executive administrative assistant (6083)

executive assistant to senior leadership - saas company

ai/ml modeling engineer ii (intern)- united states

administrative assistant Jobs in San Francisco United States

administrative assistant

executive assistant Jobs in San Francisco United States

executive assistant

executive administrative assistant Jobs in San Francisco United States

executive administrative assistant

executive administrative assistant (6083) Jobs in San Francisco United States

executive assistant to senior leadership - saas company Jobs in San Francisco United States

senior administrative assistant

JPMorganChase

<div>JOB DESCRIPTION 
Become an integral part of Consumer &amp; Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Consumer &amp; Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
<ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul>Required qualifications, capabilities, and skills
<ul><li>At least three years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul>
Preferred qualifications, capabilities, and skills<ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
FEDERAL DEPOSIT INSURANCE ACT: 
 
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
Chase is a leading financial services firm, helping nearly half of America&rsquo;s households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Equal Opportunity Employer/Disability/Veterans 
 
 
ABOUT THE TEAM 
 
Our Consumer &amp; Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We&rsquo;re proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions &ndash; all while ranking first in customer satisfaction.</div>

Senior Administrative Assistant

Docusign

<div>
 
 Company Overview
 
 
 
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 
 
 What you'll do
 
 
 We are looking for a strategic, proactive, organized, dependable, flexible and people-driven
 
 
 Administrative Assistant, to support up to three Vice President(s) within the DTS organization and other Docusign teams. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ.
 
 
 Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization. You&rsquo;ll also collaborate with other admins on the team to help support org wide events and functions.
 
 
 This position is an individual contributor role reporting to the Vice President, Applications Engineering.
 
 
 
 Responsibility
 
 
 
 <ul>
 <li>
 Perform administrative tasks for the Vice President(s) within the organization including but not limited to: calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
 </li>
 <li>
 Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments and admins as needed, for event execution support, while helping to drive agenda, content, speakers and follow-up items
 </li>
 <li>
 Act as back-up to other Executive and Administrative Assistants in the DTS organization as needed
 </li>
 <li>
 Frequently assist with San Francisco and Seattle based DTS team needs and logistics as necessary by working closely with the Executive Assistant to the CIO
 </li>
 <li>
 Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
 </li>
 <li>
 Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
 </li>
 <li>
 Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
 </li>
 <li>
 Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
 </li>
 <li>
 Perform other administrative related functions, delegated or assigned
 
 
 </li>
 </ul>
 Job Designation
 
 
 
 Hybrid:
 
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 
 
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 
 
 What you bring
 
 
 
 Basic
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of administrative assistant work supporting VP-level executives or higher
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 3+ years of experience assisting multiple executives in a Saas company
 </li>
 <li>
 A desire to learn and possess a growth mindset
 </li>
 <li>
 Thrives in an unstructured environment with minimal direction
 </li>
 <li>
 Ablilty to manage multiple executives with different working styles
 </li>
 <li>
 Experience working at a rapidly-growing company
 </li>
 <li>
 Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
 </li>
 <li>
 Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel) and use of AI tools
 </li>
 <li>
 Excellent organization, attention to detail and ability to context switch between tasks and topics
 </li>
 <li>
 High level of integrity
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
 
 
 </li>
 </ul>
 Wage Transparency
 
 
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 
 
 Based on applicable legislation, the below details pay ranges in the following locations:
 
 
 California: $40.14/hour - $58.13/hour
 
 
 
 This Role Is Also Eligible For The Following
 
 
 
 <ul>
 <li>
 Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Global benefits provide options for the following:
 
 
 <ul>
 <li>
 Paid Time Off: earned time off, as well as paid company holidays based on region
 </li>
 <li>
 Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
 </li>
 <li>
 Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
 </li>
 <li>
 Retirement Plans: select retirement and pension programs with potential for employer contributions
 </li>
 <li>
 Learning and Development: options for coaching, online courses and education reimbursements
 </li>
 <li>
 Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
 
 
 </li>
 </ul>
 
 Work Authorization Notice:
 
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 
 
 Life at Docusign
 
 
 
 Working here
 
 
 
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 
 
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 
 
 
 Accommodation
 
 
 
