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executive assistant & operations coordinator

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Propel Consult

<p><b>Position : Executive Assistant</b></p><p><b>Department</b> Administration</p><p><b>Reports to</b> Senior Management</p><p><b>Location</b> Bahrain</p><p><b>About Company &amp; Role Purpose</b></p><p>The Executive Assistant will provide high-level administrative and organizational support to senior management, ensuring the smooth execution of daily operations. The role involves managing schedules, preparing documents, coordinating communication, and maintaining efficient collaboration between internal departments and external stakeholders.</p><p><b>KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES</b></p><p><b>General </b></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for the Chairman and senior management.</li><li>Prepare, proofread, and edit correspondence, reports, presentations, and other official documents.</li><li>Handle confidential and sensitive information with the highest level of discretion and professionalism.</li><li>Organize travel arrangements, itineraries, and accommodation for executives.</li><li>Liaise with internal departments and external stakeholders to ensure effective communication and timely follow-ups.</li><li>Prepare meeting materials, agendas, minutes, and follow-up actions.</li><li>Maintain organized filing systems, databases, and records (both digital and physical).</li><li>Support ad-hoc administrative and operational tasks as needed.</li></ul><p><b>BACKGROUND, QUALIFICATIONS &amp; EXPERIENCE</b></p><p><b>Qualifications</b></p><p>&middot; Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</p><p>&middot; Minimum of 1&ndash;5 years of experience as an Executive Assistant, preferably supporting senior management or C-level executives.</p><p>&middot; Proven ability to manage multiple priorities and deliver under pressure.</p><p>&middot; Strong attention to detail and a high level of professionalism.</p><p><b>Skills</b></p><p>&middot; Excellent communication and interpersonal skills.</p><p>&middot; Strong organizational and time management abilities.</p><p>&middot; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</p><p>&middot; Ability to multitask and work effectively in a fast-paced environment.</p><p>&middot; Fluency in both Arabic and English (written and spoken).</p><p>Job Type: Full-time</p><p>Pay: BD500.000 - BD600.000 per month</p>

Executive Assistant

World Seas Shipping Services

<p>We are looking to hire a Professional Executive Assistant with exceptional administrative and clerical skills. Executive Assistant are expected to multi-task and work well under pressure in a fast-paced environment.<br/>Responsibilities:</p><ul><li>Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company activities.</li><li>Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives</li><li>Manage senior executives&rsquo; travel logistics and activities, including accommodations, transportation, and meals</li><li>Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database</li><li>Maintain professionalism and strict confidentiality with all materials</li><li>Organize team communications and plan events, both internal and off-site</li><li>Perform a variety of Executive support tasks that are highly confidential and sensitive.</li><li>Coordinate arrangements, meetings and/or conferences as assigned.</li><li>Compile, proofread and revise drafts of documents and reports.</li><li>Prepare confidential and sensitive documents, and give briefing to the executive;</li><li>Daily record keeping and filing of documents.</li><li>Prepare reports, presentations and correspondence accurately and swiftly.</li><li>Create and organize information, and generate reference tools for easy use.</li><li>Answer and screen telephone calls, and respond to emails, messages and other correspondence.</li><li>Operate and maintain office equipment.</li><li>Manage busy calendar, meeting coordination and travel arrangements.</li><li>Professionally greet and receive guests and clients.</li><li>Ensure efficient and effective administrative information and assistance.</li></ul><p>Requirements:</p><ul><li>Bachelor Degree</li><li>Five or more years of experience in an administrative role reporting directly to upper management</li><li>Excellent written and verbal communication skills</li><li>Strong time-management skills and an ability to organize and coordinate multiple concurrent projects</li><li>Proficiency with office productivity tools and an aptitude for learning new software and systems</li><li>Flexible team player, willing to adapt to changes and unafraid of challenges</li><li>Ability to maintain confidentiality of information related to the company and its employees</li><li>Methodical thinker with detailed research proficiencies.</li><li>Thorough understanding of clerical and secretarial principles.</li><li>Strong knowledge of databases and tracking systems.</li><li>Fantastic organizational skills and detail-oriented.</li><li>Ability to work under pressure and meet deadlines.</li><li>Brilliant written and verbal communication skills.</li><li>Ability to perform multitask works with limited supervision</li><li>Proficient in Microsoft Office, and business communication software.</li></ul><p>Salary packages will be discussed during the interview.</p><p>Job Types: Full-time, Permanent</p><p>Ability to commute/relocate:</p><ul><li>Hidd: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Single Origin

