admin assistant

adminstrative assistant / secretary Jobs in Bahrain

adminstrative assistant / secretary

adminstrative assistant secretary

Fire Fighter Co

Job description:We are currently seeking a highly organized and efficient Female Administrative Assistant/Secretary to join our dynamic team.Key Responsibilities:<ul><li>Provide general administrative support, including managing calendars, scheduling meetings, and organizing travel arrangements.</li><li>Answer phones, respond to emails, and manage incoming correspondence.</li><li>Prepare and maintain reports, and documents.</li><li>Assist with HR tasks, such as onboarding and maintaining employee records.</li><li>Coordinate office supplies and equipment needs.</li><li>Maintain office organization and perform general office management duties.</li></ul>Qualifications:<ul><li>Proven experience as an administrative assistant or in a similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and problem-solving skills.</li></ul>** ONLY FEMALE CANDIDATES**Job Type: Full-timeWork Location: In person

ADMINSTRATIVE ASSISTANT / SECRETARY

Gulf University Bahrain

Title: Assistant Professor2. Reporting:Assistant Professors shall report to the relevant Head of Department.3. Responsibilities:The Assistant Professor shall fulfill individual responsibilities as set out by the Head of Department/Dean of College, and shall be responsible for the following activities:3.1 Teaching and Learning teach specified credit hours/week as per HEC regulations. This may be reduced in proportion to the increase in management duties. administer curriculum design and development in order to teach a variety of courses (including new programs and courses) at different levels. assist in development of the quality assurance framework in College level validating or revalidating courses. deliver knowledge with applied skills, methods and methodologies. inspire continuous improvement of creative methods in designing and delivering courses to ensure compliance of teaching design and delivery with the quality framework and regulatory authorities. inspire critical system thinking and enhance students&rsquo; ability of engagement in analytical conversation.3.2 Research participate in developing and implementing the University&rsquo;s research strategy. participate in research activity in specialized field that includes relevant research proposal and objectives. participate in collaborative research. write or make contribution to publications or disseminate research findings. apply research findings in real situation. present paper(s) at conferences. carry out independent research. contribute to peer assessment for research as required.Job Description23.3 University-wide Engagement define resource needs within the area of responsibility. act on College strategic decisions in relation to staff and students. develop innovative ways for both teaching and research. develop and introduce solutions to problems. participate in community engagement activities at Department/College and University levels. take role in management duties (as need arises) such as: Head of Center/Unit in the University and Chair of Committees on both College and University levels.4. Requirements:4.1 In principle, the Assistant Professor is an academic of high professional reputation. Assistant Professor&rsquo;s qualifications include the following as stated in the Academic Regulations of the Higher Education Council (HEC Decisions No. 2/2007): holds PhD degree or an equivalent.4.2 Gulf University, further recognizes the following qualifications for appointment of Assistant Professors: ability to create and maintain effective work relationships with staff. experienced in developing teaching curriculum and managing quality enhancement in higher education environment. excellent communicators with solid interpersonal skills. holds distinct record in research and scholarly activities at higher educational institutes.5. Nomination and Appointment:5.1 The Assistant Professor shall be nominated according to GU recruitment policy and procedures; the candidate must satisfy the specifications stated in the Regulations of the Higher Education Council (HEC Decisions No. 2/2007).5.2 Assistant Professor appointment shall be approved by HEC.6. Terms of E:mployment:The term of employment of the Assistant Professor shall be of one year renewable upon performance evaluation and mutual agreement.Job Description37. Confidentiality:Assistant Professor shall not reveal any confidential information related to Gulf University unless authorized by the University President/Council. Assistant Professor shall sign the &lsquo;Confidentiality Statement&rsquo; when appointed.Job Type: Full-timeWork Location: In person

Assistant Professor in Public Law

Apex Group Ltd

<div>
 The Apex Group was established in Bermuda in 2003 and is now one of the world&rsquo;s largest fund administration and middle office solutions providers.
 