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 
 
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 
 
 Applicant and Candidate Privacy Notice
 
 
 States Not Eligible for Employment
 
 
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 
 
 Equal Opportunity Employer
 
 
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 
 
 EEO Know Your Rights poster
 
 
</div>

Administrative Assistant

Spott, Lucey & Wall, Inc. CPAs

Spott, Lucey and Wall, Inc. CPAs is a San Francisco-based CPA firm that provides comprehensive professional taxation, audit, accounting, and management advisory services to domestic and foreign businesses. We emphasize personalized service for our clients. Spott, Lucey and Wall, Inc. CPAs. specializes in US taxation and reporting of international business and tax affairs. We handle matters for foreign corporations investing in or owning United States businesses, foreign citizens working in the United States, as well as U.S. citizens and residents working abroad or exiting the US. We have a working environment where each member of our firm has a real impact on the firm and its clients. We offer our employees a diversity of professional experience and encourage professional development.Position Overview: We are seeking an experienced Administrative Assistant who will undertake a range of clerical and administrative tasks, from routine to moderately complex. Knowledge of standard office procedures is essential, and specific training in our firm's procedures will be provided. The role involves daily interaction with our team and clients, serving as the primary administrative support under general supervision. This hands-on position requires working collaboratively within a team-oriented environment, adhering to firm standards across all administrative and office operations.Essential Duties and Responsibilities: &middot; Collecting and scanning mail each morning and distribute to team members&middot; Answering the main line telephone and directing calls as needed&middot; Assisting with tax return assembly, filing, and billing&middot; Greeting clients entering our office and helping them get settled in the conference room&middot; Organizing and updating client information in the database&middot; Printing and sending routine reports from the database&middot; Printing and processing tax returns for mailing&middot; Taking mail or packages to the post office or express mail providers, etc.&middot; Setting up for firm meetings&middot; Office cleaning and tidying&middot; Ordering supplies for office and ensuring the processing room is properly stocked&middot; Maintaining the kitchen &ndash; ensuring stocked and tidiness&middot; Providing support to the Partners and other staff members&middot; Organizing receipts and preparing firm expense reports&middot; Ordering meals for staff during busy season as needed&middot; Helping with special projects and other administrative tasks as neededQualifications and Competencies: &middot; Customer service experience: able to interact with vendors, clients, and business colleagues to resolve issues or answer questions.&middot; Enthusiastic, energetic, and positive attitude are key.&middot; Possess exceptional organizational skills and attention to detail.&middot; Ability to handle confidential information in a professional manner; comfortable working with a sophisticated client base.&middot; Clear, concise, friendly, and professional verbal and written communication skills.&middot; Excellent time and project management skills to meet timing needs and prioritize tasks.&middot; Growth mindset - actively looks for ways to improve tasks and processes.&middot; Dependable and professional with the ability to work independently and as a team player.&middot; Strong sense of accountability and pride in one's work product.&middot; Flexibility &ndash; Willingness and ability to help within the firm as needed.&middot; Ability to work with the simultaneous needs of multiple executives.&middot; Ability to function in a fast-paced environment, meet deadlines, and work well under pressure&middot; Problem Solving &ndash; Identifies, communicates, and considers solutions for problems in a timely manner; gathers and analyzes information skillfully.Education and Experience: &middot; College degree preferred.&middot; 1-3 years of administrative office experience preferred; or the equivalent combination of education and experience.&middot; Demonstrated skill in using Microsoft Windows and Office Applications (Word, Excel, Outlook, etc.).&middot; Database management experience.&middot; Computer and internet savvy.&middot; Ability to learn new software skills and upgrade to new programs.Benefits: &middot; Medical, dental, and vision insurance (Employer pays 80% of the premiums and the 20% remaining premium is paid by employee via a cafeteria plan).&middot; 17 Personal Time Off days (10 vacation days and 7 sick days) and 9 Holidays per year.&middot; Basic Life and Accidental Death &amp; Dismemberment (AD&amp;D) insurance.&middot; Commuting expenses up to $150/month.&middot; 401(k) profit-sharing retirement plan: Eligible after 1 year of employment. Employer contributes 4% equivalent of salary towards the retirement plan.Spott, Lucey and Wall, Inc. CPAs provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Spott, Lucey and Wall, Inc. CPAs participates in the E-Verify Program.Pay: $55,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