<p><b>Job Title:</b> Executive Assistant &amp; Operations Coordinator</p><p><b>Location:</b><br/>Isa Town, Kingdom of Bahrain</p><p><b>About Us:</b></p><p>Single Origin is an artisan bakery and caf&eacute; passionate about delivering fresh, handcrafted baked goods and specialty coffee experiences. We take pride in our creativity, attention to detail, and warm hospitality &mdash; creating spaces that bring people together over exceptional food and coffee.</p><p>As we continue to grow, we&rsquo;re seeking a capable and dynamic <b>Executive Assistant &amp; Operations Coordinator</b> to support the Founder in day-to-day management, business development, and operational execution.</p><p><b>Position Overview:</b></p><p>This role reports directly to the <b>Founder</b> and serves as a key point of coordination across the business. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities &mdash; from internal team coordination and recruitment to events, partnerships, and client communication.</p><p>You&rsquo;ll act as the Founder&rsquo;s right hand, helping to plan, organize, and execute business objectives efficiently and professionally.</p><p><b>Key Responsibilities:</b></p><p><b>Executive Support</b></p><ul><li>Manage the Founder&rsquo;s calendar, meetings, and communication.</li><li>Handle correspondence, draft emails, and prepare business proposals.</li><li>Maintain organized documentation, reports, and follow-ups for ongoing projects.</li><li>Ensure smooth day-to-day workflow by anticipating needs and managing priorities.</li></ul><p><b>Operations Management</b></p><ul><li>Oversee coordination between departments (front of house, kitchen, and marketing).</li><li>Support procurement and sourcing of suppliers, materials, and packaging.</li><li>Track inventory, expenses, and project timelines as directed by the Founder.</li><li>Prepare operational summaries and reports for management review.</li></ul><p><b>Business Development &amp; Events</b></p><ul><li>Identify and secure opportunities for brand participation in events, markets, and collaborations.</li><li>Meet with B2B clients, present brand materials, and follow up on leads and proposals.</li><li>Coordinate logistics and ensure smooth execution of brand activations or events.</li><li>Support seasonal campaigns, new product launches, and marketing initiatives.</li></ul><p><b>Recruitment &amp; HR Support</b></p><ul><li>Source and screen potential candidates for various positions.</li><li>Schedule interviews, manage onboarding, and maintain employee records.</li><li>Support internal communication and training coordination.</li></ul><p><b>Requirements:</b></p><ul><li>Must be Bahraini National , Registered in MLSD employment program</li><li>2&ndash;4 years of experience as an Executive Assistant, Operations Coordinator, or similar role.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Confident in writing and speaking in a professional, client-facing manner.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in Microsoft Office / Google Workspace and project management tools (e.g., Notion, Trello, Asana).</li><li>Fluent in English; Arabic is an advantage.</li><li>Highly proactive, dependable, and detail-oriented.</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Background in hospitality, caf&eacute;, or F&amp;B operations.</li><li>Experience in event planning or client relations.</li><li>Diploma or degree in Business Administration, Management, or Hospitality.</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary based on experience.</li><li>Direct mentorship and collaboration with the Founder.</li><li>Opportunities for career growth within a dynamic and expanding brand.</li><li>Staff discounts on bakery and caf&eacute; products.</li></ul><p><b>How to Apply:</b></p><p>Interested candidates can send their CV and a brief cover letter to <b>[hr@so-bh.com]</b> with the subject line:<br/><b>&ldquo;Executive Assistant &amp; Operations Coordinator Application&rdquo;</b></p><p>Job Type: Full-time</p><p>Pay: From BD600.000 per month</p><p>Application Question(s):</p><ul><li>Are you Bahraini National , Registered in MLSD?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>License/Certification:</p><ul><li>Driving License (Required)</li></ul>

