admin and secretary

adminstrative assistant / secretary Jobs in Bahrain

adminstrative assistant / secretary

assistant internal auditor Jobs in Bahrain

assistant internal auditor

assistant manager

adminstrative assistant secretary

Fire Fighter Co

Job description:We are currently seeking a highly organized and efficient Female Administrative Assistant/Secretary to join our dynamic team.Key Responsibilities:<ul><li>Provide general administrative support, including managing calendars, scheduling meetings, and organizing travel arrangements.</li><li>Answer phones, respond to emails, and manage incoming correspondence.</li><li>Prepare and maintain reports, and documents.</li><li>Assist with HR tasks, such as onboarding and maintaining employee records.</li><li>Coordinate office supplies and equipment needs.</li><li>Maintain office organization and perform general office management duties.</li></ul>Qualifications:<ul><li>Proven experience as an administrative assistant or in a similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and problem-solving skills.</li></ul>** ONLY FEMALE CANDIDATES**Job Type: Full-timeWork Location: In person

ADMINSTRATIVE ASSISTANT / SECRETARY

nineDots.io

<div>
 
 
 Board Secretary
 
 
 
 Bahrain - Executive Office - Board-Level Exposure
 
 
 
 
 
 
 
 Join a scaling fintech operating across the GCC, where governance, execution discipline, and leadership alignment are becoming critical to the next phase of growth.
 
 
 
 
 
 
 
 This is not a traditional company secretary role. This is a high-trust, high-authority position at the centre of the business, ensuring that board decisions translate into execution across technology, product, finance, and growth.
 
 
 
 
 
 
 
 
 The Role:
 
 
 
 As Executive Governance &amp; Strategy Officer, you will act as the connective tissue between the Board, the CEO, and the C-suite.
 
 
 
 
 
 
 
 You will own follow-up, accountability, and structure across executive decisions. Every board resolution, CEO directive, and strategic initiative will pass through your oversight to ensure clarity, tracking, and delivery.
 
 
 
 
 
 
 
 This role requires executive presence, maturity, and confidence. You will challenge, escalate, and enforce accountability when needed.
 
 
 
 
 
 
 
 
 What You&rsquo;ll Be Doing:
 
 
 <ul>
 <li>
 Owning and maintaining the Master Resolution Log across Board and executive meetings.
 </li>
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 Tracking every action item, commitment, and deadline agreed at leadership level.
 </li>
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 Proactively following up with C-level executives to ensure delivery.
 </li>
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 Escalating delays, risks, and governance gaps to senior leadership.
 </li>
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 Developing and maintaining an Executive Scorecard tracking KPIs across Tech, Product, Finance, and Growth.
 </li>
 <li>
 Monitoring implementation of strategic initiatives across departments.
 </li>
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 Preparing board-ready briefings, executive summaries, and high-level presentations.
 </li>
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 Supporting special projects such as license applications, fundraising preparation, or geographic expansion.
 </li>
 <li>
 Maintaining governance calendars, documentation standards, and approval workflows.
 </li>
 <li>
 Acting as a central communication hub across executive leadership levels.
 </li>
 </ul>
 
 
 
 
 
 
 
 What You&rsquo;ll Need to Succeed:
 
 
 <ul>
 <li>
 Around 7+ years&rsquo; experience in executive coordination, governance, strategy, or similar leadership-facing roles.
 </li>
 <li>
 Strong executive presence and the confidence to operate at Board level.
 </li>
 <li>
 Structured, disciplined mindset with high attention to documentation and accountability.
 </li>
 <li>
 Proven ability to drive follow-up and enforce deadlines across senior stakeholders.
 </li>
 <li>
 Experience in fintech, financial services, or regulated environments is advantageous.
 </li>
 <li>
 MBA or relevant postgraduate qualification preferred.
 </li>
 <li>
 Based in Bahrain.
 </li>
 </ul>
 
 
 
 
 
 
 This role suits someone who thrives on structure, visibility, and impact. Someone comfortable operating behind the scenes while influencing at the highest level.
 
 
 
 
 
 
 
 
 What&rsquo;s in It for You:
 
 
 <ul>
 <li>
 Direct exposure to the CEO and Board.
 </li>
 <li>
 A central, high-trust role in a scaling fintech.
 </li>
 <li>
 Real authority to drive execution discipline across the business.
 </li>
 <li>
 Competitive senior package.
 </li>
 <li>
 The opportunity to shape governance and performance infrastructure at scale.
 </li>
 </ul>
 
 
 
 
 
 
 
 Next Steps:
 
 
 
 If you&rsquo;re operating at senior governance or strategy level and want a role with real visibility and influence, send your CV or reach out confidentially to learn more.
 