San Francisco Federal Credit Union

<div><div><div>Who Are We?</div></div>
With an &ldquo;A&rdquo; health rating and solid year-over-year growth, San Francisco Federal Credit Union&rsquo;s (SFFedCU) membership is now over 43,000 with assets surpassing $1.3 billion and branches located in San Francisco and San Mateo County. Continuing along it highly successful growth trajectory, SFFedCU is seeking a Marketing Coordinator &amp; Executive Assistant to the CEO for our Golden Gate Branch in San Francisco.
The Position
The Marketing Coordinator &amp; Executive Assistant to the CEO is responsible for providing hands-on operational support to ensure smooth day-to-day operations within the Marketing Department and Office of the CEO. This role supports both the Marketing function (70%) and the Chief Executive Officer (30%). The Marketing Coordinator drives day-to-day campaign execution, brand consistency, vendor coordination, and event logistics. The Executive Assistant component provides high-level calendar management and administrative support to ensure the CEO&rsquo;s time is optimized and aligned with organizational priorities. This role requires exceptional organization, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced, growth-oriented environment.
As a non-exempt position, this role is eligible for overtime in accordance with applicable wage and hour laws.
Primary Responsibilities
70% &ndash; Marketing Coordination
Campaign &amp; Content Execution<ul><li>
Coordinate execution of marketing campaigns across digital, branch, email, and social channels</li><li>
Manage campaign timelines and ensure deadlines are met</li><li>
Assist in content drafting, editing, and proofing (email, web, signage, collateral)</li><li>
Ensure brand consistency across all materials</li></ul>
Project &amp; Vendor Coordination<ul><li>
Serve as liaison between marketing, branches, lending, and external vendors</li><li>
Track deliverables and follow up on outstanding items</li><li>
Coordinate print production and distribution logistics</li><li>
Maintain marketing calendar and promotional schedule</li></ul>
Events &amp; Promotions<ul><li>
Support planning and execution of member events, community sponsorships, and branch activations</li><li>
Coordinate materials, signage, and promotional inventory</li><li>
Track post-event results and engagement metrics</li></ul>
Administrative &amp; Reporting Support<ul><li>
Maintain marketing asset library and documentation</li><li>
Track campaign performance data and assist in preparing reports</li><li>
Manage invoices and budget tracking for marketing expenses</li></ul>
30% &ndash; Executive Assistant to the CEO
Calendar &amp; Time Management<ul><li>
Manage CEO&rsquo;s calendar with precision and strategic prioritization</li><li>
Schedule internal and external meetings, ensuring appropriate preparation time</li><li>
Coordinate Board-related logistics as needed</li></ul>
Meeting &amp; Communication Support<ul><li>
Prepare meeting materials and briefing documents</li><li>
Serve as a professional point of contact for senior stakeholders</li></ul>
Administrative Excellence<ul><li>
Handle confidential information with discretion</li><li>
Coordinate expense reporting</li><li>
Anticipate scheduling conflicts and proactively resolve them</li></ul>
<div><div>Who Are You?</div></div>
Qualifications
Education &amp; Experience<ul><li>
Bachelor&rsquo;s degree in Marketing, Communications, Business, or related field preferred</li><li>
3&ndash;5 years of experience in marketing coordination, executive support, or similar role</li><li>
Experience supporting senior executives strongly preferred</li></ul>
Skills &amp; Competencies<ul><li>
Exceptional organizational and time management skills</li><li>
Strong written and verbal communication</li><li>
High attention to detail (especially proofreading)</li><li>
Ability to manage multiple priorities with competing deadlines</li><li>
Professional judgment and discretion</li><li>
Proficiency in Microsoft Office, marketing platforms, and calendar management tools</li></ul>
Key Success Factors<ul><li>
Delivers marketing initiatives on time and with high quality</li><li>
Maintains a highly organized, forward-looking CEO calendar</li><li>
Demonstrates proactive communication and follow-through</li><li>
Protects confidentiality and exercises strong judgment</li><li>
Operates with professionalism in high-visibility situations</li></ul>
Working Conditions<ul><li>
Occasional evening or event support required</li><li>
Interaction with senior leadership and Board members</li></ul><ul><li>
Ability to sit or stand for extended periods</li><li>
Ability to use a computer, phone, and standard office equipment</li><li>
Ability to work in an office/branch environment with moderate noise levels</li></ul>
Schedule &amp; Overtime
This is a non-exempt, hourly position and is eligible for overtime in accordance with federal, state, and local wage and hour laws. Work hours may vary based on business needs.
<div><div>Why You&rsquo;ll Love It Here</div></div>
You&rsquo;ll work alongside a passionate team in a mission-driven organization, get exposure to executive decision-making, and grow your skills across a broad range of functions. No two days will be the same&mdash;and that&rsquo;s exactly how you like it.
The compensation package includes an excellent benefits program including health insurance plans, generous PTO, 401(k) Plan, profit sharing, competitive base, bi-annual bonuses, as well as tuition reimbursement.
SFFedCU is an Equal Employment Opportunity Employer. In accordance with federal and state laws, SFFedCU does not discriminate in employment because of race, color, religion, sex, national origin, age, physical and mental disability, marital status, pregnancy, childbirth, breastfeeding or related condition, ancestry, medical condition (associated with cancer, a history cancer or genetic characteristics), veteran or military status, sexual orientation, gender, gender identity or gender expression, HIV/AIDS status, genetic information or any other characteristic protected by law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction</div>