Executive Assistant & Operations coordinator

American University of Bahrain

<div><p>The Executive Assistant will provide executive level administrative support to the President&rsquo;s office anticipating and executing upon those needs. The role will require coordination among management team members and within the organization on behalf of the executive team to align current activities with priorities. S/he will obtain and transmit information to executive team from within the organization to assist in furthering priorities, as well as filter communications of executive team and prioritize communications for executive review.
</p><p><b>Requirements</b></p><p><b>
Duties and Responsibilities</b></p><ul>
<li>
Liaison between leadership, executives, faculty, administrators, and staff with external entities.</li>
<li>Be the point of contact for various inquiries and resolving issues on behalf of the President.
</li><li>Manage incoming calls, correspondence, and emails.</li>
<li>Manage and maintain complex calendars, schedule, and arrange all associated details for meetings and events.</li>
<li>Make decisions based on working knowledge of the responsibilities and priorities of the President.</li>
<li>Coordinate travel arrangements, develop various itineraries and process expense reimbursements and payments.
</li><li>Prepare and distribute various materials, compose correspondence for signature, proof correspondence and other material and maintain filling system.
</li><li>Oversee administrative support staff to ensure the efficient operation of the Presidents&rsquo; office.</li>
<li>Work flexible hours as per the requirements of the Presidents&rsquo; office.</li>
<li>Perform other duties as reasonably required by management.
</li></ul><p></p><p><b>Qualifications
</b></p><p>o Bachelor&rsquo;s degree in a relevant field is required.</p><p>
o Graduate degree in a related field is desirable.</p><p>
o Professional certification in a related field is desirable.</p><p></p><p><b>
Experience Required</b></p><p>
o Minimum of five years of experience in a similar role or comparable experience in industry.
</p><p>o Experience in supporting senior level executives.</p><p>
o Experience in project coordination and execution.</p><p></p><p><b>
Skills and Competencies Required
</b></p><p>o Strong communication and relationship building skills with peers, leadership, and external constituents, including the business community.
</p><p>o Ability to work independently and responsibly while managing numerous projects simultaneously.</p><p>
o Exceptional attention to detail with the ability to handle sensitive, confidential, and challenging situations with tact and diplomacy.
</p><p>o Excellent Arabic and English skills.</p></div><p></p>

Executive Assistant to the President

American University of Bahrain (AUBH)

<div>
 The Executive Assistant will provide executive level administrative support to the President's office anticipating and executing upon those needs. The role will require coordination among management team members and within the organization on behalf of the executive team to align current activities with priorities. S/he will obtain and transmit information to executive team from within the organization to assist in furthering priorities, as well as filter communications of executive team and prioritize communications for executive review.
 <br/>
 <br/>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  Duties and Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Liaison between leadership, executives, faculty, administrators, and staff with external entities
  </li>
  <li>
   Be the point of contact for various inquiries and resolving issues on behalf of the President.
  </li>
  <li>
   Manage incoming calls, correspondence, and emails
  </li>
  <li>
   Manage and maintain complex calendars, schedule, and arrange all associated details for meetings and events
  </li>
  <li>
   Make decisions based on working knowledge of the responsibilities and priorities of the President
  </li>
  <li>
   Coordinate travel arrangements, develop various itineraries and process expense reimbursements and payments.
  </li>
  <li>
   Prepare and distribute various materials, compose correspondence for signature, proof correspondence and other material and maintain filling system.
  </li>
  <li>
   Oversee administrative support staff to ensure the efficient operation of the Presidents' office
  </li>
  <li>
   Work flexible hours as per the requirements of the Presidents' office
  </li>
  <li>
   Perform other duties as reasonably required by management.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in a relevant field is required
  </li>
  <li>
   Graduate degree in a related field is desirable
  </li>
  <li>
   Professional certification in a related field is desirable
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum of five years of experience in a similar role or comparable experience in industry
  </li>
  <li>
   Experience in supporting senior level executives
  </li>
  <li>
   Experience in project coordination and execution
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills And Competencies Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong communication and relationship building skills with peers, leadership, and external constituents, including the business community
  </li>
  <li>
   Ability to work independently and responsibly while managing numerous projects simultaneously
  </li>
  <li>
   Exceptional attention to detail with the ability to handle sensitive, confidential, and challenging situations with tact and diplomacy
  </li>
  <li>
   Excellent Arabic and English skills
  </li>
 </ul>
</div>


Marriott International

<div><b>Additional Information</b><br>
<b>Job Number</b>25184871<br>
<b>Job Category</b>Administrative<br>
<b>Location</b>The Westin City Centre Bahrain, Sheikh Khalifa Bin Salman Highway, Manama, Bahrain, Bahrain<br>
<b>Schedule</b>Full Time<br>
<b>Located Remotely?</b>N<br>
<b>Position Type</b> Non-Management<p></p><div><div><br>
<p><b>POSITION SUMMARY</b></p><p><br>
</p><p>Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems.</p><p><br>
</p><p>Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests&rsquo; service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.</p><p></p><p><br>
</p></div><div></div><p><i>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.</i></p><p></p><p>
At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand&rsquo;s unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. <b>Be</b> where you can do your best work, <b>begin</b> your purpose, <b>belong</b> to an amazing globalteam, and <b>become</b> the best version of you.</p></div></div>