 
 
 
 
 
 
 nineDots is Bahrain's only specialist technology &amp; outsourcing recruitment agency advertising this role on behalf of our client.
 
</div>

Board Secretary

PRO BUSINESS

A leading business center in Bahrain looking for an Admin and Secretary.&quot; Bahrani National'' Female candidate only( Arabic and English is required )Duties&middot; Welcome potential tenants/customers, and offer them the services available.&middot; Answering the customer&rsquo;s inquiries.&middot; Helping to build good customer relations.&middot; Leasing the offices, preparing the Lease agreements, and keep the company&rsquo;s documents through continues filing.&middot; Follow up the leasing and lease agreement renewals processes.&middot; Handling the customer&rsquo;s complaints.&middot; Handling the incoming phone calls for the company and its customers.&middot; Arranging the customer&rsquo;s meetings.&middot; Communicating with customers by telephone, email, letter and face to face.&middot; Handling Further related duties requested by the management.. Marketing and advertising rental properties to attract potential tenants.. Responding to tenant inquiries and complaints, and addressing any issues that arise during the lease term.. Collaborating with property management, maintenance, and other teams as needed.Job Type: Full-timeSalary: BD 450.000 - BD 500.000 per monthDiploma or Bachelor Degree Required Business Administration/ Management/AccountancyJob Type: Full-timeWork Location: In person

Admin and Secretary

Eathai restaurant

We are looking for an experienced and motivated Restaurant Assistant Manager to support daily restaurant operations, lead the service team, and ensure excellent customer experience. The ideal candidate should have strong leadership skills, operational knowledge, and a hands-on management approach.Key Responsibilities<ul><li>Assist in managing daily restaurant operations and service flow</li><li>Supervise waiters, cashiers, baristas, and kitchen coordination</li><li>Ensure high standards of customer service and guest satisfaction</li><li>Monitor staff performance, attendance, and grooming standards</li><li>Handle customer feedback and resolve complaints professionally</li><li>Support staff training and onboarding of new employees</li><li>Monitor stock levels, ordering, and inventory control</li><li>Ensure compliance with hygiene, safety, and company policies</li><li>Prepare daily sales reports and operational updates</li><li>Support cost control and operational efficiency</li></ul>Requirements<ul><li>Minimum 2&ndash;3 years experience in restaurant supervisory or assistant manager role</li><li>Strong leadership and team management skills</li><li>Good knowledge of restaurant operations and service standards</li><li>Experience handling POS systems and reporting</li><li>Excellent communication skills in English</li><li>Ability to work under pressure in a fast-paced environment</li><li>Must be locally available in Bahrain</li><li>Ready to join immediately</li></ul>Preferred Qualifications<ul><li>Casual dining or caf&eacute; management experience</li><li>Staff scheduling and training experience</li><li>Problem-solving and decision-making ability</li></ul>Job Type: Full-timeWork Location: In person

Restaurant Assistant Manager (Immediate Joining – Local Hire Only)

Projects Access and Scaffolding

We Are Hiring: Assistant Food &amp; Beverage ManagerJoin our prestigious five-star resort and be part of a team dedicated to delivering exceptional hospitality and world-class dining experiences.As an Assistant F&amp;B Manager, you will support the Food &amp; Beverage leadership team in overseeing daily operations, ensuring outstanding guest experiences, and maintaining the highest service standards across all dining outlets. This is an exciting opportunity for a passionate hospitality professional to grow within a luxury environment.Key Responsibilities<ul><li>Assist in managing the overall F&amp;B operations, including restaurants, bars, and in-room dining</li><li>Ensure exceptional service standards are consistently delivered to guests</li><li>Supervise, train, and motivate the F&amp;B team to achieve excellence</li><li>Monitor quality control, hygiene, and safety standards in compliance with regulations</li><li>Support budgeting, cost control, and inventory management</li><li>Handle guest feedback professionally and ensure prompt resolution of issues</li><li>Collaborate with the culinary team to enhance menu offerings and guest satisfaction</li></ul>Requirements<ul><li>Minimum 5&ndash;7 years of experience in Food &amp; Beverage operations within a 4-star or 5-star hotel/resort</li><li>Proven leadership and team management skills</li><li>Strong knowledge of service standards, operations, and guest engagement</li><li>Excellent communication and interpersonal abilities</li><li>Ability to work in a fast-paced, luxury hospitality environment</li><li>Degree or diploma in Hospitality Management or related field is preferred.</li></ul>If you are passionate about hospitality and ready to take the next step in your career, we invite you to apply and become part of our exceptional team.Work Location: In person

Assistant F&B Manager

Apex Group Ltd

<div>
 The Apex Group was established in Bermuda in 2003 and is now one of the world&rsquo;s largest fund administration and middle office solutions providers.
 
