executive assistant

executive administrative assistant Jobs in San Francisco United States

executive administrative assistant

executive administrative assistant (6083) Jobs in San Francisco United States

office manager Jobs in San Francisco United States

office manager

senior administrative assistant Jobs in San Francisco United States

senior administrative assistant

administrative assistant

Career Group

<div>
 
 Our client, a leading global financial services group, is seeking a detail-oriented, highly organized Administrative Assistant to support a busy Executive Assistant team at their private equity arm of the company. This role is ideal for someone who thrives in a collaborative environment, has a knack for scheduling, and is eager to grow within a high-performing executive support team.
 
 
 
 
 
 
 
 **Please note this is an onsite, temp-to-perm role based in San Francisco, CA. Pay will be $48-$50/hr.**
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Support the Executive Assistant with high-volume calendar management (approx. 70% of role), including scheduling meetings across multiple time zones
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries
 </li>
 <li>
 Assist with expense reporting using Concur, ensuring timely submission and accuracy
 </li>
 <li>
 Help prepare meeting materials, track deadlines, and assist with ad-hoc administrative tasks as needed
 </li>
 <li>
 Liaise with internal teams and external stakeholders to ensure seamless communication and meeting execution
 </li>
 <li>
 Provide support with overflow work, general office tasks, or special projects as needed by the Executive Assistant or broader team
 </li>
 <li>
 Provide backup coverage during Executive Assistant absences or peak periods
 </li>
 <li>
 Assist with any overflow of work the team would need help with
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of administrative experience in a professional office environment
 </li>
 <li>
 Strong proficiency in Outlook and calendar management tools
 </li>
 <li>
 Hands-on experience with Concur for expense and/or travel management
 </li>
 <li>
 Exceptional attention to detail, time management, and multitasking skills
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Ability to work proactively and maintain a high degree of confidentiality
 </li>
 <li>
 Experience in the financial industry is a strong plus
 </li>
 </ul>
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 
 
 You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.
 
 
 
 
 We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
 
 
 
 
</div>

Administrative Assistant

Tata Consultancy Services

<div>
 
 Job Description
 
 
 
 
 Must Have Technical/Functional Skills
 
 
 
 3+ years&rsquo; experience as an Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with business executives
 
 
 <ul>
 <li>
 Ability to work independently, multi-task, manage time wisely, handle confidential and sensitive material with highest degree of integrity, a self-starter
 </li>
 <li>
 Strong executive presence; superior interpersonal communications skills
 </li>
 <li>
 Communicates with executives and front line management to gather or convey relevant information
 </li>
 <li>
 Must use considerable tact, diplomacy and judgment
 </li>
 <li>
 Interacts with people from a variety of departments and business coverage areas across the Enterprise
 </li>
 <li>
 Proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint. Excellent attention to detail and organizational skills
 </li>
 <li>
 Pro-active attitude with ability to stay focused and maximize time efficiently
 </li>
 <li>
 Event coordination experience (e.g., associate meetings /recognition events, etc.) Schedules, manages, prepares agenda and presentations/materials for team meetings
 </li>
 <li>
 Experience managing executive calendars and booking travel for team/executives
 </li>
 <li>
 Teamwork - must foster collaboration and trust among team members and business partners
 
 
 </li>
 </ul>
 
 Roles &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Executes calendar management, expense reporting, and travel arrangements
 </li>
 <li>
 Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine and sometimes complex correspondence
 </li>
 <li>
 Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive
 </li>
 <li>
 Manages different and conflicting objectives, projects or activities at once
 </li>
 <li>
 Coordinates schedules proactively, effectively resolving conflicts that arise in a professional manner
 </li>
 <li>
 Has the responsibility of assisting with the planning for EDLT employee engagement and volunteer events
 </li>
 <li>
 Supports occasional requests from the broader team &ndash; supplies, floor access, onboarding support, etc.
 </li>
 <li>
 Communicates with executives and line management to gather or convey relevant information. May be exposed to sensitive information and must use considerable tact, diplomacy and judgment
 
 
 </li>
 </ul>
 
 TCS Employee Benefits Summary
 
 
 
 Discretionary Annual Incentive.
 
 
 Comprehensive Medical Coverage: Medical &amp; Health, Dental &amp; Vision, Disability Planning &amp; Insurance, Pet Insurance Plans.
 
 
 Family Support: Maternal &amp; Parental Leaves.
 
