with simple, unified payment experiences. We need exceptional talent to help us on this journey. 
The Compliance Team
Our compliance team believes merchant payments should be ultra-safe and secure. That's why they work hand-in-hand with regulators throughout the region. With the key purpose of creating a safe transaction environment for our global merchants and if you share similar beliefs, this might be the team for you. 
As a Tapster you will:<ul>
<li>
 Assist with the development and implementation of compliance policies and procedures</li>
</ul><ul><li>Conduct regular compliance monitoring and risk assessments</li>
<li>Review and update compliance documentation, including policies, procedures, and manuals</li>
<li>Prepare reports on compliance-related activities</li>
<li>Respond to compliance-related inquiries from internal and external stakeholders</li>
<li>Monitor regulatory developments and communicate changes to relevant stakeholders</li>
<li>Assist with regulatory reporting requirements</li>
<li>Assist with compliance training for staff</li>
<li>Maintain accurate records of compliance activities</li>
<li>Collaborate with other departments to identify and mitigate compliance risks, including tasks related to the Anti-Money Laundering &amp; Combating the Financing of Terrorism (AML&amp;CFT)</li>
<li>Carry out other duties, as assigned based on the demands of the business and growth of the role</li>
<li>Additionally, collaborate with the Board Secretary to support administrative tasks and ensure regulatory compliance and good corporate governance practices across organisational functions</li></ul> 
What you will bring to the party:<ul>
<li>
 1-2 years of role-specific experience in Financial Services/Fintech/High-Growth Startups</li>
<li>Preferred degree, but real-world experience is also accepted.</li>
<li>Ability to establish credibility and internal relationships</li>
<li>Understanding of client/merchant/stakeholder care</li>
<li>Awareness of how your role supports the business</li>
<li>Enthusiasm for working in a growing fintech</li>
<li>Ability to work in a team and follow daily tasks</li>
<li>Skills and knowledge to actively participate in meetings</li>
<li>Ability to deliver work on time</li>
<li>Problem-solving and quick-thinking skills</li>
<li>Ability to organize information and ask relevant questions</li>
<li>Strong communication skills in English, with a preference for Arabic language ability</li></ul> 
 
 
Are you ready to shape the future of payments in MENA?</div>

Compliance Consultant

Jobs via eFinancialCareers

<div>
 Bank ABC seeks to recruit an Assistant Manager, Operational Risk in the Group Operational Risk Management Department based in our Head Office, in Bahrain.
 
 
 The Assistant Manager, Operational Risk will be required to contribute to the development and implementation of operational risk framework across the ABC Group and provide second-line oversight and challenge to the management of operational risk by the first line, across the group and in Bahrain.
 
 
 This includes:
 
 
 <ul>
 <li>
 Engaging with the first line on identification, assessment, and mitigation of operational risk
 </li>
 <li>
 Facilitate implementation of the group-wide framework for management of operational risk in Bahrain and other Units
 </li>
 <li>
 Collaborate with other second line non-financial Risk Departments on matters related risk management
 </li>
 <li>
 Representing risk in efforts to launch new products, change processes, implement systems, etc.
 </li>
 <li>
 Analysis of risk data and translating same in action plans
 </li>
 <li>
 Reporting of risks and status of risk management
 </li>
 <li>
 Preparation for Operational Risk Committees
 </li>
 <li>
 Raising awareness and promoting best practices for the management of operational risk.
 </li>
 <li>
 Assistance with the further development of the framework for the management of operational risk
 
 
 
 </li>
 </ul>
 
 Responsibilities of the role:
 
 
 
 Reporting to the Operational Risk Manager, the job holder will be responsible for the following:
 