 
 Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
 
 
 That&rsquo;s why, at Apex Group, we will do more than simply &lsquo;empower&rsquo; you. We will work to supercharge your unique skills and experience.
 
 
 Take the lead and we&rsquo;ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
 
 
 For our business, for clients, and for you
 
 
 
 Transfer Agency - AVP
 
 
 
 Role Location: Bahrain/Manama
 
 
 Department: Operations, Transfer Agency
 
 
 Employment Type: Full Time
 
 
 
 About Apex
 
 
 
 The Apex Group was established in Bermuda in 2003 and is now one of the world&rsquo;s largest fund administration and middle office solutions providers.
 
 
 Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
 
 
 That&rsquo;s why, at Apex Group, we will do more than simply &lsquo;empower&rsquo; you. We will work to supercharge your unique skills and experience.
 
 
 Take the lead and we&rsquo;ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
 
 
 For our business, for clients, and for you
 
 
 
 Our Services: Investor Due Diligence
 
 
 
 <ul>
 <li>
 AML screening to ensure investor compliance with money laundering
 </li>
 <li>
 All Investor Types Considered (individual, nominee, entities, trusts, partnerships etc.|)
 </li>
 <li>
 Collection and Identification of Beneficial Owners and Shareholders
 </li>
 <li>
 Upfront and ongoing screening of investor and associated parties (UBOs, directors, trustees etc.)
 </li>
 <li>
 PEP identification and Reporting Registration and Static Data:
 </li>
 <li>
 Maintain Investor Registers, including all static data such as address, emails, PEP, investor risk classification and tracking of KYC renewal date under Continuous Monitoring Program.
 </li>
 <li>
 Distribute Investor Communications/ mailings via manual email, portal or system generated Dealing &amp; Cash:
 </li>
 <li>
 Receive and Process Subscriptions, Redemptions, Transfers, and Switches
 </li>
 <li>
 Approve bank information for wires
 </li>
 <li>
 Match money received to money in the bank
 
 
 </li>
 </ul>
 
 Reconciliations:
 
 
 
 <ul>
 <li>
 Reconcile money movements related to subscriptions, redemptions, switches and distribution
 </li>
 <li>
 Investigate reconciliation breaks
 </li>
 <li>
 Chase for missing monies related to partial or unsettled payments
 </li>
 <li>
 Ensure custodians/ distributors are all reconciled by the end of each month
 
 
 </li>
 </ul>
 
 Reporting:
 
 
 
 <ul>
 <li>
 Client Reporting via e-mail or system generated or Portal (PFS Paxus, Apex Connect, E-front, Investment Caf&eacute;)
 </li>
 <li>
 Fund Manager reporting: missing docs, AML status of investors, estimated/confirmed cash flows
 </li>
 <li>
 Investor Reporting: NAV statements, Contract notes confirmation subscription/ redemption, Capital Calls, Dividend distribution notices or any other communication requested by Board of Directors/ Investment Managers
 </li>
 <li>
 Custodian/ distributor reporting: Fund settle CNs, access to accounts for ClearStream, Allfunds and more
 </li>
 <li>
 Family Office reporting: Updating FO investor accounts Tax, FATCA/CRS:
 </li>
 <li>
 Collection of relevant FATCA/CRS forms
 </li>
 <li>
 TIN and GIIN verification
 </li>
 <li>
 Job Description- Transfer Agency AVP
 </li>
 <li>
 Tax declaration collection
 </li>
 <li>
 Defining tax status of every investor in system apexgroup.com 3
 
 
 </li>
 </ul>
 
 Role Responsibilities
 
 
 