 
 Insurance Options: Auto &amp; Home Insurance, Identity Theft Protection.
 
 
 Convenience &amp; Professional Growth: Commuter Benefits &amp; Certification &amp; Training Reimbursement.
 
 
 Time Off: Vacation, Time Off, Sick Leave &amp; Holidays.
 
 
 Legal &amp; Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing.
 
 
 Salary Range: $60,000 - $75,000 a year
 
 
 
 Qualifications:
 
 BACHELOR OF COMPUTER SCIENCE
</div>

Docusign

<div>
 
 Company Overview
 
 
 
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 
 
 What you'll do
 
 
 We are looking for a strategic, proactive, organized, dependable, flexible and people-driven
 
 
 Administrative Assistant, to support up to three Vice President(s) within the DTS organization and other Docusign teams. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ.
 
 
 Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization. You&rsquo;ll also collaborate with other admins on the team to help support org wide events and functions.
 
 
 This position is an individual contributor role reporting to the Vice President, Applications Engineering.
 
 
 
 Responsibility
 
 
 
 <ul>
 <li>
 Perform administrative tasks for the Vice President(s) within the organization including but not limited to: calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
 </li>
 <li>
 Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments and admins as needed, for event execution support, while helping to drive agenda, content, speakers and follow-up items
 </li>
 <li>
 Act as back-up to other Executive and Administrative Assistants in the DTS organization as needed
 </li>
 <li>
 Frequently assist with San Francisco and Seattle based DTS team needs and logistics as necessary by working closely with the Executive Assistant to the CIO
 </li>
 <li>
 Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
 </li>
 <li>
 Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
 </li>
 <li>
 Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
 </li>
 <li>
 Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
 </li>
 <li>
 Perform other administrative related functions, delegated or assigned
 
 
 </li>
 </ul>
 Job Designation
 
 
 
 Hybrid:
 
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 
 
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 
 
 What you bring
 
 
 
 Basic
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of administrative assistant work supporting VP-level executives or higher
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 3+ years of experience assisting multiple executives in a Saas company
 </li>
 <li>
 A desire to learn and possess a growth mindset
 </li>
 <li>
 Thrives in an unstructured environment with minimal direction
 </li>
 <li>
 Ablilty to manage multiple executives with different working styles
 </li>
 <li>
 Experience working at a rapidly-growing company
 </li>
 <li>
 Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
 </li>
 <li>
 Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel) and use of AI tools
 </li>
 <li>
 Excellent organization, attention to detail and ability to context switch between tasks and topics
 </li>
 <li>
 High level of integrity
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
 
 
 </li>
 </ul>
 Wage Transparency
 
 
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 
 
 Based on applicable legislation, the below details pay ranges in the following locations:
 
 
 California: $40.14/hour - $58.13/hour
 
 
 
 This Role Is Also Eligible For The Following
 
 
 
 <ul>
 <li>
 Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Global benefits provide options for the following:
 
 
 <ul>
 <li>
 Paid Time Off: earned time off, as well as paid company holidays based on region
 </li>
 <li>
 Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
 </li>
 <li>
 Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
 </li>
 <li>
 Retirement Plans: select retirement and pension programs with potential for employer contributions
 </li>
 <li>
 Learning and Development: options for coaching, online courses and education reimbursements
 </li>
 <li>
 Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
 
 
 </li>
 </ul>
 
 Work Authorization Notice:
 
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 
 
 Life at Docusign
 
 
 
 Working here
 
 
 
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 
 
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 
 
 
 Accommodation
 
 
 