 
 <ul>
 <li>
 Draft the Group Policies, Standards and Procedures (PSPs) and supporting tools and ensure effective implementation through providing training
 </li>
 <li>
 Facilitate the management of operational risk across the Units.
 </li>
 <li>
 Implementation of the group-wide framework for the management of operational risk;
 </li>
 <li>
 Organization and facilitation of risk management workshops;
 </li>
 <li>
 Coordination and facilitation of the implementation of the various policies and procedures in the Units
 </li>
 <li>
 Assistance with the identification of risks and the definition of appropriate controls;
 </li>
 <li>
 Assistance with development of action plans to mitigate risks
 </li>
 <li>
 Challenging / testing the effectiveness of controls;
 </li>
 <li>
 Analysis of risk data such as loss events and other incidents, KRIs, etc. and ensuring that they are translated into appropriate action;
 </li>
 <li>
 Investigating risk events and incidents;
 </li>
 <li>
 Following up on completion of action plans
 </li>
 <li>
 Review - and approve - local policies &amp; procedures to ensure compliance with group standards and policies
 </li>
 <li>
 Provide day-to-day training and support to the first and second line and the Units for the management of operational risk.
 </li>
 <li>
 Develop and conduct training on Operational Risk for various stakeholders
 </li>
 <li>
 Responsible for various Initiatives including Incident Management, Key Risk Indicators, RCSAs as required etc
 </li>
 <li>
 Involved with the ICAAP Process in order to assess adequacy of operational risk capital
 </li>
 <li>
 Engage on various initiatives such as process improvements and enhancements as required
 </li>
 <li>
 Quality control of the various ORM projects (i.e. the reliability of the results of the various risk management projects reported to the Operational Risk Committees and Board Risk Committees both at the local level and at the group level)
 </li>
 <li>
 Participate in the review of new products and change management projects (e.g. outsourcing of processes) to ensure that the inherent risks are assessed and mitigated prior to launch/implementation
 </li>
 <li>
 Ensure that the management of operational risk is aligned to other non-financial risks (Compliance, IT Risk, BCM, Audit
 </li>
 <li>
 Cooperation with other risk and control functions to ensure that all non-financial risks are adequately managed
 </li>
 <li>
 Analyze data related to Operational risk in providing insights
 </li>
 <li>
 Prepare / oversee the preparation of actionable (consolidated) risk reports for the various internal and external stakeholders.
 </li>
 <li>
 Reporting ORM matters to the local/group senior management, the local/group ORCO, the local/group Board Risk Committee, etc. and to the local (host") regulators.
 </li>
 <li>
 Reporting on the progress against the approved operational risk management planning
 </li>
 <li>
 Develop trainings, conduct necessary training and provide guidance to the risk managers in the Unit, subsidiaries, branches and rep offices on all aspects of the management of operational risk management
 </li>
 <li>
 Disseminate - and explain - policies and procedures for the management of operational risk to the various stakeholders in the Unit
 </li>
 <li>
 Acting as point of contact for local external auditors and regulators in operational risk matters.
 </li>
 <li>
 Serving as secretary of the local ORCO.
 
 
 
 </li>
 </ul>
 
 Areas Of Knowledge, Qualification And Experience
 
 
 
 <ul>
 <li>
 A minimum of 5 years of relevant banking experience.
 </li>
 <li>
 Bachelor/ Master's degree from a reputable university or acceptable equivalent
 </li>
 <li>
 Extensive second-line experience providing operational risk oversight in a global/ regional bank.
 </li>
 <li>
 Advanced level understanding of business processes, business applications, technology infrastructure related to commercial credits and/or trade finance and/or trading &amp; sales business, risk or support function gained preferable through first line experience
 </li>
 <li>
 Excellent understanding of the CBB requirements for Operational Risk Management (OM-1) and familiarity with international regulatory environment in different countries where ABC group operates, best practices and industry standards (COSO, ISO)
 </li>
 <li>
 Advanced knowledge of operational risk discipline, and various non-financial risk types including information security, business continuity and disaster recovery, compliance, third-party etc;
 </li>
 <li>
 Strong practical experience developing and implementing risk and control frameworks, tools, and methodologies
 </li>
 <li>
 Strong written &amp; oral communication / presentation skills;
 </li>
 <li>
 Proficient in English &amp; Arabic
 </li>
 <li>
 Good time-management skills;
 </li>
 <li>
 Driven, Self-motivation and leadership attributes;
 </li>
 <li>
 People management and relationship skills;
 </li>
 <li>
 Experience leading business critical projects
 </li>
 </ul>
</div>

Assistant Manager, Operational Risk - Arab Banking Corporation

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918 secretary to board secretary jobs IN Bahrain

Secretary To Board Secretary

Secretary To Board Secretary

Board Secretariat Associate

Secretary

Personal Assistant to Chief Executive Officer

Compliance Consultant

Assistant Manager, Operational Risk - Arab Banking Corporation