 <ul>
 <li>
 Working individually and as part of a team to cover an assigned set of funds as a knowledgeable and professional point of contact for fund investors, fund managers and internal teams regarding fund documentation, investor registries and AML/KYC processing.
 </li>
 <li>
 Possess good understanding and knowledge of AML/KYC laws and guidelines set out by appropriate MENA Regulators, CIMA and Apex AML Policies (If it&rsquo;s an internal hire) and adhere to these established policies, procedure and controls
 </li>
 <li>
 Knowledge of Bermuda and BVI AML/KYC laws will be an added advantage
 </li>
 <li>
 Should have knowledge of the all the Transfer Agency functions including AML/KYC and investor onboarding, Share Registry Dealings, Metrosoft screening, Payments, FATCA/CRS filings etc.
 </li>
 <li>
 Should coordinate with the appropriate operations and CRM teams involved in order to ensure tasks are completed
 </li>
 <li>
 Possess a basic Understanding of Fund structures - share classes vs. series and understand the NAV per share so as to enable publishing the correct prices to various pricing vendors such as Bloomberg, Refinitiv, Morning Star etc.
 </li>
 <li>
 Basic understanding of accounting related to subscriptions, redemptions, distributions and ensure investor communications are released in line with procedures and deadlines are met
 </li>
 <li>
 Establish a good relationship with FA teams and establish the workflow/procedures to ensure the FA team is updated at all times in relation to any TA activity to be included in the NAV
 </li>
 <li>
 Responsible for Fund audits in relation to any TA related PBC requirements
 </li>
 <li>
 Have a good command on the English language and possess good written and communication skills. Understanding of Arabic (written and speaking) will be an added advantage.
 </li>
 <li>
 Possess good email etiquettes as the candidate will be communicating with the investors and clients
 </li>
 <li>
 Confident in communicating with investors and handle any situations that arise in line with Apex&rsquo;s policies
 </li>
 <li>
 Should be able to read and understand and provide comments on the TA related aspects in a Funds PPM including coordinating with the Corporate Secretary for any waivers, Board Resolutions required in relation to any TA activity.
 </li>
 <li>
 Maintain knowledge of assigned funds, fund timelines, deal documentation and related processes.
 </li>
 <li>
 Understand workflows and organize responsibilities and priorities to meet and manage deadlines with exceptional attention to detail and follow through.
 </li>
 <li>
 Participate in special projects as assigned, including automation efforts, enhanced controls, system testing and client research.
 
 
 </li>
 </ul>
 
 Required Experience
 
 
 
 Overall, 5-7 years of experience with a minimum of 3 years&rsquo; experience in Transfer Agency role
 
 
 Minimum of 2 years of experience at team leader/managerial role (for AVP role)
 
 
 
 What you will get in return:
 
 
 
 A high level of visibility within a large organisation on an upwards trajectory
 
 
 The ability to define a function of the Apex Business in State of Qatar
 
 
 Be part of a dynamic and fast-paced team that makes a genuine impact on revenue and sales pipeline.
 
 
 Opportunity to work with a diverse, agile and global product line.
 
 
 The opportunity to innovate, improve process and really make a difference.
 
 
 Additional information:
 
 
 We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made based on skills, qualifications and experiences.
 
 
 We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.
 
 
 For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/
 
 
 
 Disclaimer:
 
 Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
 
 
 Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
</div>

Transfer Agency - AVP

RTC1 Recruitment Services

<div>
 
 
 Position Title:
 
 Assistant Relationship Manager
 
 
 
 Employment Type:
 
 Full Time
 
 
 
 Salary BHD:
 
 up to 1,130 inclusive depending on experience and qualifications
 
 
 
 Job Location:
 
 Seef, Bahrain
 
 
 
 
 
 
 About the Client:
 
 
 