Complex Executive Office Assistant

Bilfinger

<p></p><div><div><div><div><div><b>Job ID: </b>68251
</div></div></div></div><div><div><div><div><p>Administrator (Bahrain National)
</p></div></div></div></div><div><div><div><div>BTME_Bahrain office, 13, BH, 0000
</div></div></div></div><div><div><div><div>Onsite Work<br>
</div></div></div></div><div><div><div><div><div>In the Middle East, Bilfinger is one of the leading service providers of engineering and consultancy services, project management, construction, maintenance O&amp;M and life cycle services. We enhance the efficiency of our client&rsquo;s assets, ensure a high level of availability and reduce maintenance costs. With our 4.000 employees, we are a leading German corporation where engineering excellence, safety and quality are part of our DNA. With four entities in the Middle East (Bilfinger Tebodin Middle East, Bilfinger Deutsche Babcock Emirates, Babcock Borsig Service Arabia, Babcock Borsig Steinm&uuml;ller Kuwait) and over 10 offices across the region, we offer job opportunities that allow you to utilize all your knowledge and experience. Are you looking for a chance to put your skills to their best-possible use? Then we have what you are looking for!</div><div></div><div><b><br>
Administrative Assistant &ndash; Project Management Department (Bahrain National)</b><br>
Reports to : Vice President, Project Management<br>
Location : Bahrain<br>
<br>
<b>Role Purpose:</b><br>
Provide comprehensive administrative and coordination support to the Project Management leadership team, ensuring smooth day-to-day operations across the department. The role requires a proactive and organized individual who can handle multiple priorities, maintain confidentiality, and support vice president and managers in their daily tasks.<br>
<br>
<b>Key Responsibilities:</b></div>
<ul><li>Provide direct administrative support to the Vice President and department managers.</li><li>Manage calendar scheduling, meeting coordination, and room bookings.</li><li>Handle IT service requests, access requests, HR requests, and related ticket tracking.</li><li>Coordinate overtime submissions, timesheets, and related documentation.</li><li>Support internal communications, departmental announcements, and logistics.</li><li>Arrange catering, events, and meetings (in-person and virtual).</li><li>Maintain organized filing systems and ensure proper document management.</li><li>Follow up on delegated tasks, action items, and pending approvals on behalf of the VP.</li><li>Liaise with HR, IT, and Supply Chain departments on administrative matters.</li><li>Assist in organizing workshops, training sessions, and departmental activities.</li></ul>
<ul><li>Assist in taking Minutes of Meetings in important meetings when needed.</li></ul>
<ul><li>Assist in preparing presentation slides and reports.</li></ul>
<div><b>
Qualifications and Experience:</b><br>
<ul><li>Minimum 5 years of experience as an Administrative Assistant or similar role.</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication and organizational skills.</li><li>High attention to detail, with the ability to manage multiple priorities.</li><li>Professional demeanour with discretion when handling confidential matters.</li><li>Experience in a corporate or technical (oil &amp; gas or industrial) environment is an advantage.</li></ul></div>
<div><b>
Languages:</b><br>
<ul><li>English: Proficient</li></ul></div>
<ul><li>Arabic: Native</li></ul><br>
<div></div>
<div>
To apply, please submit your CV in English through the system, containing as a minimum your contact details, education level, relevant experience and earliest possible start date.</div>
<div>
Any applicant must be aware that the selection of candidates is at the sole discretion of the employer. Applicants will not receive any communication unless they are selected for an interview. Only applicants that have responded to vacancies through the online form will be considered.</div><br>
</div></div></div></div><div><div><div><div>Tebodin Middle East Ltd. Branch Bahrain
</div></div></div></div><div><div><div><div>Engineering
</div></div></div></div><div><div><div><div>Permanent
</div></div></div></div><div><div><div><div>Graduates</div></div></div></div></div><p></p>

Administrator (Bahrain National)

Explore 95+ Executive assistant in Bahrain this November. Find roles across top companies and apply now to boost your career.

95 executive assistant jobs IN Bahrain

Executive Assistant

Executive Assistant

Executive Assistant & Operations coordinator

Executive Assistant to the President

Executive Assistant to the President

Complex Executive Office Assistant

Administrator (Bahrain National)