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 
 
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 
 
 Applicant and Candidate Privacy Notice
 
 
 States Not Eligible for Employment
 
 
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 
 
 Equal Opportunity Employer
 
 
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 
 
 EEO Know Your Rights poster
 
 
</div>

Spott, Lucey & Wall, Inc. CPAs

Spott, Lucey and Wall, Inc. CPAs is a San Francisco-based CPA firm that provides comprehensive professional taxation, audit, accounting, and management advisory services to domestic and foreign businesses. We emphasize personalized service for our clients. Spott, Lucey and Wall, Inc. CPAs. specializes in US taxation and reporting of international business and tax affairs. We handle matters for foreign corporations investing in or owning United States businesses, foreign citizens working in the United States, as well as U.S. citizens and residents working abroad or exiting the US. We have a working environment where each member of our firm has a real impact on the firm and its clients. We offer our employees a diversity of professional experience and encourage professional development.Position Overview: We are seeking an experienced Administrative Assistant who will undertake a range of clerical and administrative tasks, from routine to moderately complex. Knowledge of standard office procedures is essential, and specific training in our firm's procedures will be provided. The role involves daily interaction with our team and clients, serving as the primary administrative support under general supervision. This hands-on position requires working collaboratively within a team-oriented environment, adhering to firm standards across all administrative and office operations.Essential Duties and Responsibilities: &middot; Collecting and scanning mail each morning and distribute to team members&middot; Answering the main line telephone and directing calls as needed&middot; Assisting with tax return assembly, filing, and billing&middot; Greeting clients entering our office and helping them get settled in the conference room&middot; Organizing and updating client information in the database&middot; Printing and sending routine reports from the database&middot; Printing and processing tax returns for mailing&middot; Taking mail or packages to the post office or express mail providers, etc.&middot; Setting up for firm meetings&middot; Office cleaning and tidying&middot; Ordering supplies for office and ensuring the processing room is properly stocked&middot; Maintaining the kitchen &ndash; ensuring stocked and tidiness&middot; Providing support to the Partners and other staff members&middot; Organizing receipts and preparing firm expense reports&middot; Ordering meals for staff during busy season as needed&middot; Helping with special projects and other administrative tasks as neededQualifications and Competencies: &middot; Customer service experience: able to interact with vendors, clients, and business colleagues to resolve issues or answer questions.&middot; Enthusiastic, energetic, and positive attitude are key.&middot; Possess exceptional organizational skills and attention to detail.&middot; Ability to handle confidential information in a professional manner; comfortable working with a sophisticated client base.&middot; Clear, concise, friendly, and professional verbal and written communication skills.&middot; Excellent time and project management skills to meet timing needs and prioritize tasks.&middot; Growth mindset - actively looks for ways to improve tasks and processes.&middot; Dependable and professional with the ability to work independently and as a team player.&middot; Strong sense of accountability and pride in one's work product.&middot; Flexibility &ndash; Willingness and ability to help within the firm as needed.&middot; Ability to work with the simultaneous needs of multiple executives.&middot; Ability to function in a fast-paced environment, meet deadlines, and work well under pressure&middot; Problem Solving &ndash; Identifies, communicates, and considers solutions for problems in a timely manner; gathers and analyzes information skillfully.Education and Experience: &middot; College degree preferred.&middot; 1-3 years of administrative office experience preferred; or the equivalent combination of education and experience.&middot; Demonstrated skill in using Microsoft Windows and Office Applications (Word, Excel, Outlook, etc.).&middot; Database management experience.&middot; Computer and internet savvy.&middot; Ability to learn new software skills and upgrade to new programs.Benefits: &middot; Medical, dental, and vision insurance (Employer pays 80% of the premiums and the 20% remaining premium is paid by employee via a cafeteria plan).&middot; 17 Personal Time Off days (10 vacation days and 7 sick days) and 9 Holidays per year.&middot; Basic Life and Accidental Death &amp; Dismemberment (AD&amp;D) insurance.&middot; Commuting expenses up to $150/month.&middot; 401(k) profit-sharing retirement plan: Eligible after 1 year of employment. Employer contributes 4% equivalent of salary towards the retirement plan.Spott, Lucey and Wall, Inc. CPAs provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Spott, Lucey and Wall, Inc. CPAs participates in the E-Verify Program.Pay: $55,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

University of California - San Francisco

<div><div><div><div>Please note: 4 days/week remote; on-site 1 da/week at UCSF Mission Bay campus. Duration: through June 30, 2026. 
 