Marketing Coordinator & Executive Assistant to the CEO

BURKE + CO.

<div>
 
 
 BURKE+CO.
 
 
 
 
 www.burketalent.com
 
 
 
 
 
 
 
 THE GIST:
 
 
 
 Our client, a Bay Area based SaaS startup with global reach, seeks a top-notch Executive Assistant to support two senior executives. This is a highly visible, high-impact role for someone who thrives at the center of executive operations and brings structure, rigor, and forward-thinking execution to complex environments. This is a great opportunity to act as a strategic partner to leadership during a company's exciting upwards trajectory!
 
 
 
 
 
 
 
 
 
 
 
 
 THE NITTY GRITTY:
 
 
 <ul>
 <li>
 Own complex calendar management for two senior executives, balancing priorities, tradeoffs, and focus time against business-critical goals
 </li>
 <li>
 Prepare agendas, briefing materials, and decision-ready meeting packets; capture decisions, action items, owners, and deadlines
 </li>
 <li>
 Manage executive communications and coordinate with internal and external stakeholders across Finance, Operations, and People
 </li>
 <li>
 Translate executive priorities into structured plans with milestones, owners, dependencies, risks, and dashboards
 </li>
 <li>
 Drive execution of cross-functional initiatives including planning cycles, reviews, offsites, and launches
 </li>
 <li>
 Establish and refine operating systems such as meeting hygiene, documentation standards, and decision logs
 </li>
 <li>
 Leverage automation and AI tools to streamline workflows while maintaining confidentiality and accuracy
 </li>
 <li>
 Own operational execution for key People programs and events, treating each as a launch (planning, communications, logistics, measurement, retrospectives)
 </li>
 <li>
 Support team events, offsites, onsite leadership visits, and executive visitors
 </li>
 <li>
 Partner with Workplace and IT teams to ensure smooth onsite operations
 </li>
 <li>
 Assist with other administrative functions and ad hoc projects, as needed
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 THE ESSENTIALS:
 
 
 <ul>
 <li>
 5+ years of experience as an Executive Assistant
 </li>
 <li>
 Experience supporting multiple senior executives at a tech startup highly preferred
 </li>
 <li>
 Strong project and program management skills
 </li>
 <li>
 Calm under pressure, highly organized, and confident setting priorities
 </li>
 <li>
 Excellent written and verbal communication skills; clear, concise, and decision-oriented
 </li>
 <li>
 High proficiency with Google Workspace and comfort building lightweight systems in tools like Asana, Jira, Notion, or Sheets
 </li>
 <li>
 Demonstrated ability to use AI tools responsibly for summarization, drafting, meeting prep, and workflow optimization
 </li>
 <li>
 Willingness to offer occasional flexibility outside standard hours for executive or board-related needs
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 THE CHERRY ON TOP:
 
 
 <ul>
 <li>
 Direct partnership with senior executives on meaningful, company-wide initiatives
 </li>
 <li>
 Act as a valued &amp; strategic partner to two senior executives!
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 
 
 LOCATION:
 
 San Francisco, CA (Onsite)
 
 
 
 
 
 
 
 
 
 
 
 COMPENSATION:
 
 $130k to 150k base salary + equity + benefits (exact compensation will vary based on skills, experience, and expertise)
 
 
 
 
 
 
 
 
 
 
 
 What are you waiting for?
 