 One of the leading global institutions with strong regional presence across the UAE, Bahrain, and Sudan, known for driving innovation in Islamic and corporate banking.
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Assist RM in acquiring new-to-bank clients and managing existing portfolios to achieve liability, CASA, deposit, and cross-sell (FX, Trade) targets in line with business objectives.
 </li>
 <li>
 Conduct client visits, prepare call reports, support account planning with product partners, resolve queries, and ensure high customer satisfaction.
 </li>
 <li>
 Maintain updated KYC, OMNI, and PEP records; ensure proper file management; adhere to AML, internal audit, and Central Bank guidelines.
 </li>
 <li>
 Prepare official memos, requests, coordinate with internal departments, uphold confidentiality and Code of Conduct, and support team projects or act as backup when required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Economics, or related field; MBA/CA/CMA or Financial Certification preferred.
 </li>
 <li>
 Minimum 3 years of proven experience in the same role and field
 </li>
 <li>
 Strong understanding of liabilities, Trade, Treasury products, banking operations, Islamic banking standards, accounting principles, and market/business environment.
 </li>
 <li>
 Good knowledge of AML/Compliance, CBUAE regulations, and identifying suspicious transactions.
 </li>
 </ul>
 
 
 How to Apply:
 
 
 
 Send your CV in word format to:
 
 FINANCEJOBS2020 AT GMAIL DOT COM
 
 and use &ldquo;
 
 Assistant Relationship Manager
 
 &rdquo; as email subject
 
</div>

Assistant Relationship Manager

Professional Salon -Riffa

We are seeking a motivated and professional Hairdressing Assistant ( female ) to support our salon team in delivering high-quality services. The ideal candidate will assist hairdressers with daily operations, ensure a clean and organized workspace, and provide excellent customer service to clients.Key Responsibilities:<ul><li>Assist hairdressers with washing and preparing clients for services</li><li>Maintain cleanliness and hygiene of workstations, tools, and salon areas</li><li>Prepare and organize products and equipment for daily use</li><li>Support stylists during treatments and procedures as required</li><li>Manage basic salon tasks such as towel preparation and inventory support</li></ul>Requirements:<ul><li>Basic knowledge of hair care and salon procedures</li><li>Minimum 1 year experience preferred</li><li>Good communication and customer service skills</li><li>Ability to work in a team and follow instructions</li><li>Immediate joining preferred</li></ul>Benefits:<ul><li>Attractive salary package</li><li>Free accommodation and transportation</li><li>Opportunity for career growth and development</li></ul>Job Types: Full-time, PermanentPay: From BD150.000 per monthWork Location: In person

Hairdressing Assistant - Female

ROMEOS

PREFFERED WHO HAVE EXPERIENCE IN REAL ESTATEWe are seeking a proactive and well-organized Front Desk cum Admin Assistant to join our team. The ideal candidate will be the first point of contact for our company and responsible for managing the front desk as well as providing administrative support to ensure efficient office operations.Key Responsibilities<ul><li>Greet and assist visitors, clients, and vendors professionally.</li><li>Answer, screen, and forward incoming calls in a courteous manner.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain office supplies inventory and order as needed.</li><li>Assist in the preparation of documents, reports, and correspondence.</li><li>Manage meeting room bookings and coordinate office maintenance tasks.</li><li>Support admin with filing, employee records, and other clerical duties.</li><li>Ensure the front desk and reception area are tidy and presentable.</li></ul>Requirements<ul><li>High school diploma or equivalent (Bachelor&rsquo;s degree preferred).</li><li>Proven experience in a sales and administrative role is an advantage.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li></ul>Preferred Qualifications<ul><li>Experience in Real estate dealings preferred.</li><li>Fluent in English (Arabic is a plus)</li></ul>Job Type: Full-timePay: BD250.000 - BD400.000 per month

Real Estate Agent for a Co-working space

Top Seekers Co.