The UCSF Department of Family &amp; Community Medicine is seeking a highly organized and detail-oriented Temporary Administrative Support Professional to support the Pacific AIDS Education &amp; Training Center (PAETC) NorCAL team.
PAETC NorCAL delivers regional workforce development, clinical education, and training programs across Northern California to advance HIV care and health equity. This role provides essential administrative coordination to support a distributed training team working across multiple counties and community-based partner sites.
This position will coordinate day-to-day office and programmatic support functions to ensure smooth execution of trainings, meetings, and regional initiatives.
Key Responsibilities
Training &amp; Meeting Coordination<ul><li>
Schedule meetings and coordinate calendars for regional training staff</li><li>
Arrange Zoom meetings and provide technical/logistical support as needed</li><li>
Reserve campus meeting spaces (Mission Hall and other UCSF sites)</li><li>
Coordinate external venue bookings for regional trainings</li><li>
Support preparation of training materials and packets</li></ul>
Financial &amp; Administrative Processing<ul><li>
Process reimbursement requests (travel, meals, training expenses)</li><li>
Support purchasing and ordering of program supplies</li><li>
Track invoices and maintain organized financial documentation</li><li>
Liaise with departmental finance and procurement staff as needed</li></ul>
Data &amp; Evaluation Support<ul><li>
Manage training attendee records and sign-in documentation</li><li>
Enter and track evaluation data (e.g., Qualtrics/REDCap or similar platforms)</li><li>
Maintain organized databases of training participants</li><li>
Assist with generating summary reports from evaluation data</li></ul>
Office &amp; Program Support<ul><li>
Order office and training supplies</li><li>
Maintain organized shared drives and documentation systems</li><li>
Support onboarding logistics for new team members or trainers</li><li>
Provide general administrative support as assigned</li></ul>
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html</div> 
</div><div>Department Description
<div>UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.</div>
</div><div>Required Qualifications
<div><ul><li>Demonstrated administrative support experience in a professional setting</li><li>
Strong organizational skills and attention to detail</li><li>
Experience with Microsoft Office Suite (Word, Excel, Outlook)</li><li>
Comfort working with databases or survey platforms</li><li>
Ability to manage multiple tasks in a deadline-driven environment</li><li>
Strong written and verbal communication skills</li></ul></div>
</div><div>Preferred Qualifications
<div><ul><li>Experience in higher education, healthcare, or workforce development settings</li><li>
Familiarity with UCSF systems (BearBuy, MyExpense, Qualtrics, etc.)</li><li>
Experience supporting remote and hybrid teams</li></ul></div>
</div><div>About UCSF
<div>The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world&rsquo;s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.</div>
</div><div>Pride Values
<div>UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence &ndash; also known as our PRIDE values.
 
 
In addition to our PRIDE values, UCSF is committed to equity &ndash; both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
 
 
Join us to find a rewarding career contributing to improving healthcare worldwide.</div>
</div><div>Equal Employment Opportunity
<div>The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/ppsm-20
For the University of California's Anti Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination</div>
</div><div>Organization
<div>TEP</div>
</div><div>Job Code and Payroll Title
<div>004722 BLANK AST 3
</div></div><div>Job Category
<div>Administrative Support, Professional (Non-Clinical), Temporary Employment</div>
</div><div>Bargaining Unit
<div>Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
</div></div><div>Employee Class
<div>Temporary Employment</div>
</div><div>Percentage
<div>100%</div>
</div><div>Location
<div>San Francisco, CA
</div></div><div>Campus
<div>Mission Bay (SF)
</div></div><div>Work Style
<div>Flexible</div>
</div><div>Shift
<div>Days</div>
</div><div>Shift Length
<div>8 Hours</div></div></div></div><div></div>

JPMorganChase

<div>JOB DESCRIPTION 
Become an integral part of the Commercial Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Administrative Assistant supporting Commercial Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business travel tax. You will tap into your thought leadership to manage priorities, ensure efficient use of executives&rsquo; time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams (Office Management, etc.) to complete projects.
Job Responsibilities:
<ul><li>Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.</li><li>
Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.</li><li>
Provide required physical demand providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times</li><li>
Maintain confidential data, enforce internal controls, and comply with policies and procedures</li><li>
Support Catalyst or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards</li><li>
Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed</li><li>
Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed</li><li>
Provide service-oriented support by greeting clients, distributing packages, restocking pantry items, and performing other floor duties as required.</li><li>
Exhibit strong knowledge of invoice payment processing and/or Sponsorship and Donation processes</li><li>
Commit to exceptional customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skills</li></ul>
Required qualifications, capabilities and skills:
<ul><li>Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment</li><li>
Effective travel planning skills and knowledge</li><li>
Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented</li><li>
Effective interpersonal skills and excellent communication - confident, organized, and clear</li><li>
Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly</li><li>
At least three years of administrative support experience with background in a client facing sales and financial services environment</li></ul>
Preferred qualifications, capabilities, and skills:<ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
FEDERAL DEPOSIT INSURANCE ACT:
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.
ABOUT US 
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM 
 
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

Explore 63+ Administrative assistant in San Francisco United States this March. Find roles across top companies and apply now to boost your career.

63 administrative assistant jobs In San Francisco United States

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Executive Administrative Assistant