 BURKE UP!
 
 Email your resume to hello@burketalent.com
 
 
 You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral program!)
 
</div>

Executive Assistant to Senior Leadership - SaaS Company

Lick Wilmerding high school

<div>Reports to: Head of School
Status: Full-time, exempt
Start Date: July 1, 2026
** Priority deadline for the first review of applications is March 20, 2026. If you would like your application to be considered in the first review please submit all materials by this date.
<h5 class="jobSectionHeader">ABOUT LICK-WILMERDING HIGH SCHOOL</h5>
Lick-Wilmerding High School is a private school with public purpose, serving 560 students in grades 9-12 in San Francisco. Since its founding in 1895 as a vocational school, Lick-Wilmerding High School has built upon a long tradition of valuing and integrating the liberal arts, sciences, technical arts, visual arts and performing arts to offer a robust college-prep curriculum. LWHS has a rich and distinctive academic program, with thriving departments, vibrant student life, and signature initiatives like the Center for Civic Engagement and the Public Purpose Program. Faculty and students are passionate, engaged, and driven by values that reach far beyond the classroom.<h5 class="jobSectionHeader">
POSITION SUMMARY</h5>
The Executive Assistant to the Head of School is a highly experienced and proactive administrative leader, responsible for managing sensitive, complex administrative functions and serving as a strategic partner to the Head of School and the school&rsquo;s leadership team. This position manages the flow of information with the highest degree of discretion and independence, supports organizational initiatives, ensures seamless operations, and directly contributes to cross-departmental collaboration.
The Executive Assistant serves as a primary point of contact for staff, parents, and external stakeholders, reflecting the school&rsquo;s values and standards in all interactions. Exceptional interpersonal, organizational, technical, and leadership skills are required, as well as trusted handling of confidential information and decision-making in a multifaceted environment. The Executive Assistant is expected to work independently, anticipate needs, and respond effectively to a wide range of situations across all areas of the school. This is a full-time, year-round, exempt staff position reporting directly to the Head of School.<h5 class="jobSectionHeader">
ESSENTIAL FUNCTIONS</h5>
Executive Support &amp; Communications<ul><li>
Lead comprehensive calendar management for the HoS, including proactively prioritizing requests from internal and external stakeholders, minimizing scheduling conflicts, and ensuring the HoS's time is well-protected; exercise judgment to reprioritize or decline meetings as necessary based on urgency and importance.</li><li>
Manage the HoS's email inbox: triage messages, flag time-sensitive priorities, draft responses as needed, and maintain ongoing communication on behalf of the HoS.</li><li>
Prepare the Head for meetings by organizing agendas, briefing materials, presentations, and follow-up tracking</li><li>
Act as the gatekeeper to the HoS, managing communications, screening visitors and calls, and serving as an informed liaison among executives, faculty, parents, board members, and the wider community.</li><li>
Address and escalate complex and sensitive inquiries as appropriate, using sound judgment and discretion.</li></ul>
Meeting &amp; Event Preparation<ul><li>
Help plan and support leadership team meetings, all-faculty and all-staff meetings, and other school events led by the Head.
</li><li>Prepare, review, and edit presentations, meeting agendas, board packets, and other high-level materials, ensuring accuracy and professionalism.</li><li>
Coordinate and manage travel, event logistics, and special projects for the HoS; coordinate meetings both internally and externally, and provide high-touch support for events and organizational initiatives.
</li></ul>Administrative &amp; Operational Support<ul><li>
Coordinate and support cross-departmental collaboration: work closely with department leaders and teams to advance key projects, share information, and facilitate organization-wide initiatives.</li><li>
Provide ongoing administrative support to other school administrators as directed, including scheduling, document preparation, and event coordination.
</li><li>Maintain the highest standards of confidential record-keeping, document management, and fiscal processes in collaboration with the Business Office.</li><li>
Leverage technology tools and platforms&mdash;including AI-assisted tools, automation, and school information systems&mdash;to streamline administrative processes and proactively identify and recommend improvements to workflows and systems to create scalable efficiencies.</li><li>
Proactively identify and recommend improvements to administrative workflows and systems to enhance efficiency across areas of responsibility.
</li></ul>Values &amp; Community<ul><li>
Embodies LWHS's values of belonging, excellence, craft, and optimism; brings a calm, solutions-oriented presence, strong relationship skills, and a service mindset to daily work.</li><li>
Actively support LWHS's commitment to fostering a diverse community rooted in belonging, in which students and adults feel seen, valued, and included.</li><li>
Provide other duties as assigned in support of the Head of School and school community.</li></ul><ul><li>
Bachelor&rsquo;s degree required.</li><li>
Minimum of five years of administrative experience, preferably in a small office or educational setting supporting senior leadership.</li><li>
High proficiency with Google Workspace, with demonstrated ability to work effectively on a Mac platform; strong overall organizational and technical skills required.</li><li>
Exceptional written and verbal communication skills, with a high level of professionalism, accuracy, and attention to detail in drafting, proofreading, and preparing correspondence, reports, and presentations.</li><li>
Demonstrated ability to maintain strict confidentiality, serving as a trusted steward of sensitive information and a confidential sounding board for the Head of School.</li><li>
Proven ability to work effectively with a diverse range of constituencies, exercising flexibility, discretion, and cultural sensitivity, and demonstrating a broad understanding of the school&rsquo;s organizational structure, including parents, faculty, staff, the Board of Trustees, and the wider school community.</li><li>
Exemplary time-management and organizational skills, with the ability to remain effective amid frequent interruptions, work independently with minimal supervision, anticipate needs, and solve problems resourcefully.</li><li>
Ability to manage multiple priorities in a fast-paced environment with a calm and grounded demeanor</li><li>
Strong project management skills, with the ability to support and coordinate school-wide initiatives, ensuring accountability, follow-through, and timely completion.</li></ul><h5 class="jobSectionHeader">
IDEAL CANDIDATE WILL BRING</h5><ul><li>
A commitment to creating a welcoming, inclusive, and student-centered school environment.</li><li>
A proactive, flexible, and team-oriented mindset with a dedication to supporting school community needs.</li><li>
A collaborative spirit and a deep sense of responsibility for maintaining a professional and collegial relationships with all constituents.</li></ul><h5 class="jobSectionHeader">
TO APPLY</h5>
Interested candidates should submit an application, along with resume and cover letter through Paycom here. Please note that only online applications will be accepted. No phone calls regarding this position, please.</div>