 
 Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
 
 
 That&rsquo;s why, at Apex Group, we will do more than simply &lsquo;empower&rsquo; you. We will work to supercharge your unique skills and experience.
 
 
 Take the lead and we&rsquo;ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
 
 
 For our business, for clients, and for you
 
 
 
 Transfer Agency - AVP
 
 
 
 Role Location: Bahrain/Manama
 
 
 Department: Operations, Transfer Agency
 
 
 Employment Type: Full Time
 
 
 
 About Apex
 
 
 
 The Apex Group was established in Bermuda in 2003 and is now one of the world&rsquo;s largest fund administration and middle office solutions providers.
 
 
 Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
 
 
 That&rsquo;s why, at Apex Group, we will do more than simply &lsquo;empower&rsquo; you. We will work to supercharge your unique skills and experience.
 
 
 Take the lead and we&rsquo;ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
 
 
 For our business, for clients, and for you
 
 
 
 Our Services: Investor Due Diligence
 
 
 
 <ul>
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 AML screening to ensure investor compliance with money laundering
 </li>
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 All Investor Types Considered (individual, nominee, entities, trusts, partnerships etc.|)
 </li>
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 Collection and Identification of Beneficial Owners and Shareholders
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 Upfront and ongoing screening of investor and associated parties (UBOs, directors, trustees etc.)
 </li>
 <li>
 PEP identification and Reporting Registration and Static Data:
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 Maintain Investor Registers, including all static data such as address, emails, PEP, investor risk classification and tracking of KYC renewal date under Continuous Monitoring Program.
 </li>
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 Distribute Investor Communications/ mailings via manual email, portal or system generated Dealing &amp; Cash:
 </li>
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 Receive and Process Subscriptions, Redemptions, Transfers, and Switches
 </li>
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 Approve bank information for wires
 </li>
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 Match money received to money in the bank
 
 
 </li>
 </ul>
 
 Reconciliations:
 
 
 
 <ul>
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 Reconcile money movements related to subscriptions, redemptions, switches and distribution
 </li>
 <li>
 Investigate reconciliation breaks
 </li>
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 Chase for missing monies related to partial or unsettled payments
 </li>
 <li>
 Ensure custodians/ distributors are all reconciled by the end of each month
 
 
 </li>
 </ul>
 
 Reporting:
 
 
 
 <ul>
 <li>
 Client Reporting via e-mail or system generated or Portal (PFS Paxus, Apex Connect, E-front, Investment Caf&eacute;)
 </li>
 <li>
 Fund Manager reporting: missing docs, AML status of investors, estimated/confirmed cash flows
 </li>
 <li>
 Investor Reporting: NAV statements, Contract notes confirmation subscription/ redemption, Capital Calls, Dividend distribution notices or any other communication requested by Board of Directors/ Investment Managers
 </li>
 <li>
 Custodian/ distributor reporting: Fund settle CNs, access to accounts for ClearStream, Allfunds and more
 </li>
 <li>
 Family Office reporting: Updating FO investor accounts Tax, FATCA/CRS:
 </li>
 <li>
 Collection of relevant FATCA/CRS forms
 </li>
 <li>
 TIN and GIIN verification
 </li>
 <li>
 Job Description- Transfer Agency AVP
 </li>
 <li>
 Tax declaration collection
 </li>
 <li>
 Defining tax status of every investor in system apexgroup.com 3
 
 
 </li>
 </ul>
 
 Role Responsibilities
 
 
 