Job title: Assistant/Associate/ProfessorField/ Specialization: Pathology: Anatomical pathology/ Hematopathology/clinical pathologyRoles and Responsibility:1. Teaching&middot; Teaching number of classes and seminars in his/her field of specialization to students in the undergraduate and postgraduate levels, making use of innovative and modern educational methods.&middot; Following up and continually being aware of the up-to-date scientific research in the scientific specialization he/she teaches in the department or scientific program to ensure that quality assurance standards are met in the instructional process.Participating effectively in reviewing and designing course materials and curricula and developing new courses in his/her relevant academic discipline under direct guidance and supervision of &middot; the head of the department or the scientific program.&middot; Complying with quality assurance standards and procedures for college and university education, as well as providing the necessary data and information for quality assurance requirements.&middot; Supervising and following up maintenance of laboratory equipment and making necessary arrangements for lab work while providing students with instructional materials needed for lab work.&middot; Accomplishing the supervisory and administrative tasks assigned to him/her by the department or program and reporting to the head of department or program.2. Research&middot; Conducting research in accordance with international publication standards aimed at the development requirements of the GCC countries.&middot; Taking the initiative in making grant proposals for funding both locally and externally to support research projects and achieve their scientific goals.Publishing the results of her/his research in refereed scientific journals through scientific &middot; conferences and proper media.&middot; Seeking to disseminate the results of his/her research in high-ranking international scientific journals in order to build reputation and experience in one of the scientific fields at regional and international levels.&middot; Participating, where appropriate, with other university and college faculty members in conducting joint research.&middot; Considering ways of participating in scientific studies and research with academic research institutions and centers locally and regionally.3. Community Service&middot; Contribute in the organization of training workshops in his/her scientific specialization through consultation, training and community service center in the university.&middot; Collaborating with faculty members with higher academic ranks in the department in providing services to local, regional, and international organizations.&middot; Obtaining professional associations membership in the public/private sector committees.4. Administrative and Other ActivitiesContribute to the administrative responsibilities required to support the efforts of the university, the college, the department or the scientific program.Qualifications:&middot; Holds a PhD degree or equivalent in the required scientific specialization with a medical background from one of the universities accredited by higher education institutions of the GCC countries.&middot; Fulfills the university's requirements for appointment of assistant professor rank.&middot; Has outstanding experience in teaching and scientific research.Has distinguished scientific research record (should be no less than 8) published in indexed scientific journals.Benefits:Financial Allowances&middot; Housing allowance.&middot; Transportation allowance.&middot; Cost of living allowance.&middot; Leadership/administrative allowance (if applicable depending on the position).&middot; Annual increment.Travel and Education Benefits&middot; A minimum of five travel tickets per year.&middot; Education for children within the Kingdom of Bahrain only.&middot; 50% of baggage transportation costs for international recruitment.Insurance&middot; Health insurance for the employee.&middot; Life insurance (optional).Leave&middot; 60 days of paid annual leave.&middot; 30 days of paid sick leave per year.&middot; Development and Secondment Opportunities&middot; Annual secondment opportunities:&middot; Secondment within Gulf countries.&middot; International secondment.Location: BahrainInterested candidates may send the CV with recent photo and certificates to:Email: topseekers@batelco.com.bhOr WhatsApp:+973 33930088 (No calls, message only)Job Type: Full-timeApplication Question(s):<ul><li>What is your notice period to join?</li><li>What is your nationality?</li><li>What is your age?</li><li>What visa are you on currently?</li><li>Are you currently residing in Bahrain? If not, which country?</li><li>What are your monthly salary expectations?(in BHD)</li><li>What is your current salary?</li><li>Do you have a distinguished scientific research record (no less than 8) published in indexed scientific journal?</li><li>Do you hold a PhD degree or equivalent in the required scientific specialization with a medical background from one of the universities accredited by higher education institutions of the GCC countries?</li></ul>Experience:<ul><li>teaching and scientific research : 3 years (Required)</li></ul>Language:<ul><li>English (Fluent) &amp; Arabic (Preferred) (Required)</li></ul>Work Location: In person

PATHOLOGY - ASSISTANT/ ASSOCIATE/ PROFESSOR

Explore 24+ Adminstrative assistant secretary in Bahrain this April. Find roles across top companies and apply now to boost your career.