Executive Assistant to the Head of School

Career Group

<div>
 
 Our client, a leading global financial services group, is seeking a detail-oriented, highly organized Administrative Assistant to support a busy Executive Assistant team at their private equity arm of the company. This role is ideal for someone who thrives in a collaborative environment, has a knack for scheduling, and is eager to grow within a high-performing executive support team.
 
 
 
 
 
 
 
 **Please note this is an onsite, temp-to-perm role based in San Francisco, CA. Pay will be $48-$50/hr.**
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Support the Executive Assistant with high-volume calendar management (approx. 70% of role), including scheduling meetings across multiple time zones
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries
 </li>
 <li>
 Assist with expense reporting using Concur, ensuring timely submission and accuracy
 </li>
 <li>
 Help prepare meeting materials, track deadlines, and assist with ad-hoc administrative tasks as needed
 </li>
 <li>
 Liaise with internal teams and external stakeholders to ensure seamless communication and meeting execution
 </li>
 <li>
 Provide support with overflow work, general office tasks, or special projects as needed by the Executive Assistant or broader team
 </li>
 <li>
 Provide backup coverage during Executive Assistant absences or peak periods
 </li>
 <li>
 Assist with any overflow of work the team would need help with
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of administrative experience in a professional office environment
 </li>
 <li>
 Strong proficiency in Outlook and calendar management tools
 </li>
 <li>
 Hands-on experience with Concur for expense and/or travel management
 </li>
 <li>
 Exceptional attention to detail, time management, and multitasking skills
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Ability to work proactively and maintain a high degree of confidentiality
 </li>
 <li>
 Experience in the financial industry is a strong plus
 </li>
 </ul>
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 
 
 You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.
 
 
 
 
 We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
 
 
 
 
</div>

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