 <ul>
 <li>
 Working individually and as part of a team to cover an assigned set of funds as a knowledgeable and professional point of contact for fund investors, fund managers and internal teams regarding fund documentation, investor registries and AML/KYC processing.
 </li>
 <li>
 Possess good understanding and knowledge of AML/KYC laws and guidelines set out by appropriate MENA Regulators, CIMA and Apex AML Policies (If it&rsquo;s an internal hire) and adhere to these established policies, procedure and controls
 </li>
 <li>
 Knowledge of Bermuda and BVI AML/KYC laws will be an added advantage
 </li>
 <li>
 Should have knowledge of the all the Transfer Agency functions including AML/KYC and investor onboarding, Share Registry Dealings, Metrosoft screening, Payments, FATCA/CRS filings etc.
 </li>
 <li>
 Should coordinate with the appropriate operations and CRM teams involved in order to ensure tasks are completed
 </li>
 <li>
 Possess a basic Understanding of Fund structures - share classes vs. series and understand the NAV per share so as to enable publishing the correct prices to various pricing vendors such as Bloomberg, Refinitiv, Morning Star etc.
 </li>
 <li>
 Basic understanding of accounting related to subscriptions, redemptions, distributions and ensure investor communications are released in line with procedures and deadlines are met
 </li>
 <li>
 Establish a good relationship with FA teams and establish the workflow/procedures to ensure the FA team is updated at all times in relation to any TA activity to be included in the NAV
 </li>
 <li>
 Responsible for Fund audits in relation to any TA related PBC requirements
 </li>
 <li>
 Have a good command on the English language and possess good written and communication skills. Understanding of Arabic (written and speaking) will be an added advantage.
 </li>
 <li>
 Possess good email etiquettes as the candidate will be communicating with the investors and clients
 </li>
 <li>
 Confident in communicating with investors and handle any situations that arise in line with Apex&rsquo;s policies
 </li>
 <li>
 Should be able to read and understand and provide comments on the TA related aspects in a Funds PPM including coordinating with the Corporate Secretary for any waivers, Board Resolutions required in relation to any TA activity.
 </li>
 <li>
 Maintain knowledge of assigned funds, fund timelines, deal documentation and related processes.
 </li>
 <li>
 Understand workflows and organize responsibilities and priorities to meet and manage deadlines with exceptional attention to detail and follow through.
 </li>
 <li>
 Participate in special projects as assigned, including automation efforts, enhanced controls, system testing and client research.
 
 
 </li>
 </ul>
 
 Required Experience
 
 
 
 Overall, 5-7 years of experience with a minimum of 3 years&rsquo; experience in Transfer Agency role
 
 
 Minimum of 2 years of experience at team leader/managerial role (for AVP role)
 
 
 
 What you will get in return:
 
 
 
 A high level of visibility within a large organisation on an upwards trajectory
 
 
 The ability to define a function of the Apex Business in State of Qatar
 
 
 Be part of a dynamic and fast-paced team that makes a genuine impact on revenue and sales pipeline.
 
 
 Opportunity to work with a diverse, agile and global product line.
 
 
 The opportunity to innovate, improve process and really make a difference.
 
 
 Additional information:
 
 
 We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made based on skills, qualifications and experiences.
 
 
 We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.
 
 
 For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/
 
 
 
 Disclaimer:
 
 Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
 
 
 Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
</div>

Transfer Agency - AVP

Biblo Bakery

This is a full-time, on-site role at Biblo Bakery &amp; Cafe in Bahrain.We are seeking a talented and experienced Assistant Pastry Chef to join our dynamic team. The ideal candidate will have a strong background in baking and pastry arts, with a passion for creating delicious and visually appealing bakery items.Responsibilities:<ul><li>Assist in the preparation and production of a variety of pastries, desserts, and baked goods.</li><li>Ensure all bakery items are made to the highest standards of quality and consistency.</li><li>Follow recipes and techniques to produce consistent results.</li><li>Decorate and present pastries and baked goods in an attractive manner.</li><li>Maintain a clean and organized workspace.</li><li>Monitor inventory and order supplies as needed.</li><li>Collaborate with the team to develop new recipes and menu items.</li><li>Adhere to food safety and sanitation guidelines.</li></ul>Requirements:<ul><li>Must be currently available in Bahrain.</li><li>Proven experience as a Pastry Chef or Assistant Pastry Chef in a bakery or similar setting for minimum of 5 years.</li><li>Strong knowledge of baking techniques and pastry arts.</li><li>Ability to work in a fast-paced environment and manage multiple tasks.</li><li>Excellent attention to detail and creativity.</li><li>Good communication and teamwork skills.</li><li>Flexibility to work early mornings, weekends, and holidays as needed.</li><li>Culinary degree or relevant certification preferred.</li></ul>Job Type: Full-timeJob Type: Full-timeWork Location: In person

Assistant Pastry Chef

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